As the screen goes wavy again, or, what had already begun to bore Millicent by the time talkies rolled around

Orphans_of_the_Storm_(1921)_2

No time for a long-winded missive today, campers, but I could not let the occasion pass without posting a few words. What occasion rises to the mandatory observation level, you may well ask, eyeing both the lapse between this and my last post and the undeniable fact that Author! Author!’s older posts are still, alas, unhappily plagued with extraneous symbols? Participating in a species of conversation all too common behind the scenes in publishing circles.

It tends to run something like this: someone whose job it is to read submissions, all day, every day (except, of course, on those days she invests in skimming a few hundred queries at a sitting) quietly goes nuts while reading the 531rst submission of the month. Grounding her no doubt expensively straightened teeth to an extent that her former orthodontist would deplore, our Millicent — for yes, it is she, everybody’s favorite agency screener — she vents her frustration upon a sympathetic friend while she is waiting in line for her latté.

“It’s happened again,” she murmurs into her phone. “Three submissions in a row in which the text asserted that what was going on was…wait for it…just like something in a movie!”

Having been savvy enough to call a fellow professional reader, she’s sure to meet with sympathy. Calling me, however, might not have been the best choice. “I know, I know: it’s maddening to see writers rush to use the same metaphor, over and over again. But you must admit, it isn’t those three writers’ fault that you happened to read their submissions back to back.”

“Not their fault!” Predictably, Millicent burns her lip on her too-hot latt?. “Everybody knows that saying something happening on the page was just like a movie is bad writing.”

I can’t resist teasing her; we’ve had this discussion too many times. “It depends upon how the sentence using that tired old concept is constructed, doesn’t it? I could imagine it being expressed very prettily.”

“Fine. I’ll send the next fifteen manuscripts that use it to you, so you can compare their delightful sentence structure.”

She’s laughing by the time we hang up, but I must admit, she has a point. As anyone who reads for a living could tell you — particularly agents, editors, and the screeners they employ, all of whom by necessity must read manuscripts one after another, due to sheer volume — nothing quite makes the mind scream like spotting the same phrase, concept, or metaphor crop up repeatedly, page after page. When those pages happen to belong to different manuscripts, the frustration can be even greater: after the fourth or fifth time in a week, even the most literature-loving Millicent can start to wonder if half of the writers in the English-speaking world gathered someplace secret five months ago, to agree upon what the clich? of the season will be.

Hey, there are fashions in writing, just as in anything else that requires taste to appreciate. And, just as in runway fashion, once an innovative author hits the big time with a unique offering, the pros are used to seeing dozens — nay, hundreds — of copycat submissions flooding their inboxes shortly thereafter.

At first, that can be exciting: it’s no secret that publishers often attempt to capitalize upon the success of a bestseller by bringing out similar books in short order. Which makes sense, right? A certain group of readers have already demonstrated that they like that kind of book; why not offer them similar titles?

Actually, there’s a pretty good answer to that: after what can be an astonishingly short time, however, the readership for a particular type of story can, well, get tired of it. Perhaps more to the point for those trying to break into print, the Millicents tasked with screening all of those remarkably similar stories can begin to find them a bit predictable.

And those Millies are not the only ones. “Another Twilight knock-off?” their bosses exclaim. “This one had better have an awfully different spin.”

The rapid rise and fall of bestsellers and their followers is too well known in literary circles to raise many aspiring writers’ eyebrows these days. Come closer, though, and I’ll let you in on a little professional secret: that’s not the kind of repetition that causes Millicent to fling aside a submission, rend her garments, and rush out the door for a coffee refill. It’s seeing how many otherwise original, well-written manuscripts utilize precisely the same standard comparisons and hackneyed phrases as those that are neither prettily constructed nor particularly unique.

Seriously, it’s kind of startling to spot on the page. A pro will be reading along, enjoying a good story well told, when she’s abruptly confronted with a paragraph like this:

Ambrose staggered, stunned by the force of the blow. The world wavered before his eyes, as if he were watching an old movie and a flashback was just about to begin.

Nothing wrong with the writing there — so why might that last clause send Millicent’s hand automatically reaching for a form letter beginning Thank you so much for your submission, but I’m afraid it does not meet our needs at this time? Could it have anything to do with the fact that an hour ago, she had just rejected a manuscript containing this gem?

Mignonette clutched her head, trying to make sense of it all. It was surreal. She felt as if she was in a movie.

Leaving aside the relatively rare editorial pet peeve regarding how often narratives describe perfectly comprehensible scenes as surreal — not nearly so often as they label a situation utterly devoid of irony as ironic, admittedly, but still, frequently enough to become annoying — is it really so hard to understand why the lingering memory of Mignonette’s affection for film might color Millicent’s perception of the freshness of Ambrose’s reaction to the blow?

And a thousand writers’ hands shoot into the air. Yes? “This is ridiculous, Anne,” film aficionados everywhere grumble. “Why shouldn’t two writers embrace the same comparison, if they write about it differently? Feeling like you’re in a movie is a fairly common experience, after all; eschewing writing about it would be akin to declaring that depicting a character drinking milk an instant-rejection offense.”

An excellent argument, grumblers, but part of the problem is that so many manuscripts don’t write about it differently. Even in conversation, it was just like a movie is a clich? for a reason, after all: in everyday life, people tend to describe what you rightly point out is a common feeling in the modern world in a common way.

Correct me if I’m wrong, but isn’t one of the primary goals of developing an individual authorial voice not to express things precisely like everybody else does? And don’t we writers pride ourselves upon presenting our readers not merely with a mirror held up to their own lives, accompanied by a transcript of what they already hear, but our own personal take on reality, phrased in a way that is like no one else’s prose?

Do I sense writers of third-person fiction leaping to their collective feet, shouting, “Yes, by gum! Down with hackneyed phrases and concepts!” while those of you who spend your time crafting first-person narratives sat on your hands? I’m not entirely astonished: writers of first-person fiction and memoir frequently work under the principle that if good first-person narration reads as though an actual human being might conceivably have said it out loud, and if most people incorporate clich?s into their everyday speech, then loading a first-person narrative with clich?s is only being true to life, right?

Well, arguably. It can — and all too often does — result in a narrative voice that sounds not like a specific individual, but just anybody. Millicent is also confronted with this kind of opening many times a day:

Oh, my God, I can’t believe it. I’m sick of this. The gall of some people! I’m so over it. I’m out of here.

Believable verbal expression? Oh, yes. But I ask you: what do those stock phrases actually tell you about this narrator? Or about the situation, for that matter?

Hackneyed phrases and concepts are, after all, generic. That’s why polite exchanges so often bore readers: by definition, those phrases that everybody says in particular situations convey no individualized meaning.

Did I just hear some eyebrows hitting the ceiling? I kid you not: as delightful as courtesy is to encounter in real life, it can be stultifying on the page. Take a gander:

Kendrick held out his right hand. “Nice to meet you.”

“Pleased to meet you, too,” Ghislaine said. “Beautiful day, isn’t it?”

“Yes, the weather is nice. Oh, here’s Maurice. How are you, Maurice?”

They shook hands like old friends, as indeed they were. “Fine,” Maurice said. “How are you?”

“Oh, fine. Ghislaine, this is Maurice.”

Maurice shook her hand. “How are you?”

“Fine. How are you?”

Longing yet for death’s sweet embrace? What if you had read similar personality-free conversations eight or nine times today?

Does that prospect appall you? Or have you caught up pitchforks and torches for some other reason?

“Oh, come on, Anne,” polite people everywhere scoff, genteelly brandishing weaponry. “Everyone understands that these are stock phrases — but that’s the point, isn’t it? By having the characters spout courteous clich?s, the narrative is letting the reader know that these are nice people.”

Perhaps, but surely, that’s not the only way to demonstrate their many sterling qualities. If Kendrick complimented Ghislaine on her fetching frock, would he not come across as a pretty nice guy? If she were rushing back from her volunteer work with homeless children, pausing only briefly to exchange pleasantries before her shift at the leper colony began, might the reader not gain an inkling of her other-orientation? If Maurice had just experienced the loss of his beloved pet ocelot, would you consider her rude if he mentioned it?

Actually, that last one’s not the best example, as Millicent would hasten to tell you. She could not even begin to estimate how many times in any given week of screening her tired peepers fall on a scene like this:

“How are you?” Kendrick asked.

“Fine.” Maurice drew his sleeve across his eyes. “Except my beloved pet ocelot, Coriolanus, has just passed away.”

“I’m sorry for your loss,” Kendrick said. “Oh, here comes Ghislaine. Ghislaine, Coriolanus died!”

“Oh, Maurice!” she exclaimed. “I’m so sorry for your loss.”

I could go on and show what the policeman on the corner, all seventeen of Maurice’s coworkers, and his great-aunt said upon hearing the news, but you’re sensing a pattern, right? I’ve said it before, and I shall no doubt say it again: just because people say something in real life doesn’t mean that it will make good reading on the page.

Or, to put it another way: strong dialogue doesn’t need to sound like everyday speech to work in print. It’s needs to be more interesting than everyday speech.

If it’s to impress Millicent with its originality and beauty, that is. After hours of too-polite dialogue, imagine what a relief it could be to read an exchange like this:

Ghislaine realized that she knew the man tugging on her arm. “Why, Kendrick, you look just awful!”

“I feel as if my guts have been ripped out.” He managed a brave smile. “Haven’t you heard about Maurice’s ocelot?”

Her intestines squirmed with anticipated horror. “What’s happened to Coriolanus?”

“Killed in a freak basketball accident. He was prowling along the top of the backboard, and a rogue shot knocked him to the ground.”

“Oh, my God!” Ghislaine cried. “It’s just like something in a movie!”

Oh, so close! Millicent was just settling in for a nice, interesting read, and the manuscript had to throw up a red flag. It might not be the final red flag for this submission — you would want to find out why there’s an ocelot in this story, right? — but in most professional readers, Ghislaine’s cri de coeur would at least elicit a roll of the eyes.

Were there other problems on the page, though, it might well prompt a cry of “Next!” Remember, it’s Millicent’s job to thin the submission pile. Her boss, the agent of your dreams, can only take on a few new clients per year; naturally, there’s a heck of a lot of competition for those spots.

That being the case, is it truly sensible submission strategy to decorate your manuscript with that observation about how the ongoing situation resembles what one might expect to encounter on the big screen?

Do I hear some cries of despair out there in the ether? “There you go again,” frustrated writers complain, and who could blame you? “You’re just accepting Millicent’s claim that everybody knows that the movie comparison is bad writing. At the risk of repeating the grumble from earlier in this post, doesn’t it all depend upon the writing?”

Yes, of course — and no. You see, good writing doesn’t exist in a vacuum; readers of every stripe tend to read more than one author in their lifetimes. They have come to expect the work of one author to differ from every other’s.

And they’re right to expect that: imagine how boring life would be if all well-written books sounded as though they had all been written by the same person!

In an agency, publishing house, or even within the context of a writing competition, good writing doesn’t magically rise to the top of the submission or entry pile. To get to it, Millicent and her ilk read through everything else. Since a submitter cannot control the order in which his work is read, it really doesn’t make strategic sense to rely upon the hope that his use of the movie trope — or any other commonly-employed comparison or phrase — will not pass under a screener’s eyes immediately after somebody else’s attempt to do the same thing.

Even the best of literary devices can start to seem overused with repetition after all. Think about Millie’s screening day for a moment. What kind of pretty prose do you suppose greeted her over the morning’s first latté?

She ran through the bleak forest, her long, red hair streaming behind her. Were those dogs she heard in the distance? Why had Fidelio placed her in this horrible position?

No time to wonder — those villagers with torches would catch up with her any minute now. If she’d been the monster in a Frankenstein movie, she couldn’t have been in more danger.

Come on, admit it — you’re starting to tire of the film references. And although I’m certain it doesn’t feel that way, so far, only four of the examples in this post have contained it.

Yes, really. This comparison gets old fast.

Picture, then, how Millicent’s weary eye must twitch upon catching sight of yet another iteration of the same concept. Especially if the next manuscript in the pile read like this:

Silvia couldn’t believe it — this was all so surreal. She didn’t even feel like herself: it was like she was watching herself on television.

In response to what fully a quarter of you just thought: no, Virginia, referring to television instead of a movie wouldn’t lessen the negativity of Millicent’s reaction. She would merely think that the writer of that last one didn’t get out as often as the writer of the one before it.

She would have a hard time justifying sliding either page under her boss’ nose, and not just because, like any experienced professional reader, the agent for whom Millie works may safely be assumed to have seen the movie/television/music video comparison thousands of times already. Like many publishing professionals, that agent may also feel a certain resentment towards movies, television, music videos, and new media for taking up time that right-minded people used to devote to reading.

But it didn’t occur to our submitter to say that Silvia’s surreal experience was like something in a novel, did it?

Still not convinced? Okay, I’m dropping all pretense: there’s one other reason that Millicent might hesitate to overlook this particular red flag on the page. This next example is infected with a mild case of the phenomenon; see if you can spot it.

Ricardo ducked behind the nearest desk, gasping as if he were about to have a heart attack. What a great movie this chase would make! Except that no one would believe it.

Yes, this passage contains the dreaded movie comparison, but did you catch the secondary problem? Essentially, what a great movie this chase would make! is a review of the scene currently in progress: not only is the narrator telling the reader that this chase would be exciting on the big screen — the text goes so far as to say that the result would be great.

If Millicent and her kind cringe when they spot a hackneyed phrase or concept in a submission, they see red when they think a manuscript is indulging in self-review. “It’s not your job to tell me how great you are,” she’s likely to snap at the manuscript. “It’s your job to show me. And it’s my job to decide whether you’re great, good, or so-so.”

The moral here, should you care to know it: it’s a heck of a lot easier to impress a professional reader with good writing that’s original than good writing that strays into overused territory, either in terms of wording or concept. Stock phrases and comparisons might sound right in the privacy of your writing studio — as well they should: people actually do talk in clich?s. But by definition, clich?s are not fresh; clichés are not original.

And trust me on this one: that clich? about how the current scene is like a movie ceased causing agents and editors to exclaim, “Wow, I’ve never seen that on the page before!” approximately two and a half years into the silent era.

Maybe it’s time to give it a rest. Instead, why not startle and delight Millicent with an insight and phrasing only you could have produced?

It’s worth a try, anyway. Keep up the good work!

John, have you seen Jon, James, and/or Jeremy lately? What about Jessica, Jacqueline, Jessamyn, or Jasmine?

cardinal richelieu tripych

Three guesses: which particular species of word repetition am I going to tackle today?

Actually, that was a trick question — I’m going to be talking about two of the most common, gratuitous character name repetition and character naming that inadvertently gives the impression of same. Why talk about them together, you ask? Because in manuscript submissions, faux pas of a feather tend to flock together.

Why, yes, that was a mixed metaphor, now that you mention it. Would that the following not-all-that-uncommon type of fiction opening suffered from only metaphor-blending.

Morris strode into the opulent drawing room, so oddly out of keeping with the rest of the austere log cabin. “Mona, I’ve had enough,” Morris said. “It’s me or Maurice!”

Mona moaned. “Darling Morris,” Mona mentioned, “whatever do you mean? Marius means nothing to me, and Mencius hasn’t entered my thoughts for years. Now Merton, on the other hand…”

“Aha!” Morris gloated audibly. “Hoist with your own petard, Mona!”

“I haven’t used a petard in years, Morris,” Mona murmured, but he seemed not to hear her.

“I wasn’t talking about that twit Marius, Mona — I am accusing you of being in love with Maurice!” Morris muscled aside a dainty occasional table. “What have you to say to that, Mona?”

Mona looked blank. “Maurice who?”

Maddening to read, is it not? If you really want to drive yourself mad, try reading it out loud. Or simply step into Millicent the agency screener’s shoes and read a good third of the fiction openings on any given day.

Why are these phenomena so pervasive in submissions? Believe it or not (but I hope you select the former), as evident as the too-similar names would be to virtually any reader, most aspiring writers — nay, most writers, period — seem to have a hard time noticing how their name choices can distract the reader. Or so I surmise from how defensive writers often get when editors like me suggest, however gently, that perhaps their manuscripts might benefit from some name fine-tuning.

In fact, I would bet a wooden nickel of the variety that folks are always urging one not to take that a fairly hefty proportion of the otherwise excellently-humored writers reading this have already taken a bit of umbrage from the nation’s seemingly inexhaustible supply. “But character names are a creative choice!” writers everywhere protest, indignant. “And if I like a character’s name, why shouldn’t I use it a lot? It’s necessary for clarity, you know!”

Is it now? More to the point, is it always? I ask because usually, what indignant name-dropping writers have in mind as the only feasible alternative is something like this:

He strode into the opulent drawing room, so oddly out of keeping with the rest of the austere log cabin. “I’ve had enough,” he said. “It’s me or him!”

She moaned. “Darling, whatever do you mean? He means nothing to me, and that other guy hasn’t entered my thoughts for years. Now a third fellow, on the other hand…”

“Aha!” he gloated audibly. “Hoist with your own petard!”

“I haven’t used a petard in years,” she murmured, but he seemed not to hear her.

“I wasn’t talking about that twit — I am accusing you of being in love with You Know Who!” He muscled aside a dainty occasional table. “What have you to say to that?”

She looked blank. “Who?”

Yes, this pronoun-fest would be a bit difficult for your garden-variety reader to follow. As justifying examples go, however, you must admit that this one’s a bit of a straw man. I’m not saying that you should never mention your characters by name at all. No one — no one sensible, anyway — would seriously suggest that, because you’re right: naming characters can be awfully handy for identification purposes.

Nor is anyone here arguing that character names don’t fall firmly within the province of authorial discretion (but don’t be surprised if your future agent/editor/some random guy from your publisher’s marketing department harbors few thoughts on the subject). No, what we sensible editorial types have in mind was a revision more along these lines:

Morris strode into the opulent drawing room, so oddly out of keeping with the rest of the austere log cabin. “Elaine, I’ve had enough,” he said. “It’s me or Armand!”

She sat bold upright on a chaise clearly designed for supporting an inclination to recline. “You mean Armand Jean, the Duc du Plessis, otherwise known as Cardinal Richelieu? Why, he’s been dead for either decades or centuries, depending upon when this scene is set!”

Morris sank to the floor, clutching his head in his hands. “Oh, God, have I been time-traveling again?”

Just kidding — that was the edit the guy from marketing wanted. (Oh, come on — you wouldn’t keep reading?) Simply making the names less similar would produce a run of text a little more like this:

Morris strode into the opulent drawing room, so oddly out of keeping with the rest of the austere log cabin. “Elaine, I’ve had enough,” Morris said. “It’s me or Arnold!”

Elaine moaned. “Darling Morris,” Elaine mentioned, “whatever do you mean? Stefan means nothing to me, and Ned hasn’t entered my thoughts for years. Now Edmund, on the other hand…”

“Aha!” Morris gloated audibly. “Hoist with your own petard, Elaine!”

“I haven’t used a petard in years, Morris,” Elaine murmured, but he seemed not to hear her.

“I wasn’t talking about that twit Stefan, Elaine — I am accusing you of being in love with Arnold!” Morris muscled aside a dainty occasional table. “What have you to say to that, Elaine?”

Elaine looked blank. “Arnold who?”

Come on, admit it — that’s easier to follow, isn’t it? As little as writers might want to hear it, anyone who has ever screened manuscripts or judged contest submissions could tell you (quite possibly whilst clutching his aching head and/or bathing his weary eyes) that the best or only test of the strength of a character’s name is not whether the writer happens to like it.

Yes, yes, I see your hackles rising, defenders of authorial rights: the writer of this turgid little exchange may well have been deeply enamored of every name in the original draft. I can guarantee, though, that the reader will find this set of monikers considerably more individually memorable — and thus more conducive to matching with each character’s personality.

While you’re retracting those hackles, however, let me ask you: this time through, did you notice how often Morris and Elaine’s names appeared for no good reason?

If you’re like most writers, the answer is no. Seriously, folks, you’d be astonished at just how often a given character’s name will pop up within a single page of text in the average manuscript submission — and even more astonished at how difficult it is for chronic name-repeaters to spot the problem in their own writing. Like the bugbear of our last few posts, the ubiquitous and, major characters’ names seem to become practically invisible to self-editing writers.

But you know better, right? In a two-person scene, is it remotely necessary to keep reminding the reader who those two people are? Yes, it’s helpful to identify speakers the first time around, but couldn’t any reader familiar with the principle of alternating dialogue be relied upon to keep track of which is speaking when thereafter?

And while we’re at it, isn’t audibly a trifle redundant here? What else are the quotation marks for, if not to alert the reader to words having been uttered aloud? Could not the writer assume sufficient intelligence in the reader to render this rendition a viable option?

Morris strode into the opulent drawing room, so oddly out of keeping with the rest of the austere log cabin. “I’ve had enough. It’s me or Arnold!”

Elaine moaned. “Darling, whatever do you mean? Stefan means nothing to me, and Ned hasn’t entered my thoughts for years. Now Edmund, on the other hand…”

“Aha! Hoist with your own petard!”

“I haven’t used a petard in years,” she murmured, but he seemed not to hear her.

“I wasn’t talking about that twit Stefan — I am accusing you of being in love with Arnold!” He muscled aside a dainty occasional table. “What have you to say to that?”

She looked blank. “Arnold who?”

Oh, there go those writerly hackles again — it takes so little to raise them. Clarity and flow not enough for you?

“I guess that’s fine,” hackle-raisers mutter, kicking the nearest piece of heavy furniture, “but really didn’t see a problem with the earlier version. I miss the fun names.”

Of course you do — as a writer. As a reader, you almost certainly wouldn’t; let’s face it, the similarity of the names of Mona’s presumptive lovers could only be amusing for so long. It’s also a type of joke that our Millicent sees often enough in submissions that even if it did tickle her funny bone at first, it could hardly strike her as original. On the whole, she’s more likely to be pleased to see some naming restraint. She spends so much time trying to remember which character is which, you see.

Oh, you think that’s not difficult? Okay, try a little experiment: hie yourself to the nearest well-stocked bookstore and pull twenty books off the shelves. Stack them neatly before you and read the first page of each. Wait five minutes, then jot down as many of the main characters’ names as you can.

It’s not so easy. Especially if you happened to select books in which the characters boast similar names. Which prompts me to ask: everyone did catch the plethora of Js in today’s title, right?

I sincerely hope so: names beginning with J have for years been by far the most common in submission, especially in YA. Isn’t that right, Jeremy, Josh, and Jesse? And don’t even get me started on the many, many years during which John, Jon, Jonathan, Jack, and Johnny traipsed merrily through the pages of virtually any novel one might happen to pick up in an airport.

Just between us, Justin, a screener or contest judge doesn’t have to be on the job for very long to start longing for the odd Anthony, a wayward Terence, a charming Gregory, merely for the sake of variety. “Would it kill the average submitter,” Millicent moans into her third latté of the morning (hey, something’s got to keep her awake), “to give a passing thought to naming his protagonist Keith?”

Oh, Millie, I feel your pain — but at the risk of repeating myself (oh, John, must we go over this again?), it’s my considered opinion that on the manuscript page, writers just don’t spot the problem. Partially, that’s attributable to an unfortunate fact of submission: a good 90% of writers currently sending off manuscript pages to agencies, small publishers, and writing contests have never actually clapped eyes upon another writer’s manuscript.

So is it really any wonder that any given submitter should be unaware that by the time Millicent meets his protagonist, Joshua Jefferson, in the course of her screening day, she will have already had the pleasure of making the literary acquaintance of 13 other Joshes, Jeffs, and possibly their sons? As far as they know, her Josh is the only one in town.

Then, too, all of us are just used to knowing quite a few people with the same first name. So is Millicent. In her case, though, all the sympathy this experience sparks is to wonder why so few writers seem to have noticed that in the real world, it’s often kind of inconvenient when several people moving within the same circles share the same name.

Says the former coed who could walk into her collegiate dining hall, shout “David!” and see a third of her male classmates turn around. Someone in the admissions office — and in the nation’s maternity wards a couple of decades earlier — sure must have been awfully fond of it.

Before any of you slice-of-life aficionados leap to your feet to argue the virtues of having a manuscript’s naming strategy hold, as ’twere, the mirror up to nature, let me hasten to add that it’s really, really common for readers to confuse characters whose names begin with the same capital letter, let alone the same first syllable. It may be fun to plan a story about adventurous twins Ken and Kendra, but on the page, it’s likely to confuse a skimmer. So are those intrepid best friends, Dustin and Justine.

Oh, you don’t believe me, friends of Morris, Maurice, and Marius? Okay, let’s take a peek at some of these naming faux pas in their native environment, the manuscript page. If you’re having trouble reading such small type so fast, I recommend holding down the COMMAND key and pressing + to enlarge the image.

For those of you who would like to replicate Millicent’s experience within the comfort of home, I invite you to try to read your way all the way down the page in less than 30 seconds. On your marks, get set — squint!

Name rep example

How did you do? Award yourself a gold star if you spotted all 9 iterations of John in the body of the text — and another if you caught the author’s name in the header. (No, that wouldn’t count as repetition in the text, now that you mention it, but to a repetition-weary Millicent at the end of a long day, it might contribute subconsciously to her sense of being bombarded by Johns. She’s only human, you know.)

So far, so good. But let me ask you: did the 6 Paulines bug you at all? Or did they simply fade into the woodwork, because your brain automatically accepted them as necessary to the text?

Again, for most writers, the answer would be no — as long as this page had fluttered gracefully out of their own manuscripts. Admittedly, though, not all of them would have instantly leapt to their feet, crying, “My heavens, Mr. or Ms. Johns, have you never met a pronoun you’ve liked?”

That’s quite a bit more charitable than what a nit-picky reader would have shouted — and since that demographic includes practically everyone who has ever read for a living, including agents, editors, and contest judges, you might want to worry about that. Millicent, I assure you, would have found the level of name-repetition here eye-distracting.

How eye-distracting, you ask with fear and trembling? Well, let me put it kindly: how distracted from your fine writing would you find it acceptable for her to be? Wouldn’t you rather she focused upon the many excellencies of your style than all of those Js and Ps?

News flash: proper nouns are as susceptible to over-use in writing as any other kind of words. Although aspiring writers’ eyes often glide over character and place names during revision, thinking of them as special cases, to professional eyes, there is no such thing as a word exempt from being counted as repetitive if it pops up too often on the page.

In fact, proper noun repetition is actually more likely to annoy your friendly neighborhood Millicent than repetition of other nouns. (Did you catch how frequently fog appeared in that last example, by the way?) Too-frequent repetition of the character and place names makes the average editor rend her garments and the garden-variety agent moan.

If it’s any consolation, they’ve been rending and moaning for years; proper nouns have been asserting and re-asserting themselves on the manuscript page for a couple of decades now. Pros used to attribute this problem to itsy-bitsy computer screens.

Oh, did that reference perplex you, children? Ask your parents about the early Macs’ postcard-sized screens. They weren’t even tall enough to give a life-sized reflection of an adult face. If the user made the text large enough to read, the screen would only hold a dozen or so lines.

But as technology has progressed, the screens on even inexpensive computers have gotten rather large, haven’t they? Even on a tablet, you can usually view of half a page, at least. My extra-spiffy editor’s monitor can display two full-sized manuscript pages side by side. I could serve a Thanksgiving dinner for eight upon it, if I so chose.

I never have so chosen, in case you were curious. But it’s nice to have the option.

Given how much easier it is to see words on a screen now than in days of yore, Millicent is left at a loss to explain why writers so seldom have a clear idea of how distracting name repetition can be on a page. Could it possibly be as simple as writers tending to christen their major characters with their favorite names (I’m looking at you, John), ones they like so much that they simply cannot see the darn things crop up often enough?

Good guess, Millie, but I don’t think that’s all that’s going on. I suspect it has to do with how differently the eye reads text on a backlit screen: it definitely encourages skimming, if not great big leaps down the page. But for the most part, I believe it has to do with how infrequently writers read their own work in hard copy.

Hear that Gregorian-like chanting floating through the ether? That’s every writer for whom I’ve ever edited so much as a paragraph automatically murmuring, “Before submission, I must read my manuscript IN ITS ENTIRETY, IN HARD COPY, and OUT LOUD.” I repeat this advice so often that writers who read this blog religiously have been heard to mutter this inspiring little axiom unconsciously their sleep, under their breath during important meetings, on their deathbeds…

So my prescription for learning to head this Millicent-irritant off at the pass will not, I suspect, come as a complete surprise: the best way to catch any visual pattern on the printed page is, you guessed it, to print out the page in question and read it. As I think you will soon discover, proper nouns are unusually gifted at flagging down a reader’s attention.

Since I don’t see too many of you stampeding in the direction of your manuscripts to verify this in your own writing, here’s another example. Again, you’ll get the most out of this exercise if you read it at top speed.

name rep 3

Did you notice how your eye longed to leap from one T to the next, even if it meant skipping some text? That’s only natural. Come a little closer, and I let you in on a closely-held professional readers’ secret: the skimming eye is automatically attracted to capital letters.

That’s why, in case you had been wondering, not-especially-literate people tend to Capitalize Words for Emphasis. When they’re not placing words that no one has ever said aloud inside quotation marks, that is — another widespread professional readers’ pet peeve. It’s virtually always grammatically incorrect to Use Punctuation to Attract Unwarranted Eyeballing, just as it’s seldom literarily acceptable to “surround” words like “this,” presumably to demonstrate to the “reader” that were these words being “spoken aloud,” someone might emphasize them, but that doesn’t seem to stop devotees of either practice.

To be fair, using punctuation as a substitute for writing that calls attention to itself does indeed work. Just be aware that among print-oriented people, that attention will probably not be positive.

Proper nouns, on the other hand, claim capitalization as a natural right. Completely legitimately, they jump off the page at the reader — which can be a good thing, if a manuscript is crammed to the gills with action, unnamed characters, and other literary titivations that do not involve the named characters. That way, reader’s eye will be drawn to the major players when they show up. Problem solved, right?

In most manuscripts, no. It’s pretty common for narratives to remind readers unnecessarily often of even the protagonist’s name. And since most novels and pretty much all memoirs deal with their respective protagonists on virtually every page, that can result in a whole lot of capital letters competing for Millicent’s attention.

Are you satisfied with that outcome, John? John? If you don’t start paying attention, I’ll have to page Pauline.

Millicent’s constantly confronted by scenes constructed by authors evidently terrified that some reader will forget who is speaking. Or so she must conclude by the frequency with which characters address one another by name — much more often than would be bearable in real life. And it’s not just the characters that seem to fall prey to this fear: narratives often compulsively name and rename everyone in sight. Heck, while we’re at it, why not remind the reader of how those characters are interrelated?

“But that’s not fair, Mom!” Cecile wailed.

Her mother stroked her bent head. “Now, Cece, you knew running for Congress was going to be hard.”

The daughter batted the maternal hand away. “It’s no use, Mom. I simply cannot kill another baby. My pucker is broken.”

Call me zany, but I cling to the hope that when one character refers to another as Mom, a conscientious reader will be able to figure out that the latter is the former’s mother. Similarly, once that reader has been made aware that the latter gave birth to the former, I’m pretty confident that the conclusion that Cecile is the daughter will not be an especially surprising revelation.

Besides, we’re not dealing with legions of characters here. Unless the one of the characters happens to have multiple personalities, most readers will leap to the radical conclusion that the names of the conversants will not alter substantially within the course of a few pages of dialogue. So why keep labeling the participants in a scene where there’s little probability of confusing the reader?

A fine question — and the reason professional editors so frequently cut tag lines (he said, she said), rather than having the narrative identify every speaker every time s/he opens his or her pretty mouth. Once the narrative has established the speakers in two-person dialogue (far and away the most common variety, by the way), a reasonably intelligent reader is more than capable of remembering what both of those people are called by their kith and kin.

So if your text seems to have broken out in capital letters, look first at the dialogue, both inside the quotation marks and without. In dialogue where the use of tag lines has not been minimized, proper names can pop up so frequently that it’s like a drumbeat in the reader’s ear.

And it’s my job to get you to hear it as you read. I can keep producing these examples all day, people.

“I don’t think that’s fair of you, April,” Louisa snapped.

“Why not?” April asked.

“Oh, don’t be disingenuous with me, April. I’ve known you too long.”

April played with a nearby paperweight. Was she testing its weight for throwing? “Honestly, Lou, I haven’t the slightest idea what you’re talking about. Unless this is about John?”

“Of course it’s about John,” Louisa huffed. “How many husbands do you think I have?”

“Just one,” April said, smiling. “It’s been just John since the seventh grade.”

Louisa’s eyes stung for a moment. April always had known how to push her buttons. “Don’t change the subject, April. Next, you’ll be reminiscing about that time we tarred and feathered our classmate when we were in the fourth grade.”

April sighed. “Those were the days, eh, Lou?”

“I’ll say,” Louisa said, edging out of paperweight-tossing range. “She should have known better than to beat you at tetherball.”

Yes, speakers in the real world do call one another by name this much sometimes, but like so much of real-life dialogue, that level of repetition would be snore-inducing, if not downright hypnotic, on the page. Especially when name-bearing tag lines are featured in the text, even dialogue between just a couple of characters can convey the sense of a very crowded room.

Does that combination of frantic jumping and wild arm-waving mean that some of you would like to add something here? “But Anne,” some perennial reader-distrusters point out, “wasn’t that last example rather unwise? I mean, if you took your vicious red pen to that exchange, slashing all of the proper nouns but the first set required to set up the alternating dialogue rhythm, you’d end up in precisely the dilemma we saw at the top of this post, the one you dismissed as a straw man: a scene in which the characters share a pronoun. Get out of that one, smarty-pants!”

In the first place, I seldom edit with red pens: due to early school training, virtually any adult will perceive red-inked marginalia as more critical than commentary scrawled in another color. (And you might be shocked at how excited some adult writers become when they learn that if a paragraph is especially good, I have been known to slap a gold star next to it. Book-length revisions have been fueled by the hope of gold stars.) And in the second place, with a little finesse, depicting an exchange between pronoun-sharers need not be at all confusing.

We’re writers, after all: why should the only possible word choice to replace a proper noun be a pronoun? Use your creativity, as well as your scissors. And don’t be afraid to rearrange a little text.

“I don’t think that’s fair of you, April,” Louisa snapped.

“Why not?”

“Oh, don’t be disingenuous with me. I’ve known you too long.”

April played with a nearby paperweight. Was she testing its weight for throwing? “Honestly, I haven’t the slightest idea what you’re talking about. Unless this is about John?”

“Of course it is. How many husbands do you think I have?”

“Just one. It’s been just John since the seventh grade.”

Louisa’s eyes stung for a moment. April always had known how to push her buttons. “Don’t change the subject. Next, you’ll be reminiscing about that time we tarred and feathered our classmate when we were in the fourth grade.”

“Those were the days, eh, Lou?”

She edged out of paperweight-tossing range. “She should have known better than to beat you at tetherball.”

We weren’t exactly flung headlong into a morass of confusion there, were we?

“But Anne,” pronoun-eschewers protest, and who could blame them? “You keep giving us dialogue examples. I find myself going out of my way to eschew pronouns in narrative paragraphs as well. Is there then no hope of quelling my deep and abiding fear of being misunderstood when I’m describing a couple of similarly-gendered characters?”

Never fear — we already have a very capable quelling device in our tool kit. And look, here’s a dandy excerpt to which we can apply it, fresh from the pen of someone terrified that two shes in a scene is one lady too many.

Eve slapped her laptop shut with a bang and glanced around, annoyed, for her waitress. Naturally, Tanya was nowhere in sight. Eve ostentatiously drained her drink to its dregs, but when Tanya did not come running, Eve filched a straw from the table next to her. The guy tapping away on his laptop never even noticed. Eve made slurping sounds on the bottom of her glass with it.

Still no sign of Tanya. For good measure, Eve upended the glass, scattering swiftly melting ice cubes messily all over the starched white tablecloth, and began banging the now-empty vessel upon the now-sodden linen.

Silently, Tanya retrieved Eve’s glass from Eve’s waving hand. Tanya inclined her head toward the wall clock: ten minutes past closing time.

Eve looked up at Tanya with that my-daddy-is-someone-important air that always worked with bank tellers, hot dog vendors, and waitresses who lived primarily upon their tips. Haughtily, Eve tapped her fountain pen on each of the seven empty Perrier bottles before her. How dare Tanya treat her like a drunk?

At this juncture, dare I hope that you found this at least a bit annoying to read? Come on, admit it — if I had opened the post with this example, it would have struck you as better prose, right? Which is why, I can reveal at long last, I’ve been positively burying you in examples today: until you’ve had to read page after page of name-heavy prose, it can seems a trifle counter-intuitive that reusing a single word — any single word — within two consecutive lines might be irritating to a reader.

Yes, even if the word in question is not a proper noun. The capitalization of a name merely makes it stand out more, bellowing at Millicent, “Look at me! Repetition here! Wouldn’t want to miss it, would you?”

So what, the fearful ask, are we to do about it? Clearly, we can’t just replace all of the proper nouns with she; the narrative might conceivably become confusing. (If you retain any linger doubts about how confusing a narrative can be when no proper names are used at all, get a 4-year-old to tell you the plot of a movie he’s just seen.) And clearly, going after tag lines and characters naming one another wouldn’t be helpful in a scene containing neither.

That doesn’t mean, however, that we can’t perform a little judicious proper noun removal surgery. We’ll just have to exercise a little more creativity. Here’s the same scene again, streamlined to minimize the perceived necessity of naming the players.

She slapped her laptop shut with a bang and glanced around, annoyed, for her waitress. Naturally, Tanya was nowhere in sight. Eve ostentatiously drained her drink to its dregs, but when no one came running, she filched a straw from the table next to her — the guy tapping away on his computer never even noticed — and made slurping sounds on the bottom of her glass with it.

Still no sign of life. For good measure, she upended the glass, scattering swiftly melting ice cubes messily all over the starched white tablecloth, and began banging the now-empty vessel upon the now-sodden linen.

Silently, Tanya snatched the glass in mid-flight. She inclined her head toward the wall clock: ten minutes past closing time.

Eve looked up at her with that my-daddy-is-someone-important air that always worked with bank tellers, hot dog vendors, and waitresses. God, she hated being treated like a drunk. Haughtily, she tapped her fountain pen on each of the seven empty Perrier bottles before her

Anybody especially confused? I thought not.

Before any of you proper noun-huggers out there start grumbling about the care required to tell when a pronoun is appropriate and when a proper noun, let me hasten to point out that this was not a very time-consuming revision. All it required to alert the reader to which she was which was a clear narrative line, a well-presented situation — and a willingness to name names when necessary.

That, and an awareness that repeating names even as far apart as three or four lines just doesn’t look good on a printed page; it can draw the eye away from an orderly, line-by-line reading, and therefore detrimental to the reading experience. A proper noun repeated more than once per sentence, or within a single line of text, almost always seems just a trifle odd to a reader — and more than a little annoying to Millicent.

Feel as though you will be excising proper nouns in your sleep? Excellent; my work here is done. Night-night, John-John, and keep up the good work!

Do you mind if we talk about something else? Like, say, the times that try editors’ souls?

redundant sign 2

Or, to put it in more practical terms, if I promise to show you more properly-formatted pages while I’m at it, will you forgive my devoting tonight’s post to a foray into a notorious editorial pet peeve? What about if I talk about several?

It’s not as though there aren’t dozens from which to choose: as I may have horrified you with depressed you into a stupor by bringing up mentioned in passing last time, those of us fortunate enough to read for a living are expected — and often rigorously trained — to notice patterns in writing. How often a manuscript uses the word blanched, for instance, or describes anything as being mauve.

Not that there’s anything inherently wrong with either word choice, mind you, when used sparingly. Surely I will astonish no one, however, if I suggest that your garden-variety reader might prefer not to see characters blanching at the sight of mauve objects on every other page. Adult readers, if you must know, tend to become bored by word and phrase repetition every bit as quickly as they lose interest in a slow-moving plot, dull explanation, or unsympathetic protagonist’s plight. In order to spare the reading public that pain, editors strive to catch not only larger narrative issues, but also redundancies, whether they be of concept, image, or phrase.

And, bless our hearts, we are seldom shy about pointing them out, sometimes as early as the second or third time an author uses a pet word or action. “For heaven’s sake, Mavis,” we have been known to scrawl in manuscript margins, “Jeremy has blanched, went pale, and felt the blood drain from his face already in a 4-page scene — need he also waste the reader’s time noticing his ashen face in the nearest mirror? What’s a mirror doing in the middle of a forest, anyway? And while we’re talking plausibility,” Mavis would be expected to turn the page over here, to read the editorial scribblings on the back of the page, “are you planning at some point to provide the reader with some explanation for all of the mauve leaves on the purple trees? Is the water supply in this forest somehow tainted? Are the trees subject to some sort of lavender mite infestation? Or have you perhaps forgotten that the trees on the other side of the world you’re describing were also on the mauve side?”

Given so much provocation on the page, it is perhaps not altogether surprising that one of the great long-term liabilities of reading for a living — or one of the great advantages, depending upon how one chooses to look at it — is that over time, the dedicated pro becomes decreasingly able to read anything without scrawling corrections in the margins. I’m not merely talking about manuscripts, synopses, and queries here, mind you, but all typed words on a page. The New York Times, for instance, once the standard of American prose, now seldom passes under my long-lashed eyes without picking up some entirely justified marginalia. Nor do magazines go unscathed: I’m looking at you, Radcliffe Quarterly.

Heck, I routinely take a corrective pen to menus, fliers, and wedding programs. One recent November, I had to be restrained bodily from correcting a grievous misprint on my ballot for a county election; the proper spelling would have confused the counting machine, I’m told.

But would that not have been preferable to asking the citizenry to select a superior court joge? Possibly to serve in mauve robes?

While in some walks of life, this level of habitual scrutiny might prove somewhat problematic, for professional readers like agents, editors, and contest judges (or, in this county, joges), it’s a positive boon. So what if in some benighted professions, it is neither expected nor considered particularly sane to look one’s coworker in the eye and say, “I like the content of you’re saying, Ziggy, but the fact that you uttered the word exciting fourteen times over the course of a six-minute speech, insisted upon using impact as a verb, and failed to define a good third of your basic terms detracted from your presentation’s effectiveness,” without finding oneself cordially disinvited from all future meetings? Someone has to defend the language. And by gum, if that means rending our garments and wailing to the heavens, “You’ve used this metaphor twice in 137 pages! And phrased it almost identically each time, you…you?torturer,” well, we’re up to the task.

I see some of you blanching, doubtless at the thought of that manuscript you recently sent out to the agent of your dreams. Well might you turn pale, ashen-faced ones. If the same metaphor graced page 1 and page 241, a good editor would catch it. So is it really so much of a surprise that an even ordinarily conscientious agent — or, for that matter, Millicent, the agency screener — felt all of the blood draining from her face when that metaphor cropped up on pp. 1 and 5? Or — sacre bleu! — twice on page 1?

Half the good professional readers I know would not only have become impatient at any of these levels of metaphor repetition — they would have leapt to the conclusion that the writer was repeating himself so much on purpose. Clearly, this is an authorial plot to get away with lazy writing. As opposed to, say, an authorial failure to recognize that his pet phrase of today was also the pet phrase of three months, eight days, and sixteen hours ago.

How could you? You know how much such things upset Millicent.

Actually, you probably didn’t, at least when you first began to write. Until a writer has enjoyed the incomparable pleasure of having her work dissected disemboweled subjected to professional critique, she tends not to have any idea of how closely an agent or editor is likely to read, much less a Millicent. As we discussed yesterday, the overwhelming majority of first-time queriers and submitters fully expect their pages to be read with, if not a completely charitable eye, than at least a willingness to look past little things like conceptual redundancy and an over-reliance upon a select group of particularly nice words. It’s the overall writing that counts, right?

Can you hear Millicent giggling? From a professional reader’s perspective, the very notion that repetitious word choice, recycled notions, or even frequent typos would not be considered part of the authorial voice being offered in a submission is pretty funny. A screener can judge writing only by what’s on the manuscript page, after all. And is Millicent really so wrong to believe that a manuscript in which every inanimate object is apparently mauve-tinted might be indicative of a slight compositional problem?

Then, too, most writers radically underestimate how good a well-trained professional reader’s memory for text will be. Remember, Millicent is usually in training to become either an agent, who would be expected to read a client’s fourth revision and be able to tell how it had changed from the three previous drafts, or an editor, who might conceivably find himself telling a bestselling author, “By jingo, Maurice, I’m not going to let you do it! You used precisely that simile in Book I of this five-part series; you can’t reuse it in Book V!”

Oh, you think I’m exaggerating, do you? Earlier today, I found my text-addled mind drifting back to a novel-cum-memoir I had read, I kid you not, in junior high school. And not merely because Memorial Day is a natural time to consider the noble calling of memoir-writing. A pivotal scene in that book, I felt, would provide such a glorious illustration of a common narrative mistake — both in manuscripts and in queries, as it happens — that I just had to drop our series-in-progress and track down the book.

Yes, yes, I know: sometimes, even other editors are surprised at how well I remember text. A few years ago, when my own memoir was lumbering its way through the publication process, my acquiring editor scrawled in my margins, “Oh, yeah, right — you remember a biography of the Wright Brothers that you read in the third grade? Prove it!” I was able not only to give him a chapter breakdown of the book, but tell him the publisher and correctly identify the typeface.

That’s how little girls with braids grow up to be editors, in case you had been wondering. If anyone wants to talk about the estimable Katharine Wright Haskell, apparently the only member of the Wright family bright enough to realize that heaving the first airplane off the ground might be of more significance if somebody bothered to alert the media, I’m still prepared and raring to go.

So I had good reason to believe that my recollection of a fictionalized memoir ostensibly written by a childhood friend of Joan of Arc was reasonably accurate. A lighthearted burrow through the roughly two thousand volumes I carted up from California after my mother moved from my childhood home, so she would have to tote only the remaining eight thousand with her (long story), and voil?! The very pages I had in mind.

Care to guess whether I’d remembered the font correctly?

I’m delighted that I did, as this excerpt provides excellent examples of the kind of narrative missteps that Millicent thinks so many of you do on purpose, just to annoy her. For starters, it exhibits the all-too-common narrative trick of echoing the verbal habit of using and as a substitute for a period in first-person narration, in a misguided attempt to make the narrative voice sound more like everyday speech. It can work, but let’s face it, quite a bit of everyday speech is so repetitious that it would be stultifying if transcribed directly to the printed page.

It also, you will be pleased to hear, beautifully demonstrates another classic memoir bugbear: telling an anecdote on the page as one might do out loud at a cocktail party, with practically every sentence a summary statement. (Hey, there’s a reason that show, don’t tell is such a pervasive piece of editorial feedback.) And, most common of all in both memoir and fictional first-person narratives, the pages in question much character development for anyone but the protagonist.

All sounds pretty terrible, doesn’t it? Actually, the scene isn’t badly written; the aforementioned garden-variety reader might not even have noticed some of these problems. Nor, unfortunately, would most aspiring writers prior to submission, for the exceedingly simple reason that far too few of them ever actually sit down and read their work beginning to end, as any other reader would. The writer already knows what’s on the page, right?

Or does he? My guess is that in this instance, the writer had very little idea that what he was slapping on the page was even vaguely problematic.

But you shall judge for yourself. To render the parallels to what Millicent sees on a daily basis more obvious, as well as to continue our exercises in learning to know properly-formatted manuscript pages when we see ‘em, I’m presenting that memorable scene here in standard format. As always, my blogging program is for some reasons best known to itself a trifle hostile to page shots, so if you are having trouble reading individual words, try holding down the COMMAND key and pressing + to enlarge the images.

Twain page 1

Twain page 2

Twain page 3

Come on, admit it — while you might have excused all of those ands if you had heard this tale told out loud, they’re a trifle eye-distracting on the page, are they not? Ditto with the word repetition — could this author possibly have crammed any more uses of to be, to get, or to see into these three pages? And don’t even get me started on concept repetition.

I sense those of you committed to the noble path of writing memoir — or writing reality-based fiction — shifting uncomfortably in your chairs. “But Anne,” you protest, averting your eyes, “this isn’t the powerful negative example you led us to expect. I get what you mean about the sheer volume of ands, but other than that, there’s nothing wrong with the narrative voice here, given that this is a memoir. Isn’t part of the point of any memoir that the voice does sound like someone might speak? Is that not, in fact, one of the charms of first-person narration in general?”

Well, yes, but just as an event’s having actually occurred in real life (and it’s true, too!) does not necessarily mean that it will inevitably strike the reader as plausible on the page, first-person narration’s reading like everyday speech does not guarantee readability. In print, narrative chattiness may work against the reader’s enjoyment, because chatty people, like the rest of us, reuse words and phrases so darned much. Even talented verbal anecdotalists seldom embellish their tales with the level of detail that the most threadbare of written accounts would require. And funny out loud, let’s face it, does not always equal funny on the page.

Which is to say: as delightful as our example above might have been tumbling out of the mouth of a gifted storyteller, as a story on a page, it’s lacking quite a few elements. A sense of place, for one — is there a reason, the reader must wonder, not to give us some sense of what either the woods or the village were like? If both are left so completely to the reader’s imagination, is there not some danger that a Millicent fresh from polishing off the manuscript before this one might automatically assume that those trees were mauve, and those villages occupied by the wan?

Oh, you thought I’d dropped that running joke? In a blog, I can get away with going back to that same well this often. How many times, though, do you think I could revisit the joke in a book before the reader got bored? Or Millicent became irritated?

While you’re pondering those troubling questions, let’s return to our example. How else does it fall short?

Well, as so often happens in memoir, we’re just told that the action is happening here or there, rather than shown what those places were like. And lest anyone be tempted to shout out that old writing truism, “But it’s stylish to leave something to the reader’s imagination!, let me ask you: based upon the pages above, could you tell me where these people are with enough specificity that a reader would be able to feel like she’s there?

“But that’s not fair!” I would not blame you for shouting indignantly. “It’s the writer’s job to establish a sense of place, not the reader’s job to guess.”

Precisely what Millicent would say. She would object, and rightly, to this scene’s providing her with too little description to enable her to picture Joan and her young friends operating within an environment. Nor are those friends fleshed out much, either in character or physical trait.

Heck, poor Millie doesn’t even get to see the frightening Benoist: instead, the memoirist merely asserts repeatedly that he and Joan were getting closer, without showing us what that have looked like to a bystander. Like, say, the narrator of the scene.

Speaking of the narrator, were you able to glean much of a sense of who he is as a person? How about what his relationship is to Joan? Are you even sure of their respective ages? Any idea what year it is? Heck, if you did not already know that the girl would grow up to be the patron saint of France — actually, one of four, but Joan of Arc is certainly the best known in this country — would anything but the children’s names tip you off about what part of the world these characters inhabit?

While I’m asking so many rhetorical questions in a row — another occupational hazard, I’m afraid; margins absorb them like a sponge does water — let me ask a more fundamental one: did you notice that although this excerpt is apparently about how the village’s children reacted to Joan, there’s practically no character development for her at all?

That’s at least marginally problematic, in a book entitled — wait for it — PERSONAL RECOLLECTIONS OF JOAN OF ARC. What, we are left to wonder, does she look like? Why doesn’t she stand up to her playmates (beyond, of course, the justification of being “so girlish and shrinking in all ways”) or, failing that, why doesn’t she simply walk away from the nasty little beasts?

And don’t stand there telling me that the narrator had no choice in the matter, because that’s how it really happened. Yes, a memoir or fact-based fictional story should be true, but it also has to be both interesting in the page and plausible. Reality, unfortunately, is not always plausible; it’s the writer’s job to make it so on the page.

Which begs another editorial question: why can’t a kid brave enough to face down the village madman’s axe (or ax, depending upon where it falls in this passage; the error is in the book in front of me), a rather interesting thing for a person to do, come up with more revealing answers to questions than a simple yes? This is another notorious editorial pet peeve: almost without exception, the least character-revealing way for anyone to answer a yes-or-no question is with — again, wait for it — a simple yes or no.

Are some of you writers of the real blanching now? “But Anne,” you gasp, clutching your ashen cheeks so heavily drained of blood, “people actually do answer questions that way! And isn’t the point of written dialogue to reproduce the feel of actual speech?”

Well, that’s one of the points of dialogue. Another is not to bore the reader to death, isn’t it? And, if at all possible, it should be entertaining.

Just holding a tape recorder up to nature tends not to be the surest means of hitting any of those excellent goals. Why? Chant it with me now: most everyday speech is repetitious.

I can stand here and keep saying that as long as necessary, people. Again and again and again.

As we may see in the scene above, a character that keeps saying nothing but “Yes” isn’t exactly thrilling the reader with deep insight into her thought processes. Or even into the scene itself: little Joan is not, after all, a hostile witness in a murder trial, but a child talking with her playmates. Wouldn’t it ultimately be more realistic, then, if she sounded like the latter?

Speaking of realism, would it be too much to ask the narrator to explain why the villagers left an axe lying anywhere near the madman’s cage in the first place? Might not the locals’ efforts have been more productively expended making sure he can’t get out than chopping off his fingers?

And yes, in response to what half of you just thought: this is precisely the kind of thing an editor would have gripped her pen angrily and inked into the margins of a manuscript. Not because she’s mean, but because she’s trying to help the writer give the reader a more enjoyable reader experience.

That’s a noble calling, too, you know. But in the unlikely event that some writer out there might care less about the moral beauty of Millicent and her ilk’s devotion to textual excellence than how to worm his way past it in order improve his submission’s chances of getting picked up by an agency, let me hasten to add that the sooner a writer learns to read his own manuscript the way a professional reader would, the easier he will find self-editing. Not to mention being able to catch the Millicent-irritants that can prompt a screener or contest judge to stop reading.

In the interest of helping you fine people develop that ability, let me ask you another question about today’s example: if you had previously known absolutely nothing about what the what the real-life Jeanne d’Arc achieved, wouldn’t you find it at least a trifle too pat that her playmates choose to picture her doing more or less what she grew up to do — and to laugh at her about it? If the girl had suggested this role herself, it might merely have been not-particularly-subtle foreshadowing, but honestly, can you think of any reason to include this at all except to make the reader feel cleverer than St. Joan’s playmates?

Millicent wouldn’t be able to think of one. Neither would most professional readers; it’s our job to deplore this sort of narrative ham-handedness.

“Just how ill-informed would a reader have to be not to find that first bit clumsy?” we mutter into our much-beloved coffee mugs. “Isn’t it safe to assume that anyone who would pick up a book about Joan of Arc would know that she lead an army and was burned at the stake, even if that reader knew nothing else about her? And if your garden-variety reader knows that much, isn’t it an insult to his intelligence to drop a giant sign reading Hey, dummy, this is foreshadowing?”

Was that mighty gust of wind that just whipped the cosmos the sound of half of the memoirists out there huffing with annoyance, or was it merely the first-person novelists sighing gustily? “But Anne,” both groups think loudly in unison, rather like the remarkably collective-minded children in the anecdote above, “this is how I was taught to write first-person narration. It’s supposed to sound exactly like a real person’s speech. So why shouldn’t St. Joan’s unnamed childhood buddy sound like anybody else telling anecdotes out loud?”

A couple of reasons, actually. Yes, good first-person narration takes into account the narrator’s individual speech patterns; no dialogue should sound like just anybody. Which is precisely the problem with all of those yeses, right? All by themselves, yes and no are generally presumed to mean the same thing, regardless of who is saying them. So, like polite spoken clich?s of the “Excuse me” and “I’m so sorry for your loss” ilk, they are too generic to convey personalized content.

Strong dialogue also typically reflects the narrator’s social status and education, personal prejudices, and what s/he could conceivably know in the situation at hand. And then there are those pesky individual quirks and, yes, the century in which s/he lived.

So I ask you, first-person writers: just how does the narrative voice in this passage indicate that this particular anecdote took place not too long after the Battle of Agincourt in 1415? As opposed to, say, the 1890s, when this account was first published?

And if you were tempted even for a nanosecond to mutter in response, “Well, if the 1980s is when readers would have been seeing this dialogue, sounding like that just would have seemed normal,” let me ask a follow-up question: if this scene were narrated in the voice of a pre-teen texting this to a friend today, would that make this scene ring truer to today’s readers? Or would it merely read as though the writer either hadn’t thought much about how Joan and her friends might have communicated with one another — or was presuming that today’s readers were not capable of following any type of dialogue than their own?

Those of us who read for a living have a term for that kind of assumption: insulting the reader’s intelligence. We often find ourselves scrawling it in margins.

How often, you ask, your faces a mask of pallid horror? Well, operating on the assumption that internal monologues have both always sounded pretty much like modern speech and don’t vary much from individual to individual is as common a mistake in first-person narratives as having all teenage characters sigh and roll their eyes is in YA submissions. Yes, some people do think and talk that way, but must everybody? Should Helen of Troy formulate her innermost thoughts in the same way as, say, Eleanor Roosevelt, Louisa May Alcott, or Confucius?

There’s a dinner party, eh? I’ll bring the stuffed grape leaves.

Doesn’t it make for more interesting narration if your narrator’s speech bears at least some marks of time? And if she has some individual quirks of thought and expression?

Besides, if we are going to be true to the rules of first-person narration, shouldn’t we be objecting to how often our narrator here professes to read the other children’s minds — although, notably, not Joan’s? I don’t know about you, but I find that most of the time, my thoughts are located in my own head, not floating somewhere in the middle of a group of bystanders. Millicent, too, tends to regard her own thoughts as separate from other people’s. The inevitable consequence: characters who think together tend to annoy her, unless their shared brains crop up within science fiction or fantasy context, where they can be plausible.

That cast a different light upon the narrative choice here, doesn’t it? As an editor might well scrawl in the margin, are we supposed to believe that our narrator in this instance is a mind-reader, or that the local children were too simple-minded to be able to form individual opinions about what is going on in front of them? Is the narrator just not familiar enough with the individual characters to be able to guess how their thoughts might have differed, or, (turn page over here) since he’s of a different social class than they are — not abundantly apparent in this scene, is it? — does his reporting that they all thought the same way a function of his views of their training in rational thinking? Or does it indicate the opposite, that he feels so close to them that he presumes that his beloved friends and he could only have thought and felt identically?

“Or, Mark,” the editor might conclude, “did you originally write this scene in the third person, with an omniscient narrator that could plausibly read everyone’s thoughts? If so, you can’t legitimately endow your first-person narrator with that ability. Pick a narrative perspective and stick to it!”

In fairness to Mark, as well as all of the blanching first-person narrative writers out there, plenty of writers actually were taught to write first-person narration this way — in short stories in their high school English classes. And with good faith, too: in short bursts, run-on sentences do indeed come across as ordinary speech-like. In the published examples of this type of narration that tend to turn up in class, it’s not all that unusual for the author’s voice and the first-person narrator’s voice to merge into colloquial harmony.

Or, to put it another way, Mark Twain tends to sound like Mark Twain, for instance, no matter whose perspective is dominating a particular story. That’s part of his branding as an author, right, his distinctive narrative voice and humorous worldview?

Admittedly, adopting a chatty voice makes quite a bit of sense for narrative voice in memoir. The reader is going to have to like how the narrator/protagonist talks about her life well enough to want to follow the story for a few hundred pages, after all; we might as well get friendly. Yet in practice, the primary danger of relying on the repetitive phrasing, clich?s, and percussive and use to achieve realistic-sounding narrative cadence is precisely that it will put off the reader because as the pages pass, it can become, at the risk of repeating myself, rather boring.

Think about it: even if a memoir were being told as a collection of verbal anecdotes, wouldn’t you rather listen to a storyteller with some individual flair for phrasing, instead of someone who just sounded like everyone else? No matter how inherently exciting a personal story is, a great telling can make it better reading. So can a narrative voice reflective of the time, place, and society in which that tale takes place.

But just try telling that to Mark Twain — who, as the sharper-eyed among you may already have noticed, wrote the scene above, in what he considered his best book. Although that retrospective assessment is a trifle hard to take seriously, in light of the fact that he published the book both under a pen name and in serial form. Actually, he took it to even one more remove: he wrote a preface under a nom de plume, presenting himself as the translator of a memoir written by one of young Joan’s contemporaries.

Why go to all that trouble? Because by all accounts, he felt that the poor sales of THE PRINCE AND THE PAUPER were largely attributable to his established audience’s expecting anything published under the name of Mark Twain to be a comedy. Good branding has its drawbacks for a creative artist.

Take that, purists who would like to believe that writing with an eye toward market concerns is a product of an increasingly cynical publishing industry over the last twenty or thirty years. Twain and his publisher worked out that tactic in the 1890s.

But I digress. As a reader, how well do you think his narrative choices worked here, either as fiction narration or as the memoir narration it originally professed to be? In your opinion as a writer, how do you feel about those slips into the first person plural — is the reader carried along with the we perspective as a narrative choice, as we were in Jeffrey Eugenides’ THE VIRGIN SUICIDES, or does it read like a perspective slip?

In today’s example, do you feel that the mostly distinctly modern narrative voice, coupled with the almost entirely uncritical view of Joan, was the best way to tell this tale? Reviewers in Twain’s time did not think so — they believed (and I must say I agreed with them back in junior high school) that a protagonist who never does anything wrong is a trifle on the dull side, as far as the reader is concerned. Twain’s Joan never sets a wee foot wrong; even in her earliest youth, he tells us, she raised her voice in anger only once, and even then it was to voice a patriotic thought.

A taciturnity unusual in a rabble-rouser, you must admit. Also an unusual characteristic for someone who challenged social norms enough for anyone to want to burn her at the stake: Twain’s narrator presents her as a quiet, universally beloved little girl. Butter, as folks used to say, would not melt in her mouth.

But is that how little girls with braids grow up to lead armies?

Twain evidently thought so. No matter how outside-the-box her observations or actions are shown to be (or, as we saw above, summarized to be), in this narrative, nothing she did or said from birth to the age of fourteen so much as ruffled the composure of the inhabitants of a querulous small village in wartime. Surprising, to say the least, in a young lady who by her own account had been engaging in frequent heart-to-heart chats with a couple of your more illustrious virgin martyrs since the age of twelve.

Perhaps the querulous small village where I spent my formative years was atypical, but I’m inclined to think that had I gone around snatching murder weapons from the clutches of local lunatics or holding confabs with deceased ancient Roman maidens, the locals might have had a thing or two to say about it. I’m also inclined to think that their observations would not have been entirely favorable, regardless of how winsome and girlish I might have been while disarming the maniac in question. It doesn’t strike me as the type of endeavor best undertaken in a party dress.

I’m not saying that Twain is necessarily factually incorrect about any of this; naturally, his best guess is as good as ours on a lot of these points. The little lady lived rather a long time ago, so the issue here is less historical accuracy than dramatic plausibility. Still, just because something really happened does not mean it will necessarily come across as plausible on the page; as agents like to say, it all depends on the writing.

As an editor, though, I think it was Uncle Mark’s job as a writer’s to make me believe his take on this. Presuming you agree with me — speak now or forever hold your peace — I ask you: was this narrative choice the best fit for the story he wanted to tell? And if not, should Millicent accept this manuscript?

Does the fact that a good third of you just began hyperventilating mean that it had not occurred to you that whether a story is not only well-written, but attacked from an appropriate narrative angle is a potential rejection trigger? It is, inevitably. Wouldn’t it have been nice if your last rejection letter had told you that, if Millicent or her boss thought that your first-person story would have worked better as a third-person narrative, or vice-versa?

Literary taste is, of course, to a very great extent individual, so only you can answer my question about Uncle Mark’s narrative choices to your own satisfaction. Am I correct in presuming, though, that you are at least a tiny bit curious about how an editor currently holding down the literary fort in the U.S. publishing world might respond to the choices he did make? Glad you asked. Let the scrawling begin!



What am I hoping you will take from this, you ask, eyes wide with horror and previously rosy cheeks drained of blood? Not merely that being a brilliant writer does not necessarily preclude turning out a clunker of a first draft from time to time — although that’s not a bad thing for aspiring writers to bear in mind. The popular conception of true literary talent’s consisting of letter-perfect creative phrasing dripping from one’s fingertips directly onto the page, with no further polishing necessary, each and every time, does not match up particularly well with reality. As any experienced editor could tell you, most of the books people regard as semi-miraculous productions of pure inspiration have actually been worked, reworked, and run past half a dozen critical readers.

And I mean critical readers. The kind who will remember what the author did in the same scene in each previous draft.

Remember that, please, the next time you’re struggling with a scene that just doesn’t seem to want to hit the page gracefully — or with much specificity. In moments like that, it can be very tempting to embrace the tack Twain did above, writing up the scene in summary form, with few vivid details, just to get the darned thing committed to paper as rapidly as humanly possible.

What makes me think that this was written quickly? Editorial instinct, mostly: I find it hard to believe that a humorist as gifted at reading out loud as I know Twain to have been would have killed the comedy — or bored the reader — with this much word repetition unless he was writing on a pretty tight deadline. Serialization tended to be submitted that way back then, you know, as Dickens would have been only too glad to tell you. Had Uncle Mark taken the time to revisit this scene and iron out its wrinkles, I don’t think there would have been quite so many references to eyes — and, frankly, I don’t think that he would have had his narrator faint at the climax of the scene. He was too good a storyteller.

But that choice certainly saved the author the trouble of having to figure out how the girl convinced the wild man to give up the axe, though, didn’t it? Trust me on this one: experienced editors — and Millicents — see this type of narrative shortcut often enough to recognize it for what it is.

So what should a savvy writer do when faced with this sort of first-draft dilemma? Go ahead, give in to temptation; there is value in getting a full scene on paper. Just make sure to set aside time later in the writing process to return to that scene and flesh it out.

Unless you would prefer to have your future editor bark at you, “This is lazy writing, Ambrose. Didn’t anybody ever tell you to show, don’t tell?”

Just in case nobody has yet snarled that in the general direction of your manuscript: show, don’t tell. Immerse your reader in sufficient details for her to be able to feel as though she is part of the scene, rather than leaving her to fill in the specifics for herself.

Oh, you don’t think that’s what Twain is doing here? Okay, rise from your chair, grab the nearest willing partner, and try to act out this interaction between young Joan and Benoist, based solely upon the choreography the narrator above chose to provide us:

She stood up and faced the man, and remained so. As we reached the wood that borders the grassy clearing and jumped into its shelter, two or three of us glanced back to see if Benoist was gaining on us, and this is what we saw — Joan standing, and the maniac gliding stealthily toward her with his axe lifted. The sight was sickening. We stood where we were, trembling and not able to move. I did not want to see murder done, and yet I could not take my eyes away. Now I saw Joan step forward to meet the man, though I believed my eyes must be deceiving me. Then I saw him stop. He threatened her with his ax, as if to warn her not to come further, but went steadily on, until she was right in front of him — right under his axe. Then she stopped, and seemed to begin to talk with him. It made me sick, yes, giddy, and everything swam around me, and I could not see anything for a time — whether long or brief I do not know. When this passed and I looked again, Joan was walking by the man’s side toward the village, holding him by his hand. The axe was in her other hand.

Not much practical guidance for the actors there, eh? Other than all of that seeing (a word most writers tend to overuse in early drafts, incidentally), the actual movements mentioned here are pretty routine: one party standing still, the other moving toward her. The mover threatens, but we are not told how. Admittedly, a lifted axe doesn’t have to move much to seem threatening, but did you notice how pretty much all of the sense of danger is conveyed via the narrator’s dread, rather than through showing the reader vivid, terrifying specifics? And how virtually all of that dread is summarized, rather than shown in any detail?

From an editorial perspective, that lack of specificity distances the reader from what should have been a thrilling scene: by leaving us to fill in the details, the narrator abdicates his proper role here. It’s his job to make us feel that we were there, or at least to show us the scene engagingly enough that we have that illusion.

Yes, he grounds us in his experience by telling us repeatedly that he is seeing this or that, and that these sights made him feel sick (and ultimately pass out). But great heavens, man, if you’re going to narrate a story like this, isn’t it your job to at least ask a bystander what happened, so you could share that information with the reader?

Don’t tell me that once you’ve seen one axe-wielding madman, you’ve seen ‘em all. As both a reader and an editor, I want to know what this particular madman looked, sounded, moved, smelled, and felt like. I want to know precisely what our heroine did that gave Benoist pause; I want to be shown how he crept up on her stealthily while apparently walking straight into her line of vision. And gosh darn it, I want to know how an axe of 1415 differed from one I might buy at the corner hardware store today.

Without those details, and phrased in fairly ordinary terms, this excerpt is indeed like everyday speech, in the negative sense, despite the inherently exciting subject matter. Substitute a memo-wielding boss for the axe-bearing madman, and this could have been an anecdote overheard in a coffee house after work, couldn’t it?

Please don’t limit your answer to a simple yes or no. I was hoping to learn something about you.

Distancing the reader from the action in this manner is an unfortunately common tactic in memoirs and first-person fictional narratives alike. Instead of showing the reader what happened through a fully realized scene, the narrator simply summarizes; rather than demonstrating relationship dynamics through dialogue or action, the narrator just sums up what was said. And by describing subsequent actions in the same words or in hackneyed terms (I believed my eyes must be deceiving me? Really, Mark?), the action may move forward, but the reader’s understanding of what’s going on does not.

Joan stood; Benoist glided. Then Joan stood while Benoist glided. Then she stopped — odd as the narrative had not shown her going forward. Then the narrator conveniently blacks out so we cannot see what is going on. Then the problem is solved. The end.

A bit mauve, isn’t it? Well might you turn pale.

Seldom is this the most interesting way to convey a story, in my experience. Like having characters answer yes-or-no questions with yes or no, as opposed to more detailed (and thus more character-revealing) responses, the summary route closes off story possibilities. And by definition, repeated phrasing adds nothing new to the scene.

Neither, incidentally, do all of those thens: logically, they are unnecessary. Why? Well, in a story in which events are being presented in chronological order, the occurrences in Sentence 1 are presumed to have happened before those in Sentence 2, which in turn came before what’s described in Sentence 3.

Thens, then, as we have seen them used in that last example, are logically redundant; most editors would advise you to reserve them for moments when what happens next is genuinely unexpected. Take a gander:

Joan stood; Benoist glided toward her with an axe. Then the Wright Brothers and their sister, Katherine, swooped through an opening in the forest canopy in a motorized glider to snatch the weapon away.

Admit it — you didn’t see that last twist coming, did you? As a reader, didn’t you get a kick out of that?

Remember, there’s more to telling a story than simply listing its events in the order they occurred. Racing from its beginning to its end may not be the best way to engage the reader. You want the journey to be both memorable and enjoyable, right? And if the narrative can manage either to surprise the reader with an unanticipated turn of events, delight her with astonishing imagery, or intrigue her with beautiful phrasing — ideally, all three — all the better.

Before I release you to ponder the challenges of expanding a first-person narrative from the anecdotal level into a completely inhabited scene, I want to talk about another common faux pas: the further distancing effect of the narrative’s reminding us repeatedly that the narrator is seeing, hearing, or observing this or that. Obviously — at least from a professional reader’s perspective — if an action or object is depicted in a first-person narrative, the narrator perceived it; otherwise, she could not legitimately bring it up, right?

So when Twain’s narrator tells us repeatedly that he saw Joan do this or Benoist do that, it’s logically redundant. Of course, he saw it: he was standing right there. Why bother to remind the reader of that self-evident fact? Or, to put it as a garment-rending professional reader might, does the author think the reader is too brain-dead to remember who the narrator is and that he is present?

Oh, you don’t want the pros to take every word you commit to the page that seriously? But it’s how they show their respect for your eventual readers!

And for your literary gifts. Again: if it’s on the page and the writer appears to possess even the slightest vestige of talent, Millicent is going to assume that you put it there on purpose. She’s also going to believe, with good reason, that if a writer has set up rules for how the story is to be told — in this case, from the point of view of a childhood friend of Joan’s, and only from his perspective — the narrative will follow those rules consistently.

This, too, trips up quite a lot of memoirists and other first-person narrator-wranglers. Once a narrative is committed to a single perspective, it cannot report anything outside of it without shattering the illusion of a limited point of view. Thus, when the narrator slips into the first person plural, informing us that we saw this or thought that, it’s jarring to the reader’s sensibilities.

And when, like Twain’s narrator, he professes to know what we all are thinking…well, let’s just say that maybe Joan isn’t the only one who needs to be worrying about going on trial for dabbling in the supernatural. Unless the narrative establishes some means by which a first-person narrator could possibly have reliable insight into other characters’ thoughts and feelings, he should really stick to his own.

If his thoughts and feelings are somehow different from every Tom, Dick, and Benoist who might be hanging around in the same place at the same time, great. If he can manage to express them in language evocative, memorable, and tailored to his individual worldview, though, even better. And if he can work in a little character development, perhaps through revealing dialogue, terrific.

Which is not a bad definition of memoir voice, if you think about it: a narrator with a strong personality and specific worldview recounting situations of significance to an overall dramatic story arc in language and from a perspective unique to the teller. If every sentence of your memoir — and, to bring this back to our series-in-progress, every sentence of your query’s book description — does not rise to that level, you might want to think about revising it.

Millicent will thank you. So will your readers.

So Mark, darling, as much as I admire your writing in general and short stories in particular, if I were your editor — oh, you thought that editors don’t live in the hope that this type of activity would be the first, best use of a time machine? — I would insist that you sat down and revised these three pages. Actually, I would do it because I admire your writing: your narrative voice, even in this rather serious book, is better than what we’re seeing here.

And that axe you keep telling us you’re seeing, narrator? Try to think of it as your editor, chopping away all of that phrasing and conceptual redundancy. Trust your reader’s intelligence a bit more, please.

Do bear in mind, too, that while reality itself can be convoluted and devoid of point, readers have a right to expect a book based upon real events to be a good story possessed of an identifiable story arc. It should be dramatically satisfying. And if the real-life version is not, believe me, Millicent isn’t going to be inclined to take that as an excuse.

No need to go pale about this. You can do it. But in order to pull it off successfully, you’re going to have to be able to read your work not only like a writer, but also like a reader.

Oh, it feels good to be delving back into craft. Would anyone mind if I continued to keep standard format illustration on the back burner for a bit and made narrative voice my topic of the week?

Actually, that’s a rhetorical question, come to think of it. Keep up the good work!

The rules, part III: the bare necessities

restrooms & cemeteries

The wee tourist trap where I took this is stuffed to the gills with practical people, evidently. If you look closely in the background, you’ll see that there’s also a liquor-and-sundries store. In retrospect, I wish I’d documented what the locals considered sundry, as opposed to requisite.

Beginning to sense a theme here? Excellent. Today, I would like us to focus our collective minds firmly on the practical while we continue our chat about how to present a book manuscript in a professional manner.

I would hate, after all, for any of you lovely people to fall into the oh-so-common pre-submission trap of believing that because implementing one or more of these rules will take some time (and thus slow the egress of your manuscript from your writing digs), any of them may be treated as optional. Oh, our old pal Millicent the agency screener isn’t going to burst into your studio, wrest the keyboard from your trembling hands, and forcibly insert indentation into your paragraphs. She’s not going to take a ruler to your margins, either, in all probability, or call you on the phone to yell at you because Chapter 2 began on the same page as the end of Chapter 1, any more than she’s likely to tell everyone in the literary world that for some reason best known to yourself, you’ve evidently decided that Microsoft’s defaults have come to dictate formatting in the entirely unrelated publishing industry.

She simply doesn’t have the time to do any of that. She’s got hundreds of submissions to read.

That doesn’t mean, however, that a screener or contest judge might not get the urge to indulge in a little educational mayhem. Like anyone else in a position to read an average day’s complement of submissions, our Millicent sees an incredible amount of good writing presented as though presentation couldn’t possibly matter.

As I’m hoping today’s grim opening image will remind you, that’s just not true. Inevitably, the cosmetic aspects of a submission affect how someone who works with professionally-formatted manuscripts will respond to what’s on the page.

Don’t believe me? Perhaps you missed our recent brief visual tour of a properly-formatted manuscript. If so, slip your tootsies into Millicent’s moccasins and compare what you would have expected a page 1 to look like:

With the following page 1, riddled with fairly common deviations from standard format. If you’re having trouble seeing the details, try holding down the COMMAND key and pressing + to enlarge the image.

Visibly different from across the room, isn’t it? As we’ve been discussing, since U.S.-based agencies send out their clients’ manuscripts in a specific format, a submission presented in any other manner just doesn’t look right to those of us who read for a living. Once you know how a page is supposed to look, even minor deviations distract the eye.

Since that generally comes as a big, ugly surprise to writers who have never had the opportunity to see a professionally-formatted manuscript, the temptation to fudge is quite understandable. Especially in a contest entry, in order to fit desired text into a limited number of pages, something that has occurred to so many entrants for so many years that many literary contests simply disqualify any entry that doesn’t follow its formatting rules.

Sadly, the writers pulling off this sort of trick often believe they’re being subtle — or don’t know that fudging in order to include more words per page than other entrants is a knock-you-out-of-finalist-consideration offense. But how could it not be, when the results are so obviously different from a manuscript adhering to standard format? Compare this page 2:

With this:

Really no chance of Millicent’s missing the spacing tricks here, is there? See what I mean about those familiar with standard format’s enjoying a distinct advantage at submission time?

While I’m horrifying you, guess what she’s trained to do with a partial manuscript in which the writer has messed with the margins, font size, or new chapter formatting in order to have a favorite scene fall within the requested page limit? Or, even more commonly, to prevent the break at the bottom of page 50 (or whatever is the last of the requested pages) from occurring in mid-scene, if not mid-sentence?

Uh-huh: “Next!”

Don’t see why? Well, in the first place, it never fails to astonish, amuse, and/or perplex those of us who read for a living that any aspiring writer, no matter how inexperienced, would presume that an agent or editor would ask for a set number of pages, expecting a scene, section, chapter, or even sentence to end precisely at the bottom of it. That virtually never happens naturally.

You’d never know that, though, from how often an agency’s request for the first 50 pages yields either the type of compressed text we saw above or this type of chapter break:

I’d show you a counterexample of a chapter break correctly formatted, but you’ve already seen it, in essence: the opening of Chapter Two should begin on a fresh page — and look precisely like the first page of Chapter One.

Hard to get more practical than that, eh?

Whether you are being surprised and stunned by the rigors of standard format for the first time or working your way though this series as a veteran, it is very much to your advantage to learn these rules, then apply them consistently throughout your manuscript. While it is undoubtedly time-consuming, investing a few days in formatting your manuscript properly will in the long term save you a whole heck of a lot of time.

It’s true, honest. While the applying these rules to a manuscript already in progress may seem like a pain, practice makes habit. After a while, the impulse to conform to the rules of standard format becomes second nature for working writers. The manuscript came into the world correct — which, in turn, saves the writer revision time. On a deadline, those conserved minutes and hours can save the writer’s backside as well.

Oh, you may laugh, but the more successful you are as a writer, the more likely the day will come when you’re not going to have the half an hour it would take to reformat a inconsistent manuscript before your editor calls to demand why you didn’t e-mail those revisions yesterday. Writing a requested new chapter (yes, it happens) in standard format may make the difference between getting it under your agent’s nose before she leaves for the day/weekend/her honeymoon/to deliver that baby and missing the boat. And hands up, every contest entrant who has dashed panting into a post office 32 seconds before it closed, to get that entry postmarked on the last possible day.

Seriously, committing to formatting your pages correctly from the get-go will render you a better professional writer — and definitely a better agency client. Think about it: if you were Millicent’s boss, the agent of your dreams, would you rather be drumming your fingers on her desk for the extra hour it will take your client who prefers to write in some other format to whip the new version of Chapter 7 that editor interested in acquiring the book requested, or would you prefer to receive it as soon as the writer polishes it off?

And if you were lucky enough to be the writer in this situation — hey, acquiring editors don’t ask for changes in manuscripts they don’t like — would you be happier performing that lighthearted little revision changing the protagonist’s sister Wendy into her brother Ted if you did not also have to make the time to alter the formatting, or if you did? You’re going to have enough on your plate, rushing to work those revisions into the plot: s/he is no longer a corporate lawyer, but a longshoreman, and Uncle George dies not of a heart attack, but of 12,000 pounds of under-ripe bananas falling on him from a great height when he goes to the docks to tell Ted that Great-Aunt Mandy is now Great-Uncle Armand. (If only Ted had kept a better eye on that load-bearing winch!)

Stop looking so smug, nonfiction writers: you’re even more likely to end up wanting those saved minutes. Nonfiction contracts often specify delivering the finished manuscript rather quickly, and it’s far from unusual for the acquiring editor to ask for a different running order, or even different chapters, than a proposal laid out. Trust me, at that junctures, the last thing you’ll want to have to worry about is whether your margins are consistent.

And all of that’s the good news, what happens if everything goes right. The more successful you are as a writer — any kind of writer — the more often you will be churning out pages in a hurry. Just ask any author whose agent is breathing down her neck after a deadline has passed. Especially if the writer didn’t know about the deadline until it had already come and gone.

Oh, how I wish I were kidding about that. And don’t even get me started on the phenomenon of one’s agent calling the day after Thanksgiving to announce, “I told the editor that you could have the last third of the book completely reworked by Christmas — that’s not going to be a problem, is it?”

Think you’re going to want to be worrying about your formatting then? Believe me, you’re going to be kissing yourself in retrospect for learning how to handle the rote matters right the first time, so you can concentrate on the hard stuff. (What would many tons of bananas dropped from that height look like in transit, anyway?)

Fortunately, standard format sinks into one’s very bones with use; in practical terms, it honestly is easier than what many aspiring writers are already doing to their pages. I’m constantly encountering writers who tinker endlessly with the settings on their Word programs because they heard somewhere (in the finest tradition of rumor, they are often unsure precisely where) that the default setting for double-spacing is not the precise size agents really want, or hand-constructing quotation marks out of pixels so they will look like the ones in a favorite published book, or painstakingly typing the slug line onto the top of each and every page of a word-processed document, rather than typing the darned thing into the header once and being done with it.

All of these are bits of writerly obsession I’ve seen in person, by the way. I wasn’t kidding about these rules saving you time in the long run.

Still don’t believe that it’s worth your time to learn the rules — and to apply them consistently every single time you sit down to write any prose that might conceivably end up in a book manuscript? Okay, here’s an even stronger motivation: virtually always, an agent, editor, contest judge, or screener’s first reaction to an improperly-formatted manuscript is not to take the writing it contains very seriously.

Why should they? Obviously, this writer is still learning how to play the game; if she’s truly talented and determined, the logic runs, she’ll respond to the bone-crushing depressive effect of rejection by realizing she needs to learn the rules. In the long run, that will make her a better, more productive professional writer. And if by some mysterious chance she does not respond to being told her book isn’t agency-ready by giving up on it, or if she does not possess the psychic skills to derive you should find out what professional manuscripts look like from a form letter blandly stating, this manuscript does not meet our needs at this time, well, Millicent sees too many perfectly-formatted submissions in any given week of screening to fill her boss’ new client spots several times over.

I know: trying. Yet as I believe I may have mentioned once or twice before, I do not run the universe, and thus do not make the rules. Sorry. No matter how much I would like to absolve you from some of them, it is outside my power. Take it up with the fairy godmother who neglected to endow me with that gift at birth, okay?

Until you have successfully made your case with her, I’m going to stick to wielding the skills that she did grant me, acquired through a childhood surrounded by professional writers and editors who made me learn to format pages the right way the first time. Oh, you may chuckle, but my fifth-grade history paper was in standard format; I can still hear my mother blithely dismissing my poor, befuddled teacher’s protests that none of the other kids in the class were typing their papers with, “Well, honestly, if Annie doesn’t get into the habit of including slug lines now, where will she be in twenty years?”

Where, indeed? The strictures of standard format are hardly something that she would have wanted me to pick up on the street, after all.

So let’s start inculcating some lifetime habits, shall we? To recap the rules we’ve studied so far:

(1) All manuscripts should be printed or typed in black ink and double-spaced, with one-inch margins around all edges of the page, on 20-lb or better white paper.

(2) All manuscripts should be printed on only one side of the page and unbound in any way. For submission to US-based agencies, publishing houses, and contests, the pages in question should be US-standard 8.5″ x 11″ paper.

(3) The text should be left-justified, not block-justified. By definition, manuscripts should not resemble published books in this respect.

(4) The preferred typefaces are 12-point Times, Times New Roman, Courier, or Courier New — unless you’re writing screenplays, in which case you may only use Courier. For book manuscripts, pick one (and ONLY one) and use it consistently throughout your entire submission packet.

(5) The entire manuscript should be in the same font and size — no switching typefaces for any reason. Industry standard is 12-point.

(6) Do not use boldface anywhere in the manuscript but on the title page — and not even there, necessarily.

(7) Every page in the manuscript should be numbered — except the title page. The first page of text is page 1, not the title page.

(8) Each page of the manuscript (other than the title page) should have a standard slug line in the header. The page number should appear in the slug line, not anywhere else on the page.

(9) The first page of each chapter should begin a third of the way down the page. The chapter title should appear on the first line of the page, not on the line immediately above where the text begins.

(10) Contact information for the author belongs on the title page, not on page 1.

(11) Every submission should include a title page, even partial manuscripts.

Everyone ready to devote the rest of his or her long, productive creative life doing all of that? If not, this would be a dandy time to pipe up with questions, concerns, and fruitless protests. While you’re formulating ‘em, let’s move on.

(12) The beginning of every paragraph of text should be indented .5 inch. No exceptions, ever.

Right off the bat, here is a way to save some of you conscientious rule-followers some time. Most word-processing programs (Including Word, if left to its own devices) automatically indent .5 inch (12.7 mm, if my junior high school conversion formula is still correct), but as you’ve probably noticed in practice, that’s more than five spaces.

Such is the way of the world. If you set your tabs to .5 inch, you’ll be set.

Why is the number of spaces relevant here? Well, the usual way this rule is expressed is indent every paragraph 5 spaces, a quaint hangover from the days when typewriters reigned supreme. As you may have heard somewhere, however, MS Word, the standard word processing program of the U.S. publishing industry, automatically sets its default first tab at .5 inch. Yet unless you happen to be using an unusually large typeface like Courier, you’ve probably noticed that hitting the space bar five times will not take you to .5 inches away from the left margin; in Times New Roman, it’s more like 8 spaces.

Does this mean all of us should be whipping out our measuring tapes, painstakingly hand-crafting a specialized tab that’s the exact equivalent of five actual characters, down to the last micron? Of course not — but would you be surprised to hear how many aspiring writers do just that?

Their confusion is understandable: this is genuinely one of those things that actually has changed in theory, if not visibly on the page, since the advent of the personal computer. To set the nervous at ease, let’s take a moment to talk about why is standard indentation at .5 inch now, rather than at five characters.

History, my dears, history: back in the days when return bars roamed the earth instead of ENTER keys, there were only two typefaces commonly found on typewriters, Pica and Elite. They yielded different sizes of type (Pica roughly the equivalent of Courier, Elite more or less the size of Times New Roman), but as long as writers set a tab five spaces in, and just kept hitting the tab key, manuscripts were at least internally consistent.

With the advent of the home computer, however, word-processed manuscripts became the norm. The array of possible typefaces exploded. Rather than simply accepting that every font would yield slightly different indentation sizes, the publishing industry (and the manufacturers of Word) simply came to expect that writers everywhere would keep hitting the tab key, rather than hand-spacing five times at the beginning of each paragraph. The result: the amount of space from the left margin became standardized, so that every manuscript, regardless of font choice, would be indented the same amount.

So why pick .5 inch as the standard indentation? Well, Elite was roughly the size of Times New Roman, 12 characters per inch. Pica was about the size of Courier, 10 characters per inch. The automatic tab at .5 inch, therefore, is as close as even the most historical-minded editor could desire to five spaces from the left margin in Pica.

All of which is a long-winded way of saying that in this instance, at least, Word’s default settings are the writer’s friend. Keep on hitting that tab key.

Again, no exceptions. If I had my way, no aspiring writer would ever send so much as a Christmas card in block-style business format to anyone working in the publishing industry. It’s fine in an e-mail (and thus an e-mailed query, although not in any pages an agency’s submission guidelines might permit a querier to include in the body of the e-mail), but on the page, it just looks as though the sender is unfamiliar with how words appear in print in American English. Take a gander, if you can bear it:

Wildly different from standard format, isn’t it? And, to those who work with manuscripts and/or published books, it does not look particularly literate.

Why should a savvy writer care about that perception, so long as the writing is good? Well, although literacy has become decreasingly valued in the world at large — picture me weeping copiously — the people who have devoted themselves to bringing excellent writing to publication still tend to take it awfully darned seriously. To folks like your humble correspondent, any document with no indentations, skipping a line between paragraphs, and the whole shebang left-justified carries the stigma of (ugh) business correspondence, not high literature or even stylish letter-writing.

Think of it this way: do you really want the person you’re trying to impress with your literary genius to wonder whether you’ve ever read a published book?

I thought not. And which do you think is going to strike format-minded industry professionals as more literate, a query letter in business format or one in correspondence format (indented paragraphs, date and signature halfway across the page, no skipped line between paragraphs)?

Uh-huh. And don’t you wish that someone had told you that before you sent out your first query letter?

That clattering sound you just heard was the more nervous type of aspiring writer reaching frantically for his mouse, to open up all of his writing files and change them instantly. And frankly, he should: despite the fact that everyone from CEOs to the proverbial little old lady from Pasadena has been known to use block format from time to time (blogs are set up to use nothing else, right?), technically, non-indented paragraphs are not proper for English prose.

Period. That being the case, what do you think Millicent’s first reaction to a non-indented page 1 like our last example is likely to be? Given how many submissions she needs to get through before she can break for lunch, how tempted do you think she would be not to read it at all?

Trust me on this one: indent your paragraphs in any document that’s ever going to pass under the nose of anyone even remotely affiliated with the publishing industry. Make my fairy godmother happy.

Not a good enough reason? Okay, here’s another: adhering to rule #12 carries a fringe benefit — it renders running afoul of rule #13 much less likely, for the exceedingly simple reason that it’s not necessary to keep your paragraphs from running together. Let’s make it official:

(13) Don’t skip an extra line between paragraphs, except to indicate a section break.

That makes sense, right? Since the entire manuscript should be double-spaced with indented paragraphs, there is no need to skip a line to indicate a paragraph break. Which is, in case you were not aware of it, what a skipped line between paragraph means in a single-spaced or non-indented document.

That couldn’t possibly apply to a book manuscript, by definition. There’s a practical reason for that: it’s a comparative pain to edit a single-spaced document, either in hard copy or on a computer screen. The eye skips between lines too easily, and in hard copy, there’s nowhere to scrawl comments like Mr. Dickens, was it the best of times or was it the worst of times? It could hardly have been both!

That being the case, why do aspiring writers so often blithely send off manuscripts with skipped lines, single-spaced or otherwise? My guess would be for one of two reasons: either they think business format is proper English formatting (which it isn’t) or they’re used to seeing skipped lines in print. Magazine articles, mostly. Or blogs. (The blogging program makes me do it, Millicent, I swear.)

Just don’t do it. Reserve the skipped line for section breaks.

A few hands have been waving urgently in the air since I started this section. “But Anne!” those of you who have seen conflicting advice point out, “I’ve always heard that there are specific markers for section breaks! Shouldn’t I, you know, use them?”

You mean the * * * or # to indicate a section break, right? That’s a throwback to the age of typewriters. Their original purpose was to alert the typesetter that the missing line of text was intentional, the author honestly did mean for the chapter to end there, and the narrative ceased because the story was over, not because the writer had passed out from the effort of banging for years on a keyboard that required considerable force to operate.

These days, though, it’s customary to presume that not only will an agent or editor be swift enough on the uptake to understand that the end of the text means the end of the manuscript, but also that the end of one section and the beginning of another is comprehensible without the addition of hieroglyphics. For book manuscripts and proposals, at least; remember, the rules for short stories are different.

If you are writing a book-length work, unless you’re entering a contest that specifically calls for them, or the agency to which you’re planning to submit mentions a preference for them in its submission requirements, don’t distract Millicent by including these extras. Do check contest rules carefully, though; you’d be amazed at how seldom some long-running literary contests update their rules.

And while we’re speaking of rules that have undergone some transformation over time…

(14) Nothing in a book manuscript should be underlined. Titles of songs and publications mentioned in the text, as well as words in foreign languages and those you wish to emphasize, should be italicized. Titles of poems, however, belong within quotation marks.

That’s fairly straightforward, right? Italics are one of the few concessions manuscript format has made to the computer age — again, for practical reasons: underlining uses more ink than italics in the book production process. Thus, italics are cheaper in than underlining.

So if a character feels really strongly that “The Raven” is a much better example of Edgar Allan Poe’s sensibilities than his first published book of poetry, Tamerlane and Other Poems, all Millicent can say is, “Mon ami, I cannot say I agree. Back then, the poor man was still singing Aura Lee with the other cadets.”

In which, of course, she would not be entirely correct. Oh, the formatting’s right — Aura Lee‘s a Civil War song, and Poe left West Point long before that.

Fair warning, though: if you consult an old style manual (or a website that is relying upon an old style manual), you may be urged to underline some or all of the words and phrases mentioned above. As will anyone who learned how to format a manuscript before the home computer became common, for the exceedingly simple reason that the average typewriter doesn’t feature italic keys as well as regular type; underlining used to be the only option. Although I remain fond of typewriters — growing up in a house filled with writers, the sound used to lull me to sleep as a child — the fact is, the publishing industry now assumes that all manuscripts are produced on computers. In Word, even.

I suspect outdated manuals are not the only reason Millicent and her ilk so often receive manuscripts containing underlining, though: as I may have mentioned a few (or a few hundred) times on this site, different fields have different standards. There are some areas of writing endeavor in which underlining is still de rigueur. Unfortunately, it’s really, really common for writing guidelines from all over the place to be posted online as though they are applicable to all writing, anytime, anywhere.

If you are writing a book manuscript or proposal, the only formatting guidelines that should concern you are those specifically applicable to books. Don’t even consider importing rules from, say, short story format; your manuscript will merely come across as confused.

And no wonder, with so much misinformation about italics use floating around the web. To minimize the possibility of any member of the Author! Author! community’s falling prey to this misguided miasma, let’s swiftly review the proper use of italics in a book manuscript.

(a) For foreign-language words appearing in an English-language manuscript, unless the words in question are proper names: people, places. The logic behind this part of the rule is very straightforward: you don’t want the agent of your dreams to think you’ve made a typo, do you?

(b) To emphasize particular words or phrases, as a speaker might do out loud. Since we’ve all seen a million times in print, I shan’t belabor the logic, except to say that typewriter-bound authors used to use underlining for this. So did hand-writers.

(c) Some authors like to use italics to indicate thought, but there is no hard-and-fast rule on this. Remember, though, if thought is italicized in a text, the narrative must be consistent about it. This would be logically redundant such a manuscript:

I’m so cold, Musette thought.

Before you decide whether to italicize thought at all, it’s a good idea to check recently-published books in your chosen book category — not new releases in general, as the practice varies across genres — to see how common it is. Do be aware, too, that many agents and editors actively dislike this style choice. They feel, and with some justification, that a good writer should be able to make it clear that a character is thinking something, or indicate inflection, without resorting to funny type.

I have to confess, as a reader, I’m with them on that last one, but that’s just my personal preference. I find it distracting, especially if a narrative leans to hard upon it: many aspiring writers seem to labor under the impression that dialogue readers will want to know every single time a character applies more breath to one word than another. Like any literary trick, the more often it appears over a short run of text, the more likely the reader is to tire of it — and thus the less efficacious it is as a device.

There are, however, many agents and editors who don’t have a problem with italics at all. Which means, I’m afraid, there is no fail-safe option here. Sorry. You submit your work, you take your chances.

Whichever route you take, however, do make certain to adhere to it throughout your manuscript — you would be astounded at how many submissions will italicize words in foreign languages for ten pages, then underline them for the next sixty. Or simply don’t appear to have been subject to any overarching guidelines at all.

To a professional reader, an uneven application of the rules of standard format can be a red flag, again for practical reasons. Consistency is the hallmark of a strong authorial voice, after all, and professional writers are expected to read and re-read their own work to refine it. If a manuscript simply bellows that its writer has not only never sat down and read the current draft beginning to end — the only way to catch certain types of plot inconsistencies, by the way — it’s usually a pretty good indication that it could benefit from further revision.

And it’s not as though an agent could submit an inconsistently-formatted manuscript to an editor at a publishing house; it wouldn’t show off the writing to its best advantage. Which is, of course, true when the writer submits the manuscript to an agency or literary contest as well.

As I said, the goal here is practical: you want your writing to shine. At minimum, you’re going to want to rid your manuscript of anything that distracts from it.

Next time, we’ll polish off the rest of the rules, and perhaps talk a little about presentation finesse. Keep up the good work!

You asked for it: a one-post overview of the rules of standard format for manuscripts. With pretty pictures!

As I don’t see how anyone prone to hanging out here at Author! Author! could fail to be aware, I’m not a big fan of making aspiring writers guess what they’re supposed to do; writing and submitting a first book is stressful enough without having to wonder what page 37 should look like or what query with synopsis means in practical terms. That’s why once a year, whether anyone likes it or not, I devote at least a couple of weeks to going over how professional book manuscripts should be formatted.

And yes, new readers, I do it in my trademarked level of detail. Nary a period, dash, or margin width shall go unexplained, if I can help it.

I didn’t incorporate illustrations into these explanations when I first began blogging, but after the first couple of years, I started including page shots. Why? Well, I kept hearing that many, many submissions and contest entries were striking Millicent the agency screener and her aunt, Mehitabel the veteran contest judge, as unprofessional. That’s usually not an instant-rejection offense, but it does tend to mean that even if the writing on a wackily-presented page is very good, the pros begin reading it with a slightly jaundiced eye.

The logic runs thus: if a writer is really serious about getting published, s/he will take the time to learn how professional book manuscripts are formatted; if the manuscript/contest entry in front of them deviates from standard format in one or more significant respects, the writer must not have done that homework. From there, it’s not a very great conceptual leap to concluding that the writer has not taken the time to learn much about his or her chosen book category, writing craft, or other matters essential to becoming a successful author.

Personally, I don’t think a lack of authorial seriousness the usual reason manuscripts and contest entries so often show up looking like the writer isn’t aware of professional standards. I think it’s almost always because the writer has only a vague notion of what a book manuscript should look like — or simply does not know that a standard format exists. Most of the time, rookies simply assume that a manuscript and a published book should be, if not identical, at least close.

Adding to the ambient confusion: a staggeringly high proportion of the formatting information floating around out there does not draw a distinction between what’s proper for a book manuscript and how, say, a short story or magazine article should be formatted for submission. Contrary to popular belief, not all writing should be presented identically. Indeed, the first page of a short story and the first page of a book manuscript look so different that Millicent can tell at first glance whether the submitter knows the difference.

Yes, really — and yes, the difference honestly is that stark to those of us who deal with manuscripts for a living. Unfortunately, though, some of the particulars can be awfully hard to spot for someone who has never seen a professionally-formatted manuscript before.

Which is to say: virtually everyone submitting a manuscript to an agency for the first time.

Today, I’m going to attempt to remedy that. In this post, I shall be going over the rules of standard format very briefly — and, for the benefit of those of you brand-new to considering how words should look on a page, I shall be sharing snapshots of what your baby should look like on the page.

Never fear, extensive explanation-lovers: in the days to come, I shall revisit these rules, explaining them in greater detail. I just wanted to define our terms visually, since so many writers have difficulty picturing what they’ve never seen in person.

Which is, of course, completely understandable. But just try telling that to Millicent and Mehitabel.

Actually, I don’t only want to define the terms — although if you would like me to clarify anything below, please feel free to drop a question in the comments section at the end of this post. Many of you have asked over the years for a single-post rendition of the formatting rules, and frankly, I’ve resisted. I don’t like to lay down the law without telling you why adhering to a particular standard is necessary; I think barking unexplained orders is an insult to a writer’s intelligence.

Let’s face it, though: the Internet is a haven for one-stop information dumps. I hear all the time from writers new to this site that they would love to see here what they’ve found elsewhere, a bullet-pointed list of rules that they can scan in a few minutes. To which my response has, I’m afraid, habitually been: arf, arf.

I’ve been listening for years, however, to how members of the Author! Author! community talk about how talk about how they did — or didn’t — find out about the industry’s standards, and I have to say I’ve been hearing that most writers start out looking for one-stop answers. I’ve also noticed that the more visual examples I’ve worked into earlier posts on the subject, the better folks seem to like it. And, frankly, I’ve been wondering what someone for whom English was, say, a fourth or fifth language would make of the plethora of manuscript formatting out there.

Here, then, are the rules of standard format, suitably illustrated and with all of the relevant terms defined. I would encourage each and every one of you to learn more about how book manuscripts are put together, but hey, it’s a start.

No, wait: before we start, let’s take a quick look at the first couple of pages of a professionally-formatted manuscript. Page 1 or a book manuscript (remember, other types of writing adhere to other standards) should look like this in person:

If you’re having trouble seeing the individual words, don’t worry — for now, I just want to concentrate on the general shape of words on the page. If you prefer, though, you can either double-click on the image or hold down the COMMAND key and press + to enlarge the image. Here’s page 2, under a slightly brighter light:

Yes, yes, I know: full-spectrum light bulbs might have been a great choice for my studio in most respects, but untinted photography was not one of them. Ignore the golden tint, then, please: we’re looking for overall shapes and placement here. With them firmly in mind, let’s launch into the rules.

(1) All manuscripts should be printed or typed in black ink and double-spaced, with one-inch margins around all edges of the page, on 20-lb. or better white paper.

Let’s unpack all of that terminology, shall we? Handwritten manuscripts are not acceptable for books these days, but it is in fact possible to produce an acceptable manuscript on a typewriter. Eventually, your future agent and editor are going to expect you to be able to produce a copy of your book in MS Word, but unless an agency, publishing house, or contest’s rules specifically state that pages must be produced on a computer, submitting a typed version will seldom result in rejection. It will save you time in the long run, however, if you just write your book in Word.

Double-spacing is, I hope, fairly self-explanatory: unlike published books, manuscripts are not printed on every available line on the page. The margins are the spaces left blank on the left and right sides of the page, as well as the bottom and the top.

Okay, so I probably didn’t need to show you a picture of the margins. I invite you to notice, however, the impressive proof that I spent kindergarten reading while other children were acquiring much better arrow-cutting skills; the only scissors editors find themselves called upon to use regularly are metaphorical.

Am I correct in assuming, though, that some of you would enjoy seeing some clarification of what’s meant by 20-lb. or better white paper? Paper quality is measured by how much a certain number of pages weigh; as you’ve probably noticed in office supply stores, the heavier the paper, the more expensive it is. You’ll usually find the weight printed on the end of the ream:

As you may see, I generally use 24-lb. paper: it holds up better on repeated readings. That can be important in a submission, as more than one person at an agency, publishing house, and contest judging environment typically reads a page. 20-lb. paper is just fine for most submissions, though — it’s heavy enough that the type on the second page in a stack is not visible through the first.

Generally speaking, the greater the contrast between the whiteness of the paper and the darkness of the ink, the sharper your manuscript will look on the page, so this is no time to be trotting out the buff or ecru. Yes, choosing an off-white would make your pages stand out from the crowd, but believe me, it would not be in a good way.

Doubt that? Okay, compare the page 1 image above with page 2. If you were a Millicent expecting pages to be white, which would strike you as easier to read?

Stick with a bright white. Brightness levels can usually be found on the side of the ream, too.

All of that is clear, I hope? Excellent. Let’s move on to the second rule.

(2) All manuscripts should be printed on one side of the page and unbound in any way. For submission to US-based agencies, publishing houses, and contests, the pages in question should be US-standard 8.5″ x 11″ paper.

Again, much of this is probably self-explanatory, but since aspiring writers sometimes read the rules quite differently from those of us who work with manuscripts every day, I don’t want to take any definitions for granted. In that spirit, then, allow me to point out that the back of every page of your manuscript should look like this:

There’s a full page of text on the reverse side of that sheet, by the way, and your humble servant’s shadow cast near the bottom. See what I mean about the benefits of higher-quality paper? If an agent or editor wanted to write notes on it, there would be no visual distraction from bled-through ink.

Like many of us who handle manuscripts professionally, I’m always astonished if they show up bound, but spiral-binding does seem to be popular with a heck of a lot of aspiring writers. That’s fine for circulating your manuscript to your kith, kin, and writers’ group, but an agent or editor is going to want to be able to separate those pages. Your manuscript should pop out of its shipping container looking like this:

You will want to form it into a nice, neat stack, of course, but beyond that, it’s on its own. In order to help it navigate a long journey more happily, writers submitting to US-based agencies and publishing houses do need to be aware that regardless of whether requested materials arrive by mail or via e-mail, the expectation will be that the manuscript will be formatted for US business-size paper, not A4. (Don’t worry — I shall be tackling this sometimes thorny problem later in this series.)

Where might one find paper size, you ask? How about on the end of the ream, with the other relevant information?

Any questions so far? Lay ‘em on me. In the meantime, let’s move on to another rule.

(3) The text should be left-justified, NOT block-justified. By definition, manuscripts should not resemble published books in this respect.

This one seems to puzzle quite a few submitters — and even more literary contest entrants — I suspect because of the wording. It’s really not all that complicated: block-justified text produces a page on which the beginnings of the first word of each line form a straight line down the page on the left, while the end of each line on the right also ends at the same place.

We see this in magazines and newspapers all the time, right? I’m reluctant to show an example of block-justification, lest I throw anyone off. It’s easy, though, to get the basic idea from what the left margin is doing here.

As we can see in that example, though, a book manuscript is not block-justified, but left-justified. That means it boasts a straight margin on the left-hand side of the page, but an uneven right margin. Washing out the image a little makes the pattern down the page a bit easier to notice.

What Millicent will be expecting to see, in other words, are left and right margins that don’t look the same, like this:

All of which is, naturally, just another way of saying: just because you’ve seen formatting in print does not mean that it’s acceptable in a manuscript submission. It may look cool on the page, but remember, Millicent is not looking for cool. She’s looking for strong stories and good writing; non-standard format is only going to distract her from what the text is actually saying.

That’s also likely to be the case if the font is funky, by the way. Let’s talk about that next.

(4) The preferred typefaces are 12-point Times, Times New Roman, Courier, or Courier New — unless you’re writing screenplays, in which case you may only use Courier. For book manuscripts, pick one (and only one) and use it consistently throughout your entire submission packet.

Aspiring writers often believe, wrongly, that if MS Word offers a font, it should be fair game to use in a manuscript. To be quite candid, this pervasive belief drives professional readers nuts, for precisely the reason we just saw: since professionally-formatted manuscripts utilize only a couple of font options, anything else just looks odd to Millicent.

Let’s see why. Here is a properly-formatted page of dialogue in 12-point Times New Roman, the industry standard:

Now here’s that same run of dialogue in Courier. Notice how many fewer words fit on the page.

Perfectly readable, right? Now take a gander at our interaction in one of the more fanciful fonts offered by Word:

Hard to read, isn’t it? It also comes across as unprofessional: clearly, the writer who sent this Millicent’s way did not understand that presentation mattered. That means, unfortunately, that this page would simply scream at her that this writer would require an unusual amount of work to represent. Someone would need to sit down with the person that considered this font nifty and explain what standard format is: the least distracting way possible to show one’s writing to an agent or editor.

Did you catch the extremely common gaffe in those last two examples? No? Okay, here’s a close-up:

Catch it that time? The slug line — that concise run of information in the header — was in Times New Roman, while the text below was in Courier. Sort of looks like our writer wasn’t paying very close attention, doesn’t it? It also violates our next rule.

(5) The entire manuscript should be in the same font and size — no switching typefaces for any reason. Industry standard is 12-point.

No exceptions, I’m afraid, no matter what you have seen in published books. Any funky font choices in print are the publisher’s call, not the author’s.

The same principle applies, incidentally, to the title page; as we shall discuss later in this series, aspiring writers tend to go a little nuts there. Remember, though, the goal is not to grab Millicent’s eye with graphics, but with your writing. With that in mind, compare a properly-formatted title page in 12-point Times New Roman:

With the same title page with an array of fonts, some larger than 12 point:

The overwhelming majority of submitters would not see a great difference between the two — or, if they did, most would consider the second more visually appealing. As you may recall my having mentioned about thirty seconds ago, however, a savvy submitter does not lobby for an agent’s attention with anything other than the high quality of the writing and the strength of the story being told.

Trust me, you’re better off with something less flashy. Let’s move on.

(6) Do not use boldface anywhere in the manuscript but on the title page — and I would advise against it even there.

Again, just because Word provides a formatting option does not necessarily mean it is proper to include in a manuscript. If you want to emphasize words or phrases, use italics.

And on the title page, stick to the basics: remember, it’s the first part of your manuscript Millicent will see; it’s a great time to impress her with your professionalism. That being the case, I’m afraid the following is as dressed-up as a properly-formatted title page can manage:

Not much more exciting than the non-bold version above, is it? So it is really worth the trouble?

(7) Every page in the manuscript should be numbered — except the title page. The first page of text is page 1, not the title page.

For some reason that absolutely no one who habitually works with manuscripts can understand, aspiring writers often don’t number their pages. It’s rude to the reader, period. It also makes it perfectly obvious that the writer has never read his own manuscript in hard copy; it’s very, very easy to mix up unnumbered pages.

Fortunately, standard format provides a number on every page. It belongs in the header.

A title page, though, is neither numbered nor included in the page count. As, indeed, our exuberant arrow indicates:

But what else is going on in that header, you ask? Good question.

(8) Each page of the manuscript (other than the title page) should have a standard slug line in the header. The page number should appear in the slug line, not anywhere else on the page.

Don’t let the slimy name intimidate you: a slug line is simply the author’s last name/book’s title/page #, included so that if a page accidentally falls out of the manuscript, someone at the agency will be able to figure out from which manuscript it tumbled. Let’s take another look at it on the page:

This is the only exception to the one-inch margin on all sides of the page, right? The slug line sits in the middle of the header, and the page number rests within it. If you have been working with a version of Word that automatically places the page number somewhere else, it’s your responsibility to change it.

Yes, it matters that much. Millicent won’t look for the page number anywhere else.

Speaking of elements of standard format that don’t always mesh seamlessly with Word’s defaults, here comes our next rule.

(9) The first page of each chapter should begin a third of the way down the page. The chapter title should appear on the first line of the page, not on the line immediately above where the text begins.

This is another one of the areas in which published books, short story format, and standard format for book manuscripts differ: a new chapter begins on a fresh page, 1/3 of the way down. And no, just because an agency’s submission guidelines ask queriers to send the first five pages with the query does not mean that it’s permissible to ignore the opening space requirement. Millicent is expecting page 1 to look like this:

And while we’re on the subject of how little standard format for book manuscripts and short story format look alike…

(10) Contact information for the writer belongs on the title page, not on page 1.

A surprisingly number of online sources seem not to make this distinction clear (or at all), but in a manuscript for a book-length work, the writer’s information should not be crammed onto page 1. That’s proper for a short story or article. It just goes to show you: not everything called a manuscript is identical — or aimed at the same group of professional readers.

Still, you will want to make it as simple as humanly possible for an agent who falls in love with your work to tell you so, right? We’ve already seen where it will be best appreciated — and where Millicent will be looking for it.

And yes, in response to what the overwhelming majority of writers who have been asked to submit partial manuscripts, just thought very loudly indeed, Millicent will be looking for that information if her boss requested only the first 50 pages as well. Which brings us to our next rule:

(11) Every submission should include a title page, even partial manuscripts.

Again, omitting a title page is seldom an instant-rejection offense, but honestly, it looks more professional than simply stacking a cover letter on top of page 1 — and much, much more professional than just shoving the manuscript into an envelope with no toppers at all. Yet Millicent and I are perpetually gob smacked by how many requested partial manuscripts show up without any authorial identification at all. At least if the submitter has adhered to short story format, his contact information will be on the first page, but astonishingly often, the writer’s last name and title in the slug line constitute the only clues to the sender’s identity.

Don’t see why that would be a problem? Okay, pretend that you’re Millicent, and you’ve just opened a box containing a requested manuscript. This would be what you would see:

See the problem? If Millicent or her boss, the agent of this submitter’s dreams, fall in love with those opening pages, the agency’s staff will have to dig up the query letter or leaf through a few thousand e-mails to find the writer’s contact information. Millie thinks this is just inconsiderate, but I suspect something else is going on here: the writer who sent the title page-free manuscript simply doesn’t understand how many submissions a well-established agency receives in any given week.

By contrast, look how simple it is for Millicent to figure out who sent this little number:

Make it easy for them to ask for the rest of your manuscript. Include a title page with your contact information on it with any requested pages, no matter how few.

(12) The beginning of every paragraph of text should be indented .5 inch. No exceptions, ever.

This would not have been a topic of discussion even thirty years ago, and frankly, most of us who read for a living don’t really accept that this would require explanation at all. The rise of both e-mail and business correspondence style has misled some aspiring writers into believing, wrongly, that it’s perfectly acceptable to omit indentation. Instead, they separate paragraphs by a skipped line.

That’s not how Millicent will expect a manuscript to be presented — or how her boss, the agent, would even consider submitting it to an editor at a publishing house. Everyone concerned will want your paragraphs to commence like this:

In other words, just the way paragraphs would be indented in a published book. Which means, of course, that those skipped lines that would have been necessary to keep paragraphs from running into one another have no place here. With one exception.

(13) Don’t skip an extra line between paragraphs, except to indicate a section break.

Contrary to popular opinion, it’s not necessary to do anything fancy to demonstrate in a book manuscript that one section of text has ended and the next has begun, as it is in a short story. (And in some contests for book-length works — check the rules.) For a book, all a writer has to do is hit the SPACE bar once. The result:

It resembles a section break in most published books, doesn’t it? Our next rule also adheres to that principle.

(14) Nothing in a book manuscript should be underlined. Titles of songs and publications, as well as words in foreign languages and phrases you wish to emphasize, should be italicized.

Actually, we’ve just seen this one in action in our previous example. As our attention was focused elsewhere, let’s take another peek.

I sense those of you fond of using italics to denote thought or find the common publishing practice of including an italicized opening champing at the bit, but hold those horses: I shall be devoting an entire post later in this series to the burning issue of when italics use is and is not acceptable. For now, let’s just assume that you’re going to be dotting your manuscript with ‘em, so we can move on to another peculiarity of book manuscripts.

(15) Numbers over 100 and those containing decimal points (like currency) or colons (like specific times) should be written as numerals. Numbers under 100 should be written out in word form.

So twenty-four should be written that way, but 1,557, 12:32 p.m., and $68.34 would be expressed numerically. Let’s see these principles in action on a page of text.

That’s fairly clear, I hope. One last rule that could bear a visual example, then we shall be done for the day.

(16) Dashes should be doubled — rather than using an emdash like this — with a space at either end. Hyphens are single and are not given extra spaces at either end, as in self-congratulatory.

My blogging program does not permit me to include manuscript-style dashes, I’m sorry to report — it automatically replaces them with that long line between words gracing this very sentence. I am forced, then, to resort to a page shot to provide you with the gratifying sight of proper dash use on a manuscript page.

See how the doubled dash and the spaces between the dashes and the words that surround them render it impossible to mistake the intended dash for a hyphen? Sometimes, aspiring writers mistakenly use this format for a hyphen, but that would be incorrect in any context. Why? Well, a hyphen joins parts of a single word — counter-intuitive, ten-foot pole, a three-year-old child — while a dash sets off a part of a compound sentence. As, indeed, two of them did in that last sentence.

You want to see a few more dashes and commas in their natural habitat, don’t you? Perfectly reasonable. Here are a few dancing across a manuscript page, suitably marked.

And those, my friends, are the basic contours of a book manuscript in standard format. If all of these images went by too fast, don’t worry: my next few posts will be going over the rules at a more leisurely pace, for the benefit of those who enjoy extensive explanations. After that, I shall be delving into some of the more common formatting faux pas. Sounds like fun, eh?

Well, maybe not, but would you rather guess how to do it? Or have me bark at you? Keep up the good work!

So you’ve pitched or queried successfully — now what? Part XI: threats one can and cannot see coming, or, resisting the urge to call wolf

I had to laugh yesterday, campers: as so often happens here at Author! Author!, everyday life rushed to provide a perfect metaphor for something we had been discussing here on this very forum. Or, more accurately in this case, something about which I had been blogging extensively, while scores of aspiring writers read silently — and a tiny minority buttonholed me privately to try to discuss offline. Take a gander at what popped into my inbox:

I have parts of your blog and am thankful for your July 25, 2012 post regarding proper ms format. I just have a couple other questions that I didn’t see addressed in your post. If you could help me on this I would be greatly appreciated.

1. I have a finished memoir, just doing editing now from my printed copy. I am not sure how to deal with dialogue. I know obviously it is in quotes, me talking to someone or someone telling me something, but what I am not sure about is the format this dialogue should be in the ms itself. ie: is each speaking part on a separate line? or just within the paragraphs and continued on with the rest of the story afterwards?

2. And I know you mention this a little in your post, but I have a lot of areas in my ms where I mention where I thought something, or one of my other “characters” used to say something, etc. How do I format? You mention when a character has a thought to either put it in single quotes OR say I thought. But not sure if this pertains to my situation with my memoir. Also, do I do a separate line for these instances as well?

3. for my chapters, they are a little different than a normal book, each one is going to note the year, age, etc that that particular part of the story is referring to, is it ok to have the chapter title be 2 lines, and does it need to be in all caps?

Thanks so much for any help you can provide.

Why, since I receive artless little missives like this about once per week, did this one strike me as such an apt exemplar for our ongoing series on common post-pitching and post-querying faux pas? Well, several reasons. First, I was supposed to cover every aspect of professional manuscript formatting in a single post? Admittedly, the post in question did provide a visual overview of what standard format looks like, but in it, I urged readers new to the rules to consult the HOW TO FORMAT A BOOK MANUSCRIPT category on the archive list at right for fuller explanations. In addition, the aptly-named MANUSCRIPTS AND HOW TO FORMAT THEM PROPERLY category contains a heading for DIALOGUE FORMATTING, and there was this particularly handy post on dialogue formatting? Because third, and most to the point of this series, obviously, the proper place to ask this set of questions would have been — wait for it — in the comments section of my July 25th post, would it not?

Yet this puzzled writer, like so many others, saw fit to contact me privately about it. And that, frankly, would have mystified not only most bloggers, but anyone with significant experience with the publishing industry.

Let’s take the blog-related perplexity first. Even a couple of years ago, virtually no regular blog reader would have dreamt of asking questions anyplace but the comments. Oh, some of you might have chosen to inquire in the comments section of my most recent post — also a good option, by the way — in order to engender comment amongst regular readers, rather than tying your comments to the post in question, but logically, most readers understood that if they had a beef with a publicly-displayed post, the blog format featured a comments section for a reason.

And that reason was ease of discussion. The difference between a blog and a column, after all, lies largely in formatting — in a blog, readers have ready access to a forum in which to express their opinions, gratitude, and/or criticism of a post. While in the past, readers who wanted to chime would have had to sit down and write a letter to the editor of a publication, wait to see if the editor thought that letter worthy of publication, and then wait again to see if any other reader decided to write a letter in response to that letter, all a blog reader has to do to share his thoughts publicly is to — again, wait for it — click on COMMENTS and share his thoughts publicly.

Emphasis upon publicly: before the rise of hand-held devices, few readers would have considered it either acceptable or desirable to shatter the well-established wall between public and private by e-mailing a blogger to discuss the subject matter of a post. Not only does it defeat the purpose of a blog — which is, correct me if I am wrong, to discuss issues of mutual interest in a public forum — but in a blog devoted to helping the literally millions of aspiring writers deal with the thorny and often perplexing issues of manuscript submission, it’s inefficient.

Why? Well, if a question is asked and answered in the comments, there’s a reasonable hope that someone else will benefit from the answer, right? If, by contrast, I invited (or even permitted) every single one of you to contact me offline to ask (forgive me for putting it this way, but it’s true) the same fifteen or twenty questions over and over again, I wouldn’t be a blogger — I would be a secret question-answering service.

That’s why, in case any of you had been wondering, my archive list (conveniently located on the lower right-hand side of this page) is so extensive and contains so many specific questions: since I have been at this for more than seven years, I have addressed a plethora of common concerns. Rather than reinventing the wheel, as the saying goes, for each curious reader, I have chosen in the spirit of public discussion to make those previous posts easy to find.

And just a few years ago, that would have been considered going above and beyond the obligations of a blogger. These days, however, the individual’s ability to whip out her iPhone, perform a 15-second search, and come up with at least a superficial answer to most common questions has, rather surprisingly to many of us that provide online content, has lead to a pervasive expectation that any question, regardless of complexity, should be answerable and should already have been directly answered somewhere online.

How else, after all, would one find it in a 15-second search?

Actually, I don’t have a problem with that: one of the advantages of living in the current age is ease of information access; I would not have made thousands of pages of professional insight available had I not wished to — are you tired yet of being told to wait for it? — make them available to millions of struggling writers.

That does not mean, however, that I don’t find it surprising when a reader who does not instantly find what he wants on my site — and, as in this instance, apparently does not check the archive list to see if I’ve ever dealt with the issue before — leaps to the twin conclusions that (a) I must have fallen down on the job by not having anticipated the specific question he had in mind and (b) I must therefore be willing to donate my time for a private tutorial on the subject.

Instead of, say, donating my time to the writing community at large by blogging about it in public, where not only one, but millions of aspiring writers had access to the answer.

I’m bringing this up not because I’m peevish — although you might be surprised at how often those of us that blog for aspiring writers talk among ourselves about the startling recent rise in offline demands like this. I’m aware that sometimes, readers may feel a bit awkward about posting questions on months-old posts. (To set your minds at ease on this point: my blogging program informs me whenever any reader comments on any post, no matter how old. People post questions on old posts all the time.)

Throughout this series, we have been discussing the sometimes broad, wide, and deep gap between what aspiring writers can consider acceptable in approaching agents and editors and what the pros do. And, frankly, agents and editors who blog are not the only ones who have been receiving missives like this lately. Which, to someone familiar with how the publishing industry works, is genuinely shocking.

It’s become astonishingly common for aspiring writers to send long, chatty questions to agents to whom they have pitched at conferences, for instance — or even those they have merely heard speak at one. You’d be amazed at how many queries read like demands to drop everything and pay attention to the sender. And just the other day, an aspiring writer e-mailed me triumphantly to announce that, contrary to what I have always strenuously recommended on this blog, he had picked up the phone, called the agent that represented TUESDAYS WITH MORRIE, and not immediately been rejected.

In fact, the nice person on the other end of the phone line answered his question: yes, cold-calling an agent to pitch is completely unacceptable. Who knew?

If you’ll pardon my saying so, anyone who reads this blog regularly would have. So would anyone who had taken the time to check the aforementioned extensively indexed archive list at right. Yet, like the formatting enthusiast above, the cold-caller not only did not check what I have written publicly to see if I had addressed the issue — he went out of his way to e-mail me to tell me so.

Privately. Where no other aspiring writer could possibly learn anything from the communication.

I tremble to add this, but it’s also become amazingly common for successful queriers and pitchers — you know, the ones who did take the time to learn how agencies work, made a polite approach to an agent or editor, and garnered a request for the opening pages — to expect to hear back from the requesting pros within a week or two. Or even just a few days.

That’s an unreasonable set of expectations, from a professional perspective: it’s not as though these writers’ manuscripts are the only ones that the agent or editor has requested in the last few months, right? It’s only fair that the pros would read what’s already on their desks before they turned to a newly-arrived submission. And savvy submitters know that, because — feel free to chant it with me now, campers — an agent or editor’s request for manuscript pages does not constitute a promise to drop everything and read your work.

Aspiring writers often believe otherwise, of course, but until fairly recently, norms of social behavior and high long-distance telephone rates rendered follow-up calling blessedly uncommon. In years past, these justifiably anxious submitters might have been forced to stew in their own impatience until they received either a thin letter asking for the rest of the manuscript or the return of their pages in a postally-battered SASE.

Admit it: even those of you who know better have been tempted to nag, right? That’s natural, but it’s also problematic, given the current state of technology: today, the ease of e-mail permits, if not downright encourages, gun-jumping. Many an excitable submitter has been known to stand it as long as she can, then shoot off an ill-advised message in the wee hours, demanding to know what on earth could possibly be taking so long.

And because many agents are darned nice people, she might actually receive a soothing, I’ll-get-to-it-soon reply. But fair warning, gun-jumpers: this is a response that a submitter is likely to get only once, if at all. Which is unfortunate, as many aspiring writers apparently find the ability to generate those soothing replies rather addictive. Or so I surmise, for I hear all time about — and from; had I mentioned that boundaries regarding e-mailing online advice-givers have become rather porous? — submitters who just can’t stand to wait another month. Or week. Or day.

In case I’m being too subtle here: whatever you do during what can be an extended wait to hear back about your manuscript, repress the urge to demand constant status updates. Trust me, it will not get your submission read faster — in fact, it might get your manuscript rejected on the spot.

Being pushy is not — how shall I put this? — likely to make you any friends at the agency. It’s considered quite rude for a writer to try to rush a decision, in fact. (Interesting, considering that writers often have only a week or two to decide whether to accept a publishing offer, and most agents will expect a yes or no on a representation offer right away.) It’s also not a good way to convince an agent that you’ll be a dream client: why would anyone at an agency believe that a writer that e-mails four times in a two-month period to try to find out if the agent has decided whether to represent a manuscript won’t do precisely the same thing if and when that agent is circulating that manuscript to publishing houses — a process that often takes months, if not years?

Oh, should I have warned you that one was coming? Crunching a dry cracker should help with the nausea.

I bring this up advisedly, because the often vast differential between writers’ expectations and publishing realities can, and increasingly frequently does, lead inexperienced pitchers, queriers, and submitters to believe, wrongly, that directly and forcefully contacting an agent or editor is not only acceptable, but appropriate. And as those of you who attend writers’ conferences or read agents’ blogs are probably already aware, people who handle manuscripts for a living tend not to be all that fond of being hounded, nagged, or otherwise blamed for — were you already waiting for it — not dropping everything to pay attention to any particular aspiring writer.

Fortunately, the genuinely rude are relatively rare; as those of us that work with aspiring writers like to say, 99.99% of the pros’ perennial complaints about how pushy writers are actually refer not to the ten thousand who approach respectfully, but the one who does not.

And that one, in my experience, tends to be brand-new to the game — and harboring the astoundingly popular misconception that a really good manuscript from a first-time writer is uncommon enough that the pros will want to be disturbed at work to hear about it. Or, now that e-mail makes disturbing total strangers so darned convenient, rousted in the dead of night to read a pitch.

Or — you saw this coming, right? — to answer a question from a writer they’ve never met, one who evidently doesn’t realize that there are literally millions of aspiring writers who want to get published every bit as much as she does. From a professional perspective, then, this type of approach is simply queue-jumping: rather than doing what pretty much every successful author has had to do, learn how the publishing industry actually works and abide by its quite strict rules of conduct, the dead-of-night e-mailer or spur-of-the-moment caller believes, wrongly, that those rules don’t apply to him.

He has talent, so how could they? And had he mentioned how much he wants to get his manuscript published?

Which, admittedly, is not a new thing for first-time writers to think — I can’t think of a time in modern publishing history when agents and editors did not complain of constantly receiving pay attention to me now! missives — but the technology that enables them to act upon these beliefs is. What’s interesting about the rise of e-mailed pushiness, I think, is not that there are so many impatient aspiring writers, or that a hefty swathe of them should have come to believe that it’s the pros’ job to drop everything to hear pitches or answer questions but how often these attempts appear to be the sender’s first attempt to track down the information.

How can we tell? Well, let’s take another peek at the undoubtedly well-intentioned questions my dead-of-night e-mailer sent me.

1. I have a finished memoir, just doing editing now from my printed copy. I am not sure how to deal with dialogue. I know obviously it is in quotes, me talking to someone or someone telling me something, but what I am not sure about is the format this dialogue should be in the ms itself. ie: is each speaking part on a separate line? or just within the paragraphs and continued on with the rest of the story afterwards?

2. And I know you mention this a little in your post, but I have a lot of areas in my ms where I mention where I thought something, or one of my other “characters” used to say something, etc. How do I format? You mention when a character has a thought to either put it in single quotes OR say I thought. But not sure if this pertains to my situation with my memoir. Also, do I do a separate line for these instances as well?

3. for my chapters, they are a little different than a normal book, each one is going to note the year, age, etc that that particular part of the story is referring to, is it ok to have the chapter title be 2 lines, and does it need to be in all caps?

From a professional perspective, these are rather revealing questions. First, my nocturnal e-mailer must be brand-new to submitting memoir, at least to US-based agencies: not only does she refer to the characters in her memoir as “characters,” as if characters existed only in fiction, but in this country, the overwhelming majority of memoir is not sold on a finished manuscript, but upon a book proposal. While some agencies do ask first-time memoirists to see a full manuscript first, that’s because it’s often emotionally very difficult to complete a memoir; the human psyche, after all, does not make a huge distinction between reliving an experience vividly enough to write about it well and living through it directly. The pros want to make sure someone new to the game is already dealing with that.

Then, too, questions (1) and (2) might have been answered by opening not only virtually any published memoir, but most published books. My guess here, then, is that what the sender was actually asking here is not a question about dialogue formatting per se. I think she really wanted to know is whether there is a special dialogue format for memoirs, or perhaps for first-person narratives in general.

The answer to that one is short, sweet, and could easily have been answered in the comments on that post: no. Dialogue is dialogue, period.

The question about thought would also raise eyebrows for another couple of reasons: in a first-person narrative, the narrator’s thought is generally presented as just part of the narrative; if everything in the book is from the memoirist’s perspective, it’s hardly necessary to keep informing the reader of the fact. And in a first-person narrative, of course, it’s impossible to cite the thought of any character other than the narrator, right? If the narrative is quoting somebody else’s speech, that’s dialogue, not thought.

And, while we’re being technical, would I be too editorial-minded of me to point out that I have literally never advised any aspiring writer formatting a work for the U.S. market to use single quotation marks for thought? Or, indeed, for anything purpose other than designating a quote within a quote, for the exceedingly simple reason that it’s incorrect in American English?

Before we go into the horrifying possibility that my e-mailer contacted me about some other writing guru’s advice, let’s once again go over this often-misunderstood piece of punctuation. Contrary to popular belief amongst aspiring writers, single quotation marks (‘) do not carry a special meaning in American English, nor is using them instead of italics to emphasize a word or phrase proper. Nor is the decision to use single quotation marks (‘) or the American standard double (“) a stylistic one, ever. So how may a single quotation mark be used in American English? In only one manner: when a character quotes something someone else has said. In that instance, the overall quote falls within doubled quotation marks, and with the single quotes designating what the speaker is saying someone else has said. As in:

“Well, then Antonio saw me and yelled, ‘Hey, get out of here,’ and I ran away,” Ellen explained. “But not before I shouted over my shoulder, ‘Watch out for the rampaging tiger behind you!’”

My point about the two — and only two — means of correctly formatting thought in a text has absolutely nothing to do with this. As, indeed, one might surmise from the fact that in the post in question, I specifically said not to place thought within quotation marks, as Jane Austen did; it’s exceedingly old-fashioned, and it obviates the point of quotation marks, which is to indicate to the reader that something was uttered out loud.

Or, to put it another way, thought is not dialogue. Easy to remember, isn’t it?

What I did say, as it happens, is that it drives Millicent the agency screener — and, indeed, any classically-trained professional reader — completely nuts when she sees thought designated redundantly on the page. It’s always proper to designate thought with — five, six, seven, eight — the phrase I thought, of course. However, in some book categories (not all; check recent releases in yours), it is also considered acceptable to use italics to show what is being thought, as opposed to said. Thus, both of these would be correct in standard format:

I’ll never come here again, Hermione thought, slamming the door behind her.

I’ll never come here again. Hermione slammed the door behind her.

Makes sense, right? Since Hermione thought and the italics are intended to convey precisely the same thing to the reader, this formulation would be redundant:

I’ll never come here again, Hermione thought, slamming the door behind her.

Everybody clear on that? Excellent. Now let’s return to the question that’s probably been burning in my mind far more than in yours: did my e-mail correspondent mix my advice up with somebody else’s — and is that what she actually meant when she mentioned that I have parts of your blog? Did some well-meaning but organizationally challenged third party copy excerpts of my formatting run-downs without my permission (a copyright violation, by the way), throw them into a bowl with bits of other online advice, stir, and hand it to our question-asking friend?

Or — and this seems to happen quite often to writers who glean most of their writing guidelines online — has simply read so many different and probably mutually contradictory sources that she has concluded that I was advising something quite far removed from what I actually recommended?

Either way, no wonder she was confused. Again, I could simply refer her to the extensive explanations and many visual aids under the HOW TO FORMAT A BOOK MANUSCRIPT category, but I honestly would like to figure out what happened here. Here’s the example I used in the post she cites, a page in standard format, with all of its constituent parts labeled:

And here is her question:

3. for my chapters, they are a little different than a normal book, each one is going to note the year, age, etc that that particular part of the story is referring to, is it ok to have the chapter title be 2 lines, and does it need to be in all caps?

See the problem? The example shows a two-line chapter heading — and nothing on this page is in all-caps formatting. Nor do any of the other examples I include in that post feature all-caps formatting; conscientiously, I went back and checked, although to the best of my recollection, I have never advised its use for a title.

Why would I? It wouldn’t be proper in standard format. We must reluctantly conclude, then, that my late-night correspondent was in fact asking about somebody else’s advice.

Again, I’m bringing this up not to be peevish, or even to call her out for disturbing my night with a question she fairly clearly should have been aiming at someone else; mixing up online writing advice is much more common than any of us who habitually give such advice might hope. That’s to be expected, given how much self-described expert advice is floating around out there and how many aspiring writers engage in 15-second searches of it. What is surprising is that, being confused, she approached me offline with her questions about it.

Now, we could easily get all Freudian about motivation here — is it possible that she contacted me privately because she was aware that she wasn’t entirely sure of the source of her confusion, and if so, have I completely defeated that purpose by discussing it in public? — but this is a practical blog: I am far more concerned about writers’ actions than their intentions. This e-mail caused me to worry, then, not only about how my correspondent and all of the many, many aspiring writers like her are acquiring and processing formatting and submission information, but what they might do with it.

Specifically, about whether anything about this missive would be likely to get this obviously well-meaning writer in trouble if she sent something similar to an agent. And the answer is yes.

Half of you just rolled your eyes, didn’t you? “Please don’t tell me again to ‘wait for it,’ Anne,” the more experienced submitters among you scoff, “although, naturally, I relish the opportunity to demonstrate that I am adept at using quotes within quotes. You’ve already made the point — and quite forcefully, too — that as charming and addictive as those 15-second searches can be, they might not always be the best means of finding reliable information upon subjects as inherently complex as successful writing, manuscript formatting, querying, and/or submission. You’ve also already explained, albeit indirectly, that just because it’s possible to discover a publishing professional’s e-mail address online doesn’t mean that it’s necessarily a good idea to use it in the dark of night. Or any other time, for that matter. But I can’t help but feel that few of us who have read through this post are likely to succumb to that temptation anytime soon — and that those of us who have been submitting for a good, long while already know better. So what may I, a reader that would never even consider snatching up a phone and calling an agent I have never met or sending repeated, nagging e-mails to one that has my submission, learn here?”

Well, a couple of things — but you’re right that most of this post has been aimed at those that are new to the biz. Frankly, the question of whether it’s okay to approach an agent or editor informally — or to cold-call them at all — is just not one that would occur to someone who has been hanging around publishing for long. Since agents and editors do not pick up new writers that way, to us, it’s a self-evidently self-defeating tactic.

Or, to put it a bit more bluntly, there’s a reason that e-mails like this are seldom answered at all. In a world with rapidly-dissolving boundaries, the sub-world of books remains a place where manners count. Thank goodness.

I do have an ulterior motive for devoting a post within this particular series to the all-too-common problem of writers assuming that any publishing pro that’s nice to them, or even seems from afar to be approachable, is going to be willing to give private advice. In the first place, one does not have to work in publishing very long to be aware that there are literally millions of aspiring writers out there — as queriers and submitters so often lament, sheer volume prevents most agencies from having the time to respond individually to each. Heck, it’s become downright common for agencies not to tell a submitter at all if they’ve rejected a manuscript.

Yes, even if they requested the whole thing. From the writer’s perspective, one of the side effects of the astronomical increase of submission spurred by the wide use of personal computers has been that her submission’s getting rejected and simply having gotten lost, either in the mail or at a paper-laden agency, looks remarkably similar. I’m afraid that there’s little that aspiring writers can do about that, other than to send a single, well-mannered e-mail a few months after the manuscript has arrived at the agency, politely double-checking that it did in fact arrive in one piece.

If that e-mail does not elicit a reply, the only sensible course is to assume that it’s been rejected and move on. Again, as tempting as it may be to presume that having been asked to send pages has given a writer some rights, repeated or nagging e-mails are unlikely to help your case.

Yes, yes, I know: it’s a bitter pill to swallow. Ready for one that might be even harder to choke down?

Brace yourself, please: greater experience submitting — or even attending writers’ conferences, which tends to accelerate a writer’s learning curve about how the industry works — will not necessarily help an aspiring writer avoid the problems of over-familiarity or less-than-reasonable expectations. And that’s unfortunate, because just as the pros assume that any writer serious about getting published will take the time to learn how professional book manuscripts are put together — a presumption so pervasive that few agencies even list the strictures of standard format on their websites, speaking of things that might not pop up in a 15-second search — agents and editors tend to believe that any new writer accomplished enough to write beautiful prose will have learned along the way how submission works.

Find that hard to believe? When’s the last time you heard an agent say at even a very good literary conference, “Look, we have mountains of requested materials to read. If we asked for it, we are interested, but the idea that we would be ready to make an offer of representation on a manuscript we received a week ago is pretty laughable. Unless, of course, the book was written by a celebrity, there’s a clear pop culture demand for a book on that particular subject AND the writer happens to be an expert, or the writer’s just done awfully well in a prestigious writing contest. Or if I happen to be stuck on an airplane with nothing else to read, and you’re my college roommate’s ne’er-do-well younger brother. Otherwise, be prepared to wait.”

That’s all likely to be true, but it would be an extremely unwise speech to give at a writer’s conference, wouldn’t it? The attendees might well rush the stage, perhaps after first snatching up any torches and pitchforks that happened to be handy.

Because good writers so often send off their manuscripts without any clear notion of how long it might be before they are likely to see them again — if, indeed, they will see those pages again at all — and because successful pitchers in particular are prone to tumbling into the trap of believing that a nice conversation with an agent or editor at a conference implies both the beginning of a friendship and an implicit promise to toss aside whether happens to be on the pro’s desk to read their submissions the instant they arrive, I’m going to share one more case study before I sign off for the day. To be candid, the writer in this situation is someone of whom you have probably heard; he’s now a pretty well-established author. He finally gave in to my two years of blandishments to allow me to use his story here on the blog only if I changed enough details to render him unrecognizable.

So don’t even try. Just keep his fame in the back of your mind as you read his tale of woe and uproar, to remind you that no matter how talented a writer might happen to be, it’s easy to get sucked into unreasonable expectations. Not to mention unreasonable hopes.

And his story, too, begins with an e-mail I received in the dead of night. I had known Teddy — not his real name, naturally; nice try, guessers — for years before he got his first break; it’s actually not all that uncommon for writers that end up getting published to have met on the writers’ conference circuit. (Yet another reason that it’s a good idea to attend them: no one, but no one, will understand your joy at finally landing an agent or selling your first book than a fellow writer who has been rooting for you since you shared the last bagel on a conference breakfast buffet.) Yet this was the first time he had ever e-mailed me in a panic.

Bear with me here, because I have something to confess. Remember those agents you suggested I query if my pitches didn’t work out? Well, I have not yet contacted them because Respected P. Editorvich from Arewe, Literate, & How had asked me to send my book directly to him. Dream agency, dream connection, right?

I sent him the manuscript last September. I gritted my teeth until May of this year, then I e-mailed him. He said that he loved what he had read thus far, but had misplaced the book during a move! Okay, it happens. I resubmitted, telling him that I wanted my book in his hands.

That was five weeks ago. Last week, I sent him an e-mail asking about the book, but I haven’t heard back from him. At this point, I don’t know how to handle the situation. I’m a newbie in the confusing world of publication.

Do you mind if I ask for your advice? When Respected initially asked to see the book, he had told me I didn’t need an agent at that point. In my shoes, would you wait to hear from him or would you seek representation? Let the agent make the next move?

Finally, do you still think those agents are the best for my book? You keep a much closer eye on acquisitions than I do.

Okay, what did Teddy do wrong here? Or are those of you new to submitting reeling too much from the notion of not hearing back from September to May of the following year — or, indeed, for five weeks?

Or do all of those huffing sounds mean that some of you have taken umbrage at the very question of wrongdoing? “But Teddy did nothing wrong here!” some of you cry, demonstrating admirable loyalty to a fellow writer whom you have probably never met. “All he did was do what Respected asked!”

True enough, but he also did something Respected didn’t ask him to do — and something that placed himself at a genuine disadvantage. Any guesses?

Award yourself a gold star for the day if you immediately leapt to your feet and shouted, “He gave the editor an unrequested exclusive!” Unless Respected had already offered to acquire the manuscript (extraordinarily unlikely, considering that he had not yet read it) or stated point-blank that he would not look at it unless Teddy promised not to seek representation (which would have been ethically questionable), Teddy was under no obligation not to seek out an agent while Arewe, Literate, & How was considering the manuscript. He would certainly have been in a better position when the manuscript got lost if he had: while it’s always a trifle dicey for a writer to prod an editor politely to try to speed up reading times, it’s an integral part of an agent’s job. Everyone expects it, and rightly so.

Oh, dear, more huffing? Has my site been invaded by the Big, Bad Wolf? “But Anne, Respected said that he didn’t need an agent, under the circumstances! And Teddy waited a whole eight months before contacting the editor — far, far longer than I could have stood the suspense. So now, not only do I not think he did anything wrong; I think he’s a saint.”

Actually, his saintliness in this situation harmed him, too: he would have been well within his rights to send that polite follow-up e-mail within 6 months, if not 4. And while I’m sure that every aspiring writer currently treading the earth’s surface can sympathize with Teddy’s not wanting to put in the energy, effort, and emotional strain of querying agents while his dream publisher was mulling over the book, is he really better off now because he waited? Or merely going into the querying process more frustrated?

I get the appeal, of course: if Respected had snapped up the book right away, he probably would have referred Teddy to a good agent. But there was no guarantee of that — or, indeed, of Arewe, Literate, & How’s picking up the book. So, again, what did Teddy gain by holding off on seeking out an agent he might eventually have to find, anyway?

By the dark night Teddy sent me this e-mail, however, all of this was water under the bridge, spilled milk, and in all other ways beyond his power to change, short of constructing a time machine and returning to the day before the conference at which he met Respected. As he asked me at the time, what should he do now?

The short answer is no, I would not advise waiting until he hear from the editor. I would advise him to do now what he should have done the previous September: queried widely. Then, as now, his position with Arewe, Literate, & How’s could only have been strengthened by landing an agent.

Why? Well, a couple of reasons. As is common for major American publishers, ALH does have a policy against considering work by unrepresented authors. However, like some others, they do occasionally set that rule aside if they believe that they can pick up a book at a conference cheaper than they would be able to if an agent was involved. So it might well have made a great deal of sense to Respected to try to get in on the ground floor of Teddy’s book, so to speak, by trying to nab him before he signed with someone that would try to drive up the price.

Which is, incidentally, a good agent’s job, too. It’s expected — and the fact that Respected knew that there was not an agent involved might well have affected the timeline here. If Teddy had submitted his work through an agent, that agent could legitimately have been calling or e-mailing Respected every couple of weeks, to follow up. But since the editor was dealing with Teddy directly, he could rely upon aspiring writers’ well-founded fear of being pushy.

Because Teddy was one of the conscientious ones that worries about treading on professional toes, he knew better than to ask for updates too early and too often. Indeed, he erred on the side of caution: following up in 4-6 months, and then very politely, is what’s considered acceptable for a writer dealing with an editor directly.

Given this set of ambient expectations, then, it was not all that surprising that Respected did not respond to Teddy’s second e-mail; he had jumped the gun. It’s not as though the submission clock doesn’t start afresh with a requested resubmission, and five weeks is not a particularly long time, in publishing circles.

Especially for an unagented manuscript. Let’s face it, Teddy had already made it fairly plain that he’s not planning to introduce an agent into this situation: when he sent the second submission, told Respected that he would already agree to any terms ALH might want to set for publication. (How an editor would hear “I want my book in your hands,” in all probability.) Respected could also surmise from it that Teddy had not submitted it to other editors, either, so he has no reason to fear that another publishing house will buy it out from under him. Why, then, should he hurry?

See why placing all of your eggs in this one basket might not have been in Teddy’s best interest? Even though he did legitimately misinterpret Respected statement about not needing an agent — elicited, I later found out, in response to Teddy’s asking in the pitch meeting whether he would need to find an agent before sending the pages Respected requested — there is no such thing as a tacit request for an exclusive read.

Chant it with me now, campers: if an agent or editor wants to be the only one reading something, she will make a writer promise that will be the case.

But aspiring writers often walk away from pitch meetings with the opposite impression, don’t they? They believe, and with some reason, that if an editor is enthusiastic about a manuscript, she has made a provisional commitment to publishing it. And, let’s face it, it would be a lot easier on the writer if that were the case.. But a nice conversation at a conference is just a nice conversation at a conference.

I know, I know: it doesn’t feel that way, but as Teddy’s case shows, what the writer feels a post-pitch conversation might have meant over and above what was actually said is not binding on anyone. He took a gamble that Respected would like the book enough that he could bypass the usual steps by which manuscripts get published. Even if everything had worked out perfectly, though, he would still have needed to get an agent eventually — it would have merely meant that he would have been doing so with a book contract in hand.

And then his agent would have spent the next two years telling Teddy that he should have brought to her before you signed it. Because that, too, is her job.

I can sense some cringing those of you terrified of offending the prose (bless your hearts), but honestly, Teddy would have not run any more risk of affronting Respected by pursuing representation five weeks into the second submission than if he’d floated fifty queries before he submitted at all. In fact, he needn’t even have told the editor he was doing it.

Why should he? The worst that could have happened if both Respected and an agent fell in love with it simultaneously is that Teddy would have told the agent that he wanted to go with ALH. His new agent would have been thrilled to be spared the work of pitching the manuscript to at least one likely prospect, and Respected would have had someone calling all the time to speed up him reading process — and to tell him if another editor was also reading it.

My advice to Teddy, then, was that he should query 5 or 10 agents right away (I cranked out a few more recommendations), and keep that many queries in circulation until he attracted a firm offer from somebody. I also cautioned him, though, not to contact Respected again until either he had some concrete news to report — that Teddy had landed an agent, that another editor was reading the book — or until Respected has had the new version for 4-6 months.

That’s not at all an unusual turn-around time these days, after all. And then, I would simply e-mail to ask if he is still interested.

Politely. Once. If Respected does not respond at that point, Teddy should move on.

Regardless of what happened next, however, under NO circumstances would it have ever been in Teddy’s best interest to contact Respected and say any version of, “Hey, what gives? You have not has not done as I expected!” Respected already knows how he has handled the manuscript; no good can come from reminding him.

So what, you may be wondering, was the overall moral here? Respect professional limits. Be polite. Resist the urge to hit SEND.

And no matter how many times you have queried or submitted, don’t assume that the pro asking to see your pages is saying anything more than that she wants to see your pages. If you’re in doubt whether you are being asked to submit exclusively, chances are that you’re not.

But, as always, if you’re not sure about what an agent or editor requesting your manuscript wants you to do, ask. Once. Politely. And in the proper forum. But do bear in mind that once you cry wolf, you can’t take it back.

Wow, this was a long one, even by my standards, wasn’t it? Well, when I disillusion people, I like to do it thoroughly. Keep posting those good questions in the comments, everyone, and keep up the good work!

Reimagining a classic impeccably: a conversation with I, IAGO author Nicole Galland

Okay, okay, so I didn’t manage to get our planned whew-I-survived-PNWA treat up yesterday, as I had hoped, as a quick breather between talking about how to handle conference pitching with aplomb and today’s plunge into how to handle a request for manuscript pages — which will still be happening later today, you will be delighted to hear. I have an excellent excuse, however: the other day, a truck burst into flames outside the salon where I was having my hair cut.

The first those of us inside the salon heard of it was the giant pop when the windshield exploded. Not the best time to have one’s head in a sink, as it turns out. Both my stylist and I jumped so much that I have a gigantic bump on the back of my noggin. It’s rendered it just a trifle difficult to focus on a computer screen.

And that, in case any of you had been wondering, is why fiction has to be so much more plausible than nonfiction — and why simply slapping real-life events on the novel page so often doesn’t ring quite true. Quite a lot of what happens in this zany world of ours would seem completely absurd if it popped up in a novel.

Case in point: would you believe it if Our Heroine not only rushed to her blog the instant she could see straight after that out-of-nowhere explosion, but posted twice in one day? Surely, that pushes the bounds of credulity; the fact that it is actually going to happen would be irrelevant.

Is my vision still a bit blurry, or are some of you sighing and shifting impatiently in your chairs? “Yes, yes, Anne,” those of you eager to get requested materials out the door mutter, “I’m sorry for your whacked head, but we’ve been talking about practical matters for the last week. I’ve appreciated that, as I have a manuscript request burning a hole in my metaphorical pocket from my recent successful conference pitch and/or a query that hit the right note. I’m begrudgingly honoring your advice to read my submission IN ITS ENTIRETY, IN HARD COPY, and perhaps even OUT LOUD before I send it off to the agent of my dreams. But honestly, a cozy chat about plausibility in fiction? Or a discussion of craft with a respected historical fiction author, as the title of this post implies you’re about to have? How can I do that and remain monomaniacally focused upon popping my manuscript into the mail as soon as I have satisfied your insane demands?”

All part of my evil plan, impatient shifters (but please, don’t say popping to me right now; it makes my head throb). As it happens, evil plans, plausibility in fiction, craft, and the all-important issue of how to keep the faith throughout what can be a long, attenuated submission process — even if you hit SEND immediately after today’s late-night post on how to present your work professionally, it’s not at all uncommon for submitters not to hear back for months — are all part of this afternoon’s treat.

So is the question of how to render over-the-top realities plausible on the page. Or wasn’t plausibility something for which you had been scanning while you were re-reading the pages you intend to submit IN THEIR ENTIRETY, IN HARD COPY, and, if you want to make me happy, OUT LOUD?

Okay, that’s why you might want to pay close attention to the content of this discussion, impatient shifters. Now, allow me to introduce my discussant, a highly-respected historical novelist deeply gifted at bringing even the most over-the-top events of years past into vivid, plangent, and utterly plausible life on the page: Nicole Galland.

Nicole Galland’s terrific new retelling of OTHELLO, I, Iago came out a few months back, and although you of all people know I am not prone to gushing, I think it’s one of the best historical novels of recent years. I also think it’s both a terrific read and a great example for those of you toiling away in the currently popular vineyard of reconceiving classic tales. From the publisher’s blurb:

From earliest childhood, the precocious boy called Iago had inconvenient tendencies toward honesty—a “failing” that made him an embarrassment to his family and an outcast in the corrupted culture of glittering, Renaissance Venice. Embracing military life as an antidote to the frippery of Venetian society, he won the glowing love of the beautiful Emilia, and the regard of Venice’s revered General Othello. After years of abuse and rejection, Iago was poised to win everything he ever fought for…

…until a cascade of unexpected betrayals propel him on a catastrophic quest for righteous vengeance, contorting his moral compass until he has betrayed his closest friends and family and sealed his own fate as one of the most notorious villains of all time.

Pretty exciting, eh? Actually, for once, a blurb has undersold the dramatic action — and the genuinely astonishing twists of the plot.

Yes, even if one happens to know Othello awfully darned well. I do, as it happens: I’ve acted in it. Heck, I’ve played more than one role in it. And more than one turn of events made me not only gasp out loud, but put that pen with which a prudent author interviewer always takes marginal notes right through the page.

Think about that. Usually, I don’t jump for anything less than a nearby explosion.

Seriously, one of the occupational hazards of being an editor is the deadening of one’s capacity for surprise. Editors are notorious for rolling their eyes over mild foreshadowing on page 14 and murmuring, “Oh, great, now I know how the book ends.” If you are the type of person that likes to receive a story arc in sequential chunks, I would strenuously advise against accompanying an editor to a movie.

That suggestion is brought to you, incidentally, by the unlucky soul that happened to be occupying the adjacent loge seat when I saw The Sixth Sense. The first time the mother appeared onscreen and did not ask how her child’s therapy session had gone, everyone within three rows heard my annoyed huff, if not my whispered, “Oh, so the mother can’t see the therapist; he must be a ghost. I’m bored now.”

As you might imagine for a reader with that kind of attitude problem, it’s rare that a plot catches me by surprise. So how is it possible that reading a story whose ending I know as well as Othello’s kept me up all night reading because I wanted to know how it was going to turn out?

Which is, of course, the central problem in retelling any well-known classic. It’s always a writing challenge to draw readers into a story, particularly one that takes place long ago, but it’s an especially high dive with Shakespeare — and not merely because of the intimidation value of tackling one of the theatrical world’s greatest tragedies. Even readers that routinely turn pale at the very thought of their high school English class’ discussion of Hamlet may reasonably be expected to be familiar with the outlines of the plot: General Othello and the lovely Desdemona are in love, Iago convinces Othello to become madly jealous, and the stage quickly becomes littered with corpses.

To make the dive even higher, the literary world has in recent years applauded — and even expected — new takes on culturally well-known tales not only to render them fresh and accessible for current readers, but to do so from the point of view of the villain. In reimagining Othello, that presents quite a difficulty: Iago does some pretty loathsome things to the people around him, rendering him hard to like — and, unusually for chatty Shakespeare, the play’s audience is actually not treated to much explanation of his motives.

How did Nicole conquer these twin challenge? By means of a writing choice that I think will delight and instruct those of us devoted to writing fiction: by delving so thoroughly into Iago’s past and personality development that as he takes each step toward infamy, the reader is cajoled into saying, “Oh, okay — I can go along with that.”

The result is hugely engaging. I, IAGO not only seduced me into liking the villain — something I would not have thought possible — but left me feeling by the tumultuous last quarter of the book that by having empathized with his increasingly warped sense of right and wrong, I had become enmeshed in his fate. Yet even though I could see it coming, even though I had picked up the book knowing that it had to come, the trip there kept catching me off guard, because I was experiencing it moment-to-moment with the protagonist-villain.

And that, my friends, is not something that happens all that often to those of us that murmur at the first mention of a character’s hard childhood, “Oh, so he’s the serial killer.”

An unexpected fringe benefit that friends of the Bard will love: this story is so steeped in the Shakespearean ethos that small hints of his other works seem to have been built into the very plaster of the ballrooms and steel of the swords. Here is an image plucked from a sonnet; there is descriptor reminiscent of Juliet. And could that possibly be a reference to Pericles, Prince of Tyre?

It is, in a word, fun — not word I generally associate with tragedy. If I have a critique (other than having lost sleep to this story), it’s that I would have liked to see both Desdemona’s very genuine wit and Othello’s descent into overwhelming paroxysms of jealousy in a bit more detail. Why was this great mind so easily overthrown?

But that’s a minor quibble. As an established fan of Nicole’s writing — and, in the interest of full disclosure, as someone who first met her during an audition for Measure for Measure at Harvard, back in the Reagan era — naturally, I expected to be charmed by the writing. I have to say, though, I think this is far and away her best book to date, and certainly one I have been frantically handing to every aspiring historical novelist I meet as a prime example of how it’s done.

So, equally naturally, when she made a flying visit to Seattle recently, I dragged her into my back yard, turned a camera on her, and implored her to share her writing secrets. Unfortunately, before we began, I took off the hat I had been wearing on that hat day first, so you’ll have to excuse my hair.

Seriously, its state requires excuse, so much so that had this not been such a meaty interview with such an old friend, I might have held off on posting it until I could find a gifted retoucher of videotape. But I promised you a treat, so I shall cast vanity to the winds.

How I suffer for your art, eh? Concentrate instead, please, on this year’s bumper crop of lilacs — and a great conversation about craft with one of the best. Enjoy!