The mysteriously mysterious strictures of standard format, part XVII: excuse me — you’re proposing WHAT?

marriage-proposal1

For the last couple of posts, we have bent our collective gaze — steely, to be sure — away from the green pastures of manuscript formatting to turn our attention to the wind-swept plains of book proposals and their proper formatting. As we have seen in our brief sojourn amid the majestic buffalo and skipping lambs, while the text of a book proposal is formatted largely in the same matter as a manuscript’s, the various headings and subheadings are often different.

Before I move on, allow me to digress: did you notice how I dropped that running metaphor when it became apparent that it wasn’t working? That’s a good editing tip for any kind of writing: don’t force it if it doesn’t fly. An even better one: while proofing you work, make sure you read all the way to the end of every sentence; it’s the only way to catch metaphors abandoned mid-stream. (And yes, Virginia, I do see orphaned metaphors wandering about ostensibly well-revised manuscripts. All the time.)

As we saw last time, a professional book proposal contains a wide range of marketing materials, all written in the proposer’s best possible prose, cleverly fitted together in a manner to convince an agent or editor that not only is the proposed book an interesting idea that will appeal to a very specific (and, ideally, well-established) target audience, but that the proposer is the best (and, ideally, the only) conceivable person currently drawing breath to write this particular book. Or, to put it in the language of the industry, it’s a marketable concept presented by a writer with a great platform.

A thousand hands just shot into the air mid-paragraph, didn’t they? “Um, Anne?” many would-be proposers inquire nervously. “You didn’t really mean that bit about the proposal written in the proposer’s best possible prose, did you? After all, the proposal is just a formality, a series of hoops through which I have to jump before a publisher buys my book, right?”

Actually, no — although I can certainly see why you might think so. Unlike novels, nonfiction books (yes, even most memoirs) are sold not because someone falls in love with the manuscript, but because a prospective author has made a convincing case in a proposal that a book that does not yet exist will be marketable to a specific audience and that s/he is the right person to write it. Since the book concept and the argument for it are the primary sales pitch, most first-time proposers conclude that the writing in a proposal is of secondary importance.

They’re absolutely wrong. Every syllable of a book proposal is a writing sample — the only writing sample, in fact, upon which an agent or editor will base his or her conclusions about whether to pick up the book.

If you’ll join me in a wee flight of fancy, I think you’ll see why that absolutely must be the case.

Picture, if you will (and you will, right?), Maury the editorial assistant, diligently scanning the day’s submissions from agents for the next promising nonfiction project. He has reason to be careful: he needs to be very, very selective about what he passes on to his boss, the editor of your dreams. (Let’s call her Ermintrude, just for giggles.) If he simply sends Ermintrude every proposal that sounds as if it might make a good book, he’s not really doing his job, is he? It’s not as though she can offer a publication contract to every interesting-sounding project, after all; at most, even an extremely busy editor might be able to take on somewhere between one and ten a year.

Yes, you read that correctly.

It’s Maury’s job to prevent Ermintrude’s desk from becoming so over-stacked with proposals that she can’t find her phone. So yes, he’s going to weed out any proposal that doesn’t sound interesting right off the bat. He’s also going to reject those that don’t have a clearly-defined concept — which, in a screener’s world, means one that’s both grabbed his attention instantly and is comprehensible within the first few pages of the proposal — as well as those that either don’t define their target market well or do not strike him as likely to appeal to the readers already buying such books. Not to mention those that don’t seem to have a well laid-out marketing plan or chapters likely to deliver fully upon the premise of the proposal, or those proposed by writers who haven’t made a good case for their platforms to write the book.

That’s going to weed out most of ‘em. (I hate to be blunt about it, but because the book proposal is such a widely misunderstood marketing tool, Maury sees a whole lot of rambling proposals. And rambling, unprofessional proposals are most of what Millicent, his cousin who screens agency submissions, sees on a weekly basis.) But let’s be generous and assume that Maury’s had an unusually strong selection of proposals submitted this week: out of 300, 10 are fascinating ideas for books aimed for a well-established audience.

He can’t possibly send them all — ten is Ermintrude’s entire year’s allotment of books, even if she works nights, weekends, and funds the last two herself. So how does he decide which one or two to send upstairs to his boss?

Uh-huh. The ones where the writing screams, “Excuse me, but had you noticed that there’s some talent here?”

Think about that, any of you who were planning to toss together your book proposals over the next long weekend, or stuff them into the mailbox without running the text by another literate human being not already familiar with your book’s concept. (Word to the wise: if that literate human can’t tell you what the book is about and why you’re the best person on earth to write it by the time she is halfway through page 4, you might want to think about some serious revision. And if she doesn’t want to read the book by the middle of page 2, run, don’t walk, back to the drawing board to work on your prose and presentation.)

Now that I’ve scared the living daylights out of you, let’s review the constituent parts of the book proposal — at least, the ones we have covered so far:

1. The title page

2. The overview, a comprehensive document that leaves Maury with no doubt whatsoever about how to answer the following questions:

(a) What is the proposed book will be about, and why are you the single best being with an operational circulatory system and fingers to write about it?

(b) What is the central question or problem of the book? Why the topic is important, and to whom?

(c) Why is this book needed now, as opposed to any other time in literary history?

(d) Who is the target audience for this book?

(e) Why will this book appeal to the target audience as no book currently on the market does?

(f) How will your platform enable you to reach this target audience better than anyone else who might even think about writing this book?

(g) How strong a writer are you, and is this voice appropriate to the proposed book’s subject matter and target audience?

Okay, okay, so I kind of slipped that last one up the back staircase, but it’s a great asset to a book proposal if it is written in the same voice (and with the same vocabulary) as the eventual book.

Those aren’t the kind of things you want to leave to Maury’s imagination, are they? As we discussed last time, a fantastic way to establish authorial voice and interest in the subject matter is to open with a vividly illustrative anecdote or other method of direct appeal to the reader’s reason and emotions. Opening with dry marketing material tends not to grab Maury’s attention anywhere near as well.

3. The competitive market analysis
This section, as I hope you will recall from last time, is a brief examination of similar books that have come out within the last five years, accompanied by an explanation of how the book being proposed will serve the shared target audience’s needs in a different and/or better manner. Not intended to be an exhaustive list, the competitive market analysis uses the publishing successes of similar books in order to make a case that there is a demonstrable already-existing audience for this book.

Sound familiar? It should here is where the proposer proves the contentions he made in the overview with hard data.

Which of the many, many contentions, you ask, and how does talking about your competition prove them? Well, for starters, who the target audience is for your book? Answer: the readers who have already bought the books listed in the competitive market analysis. (The implicit logic: if those books sold well, that means these people buy a lot of books — and might be eager to buy more.)

Yet another reason that you might want to say something nice about your competition, eh?

You can also use this section to demonstrate how your book is different and better than what’s already on the market — and yes, that can (and should) be done without running down the competition, as long as you’re specific. Think about it: if you mention the best points of the other books and can still make the case that your proposed volume will either do what they do, only more effectively (do you have a stronger platform than another author, for instance, or is the other book outdated now?) and/or not in the same way (what does your take on the subject offer that those other books do not?), your book is going to end up looking better by contrast than if you merely say that everything else is terrible.

Trust me on this one. If you can’t say something nice about a particular comparable book, consider contrasting yours to one that you can praise with a straight face.

Some of you have had your hands raised since yesterday, have you not? “But Anne,” proposers everywhere exclaim, rubbing circulation back into their exhausted arms, “one of the reasons I wanted to write my book in the first place is that there isn’t another recent book on the subject. So how do I come up with a list for the competitive market analysis? Make things up?”

Glad you asked, patient arm-raisers — there’s a pro’s trick to this. But first, indulge me in a short exercise in understanding your book’s appeal.

First, equip yourself with some scratch paper (the back sides of earlier drafts of your proposal, perhaps?) and a comfortable pen. I would suggest selecting a comfortable chair, too, because you’re not to budge until you come up with five different ways to describe your proposed book. And I’m not talking about descriptors like well-written, either — describe your book the way a clerk in a bookstore might to a potential reader.

Got that list firmly in hand? Good. Now hie yourself and your list hence to the nearest well-stocked brick-and-mortar bookstore. (Seriously, what I’m about to suggest is considerably harder to pull off online.)

Standing in the store, feeling silly for carrying that list around. Excellent. Ready, set — don’t find a book like yours.

Yes, really. Instead, go to the first descriptor on your list and find several books that could be described the same way. Proposing a memoir, for instance? Stand in front of the memoir section and keep pulling books off the shelves until you discover a few that are similar in some way to yours.

It can be a very, very small way. Is it a childhood memoir by someone who grew up in the same part of the country as you did? Start taking notes. Is another by a dog-lover, while two chapters of your proposed book cover your relationship with beloved Fido? Sounds close enough to me.

After you’ve ferreted out a few useful titles, move on to the next descriptor on your list. If your memoir set in the mid-1960s, find a few good nonfiction titles that cover similar aspects of the period. If your cookbook is for vegans, how about including as few of the well put-together vegetarian cookbooks out recently? Not too hard to see how your book would be different and better for vegan readers than those, right?

And so forth. The goal here is not necessarily to find a dozen books exactly like yours; it’s also perfectly permissible to devote a paragraph or two each to several different book categories into which your unique book might conceivably fall. By demonstrating that there is already a market for books that match your five descriptors — as there must be, according to industry logic, or those recently-released books would not be on the shelves* — the implication is that past readers of each of those types of book will be interested in yours.

(* Don’t waste your energies questioning this quite questionable assumption; you’ve got a proposal to write.)

Everyone clear now on the purpose and proper formatting of the competitive market analysis? If not, now would be a fabulous time to shout out a question or two. While I’m waiting with my hand cupped around my ear, let’s move on to the next section.

4. The annotated table of contents
This section has some odd conventions, ones that tend to come as a surprise to most first-time proposers, so before I launch into a discussion, let’s take a gander at out example from the other day.

Notice anything here that might offend the muses of standard format? How about the fact that the title of the book appears at the top of the page, as if Annotated Table of Contents were a subtitle? Or the phenomenon of adding a section break between each chapter’s description? Or that the descriptions were in the present tense, like a synopsis?

Actually, there’s a pretty good explanation for the first two of these conventions. (Sorry; you’re on your own for the last.) Remember how I mentioned earlier in this sub-series that unlike a manuscript, book proposals are often broken up into their constituent parts on the reading end, so folks working in different departments at publishing houses may take a gander at ‘em? Titling the annotated table of contents renders it easier to get those pages back into the right proposal. And skipping a line between chapters makes it simpler for an editor to find the chapter she is seeking when she’s in an editorial committee meeting or arguing with your agent about what will be in the final book.

Oh, you weren’t aware that editors often ask writers to change the proposed chapters? Happens all the time, so gird your loins and prepare to play ball.

If the very notion of being asked to remove your meticulously-researched chapter on steam engines (in order to replace it with a similar section on cotton gins, about which the acquiring editor did her undergraduate thesis at Columbia) or to reduce your seven intended chapters on your life prior to the age of 17 into as many paragraphs (so you may concentrate at greater length on your four subsequent years as a sword-swallower) causes your skin crawl in revulsion, do not despair. You actually do have a means of making sure your favorite chapters pass the editorial test: write about them brilliantly in the annotated table of contents.

Seriously, if ever there was a time to show, not tell, this is it.

Why, you ask? Because the vast majority of first proposals just summarize what’s going to be in each chapter, instead of using each chapter to tell a compelling separate story. Because you’re selling your talents as a storyteller here, as well as the subject matter of the book, right?

It’s not surprising that this section falls flat in so many proposals; again, many, if not most, proposers don’t seem to understand the purpose of the annotated table of contents. As we discussed the other day, many, many proposers labor under the misconception that what agents and editors expect to see in this section is simply a list of chapter titles, accompanied by guesstimated page numbers. Many, many other proposers assume that they should devote a page to each chapter.

Or even several. For my sins, I’ve seen proposal drafts with 20-page annotated tables of contents. Believe me, Maury was far from pleased.

Avoid that dreadful fate in yours; keep it brief, but substantial. One to two paragraphs on each envisioned chapter is about right — remembering, of course, that everything in a book proposal is a writing sample. At the risk of repeating myself, show, not tell.

How does one pull that off when covering so much territory in so short a space as a paragraph or two? The same way you came up with the summary paragraph of your query letter, ideally: instead of trying to summarize everything that happens in a chapter in general terms, pick a particularly interesting scene or argument and present it in vivid terms.

In other words: be specific, not general. If you can possibly manage it, try to include details that Maury is unlikely to see in another proposal.

If you just muttered to yourself, “Hey, might this not be an amazingly good place to demonstrate just how my book is different and better than the ones I was discussing in the last section?” congratulations — you’re thinking like a pro. Especially in a memoir or cookbook proposal, this is the precise spot to work in mention of how your book is uniquely yours:

annotated table of contents2

And if you eagerly shot your hand into the air as you glanced over that last example, eager to point out that this example was formatted slightly differently than the one before it, congratulations again — your eye is sharpening. The last version is in the version my agency prefers; the desire for bolding and all caps is not universal.

Just thought you might like to see both. And if I haven’t said it often enough yet: if the agent of your dreams wants you to format your proposal differently from what I advise here — in, for example, clearly laid-out guidelines on the agency’s website — for heaven’s sake, give him what he wants. In the book proposal as well as the manuscript, the average agent is looking for evidence that a potential client can follow directions.

Don’t see why that would be an essential quality in a book-proposing client? Okay, let me ask you: if you were an agent, would you rather represent the writer who says, “Lose my Chapter 13 and dumb down the book’s vocabulary to an 8th-grade reading level? Can do, Editor!” or the one who flies into an uncontrollable fury?

Oh, come on — you didn’t really hesitate over that choice as long as you pretended, did you?

I’ll be wrapping up book proposal formatting next time — literally: I’ll be talking about the folders that encase them. Until we meet again in that happy, not-too-distant future, keep up the good work!

The mysteriously mysterious strictures of standard format, part XVI: how to format a book proposal, revisited

star magnolia blooms

Our star magnolia has finally come back to life! I can’t even begin to tell you how much the sight cheered me up — even after more than a decade and a half in the Pacific Northwest, my native Californian synapses droop drastically during the long, gray winters here. So hooray for an early spring-blooming tree that goes from dead-looking to beflowered in three days flat.

Speaking of lengthy periods of anticipation, way back in early February, eagle-eyed reader Kim pointed out a fairly extensive omission in my twice-yearly examinations of standard format for manuscripts: although I have been providing illustrations of same for several years now, I’d never shown the innards of a properly-formatted book proposal. In fact, as Kim explained,

Anne — Thank you for this glorious blog. It is a wealth of information. I am putting together a submissions package (requested materials, yea!), which includes a book proposal. After searching through your site, I still can’t find a specific format for the thing. For example, should the chapter summaries be outlined? double-spaced? Should I start a new page for each subheading? Also, my book has several very short chapters (80 in total). Should I group some of them together in the summaries, lest it run too long? Or is it better to give a one sentence description of each? Thanks again.

My first response to this thoughtful set of observations, I must admit, was to say, “No way!” After all, I had done a fairly extensive series entitled HOW TO WRITE A BOOK PROPOSAL (beginning here) as recently as…wait, does that say August of 2005?

As in within a month of when I started this blog? More to the point, since before I sold my second nonfiction book to a publisher? (No, you haven’t missed any big announcements, long-time readers: that one isn’t out yet, either.)

Clearly, I have a bit of catching up to do. Equally clearly, I am deeply indebted to my intrepid readers for telling me when they cannot find answers to their burning questions in the hugely extensive Author! Author! archives.

In the interests of responding to Kim’s quite legitimate concerns, let’s continue the page-level look at a professional book proposal we began yesterday. Rather than assume, as I apparently have for the last four and a half years, that merely saying that book proposals should be in standard manuscript format (with certain minimal exceptions), let’s see what that might look like in action. In fact, since I’ve been going over the constituent parts in order, let’s go ahead recap from the beginning, talking a little about what purpose each portion of it serves.

Here, ladies and gentlemen of the Author! Author! community, are the building blocks of a professional book proposal, illustrated for your pleasure. As you will see, much of it is identical in presentation to a manuscript.

1. The title page
Like any other submission to an agent or editor, a book proposal should have a title page. Why? To make it easier to contact you — or your agent — and buy the book, of course.

proposal title

2. The overview
First-time proposers often shirk on this part, assuming — usually wrongly — that all that’s required to propose a nonfiction book is to provide a 4-6 page synopsis of it. In practice, however, a successful overview serves a wide variety of purposes:

(a) It tells the agent or editor what the proposed book will be about, and why you are the single best person on earth to write about it. (Pretty much everyone gets that first part, but presenting one’s platform credibly is often overlooked in an overview. If an agent or editor makes it to the bottom of page 3 of your proposal without understanding why you are a credible narrator for this topic, your proposal is going to fall flat.)

(b) It presents the central question or problem of the book, explaining why the topic is important and to whom. (Amplifying on the argument in (a), couching it in larger terms and trends. Or, to put it another way: why will the world be a better place if this book is published?)

(c) It demonstrates why this book is needed now, as opposed to any other time in literary history.

(d) It answers the burning question: who is the target audience for this book, anyway? (To reframe the question as Millicent’s boss will: how big is the intended market for this book, and how do we know that they’re ready to buy a book on this subject?)

(e) It explains why this book will appeal to the target audience as no book currently on the market will. (In other words, how are potential readers’ needs not being served by what’s already on the market, and why will your book serve those needs in a better, or at any rate different, manner?)

(f) It shows how your platform will enable you to reach this target audience better than anyone else who might conceivably write this book. (Tying together all of the foregoing, adding your platform, and stirring.)

(g) It makes abundantly clear the fact that you can write. (Because lest we forget, a book proposal is a job application at base: the writer’s primary goal is to get an agent or editor to believe that she is the right person to hire to write the book she’s proposing.)

In the interest of establishing points (a), (b), and (g) right off the bat, I like to open a book proposal with an illustrative anecdote or direct personal appeal that thrusts the reader right smack into the middle of the central problem of the piece, reducing it to an individual human level. Basically, the point here is to answer the question why would a reader care about this? within the first few lines of the proposal, all the while showing off the writer’s best prose.

For a general nonfiction book — particularly one on a subject that Millicent might at first glance assume to be dry — this is a great opportunity for the writer to give a very concrete impression of why a reader might care very deeply about the issue at hand. Often, the pros open such an anecdote with a rhetorical question.

overview NF page 1

The opening anecdote gambit works especially well for a memoir proposal, establishing both the voice and that the memoir’s central figure is an interesting person in an interesting situation. While it’s best to keep the anecdote brief — say, anywhere between a paragraph and a page and a half — it’s crucial to grab Millicent’s attention with vividly-drawn details and surprising turns of event. To revisit our example from yesterday:

overview1

overview2

As we saw in that last example, you can move from the anecdote or opening appeal without fanfare, simply by inserting a section break (in other words, by skipping a line). While many book proposals continue this practice throughout the overview, it’s a good idea to mark its more important sections with subheadings, like so:

subheading in proposal

As you may see, incorporating subheadings, while not strictly speaking necessary, renders it very, very easy for Millicent to find the answers to the basic questions any book proposal must answer. If the text of the proposal can address those questions in a businesslike tone that’s also indicative of the intended voice of the proposed book, so much the better.

Please note, however, that I said businesslike, not in business format: under no circumstances should a book proposal either be single-spaced or present non-indented paragraphs.

This one confuses a lot of first-time proposers, I’ve noticed. “But Anne!” they protest, and not entirely without justification. “A book proposal is a business document, isn’t it? Doesn’t that mean that it should be in business format?”

The short answer is no. The not-so-short answer is: not if you want Millicent to read it. To the fine folks in the publishing industry, a writer who does not indent her paragraphs is presumed illiterate.

Long-time readers, chant it with me now: the publishing industry does not use business format, even in its business letters; always, always, ALWAYS indent your paragraphs.

3. The competitive market analysis
The competitive market analysis is probably the most widely misunderstood portion of the book proposal. What the pros expect to see here is a brief examination of similar books that have come out within the last five years, accompanied by an explanation of how the book being proposed will serve the shared target audience’s needs in a different and/or better manner. Not intended to be an exhaustive list, the competitive market analysis uses the publishing successes of similar books in order to make a case that there is a demonstrable already-existing audience for this book.

But that’s probably not how you’ve heard this section described, is it? Let me take a stab at what most of you have probably heard: it’s a list of 6-12 similar books. Period. The result usually looks like this:

competitive market analysis bad

Makes it pretty plain that the writer thinks all that’s required here is proof that there actually have been other books published on the subject, doesn’t it? Unfortunately, to Millicent’s critical eye, this doesn’t just seem like ignorance of the goal of the competitive market analysis — it appears to be proof positive of the authorial laziness of a writer who hasn’t bothered to learn much about either how books are proposed or the current market for the book he’s proposing.

To be fair, this is the section where first-time proposers are most likely to skimp on the effort. Never a good idea, but a particularly poor tactic here. After all of these years, the average Millicent is awfully darned tired of proposers missing the point of this section — and it’s hard to blame her for being miffed, considering how often first-time proposers assume that it has no point, other than to create busywork. As you may see above, the bare-bones competitive market analysis makes the writer seem as if he’s gone out of his way to demonstrate just how stupid he thinks this particular exercise is.

That’s because he’s missed the point of the exercise. The goal here is not merely to show that other books exist, but that the book being proposed shares salient traits with books that readers are already buying. And because the publishing industry’s conception of the current market is not identical to what is actually on bookstore shelves at the moment, the savvy proposer includes in his competitive market analysis only books that have been released by major houses within the last five years.

That last point made some of you choke on your tea, didn’t it? Don’t you wish someone had mentioned that little tidbit to you before the first time you proposed?

Even when proposers do take the time to research and present the appropriate titles, a handful of other mistakes tend to mark the rookie’s proposal for Millicent. Rather than show you each of them individually, here’s an example that includes several. Take out your magnifying glass and see how many you can catch.

competitive market analysis 2

How did you do?

Let’s take the more straightforward, cosmetic problems first, the ones that would immediately leap out at anyone familiar with standard format. There’s no slug line, for starters: if this page fell out of the proposal — as it might; remember, proposals are unbound — Millicent would have no idea to which of the 17 proposals currently on her desk it belonged. It does contain a page number, but an unprofessionally-presented one, lingering at the bottom of the page with, heaven help us, dashes on either side.

Then, too, one of the titles is underlined, rather than italicized, demonstrating formatting inconsistency, and not all of the numbers under 100 are written out in full. Not to mention the fact that it’s single-spaced!

All of this is just going to look tacky to Millie, right?

Okay, what else? Obviously, this version is still presented as a list, albeit one that includes some actual analysis of the works in question; it should be in narrative form. Also, it includes the ISBN numbers, which to many Millicent implies — outrageously! — a writerly expectation that she’s going to take the time to look up the sales records on all of these books.

I can tell you now: it’s not gonna happen. If a particular book was a runaway bestseller, the analysis should have mentioned that salient fact.

There’s one other, subtler problem with this example — did you catch it?

I wouldn’t be astonished if you hadn’t; many a pro falls into this particular trap. Let’s take a peek at this same set of information, presented as it should be, to see if the problem jumps out at you by contrast.

competitive market analysis3

Any guesses? How about the fact that the last example’s criticism is much, much gentler than the one before it?

Much too frequently, those new to proposing books will assume, wrongly, that their job in the competitive market analysis is to make the case that every other book currently available has no redeeming features, as a means of making their own book concepts look better by contrast. Strategically, this is almost always a mistake. Anybody out there have any ideas why?

If it occurred to you that perhaps, just perhaps, the editors, or even the agents, who handled the books mentioned might conceivably end up reading this book proposal, give yourself three gold stars. It’s likely, isn’t it? After all, agents and editors both tend to specialize; do you honestly want the guy who edited the book you trashed to know that you thought it was terrible?

Let me answer that one for you: no, you do not. Nor do you want to insult that author’s agent. Trust me on this one.

No need to go overboard and imply that a book you hated was the best thing you’ve ever read, of course — the point here is to show how your book will be different and better, so you will need some basis for comparison. Just don’t go overboard and use phrases like terrible, awful, or an unforgivable waste of good paper, okay?

I had hoped to get a little farther in the proposal today — at least farther than we got yesterday — but as I’m already running long, I’m going to sign off for the day. But since you’re all doing so well, here’s one final pop quiz before I go: what lingering problem remains in this last version, something that might give even an interested Millicent pause in approving this proposal?

If you immediately leapt to your feet, shouting, “I know! I know! Most of these books came out more than five years ago, and of those, The Gluten-Free Gourmet is the only one that might be well enough known to justify including otherwise,” give yourself seven gold stars for the day.

Heck, take the rest of the day off; I am. Keep up the good work!

The mysteriously mysterious strictures of standard format, part XV: tables of contents, book proposals, and some terms that do not mean precisely the same thing in every conceivable context

revealed wisdom drawing

Still hanging in there, gang? For the last couple of weeks, I’ve been showing you how to format a manuscript professionally, and I’m beginning to fear that in my eagerness and vim, I may have scared some of you a little. Or a whole lot.

My vehemence is kindly-motivated, I assure you: contrary to popular opinion amongst aspiring writers, how a submission is presented can indeed make a very great difference in how it’s received. Yes, yes, I hear you, those of you who have been running around to writers’ conferences in recent years: you can hardly throw a piece of bread at an agent or editor’s forum without hitting a pro saying, “It all depends upon the writing.”

They tend to spout this aphorism for a very good reason — it is in fact true. But as we discussed earlier in this series, that doesn’t mean that the quality of the writing is the only criterion agents, editors, contest judges, or any of the rest of us who read manuscripts for a living use when deciding whether to read beyond the first page of a submission. Professional presentation plays a role, as does marketability, a story’s probability of appealing to its target audience (not exactly the same thing), what happens to be the surprise bestseller of the moment — and yes, that whole slew of intangibles that make up personal taste.

There is, in short, no such thing as a foolproof formula for producing the perfect manuscript for submission. Sorry to be the one to break that to you.

As I’ve been arguing throughout this series on formatting, however, agents, editors, contest judges, screeners, and other professional readers develop an almost visceral sense of when a manuscript is properly formatted. So rather than screening submissions with a list of don’t by their sides, they more or less automatically discount pages that are cosmetically incorrect.

This is most emphatically not the same thing, though, as rejecting such pages on the spot because, say, an aspiring writer underlined a foreign-language word on page 1 instead of italicizing it. (I know, I know: sacre bleu!) Much as a reader with impeccable grammar will not necessarily throw down a book that misuses semicolons, most professional readers will not instantly reject an improperly-formatted submission without SOME further provocation.

But believe me, the writer in both cases is going to have to work a whole lot harder to impress the reader as literate.

Unfortunately, the prevailing standards for printed books — which, as we have seen, differ in many significant respects from manuscripts — often lead innocent writers astray. Case in point: including a table of contents in a manuscript submission.

That seems as if it would be a helpful page to tuck in there, doesn’t it? One can make an argument for it, certainly: in fiction, including it would enable an agent to go back and re-read the submission easily; in nonfiction, it would permit an editor to skip ahead to a chapter of particular interest. And heck, if the manuscript fell upon the floor in the kind of you got chocolate in my peanut butter!/you got peanut butter in my chocolate! we witnessed with horror earlier in this series, a well-organized table of contents might render it a trifle easier to reassemble, right?

Wrong. Including a table of contents in a manuscript submission is a notorious rookie mistake, the kind of stunt that makes Millicent the agency screener huff with displeasure.

Why is it such a serious strategic error? Well, in a published book, a table of contents, like an index, is a courtesy to browsers trying to get a feel for the contents and buyers who do not necessarily want to read the entire book. In order to serve this function well, however, the pages listed would have to match up with the beginnings of the relevant sections, right?

This is difficult in a manuscript for several reasons. First, Millicent doesn’t expect a table of contents to be there, particularly in a novel submission; it just won’t look right to her. Second, since a published book is typically about 2/3rds the length of its original manuscript (documents shrink in the transition to the printed page), the pages listed on a manuscript table of contents would ultimately be inaccurate, anyway.

Third — and perhaps most pertinent at the submission stage — including a table of contents implies that the author does not expect the reader to read the manuscript in its entirety, merely to flip to the pages that interest him most. From the publishing industry’s point of view, that’s a pretty jaw-dropping assumption — why, they wonder, would an agent or editor be interested in acquiring a book if he doesn’t like it well enough to read it in its entirety?

So really, a table of contents in a manuscript is just a wasted page. Do not include it in a manuscript submission, any more than you would include an index or those boxes around text that magazines are so fond of printing. To professional eyes, it looks unprofessional, especially in fiction.

It’s also an inconvenience — and yes, Virginia, to someone who has to skim as quickly as Millicent to get through the day’s reading, having to turn over an extra page actually is an inconvenience.

Don’t believe me? Okay, think about our time-strapped friend’s expectations when opening a submission envelope: when she turns over the title page, she is looking forward to finding the first page of text there waiting for her, all ready to be judged in a flash. If instead she finds a table of contents, something she would only find helpful if she were to read the entire manuscript, she may well be a trifle miffed. Given that she tends to reject most submissions somewhere between paragraph 1 and page 5, the information that Chapter 8 begins on page 112 will most likely strike her as at best gratuitous — and at worst presumptuous.

“What gives?” she’ll say, taking an extra sip of her too-hot latte as she impatiently gets the table of contents out of her way. “Doesn’t this writer know the difference between a manuscript and a book?”

‘Nuff said, I think.

Or maybe not — do I hear some aspiring nonfiction writers clamoring for my attention? “But Anne,” these excellent souls point out, “a book proposal is supposed to include a table of contents for the planned book, isn’t it? I read it in an article on how to write a book proposal.”

Ah, I’m glad that you brought this up, nonfictionists, because this is a very common misconception amongst first-time proposers. They fall into the classic mistake of assuming that because a term means something in one context, it must necessarily mean exactly the same thing in another context.

In this case, it most definitely does not.

When hyper-literal proposers hear the term table of contents, they assume, wrongly, that an agent or editor is simply asking to see what the writer thinks the table of contents in the published book will look like, presumably as an exercise in guessing how many pages each of the proposed chapters will contain. As a result, first-time proposals tend to include a section that looks a little something like this:

Leaving aside for the moment the fact that Millicent simply would not expect to see this page in a book proposal, do you see any problems with this as a marketing document intended to convince an editor to pay the writer to write the proposed book?

Actually, I’m sure that some of your hands shot into the air even before I showed this example, in your eagerness to take issue with the notion that a submission should resemble a published book in the first place — and thus that the kind of table of contents one might expect to see in a nonfiction book would clearly be out of place in a submission.

Well caught, eager wavers. Spot any other problems?

If you said that the example above doesn’t include information that could possibly be either accurate or useful to an editor, give yourself a gold star for the day. Obviously, it would be impossible for a proposer to state with certainty where the chapter breaks would fall in the proposed book when published; all the information s/he could reasonably offer in this sort of table of contents, then, would be educated guesses about how long each chapter might be. Or perhaps a list of where those breaks fall in the draft manuscript.

But that’s not the information nonfiction agents and editors want to see in the book proposal; they’re perfectly aware that since the book in question has not yet been written (or needn’t be), any length estimates must be just that, estimates, not fact. The information they do want to see in the annotated table of contents section of a book proposal is a brief description of the CONTENTS of each chapter.

The word annotated should have been a clue, I guess.

Typically, each proposed chapter is summarized in one or two paragraphs. Actually, typically is a bit of an exaggeration; what’s actually typical in a first time proposer’s book proposal is either the information-light version we saw in today’s first example or an entire page devoted to each chapter.

Neither is what is expected, however. The typical form I am talking about here is what professional nonfiction authors use.

And like so many other differences between professional formatting and, well, everything else they see in submissions, it’s really, really obvious at first glance to someone who has seen a book proposal before whether the submitter du jour has followed the rules. Compare what the first page of a correctly put-together annotated table of contents looks like with the truncated version above:

See the difference? I assure you, Millicent will. From ten paces away.

Hey, while we’re on the subject, why don’t we take a quick gander at all of the constituent parts of a book proposal, so all of you nonfiction writers out there may be sure that Millicent will like the look of yours? To make the overview even more useful, let’s run through the sections in the order they would appear in the proposal.

First, let’s take a peek at the title page. See if you notice anything distinctive about it:

proposal title

If you immediately cried, “Why, unlike a title page for a novel, the proposal’s title page does not include a word count,” give yourself another gold star for the day. (You’re racking them up today, aren’t you?) The length of a nonfiction book is a contractual matter, typically; since what a proposal is offering is not the finished book, but a book concept and an author to write it to the specifications desired by the publisher, it does not make sense for the writer to guesstimate the length up front.

Award yourself yet another if you also mentioned that the contact information listed here is Scaredy’s agent’s, not Scaredy’s. Naturally, if Scaredy does not yet have an agent, naturally, he would list his own contact info in the bottom-right corner. Any guesses why his address would be replaced by his agent’s down the line?

The reason’s pretty straightforward: no agent in his right mind would allow his clients to circulate their proposals (or manuscripts, for that matter) without his contact info on them. After all, if an editor falls in love with the proposal, it’s the agent she’s supposed to be contacting, not the writer.

What follows next in a book proposal is the overview, a brief description of what the book is about and why the writer proposing it is the best person on earth to write it. (Never, ever forget that this is both a marketing document and a job application, people — you’re trying to get the publisher to hire you to write this book, right?)

Most first-time proposers just include the bare bones here, leaping right into the description, but I like to open with a little sample of the type of writing the editor may expect to see in the completed book. To this end, I always advise starting a proposal with a vividly-told illustrative anecdote.

The first page of the proposal, then, would look like this:

overview1

As you may see, like everything else in the book proposal, the overview should be in standard format: double-spaced, indented paragraphs, 12-point Times, Times New Roman, or Courier. Unlike the opening of a chapter, however, each new section is simply titled, a line skipped, and the text begun. Since this is a nonfiction document, whether to place OVERVIEW in boldface is up to you; my agency happens to like it, as well as the all-caps titling.

Notice, please, that because this is a memoir, the anecdote, like the rest of the proposal, is written in the first person singular. Many memoirists mistakenly believe that writing about their books in the third person is more professional, but that’s simply not the case.

Back to formatting. Just as a simple section break is sufficient to separate scenes in a novel or memoir, all that’s required in a proposal to differentiate the opening anecdote from the description of the proposed book is a skipped line:

overview2

Since the overview typically covers a broad range of topics, I like to break it down into several smaller sections, to make it easier for an agent or editor to find the answers to the pertinent questions any good book proposal must answer. Every proposal is slightly different, of course, but typically, apart from the opening anecdote and the book’s description, I advise including subsections on why the proposed book will appeal to readers (this is a great place to bring up any demographic information you may have collected on your readership), why the book is needed now (as opposed to any other time in publishing history; this provides an excellent opportunity to bring up any relevant trends), and how to convince the target readership that this is the book for them (not a specific marketing plan, mind you — that comes later in the proposal — but a brief explanation of who the target reader is and why that reader might pick it up).

Nit-picky? Sure. But that’s the nature of a book proposal.

How does one mark each of these subsections? You already know how to do this one, actually: as is permissible in a nonfiction manuscript, to differentiate between topics within sections — to alert the reader to the start of the subsection on why you’re the best person currently gracing the crust of the earth to tell this particular story, for instance, or to usher onstage your explanation of precisely why the literate world needs this story right now — you may insert a subheading. Since we discussed this just the other day, I’m going to reuse the example.

Wharton subheading example

When moving between major sections of a book proposal, however, convention dictates inserting a page break between sections. Why? Because unlike a novel manuscript, proposals are often broken apart, with one section going to a publisher’s marketing department and another going to legal.

It’s also customary to begin a new major section with a centered title. For example, when moving from the overview to the competitive market analysis (i.e., the section of the proposal where the writer lists similar books currently on the market, then explains why his proposed book is different and better), the latter section would begin like this:

comp market analysis

I’ve written at some length about how to construct a competitive market analysis — contrary to popular opinion, it’s not just a list of similar books currently on the market — so I shan’t go into the ins and out of creating this narrative here. (But if you’d like to hear more, please check out the posts collected under the aptly-named HOW TO WRITE A BOOK PROPOSAL category on the archive list at right.)

There are a couple of formatting curiosities I would like to point out, however. First, this section is written in a narrative style, not as a list. Second, it does not include all of the bibliographic information for the book. Just the author and title — in italics, as is appropriate for a book title in standard format — with the publisher and year of publication following in parentheses, will generally suffice. (Although if the agent of your dreams asks for something more, like the ISBN, for heaven’s sake, give it to her!)

Is that all there is to a book proposal, you ask hopefully? Heavens, no: there are several more vital sections. As usual, I have a great deal to say about each, so I am going to sign off for today and pick it up next time.

Keep coming up with those great book concepts, everyone, and keep up the good work!

The mysteriously mysterious strictures of standard format, part XIV: contested real estate, or, the battling schools of thought on chapter headings

Dempsey fight drawing

“In all matters of opinion,” Mark Twain tells us, “our adversaries are insane.”

Nowhere in modern life is this axiom more apt than in the vicious battleground that is airline seating. In recent years, most airlines have opted to make the space between rows of passengers smaller; in order to cram more seats per plane, many have also quietly made the window seats and even the seatbelts on window seats slightly smaller as well. (Try comparing sometime.)

The result for anyone who, like your humble correspondent, enjoys glancing out a window from time to time, is a seat tray rammed directly into one’s solar plexus if one happens to be trying to, say, use a laptop in flight. And that’s if the window-lover in the row ahead of me decides not to recline his seat.

On the particular flight upon which I am typing this, the last condition did not, alas, apply. A honeymoon couple — he awash in some pepper-based cologne, she beamingly bouncing her ring upon every row she passed, so all might see it glimmer in the light — evidently mistook their seats for two single beds. Not only were their activities in them not, as my grandmother would have said, appropriate for every audience, but they seemed disappointed — nay, convinced — that their seats would not recline into a completely flat position, presumably so they could (ahem) elevate their performance art piece to the next level.

After the first time the lady in question caused my laptop to emit a loud crack of protest, I politely explained through the crack in the seats (now about five inches from my face) that the nearness of the rows rendered their desired level of reclining impossible. Even if I had not needed to be working on my computer throughout the flight — an absolute necessity, I assured them, due to the standard formatting educational needs of all of you fine people waiting impatiently for me to land — the only way I could possibly accommodate the angle they desired would involve my balancing my paperback on the bride’s forehead as it hovered a few inches above my lap.

Apart from the book part, the honeymoon couple thought that would be just fine. How nice of me to suggest it.

The hard-argued subsequent compromise involved my turning sideways, twisting one of my legs underneath me while resting, if it could be called that, my back against the window-side armrest. If I gingerly balanced my laptop on the tray table of the seat to my left, I could barely manage to type. My left hip and elbow swiftly fell asleep, and the position required my staring fixedly at the profile of the guy in 23C (whose wife, you will be astonished to hear, apparently doesn’t understand him), but that was a small price to pay for the approximately 19 degree incline my gymnastics permitted the honeymooners.

At least for the first twenty minutes or so. After that, they kept trying to recline their seats farther. Apparently, I was being unreasonable to expect enough personal space to keep my laptop open the 90 degrees recommended by the manufacturer for optimal screen visibility. I can now tell you from personal experience that while it’s still possible to read the screen down to roughly 49 degrees, the lower the lid, the less accurate the typing.

Also, the lower the lid, the more one is tempted to draw conclusions about the fundamental difference between content producers and content consumers. To the recliners, the notion that I would so need to express myself on any subject that it could not wait until after we had landed was, I gathered, completely incomprehensible.

Oh, wasn’t I done yet? They’d like to lean back and enjoy themselves properly.

As much as I would like to blame the honeymooners’ frankly not-very-neighborly attitude upon either a poor set of upbringings (raised by airline-phobic wolves, perhaps?) or some bizarre wedding-induced solipsism that made them sincerely believe that no other human happiness was important compared to theirs, I suspect something very simple was happening here: all three of us were basing our expectations of personal space not upon the current lay-out of the airplane, but our sense memories of what air travel had been in the past.

My body remembers fondly being able to operate a laptop in comfort on an airplane, and not all that long ago. And I can only assume that somewhere deep in the honeymooners’ musculature, their forms remembered equally well being able to flop backward with impunity, without violating anyone else’s space bubble.

Or they were appallingly brought up. Either way, nobody was happy with the outcome.

A similar failure to communicate often characterizes the initial interactions between an aspiring writer and those he hopes will help his work get into print: agents, editors, contest judges, freelance editors, and of course, our old pal, Millicent the agency screener. From the new writer’s point of view, many of the hoops through which he’s expected to jump seem arbitrary, if not actively hostile to his progress; from the other side of the divide, it’s practically incomprehensible that any serious writer would not be aware of prevailing standards.

Each side, in short, typically expects something different from the other than what the other believes he is expected to provide. If the communication gap is severe enough, each may even begin to suspect the other of violating expectations on purpose, just to be annoying.

But that’s very seldom the case, on either end. The expectations are simply different, as often as not because each side has in mind some mythical period when perfect communication was the norm, rather than the exception. Millicent sighs for the days when the truly gifted tumbled out of the womb with a complete understanding of both standard format and changing market conditions; the aspiring writer longs for the era when every submission was read in its entirety, every time, and editors took the time to work with promising new authors.

Both sides are perfectly at liberty to sigh nostalgically, of course. But the fact is, none of these conditions ever prevailed on a large scale.

Oh, well-advertised submission standards used to render looking professional a trifle easier, admittedly; back when the slush pile still existed at major publishers, a new author could occasionally leap-frog over a few levels of testing. And undoubtedly, editors formerly had more time to work with writers. Things change. But contrary to what many an aspiring writer would like to think, there’s never been a point in publishing history when mainstream publishers were purely non-profit enterprises, devotes solely to bringing new voices to the admiring masses, nor have the bulk of submissions ever been completely professional and market-oriented.

Those seats never reclined as fully as you remember them doing, either. And those tray tables have never been particularly spacious.

All of which, I devoutly hope, will place you in the right frame of mind for confronting what seems to be a perennial controversy amongst aspiring writers: whether to place a chapter title (or just “Chapter One”) on the first line of a page or twelve lines below that, on the line just above where the text proper starts.

Don’t laugh, those of you who are new to this particular debate: this one has generated quite a body count over the years. Former comrades in arms, veterans of the writing trenches, have ceased speaking altogether over this issue; even judges within the same literary contest have been known to differ sharply on the subject.

Which is a trifle puzzling to those of us who deal with professional manuscripts for a living, frankly, because there actually isn’t a debate on our end. Nor do the Millicents gather over steaming lattes to debate the niceties of labeling a chapter. One way looks right to us for a book manuscript, period: the first page of a chapter should be formatted

What does that mean in practice? The chapter title belongs at the top of the page (centered) if the manuscript is a book; as with the first page of a manuscript, the title appears at the top, with the text beginning twelve lines below. In a short story or article, by contrast, the title belongs ten lines from the top of the page, on the double-spaced line above the text.

So yes, the spacing honestly does matter to the pros. As always, it’s to an aspiring writer’s advantage to use the format appropriate to the type of writing because it will look right to the Millicent screening it.

The answer really is as simple as that. Why, then, the rampant confusion? And why, given that the difference is a relatively small one not necessarily reflective of the quality of the writing involved, might a professional reader like Millicent or Mehitabel the contest judge particularly care if a talented aspiring writer chose the wrong version?

As is my wont, I shall let you see for yourselves. To place the two vitriol-stained possibilities before you in all of their lush magnificence, the question here is should the first page of a book chapter look like this:

Or like this:

Quite a visceral difference, no? The first version is in standard format for a book manuscript; the second is for a short story or article.

Oh, how tempting it is to leave it at that…but truth does compel me to tell you that Millicents, the agents who employ them, and contest judges see far, far more examples of version #2 than #1 in book submissions. Many, many times more. So much so that — prepare to rejoice, because I haven’t said this very often throughout this series — although an agent would almost certainly make you move a low chapter title aloft, at this point in publishing history, you could probably get away with either in a book submission.

I know — it sort of creeps me out to hear myself saying such a thing, too.

I hasten to add, though, that I would be reluctant to buy into the astonishingly pervasive theory that if masses and masses of people do something, it automatically becomes correct. No matter how many times all of us see apostrophe + s used to make a noun plural, it’s just not proper — unless, of course, we’re talking about the Oakland A’s, where the erroneous apostrophe is actually part of the proper name.

Ditto with manuscript submissions: as anyone who screens manuscripts for a living could tell you, a much higher percentage of them are incorrectly formatted than presented properly. But that doesn’t make improper formatting right, does it? Nor does it render it reasonable to expect that Millicent will be pleased to see a chapter title lolling about just above the text.

As everyone’s mother was wont to say (at least on the West Coast), if everybody else jumped off the Golden Gate Bridge, would you, too?

I was delighted to discover when I moved to the East Coast for college that the moms out there were prone to asking the same question with reference to the Empire State Building. There must be something about that particular period of architecture (the GGB was built in 1933-37, the ESB in 1930-31) that promotes suicidal ideas.

Speaking of body counts.

The weird thing about this particular formatting oddity — I’m back to talking about chapter titles now, not suicide attempts, in case you found that last segue a mite confusing — is how often the incorrect version appears in otherwise perfectly presented manuscripts. That fact sets Millicent’s little head in a spin. As, I must admit, it does mine, as well as the brainpan of virtually every other professional reader I know.

Why is it so very puzzling to us, you ask? Because at least in my case — and I don’t THINK I’m revealing a trade secret here — although I have literally never seen an agent submit a manuscript to a publishing house with format #2, I’m constantly meeting aspiring writers who have been told by writing teachers and even contest judges that #2 is the only acceptable version. And that’s just weird to me, as I have literally never even heard of an agent, editor, or anyone else in the publishing industry’s asking for a chapter heading to be moved from the top of the page to just above the text. Although as I said, I do know agents who routinely ask for the shift in the other direction.

And believe me, I’ve heard some pretty strange requests from agents and editors in my time; I’m not easily shocked anymore. But to hear a professional reader insist upon placing the chapter heading where you have to skip down a third of a page to read it…well, that would have me reaching for my smelling salts.

(Do they even make smelling salts anymore? And if everyone else jumped off the Golden Gate Bridge clutching them, would I?)

Clearly, somebody out there is preaching the place-it-just-above-the-text gospel, because agents, editors, and contest judges are simply inundated with examples of this formatting anomaly. We see bushels of ‘em. Hordes of aspiring writers are apparently absolutely convinced that the sky will fall in if that chapter heading is located anywhere but immediately above the text. Sometimes, when those die-hard advocates become contest judges, they even dock correctly-formatted first pages for having the title in the right place.

In fact, many aspiring writers are so convinced of the rightness of the drooping title heading that it’s not all that uncommon for an editor to find that after she has left a couple of subtle hints like this that the writer should change the formatting…

…the subsequent drafts remain unchanged. The writer will have simply ignored the advice.

(A word to the wise: editors universally HATE it when their advice is ignored. So do agents. Contest judges probably wouldn’t be all that fond of it, either, but blind submissions mean that in order to get dunned for brushing off a judge’s feedback, a writer would have to submit the same chapter two years running to the same contest, have the entry land in the same judge’s pile — in itself rather rare — and the judge would have to remember having given that feedback. Oh, and for the entrant to hear about it, the contest would have to be one of the few that gives editorial feedback.)

The up v. down debate may seem like a rather silly controversy — after all, in the cosmic scheme of things, why should it matter if the white space is above or below the title? — but sheer repetition and writerly tenacity in clinging to version #2 have turned it from a difference of opinion into a vitriol-stained professional reader pet peeve.

See earlier comment about how we tend to react to our advice being ignored; it’s seldom pretty.

Which, unfortunately, tends to mean that in discussions of the issue at conferences degenerate into writing-teacher-says-X, editor-at-Random-House-says-Y: lots of passion demonstrated, but very little rationale produced, beyond each side’s insisting that the other’s way just looks wrong.

However, there is a pretty good reason that moving the chapter heading information to just above the text looks wrong to someone who edits book manuscripts for a living: short stories’ first pages are supposedto look quite, quite different from those belonging to book manuscripts or proposals. Take a gander:

As you may see, for a short story like this one, there’s a mighty fine reason to list the title just above the text: a heck of a lot of information has to come first on the page, because short stories, unlike book manuscripts, are not submitted with a title page.

But that would not be proper in a book-length manuscript, would it? Let’s see what Noël’s editor might have said upon viewing this as the first page of a book:

Ouch. (That last bit would have been funnier if the entire page were readable, by the way, but my camera batteries were running low. Sorry about that.) Yet you must admit that at some level, the editor’s ire would have been justified: as Millicent and that angry mob of pitchfork-wielding ignored editors would be only too happy to tell you, short stories don’t HAVE chapters, so who on earth are they to be telling those of us in the book world how to format our manuscripts?

So I say it again: for a book manuscript, stick with version #1.

Which is not to say, of course, that this particular small deviation will automatically and invariably result in instantaneous rejection. It won’t, even in the latté-stained hands of the most format-sensitive Millicent. (See, she spilled coffee on her hands after she took a sip while it was still too hot — and if you didn’t get that joke, you probably haven’t been reading this blog for very long.) If a submission is beautifully written and technically correct in every other respect, she might only shake her head over the location of the chapter heading, making a mental note to tell you to change it between when her boss, the agent, signs the writer and when they will be submitting the manuscript to editors at publishing houses.

But if you don’t mind my saying so, that’s a mighty hefty set of ifs.

While I’ve got the camera all warmed up (and miles to go before I’m ready to let the honeymooners recline into my lap), this would probably be a good time to illustrate another ubiquitous agent and editor pet peeve, the bound manuscript — and you’re going to want to pay close attention to this one, as it is almost universally an automatic-rejection offense.

Manuscript submissions, and I don’t care who hears me say it, should not be bound in any way. Ditto with book proposals.

There’s an exceedingly simple reason for this: binding renders it impossible (or at least a major pain in the fingertips) to pull out a chapter, stuff it in one’s bag, and read it on the subway. Hey, paper is heavy. Would you want to lug home ten manuscripts every night on the off chance you’ll read them?

As with other ploys to make a manuscript appear identical to a published book, binding the loose pages of a manuscript for submission will not win you friends in the publishing world. Not only does this not look right (I spared you the chanting this time), but it seems so wrong that Millicent will be positively flabbergasted to see a submitter to do it.

She might, for instance, forget that her latte is still too hot to drink, take a sip, and scald her tongue. It’s been known to happen.

Seriously, the unbound manuscript is one of those rules so engrained in the professional reader’s mind that it seldom even occurs to authors, agents, or editors to mention it as a no-no at writers’ conferences. Heck, I’m not sure that I’ve mentioned it once within the first two years I was writing this blog — and by anyone’s standards, I’m unusually communicative about how manuscripts should be presented.

Talk about it all day, I will.

So I’m going to repeat myself, because you’re not going to hear this very often: by definition, book manuscripts should NEVER be bound in any way. Not staples, not spiral binding, not perfect binding. If you take nothing else away from this series, binding-lovers, I implore you to remember this.

Why am I making you swear to follow my advice this time around? Well, in practice, I’m sorry to report, a bound manuscript will seldom survive long enough in the screening process for the chapter-separation dilemma to arise, because — and it pains me to be the one to break this to those of you who’ve been submitting bound manuscripts, but if I don’t tell you, who will? — those pretty covers tend never to be opened at all.

Did you just exclaim, “Ye gods, WHY?” again? I can’t say as I blame you, but try for a moment to envision what a bound manuscript might look like from Millicent’s perspective.

To ramp up your stress levels to the proper level to understand her, envision a desk simply smothered with an immense pile of submissions to screen before going home for the day. Envision further that it’s already 6:30 PM, and eyeballs already dry as dust from a long, hard day of rejecting query letters.

Just lost your sympathy, didn’t she? Try, try again to place yourself in her proverbial moccasins.

Picturing that immense pile of envelopes clearly again? Okay, now slit open an envelope that reads REQUESTED MATERIALS on the outside. (You do know that you should ALWAYS scrawl that in two-inch letters in the lower left-hand corner of a submission envelope, don’t you, so your requested materials don’t get buried in the slush pile?)

If you’re Millicent — and right now, you are, singed tongue and all — you fully expect to see something like this lurking between the cover letter and the SASE tucked underneath:

But in the case of the bound manuscript, you would instead encounter something like this:

Kind of hard to miss the difference, isn’t it? Unfortunately, 999 times out of 1000, the next sound a bystander would hear would be all of that nice, expensive binding grating against the inside of the SASE, just before Millicent tucks a photocopied form rejection letter on top of it.

Honestly, it’s not that she is too lazy to flip open the cover; she just doesn’t see why she should.

Her logic may not seen particularly open-minded, from a writerly perspective, but it’s a fairly common argument throughout the industry: if this submitter does not know this very basic rule of manuscripts, how likely is he to know the rules of standard format? And if he does not know either, how likely is he to be producing polished prose? If he hasn’t taken the time to polish his prose, is this manuscript really finished?

And if it isn’t finished, why should I (you’re still Millicent, remember?) bother to invest my time in reading it before it is?

I know, I know — this logic may well not hold water when it comes down to an individual case. Despite my best efforts over the last few years, there are plenty of good writers out there who happen to be clueless about the rules of standard format.

But even if they all jump off the Golden Gate Bridge, you shouldn’t.

Here’s why: this is yet another expectation-differential problem. From Millicent’s perspective, the fact that good writers aren’t necessarily born aware of the norms of the industry matters less than we writers would like — because, as unpleasant as it is for aspiring writers to realize, her agency is going to see enough technically perfect submissions this week to afford to be able to leap to unwarranted conclusions about this one.

The moral: don’t waste your money on binding.

Seem arbitrary? From a professional reader’s point of view, it isn’t — the enforcement of standard formatting isn’t actually any more complicated than the simple axiom that any game has rules, and you will play better if you take the time to learn them.

Think about it: if you saw a batter smack a baseball, then dash for third base instead of first on his way around the diamond, would you expect his home run to count? Would an archer who hit the bulls-eye in her neighbor’s target instead of her own win the grand prize? If you refused to pay the rent on Park Place because you didn’t like the color on the board, would you win the Monopoly game?

I can go on like this for days, you know. Please, I beg you, say that you are getting the parallels, so I may move on. The flight attendant’s about to tell me to shut off my computer in preparation for landing.

Submitting art to the marketplace has rules, too, and while your fourth-grade P.E. teacher probably did not impart them to you (as, if I ran the universe, s/he would have), you’re still going to be a whole lot better at playing the game if you embrace those rules, rather than fight them.

You’ll also, in the long run, enjoy playing the game more. It may not seem that way the first time one is struggling to change an already-written manuscript into standard format, but trust me, it will be much more fun when you finish your next manuscript and realize that there’s nothing that needs to be changed.

Let all of those other folks jump off the Golden Gate Bridge without you, I say. Remember, you’re playing this game by choice: you could, after all, make your own rules and publish your book yourself. If you want to play with the big kids, you’re going to need to abide by their rules.

At least at the submission stage.

Until you know the expectations of the lovely folks seated in the row behind you, don’t assume you can recline all the way back into their laps. Everyone on the plane is trying to get to the same place, after all. By following the rules, you can make it a more enjoyable trip for all concerned.

Okay, okay, flight attendant; I’ll stop milking that metaphor and shut down my laptop. Just promise me that you’ll make the honeymooners straighten up their seats for the trip to the ground.

Keep up the good work!

The mysteriously mysterious strictures of standard format, part XII: the little things that matter (honest), and what happens when a writer tries to make things too little

Before…gulliver astride
…and after
incredible shrinking man 2

Now that we’ve been comparing manuscripts in standard format with improperly-formatted ones for a few posts now, are you starting to feel a few glimmerings of sympathy for Millicent the agency screener?

Admittedly, she is also the one who rejects the vast majority of queries and submissions sent to her agency — remember, at a US agency of any size, a manuscript typically has to make it past one or two Millicents before getting anywhere near an agent’s desk; that’s one reason average turn-around times have risen in recent years from weeks to months. However, given what a small percentage of these documents are properly formatted and spell-checked and original and book category-appropriate, much less well-written, it’s hard to blame her eye for becoming a trifle jaded over time. As enviable as her job sounds (Reading for a living! Sign me up! many writers think), reading for errors is actually not very pleasurable, usually.

And make no mistake: it’s a screener’s job to read for technical errors, with an eye to weeding out the aforementioned vast majority of submissions. Unfortunately, as a group, aspiring writers make that easier than it should be to reject a promising voice. Technical mistakes are so common that the lack of them is sometimes the difference between a well-written manuscript that strikes Millicent as well-written enough to keep reading beyond the first page or two and one that makes her exclaim, “Oh, too bad — this writer isn’t ready yet. Next!”

Way back in the dim days of yesteryear, before you had been initiated into the mysteries of standard format, that peculiarity of the system probably annoyed you just a bit, didn’t it? Now that you’ve passed the Rubicon and are formatting your manuscripts like a pro, you can afford to smile compassionately at both Millicent and the literally millions of queriers and submitters who ply her with unprofessional-looking pieces of paper, right?

Or does that smirk off your face mean that I’m once again overestimating my readers’ saintly willingness to walk a mile in the moccasins that routinely kick aspiring writers’ dreams into the rejection pile?

Okay, let me speak to the more practical side of your collective psyche: even if you aren’t in the habit of empathizing with people who reject writers for a living, there’s a good self-interested reason you should care about her state of mind — or an agent, editor, or contest judge’s, for that matter. Simply put, Even with the best will in the world, grumpy, over-burdened, and/or rushed readers tend to be harder to please than cheerful, well-treated, well-rested ones.

And she does tend, alas, to fall in the former categories on more days than the latter. Millicent is the Tiny Tim of the literary world, you know; at least the Bob Cratchits a little higher up on the office totem pole uniformly get paid, but our Millie often gets a paycheck that’s more an honorarium than a living wage. Heck, some Millicents are not paid at all. Some even do it for college credit.

Phenomena that one might reasonably expect to become increasingly common, by the way: the worse a bad economy gets, the better an unpaid intern is going to look to a cash-conscious agency. Or, heaven help us, a worried publishing house that’s been laying off editors.

Fortunately, literary contests in the U.S. are almost exclusively judged by volunteer Mehitabels, at least prior to the finalist round, so they continue to be judged very much as they ever were. The Hitties of the world tend to be public-spirited authors, freelance editors, writing teachers, etc. who honestly are in it to help discover exciting new voices. If anything, however, that let’s-improve-the-literary-world orientation usually renders them less tolerant of technical errors in entries than Millicent is, not more.

Hard to imagine, isn’t it? Which is why — you can hear this coming, can’t you? — a wise writer always reads her ENTIRE manuscript IN HARD COPY and OUT LOUD before submitting it to anyone even vaguely affiliated with a literary contest or the publishing industry. It’s much, much easier to catch formatting issues, typos, and logic problems that way.

But I digress, don’t I?

Even if Millie’s not an intern, she’s still unlikely to be paid very much, at least relative to the costs of living in the cities where the major publishers dwell. Her hours are typically long, and quite a lot of what she reads in the course of her day is, let’s face it, God-awful. Not to mention poorly formatted.

Oh, wait; I have mentioned it. Repeatedly.

“So why are you bringing it up yet again?” you shout indignantly.

On the outside chance that I’m being too subtle here: it’s vital to any aspiring writer’s happiness to be aware that while God-awful manuscripts and book proposals are, naturally, inherently rejectable, every year, thousands upon thousands of otherwise well-written manuscripts get rejected on technical grounds.

Millicent’s job, in short, is not the glamorous, power-wielding potentate position that those who have not yet passed the Rubicon of signing with an agency often assume it to be. Nor, ideally, will she be occupying the position of first screener long: rejecting queries and manuscripts by the score on-the-job training for a fledgling agent, in much the same way as an editorial assistant’s screening manuscripts at a publishing houses is the stepping-stone to becoming an editor.

You didn’t think determining a manuscript’s literary merits after just a few lines of text was a skill that came naturally to those who lead their lives right and got As in English, did you? To be good an their jobs, agents and editors have to learn to spot professional writing in the wild — which means, in part (out comes the broken record again) having to recognize what a properly-formatted manuscript should look like.

Actually, the aspiring writer’s learning curve is often not dissimilar to Millicent’s: no one tumbles out of the womb already familiar with the rules of manuscript formatting. (Okay, so I practically was, growing up around so many authors, but I’m a rare exception.) Like Millicent, most of us learn the ropes only through reading a great deal.

She has the advantage over us, though: she gets to read books in manuscript form, and most aspiring writers, especially at the beginning of their journeys to publication, read only books. So what writers tend to produce in their early submissions are essentially imitations of books.

The problem is, the format of the two is, as I believe that I have pointed out, oh, several hundred times before in this very forum, quite different — and not, as some of you may have been muttering in the darkness of your solitary studios throughout this series, merely because esoteric rules render it more difficult for new writers to break into the biz.

A few things that many an aspiring writer often does not know before submitting for the first time: manuscripts should be typed (don’t laugh; it’s not unheard-of for diagrams to be hand-drawn, hand-number, or for late-caught typos to be corrected in pen), double-spaced, and have 1-inch margins all the way around. Let’s see why all of those things are necessary, from a professional point of view.

You had hoped that I’d gone too far afield to get back to the topic at hand, didn’t you? Not a chance. Let’s call upon our old friend Charles Dickens again to see what a page of a manuscript should look like:

Nice and easy to read, isn’t it? (Assuming that you find it so, of course. If it’s too small to read easily on your browser, try double-clicking on the image.)

To give you some idea of just how difficult it would be to read, much less hand-edit, a manuscript that was NOT double-spaced or had smaller margins, take a gander at this little monstrosity:

I believe the proper term for this is reader-hostile. Even an unusually patient and literature-loving Millicent would reject a submission like this immediately, without reading so much as a word. As would, more often than not, Mehitabel.

Did I hear a few spit-takes during that last paragraph? “My goodness, Anne,” those of you who are wiping coffee, tea, or the beverage of your choice off your incredulous faces sputter, “why would any sane person consider it THAT serious an offense? It is, after all, precisely the same writing.”

Well, think about it: even with nice, empty page backs upon which to scrawl copy edits, trying to cram spelling or grammatical changes between those lines would be well-nigh impossible. Knowing that, Millicent would never dream of passing such a manuscript along to the agent who employs her; to do so would be to invite a stern and probably lengthy lecture on the vicissitudes of the editorial life — and that fact that, despite impressive innovations in technology, most line editing a single-spaced document in either hard or soft copy is well-nigh impossible.

Too hard on the eyes — and where on earth would the comments go on the hard copy?

Don’t tempt her to reject your submission unread — and don’t even consider, I beg of you, providing the same temptation to a contest judge. Given the sheer volume of submissions Millicent reads, she’s not all that likely to resist — and the contest judge will be specifically instructed not to resist at all.

Yes, really. Even if the sum total of the provocation consists of a manuscript that’s shrunk to, say, 95% of the usual size, Hitty is likely to knock it out of the running on sight.

Some of you are blushing, aren’t you? Perhaps some past contest entrants and submitters who wanted to squeeze in a particularly exciting scene before the end of those requested 50 pages?

No? Let me fill you in on a much-deplored practice, then: faced with a hard-and-fast page limit, some wily writers will shrink the font or the margins, to shoehorn a few more words onto each page. After all, the logic runs, who is going to notice a tenth of an inch sliced off a left or right margin, or notice that the typeface is a trifle smaller than usual?

Millicent will notice, that’s who, and practically instantly. As will any reasonably experienced contest judge; after hours on end of reading 12-point type within 1-inch margins, a reader develops a visceral sense of when something is off.

Don’t believe me? Go back and study today’s first example, the correctly formatted average page. Then take a gander at this wee gem of tricky intent:

I shaved only one-tenth of an inch off each margin and shrunk the text by 5% — far, far less than most fudgers attempt. Admit it, though: you can tell it’s different, can’t you, even without whipping out a ruler?

So could a professional reader. And let me tell you, neither the Millicents of this world nor the contest judges appreciate attempts to trick them into extraneous reading. Next!

The same principle applies, incidentally, to query letters: often, aspiring writers, despairing of fitting a coherent summary of their books within the standard single page, will shrink the margins or typeface on a query. Trust me, someone who reads queries all day, every day, will be able to tell.

The other commonly-fudged spacing technique involves skipping only one space after periods and colons, rather than the grammatically-requisite two spaces. Frequently, writers won’t even realize that this is fudging: as we’ve discussed, and recently, ever since published books began omitting these spaces in order to save paper, there are plenty of folks out there who insist that skipping the extra space in manuscripts is obsolete. Frequently, the proponents will insist that manuscripts that include the space look old-fashioned to agents and editors.

Well, guess what, cookie — standard manuscript format IS old-fashioned, by definition; that fact doesn’t seem to stop most of the currently-published authors of the English-speaking world from using it. In fact, in all of my years writing and editing, I have never — not once — seen an already agented manuscript rejected or even criticized for including the two spaces that English prose requires after a period or colon.

I have, however, heard endless complaint from professional readers — myself included — about those second spaces being omitted. Care to guess why?

Reward yourself with a virtual box of chocolates if you said that cutting those spaces throws off word count estimation; the industry estimates assume those doubled spaces. (If you don’t know how and why word count is tallied, please see the WORD COUNT category on the archive list at Author! Author!)

And give yourself a nice bouquet of violets if you also suggested that omitting them renders a manuscript harder to hand-edit. We all know the lecture Millicent is likely to get if she forgets about that, right?

Again, a pro isn’t going to have to look very hard at a space-deprived page to catch on that there’s something fishy going on — and again, we’re going to take a gander at why. Since Dickens was so fond of half-page sentences, the examples I’ve been using above won’t illustrate this point very well, so (reaching blindly into the depths of the bookshelf next to my computer), let’s take a random page out of Elizabeth Von Arnim’s VERA:

There are 310 words on this page; I wasn’t kidding the other day about how far off the standard word count estimations were, obviously. Now cast your eye over the same text improperly formatted:

Doesn’t look significantly different to the naked eye, does it? The word count is only slightly lower on this version of this page — 295 words — but enough to make quite a difference over the course of an entire manuscript.

So I see some hands shooting up out there? “But Anne,” I hear some sharp-eyed readers exclaim, “wasn’t the word count lower because there was an entire line missing from the second version?”

Well spotted, criers-out: the natural tendency of omitting the second spaces would be to include more words per page, not less. But not spacing properly between sentences was not the only deviation from standard format here; Millicent, I assure you, would have caught two others.

I tossed a curve ball in here, to make sure you were reading as closely as she was. Wild guesses? Anyone? Anyone?

The error that chopped the word count was a pretty innocent one, almost always done unconsciously: the writer did not turn off the widow/orphan control, found in Word under FORMAT/PARAGRAPH/LINE AND PAGE BREAKS. As we discussed only the other day, this insidious little function, the default unless one changes it, prevents single lines of multi-line paragraphs from getting stranded on either the bottom of one page of the top of the next.

As you may see, keeping this function operational results in an uneven number of lines per page. Which, over the course of an entire manuscript, is going to do some serious damage to the word count.

The other problem — and frankly, the one that would have irritated a contest judge far more than Millicent — was on the last line of the page: using an emdash (“But—“) instead of a doubled dash. Here again, we see that the standards that apply to printed books are not proper for manuscripts.

Which brings me back to today’s moral: just because a particular piece of formatting looks right to those of us who have been reading books since we were three doesn’t mean that it is correct in a manuscript.

Or book proposal. Or contest entry.

Remember, Millicent reads manuscripts all day; contest judges read entries for hours at a time. After a while, a formatting issue that might well not even catch a lay reader’s attention can begin to seem gargantuan.

Please don’t dismiss this as unimportant to your success as a writer. If writing is solid, it deserves to be free of distracting formatting choices. You want agents, editors, and contest judges to be muttering, “Wow, this is good,” over your manuscript, not “Oh, God, he doesn’t know the rules about dashes,” don’t you?

Spare Millicent the chagrin, please; both you and she will be the happier for it. Believe me, she could use a brilliantly-written, impeccably-formatted submission to brighten her possibly Dickensian day.

Be compassionate toward her plight — and your submission’s, proposal’s, and/or contest entry’s. Pay close enough attention to the technical details that yours the submission that makes her say, “Oh, here is good writing, well presented.” And, of course, keep up the good work!

The mysteriously mysterious strictures of standard format, part XI: page 137 deserves your loving scrutiny, too, or, no time for napping yet, gargoyle!

napping gargoyle in Carcassonne

Have you been enjoying our in-depth guided tour of the manuscript from the top down? Literally: so far, we’ve talked about the piece of paper on top of the submission stack, the title page; we’ve talked about the next sheet of paper, the first page of text and how it differs from both the title page and the pages that come after it; we’ve extrapolated from that first page to standards for the first page of each chapter and any titled section breaks.

Now, it’s time to talk about all of those pages in the middle, don’t you think? Perhaps, while we’re at it, we could engage in some more of those nifty compare-and-contrast exercises we engaged in so fruitfully yesterday.

I know, I know: hard to contain your enthusiasm, isn’t it?

Okay, so it’s not a particularly sexy topic, but as I mentioned yesterday, it’s a really, really good idea for an aspiring writer to devote a spot of time in comparing properly and improperly formatted manuscripts. Yes, yes, writing time is precious for all of us — and scarce for most of us — and school compare-and-contrast exercises left most graduates with but think of it as an investment in your writing career: once you’re learned to spot formatting problems easily, you’ll be a much, much more effective proofreader. Not to mention being able to format your manuscripts correctly from the get-go.

Oh, that doesn’t sound like much of a door prize to you? Just wait until you’re trying madly to pull a submission packet together in response to a request for materials, or frantically constructing a contest entry four hours before it needs to be postmarked. Or, even more stressfully marvelous, responding to a last-minute revision request from your editor. Believe me, you’ll be very grateful then for every nanosecond that you don’t have to devote to wondering if your margins are consistent.

With an eye to building up those vital professional skills, I have been running through the strictures of standard manuscript format and some common deviations from it, to demonstrate just how clearly our old pal, Millicent the agency screener, discerns the differences between a professionally-formatted manuscript and, well, everything else. At the end of a long day’s reading, they definitely jump out at her, and with good reason: once a professional reader gets used to seeing the similarities that pretty much all professional manuscripts share, submissions formatted in other ways might as well have UNPROFESSIONAL stamped on them in bright red ink.

And while Millicent may strive valiantly not to allow that impression to color her reading of the submission itself, it’s just not a good idea to assume that it won’t. She’s only human, after all.

It’s an even worse idea to assume a charitable reading for a contest entry, by the way. If anything, contest judges tend to be even more sensitive to the beauty of standard format than Millicent, for the simple reason that they’ve usually been reading a whole lot longer. The agency gig may well be Millie’s first job out of college, but the judge handed your entry may well have just retired from a long and fruitful career teaching English composition.

Her fingers positively ache for the red pen of correction.

This is not entirely accidental — most well-respected contests require some professional credentials from their judges, either as writers, editors, or teachers. Which means, in practice, that judges have often been writing in standard format themselves for years or bludgeoning other writers into compliance with its requirements.

Translation: other kinds of formatting won’t look right to them, either. By now, you’re having a similar reaction, aren’t you?

Don’t think you’re developing professional eyes? Or don’t want to believe you could conceivably share any traits with Millicent? Let’s test the proposition by trying a little Aphra Behn on for size.

If you don’t know her work, you should, at least historically: as far as we know, she was the first woman paid for writing in English — which, as Virginia Woolf pointed out, means that every female writer who earns so much as a sou from it now should be laying wreaths on her grave in gratitude.

Our girl Aphra’s also hilarious — and if you think it’s easy for a joke written in 1688 to remain funny today, well, I look forward to reading your comedic stylings in the year 2332.

Don’t believe me? Here is a page from THE FAIR JILT. (If you’re having trouble reading the small writing, try double-clicking on the image, then enlarging the resulting window.) Try not to be too distracted by the story to notice how the page is put together.

You clever souls could tell instantly that there was something wrong here, couldn’t you, and not just because Miranda’s trying to seduce her priest? (For convent, read monastery.) Set aside Aphra’s practically Dickensian affection for semicolons for the moment — which would tend to turn off a modern Millicent pretty quickly — why might this page have a hard time as a submission.

Before you commit to a final answer, here’s what it should have looked like in standard format:

Let’s take the problems in the first version from the top of the page: the incorrect version does not have a proper slug line. Seeing this lone page out of context, it’s quite obvious why a slug line is a dandy idea, isn’t it? Without it, how would it be even remotely possible to return this wandering page back into the manuscript from whence it came.

“Who wrote this?” Millicent cries in ire, glaring around her cubicle at the 47 manuscripts lying there. “This stray piece of paper could be from any of these!”

At least Ms. Behn thought to number the pages of Example #1 — but did you catch the problem with how she did it? The page number is in the bottom right-hand margin, rather than in the slug line, where it belongs.

Okay, that’s enough review from my last post. Did you catch any other problems that might register on Millicent’s umbrage meter??

What about the 10-point type, which will strain Millicent’s already overworked eyes? Or the Ariel typeface? There is nothing inherently wrong with either, but when she’s used to see practically every manuscript that heads out of the agency to publishing houses in 12-point Times New Roman, (chant it with me here) it just doesn’t look right.

Anything else? What about that right margin? Mighty straight, isn’t it? That look proper to you?

What’s going on here is called block-justification, another problem that can be laid squarely at the feet of those who insist that a manuscript and a published book should be identical. The text in many published books, and certainly in many magazines and newspapers, is spaced so that each line begins at exactly the same distance from the left-hand edge of the page and ends (unless it’s the last line of a paragraph) at exactly the same distance from the right-hand edge of the page.

Which, to let you in on why this type of neatness bugs the heck out of professional readers, renders skimming quite a bit more difficult.

Why? Well, as you may see for yourself, block formatting provides fewer landmarks, as it were; to the glancing eye, practically every line of narrative text resembles every other. To those of us used to the ragged right margins and even letter spacing of standard format, it’s actually kind of hard to read.

So there’s quite a bit in Example #1 that’s distracting from the actual writing, isn’t there? Doesn’t help sell the text, does it?

Okay, all of these rhetorical questions in a row are beginning to make me dizzy, so I’m going to wind down for the day. But before I do, let’s take one more look at Example #2, the one Millicent and a contest judge would like:

Now, let’s take a gander at the same page in — ugh — business format; if you don’t know why it’s ugh-worthy, you might want to revisit this series’ earlier post on the immense value of indentation.

Startlingly different, isn’t it, considering that I made a grand total of two formatting changes?

You did catch both of them on your skim through, right? All I did was I eliminate the indentations at the beginning of each paragraph and skipped a line between paragraphs to produce the norm for business correspondence, as well as for most of the text currently posted on the Internet.

Including this blog, unfortunately. As a professional writer and reader of manuscripts, it drives me nuts that my blogging program won’t allow me to indent paragraphs.

Why? Because — wait for it — it just doesn’t look right. So much so that in a contest entry, as in a submission, business format is often grounds all by itself for knocking a manuscript out of finalist consideration.

Finding yourself asking why again? Well, technically, indented paragraphs are grammatically requisite, so to a judge, non-indented paragraphs may well seem as great a violation of everything we hold dear as frequent misspellings or use of the wrong form of there, their, and they’re.

Fortunately for judges and Millicents who care deeply about the health of the language, errors seldom come singly in entries and submissions. Like spelling errors, formatting mistakes are apparently social: they like to travel in packs, roving all over a manuscript like Visigoths sacking Rome.

As a result of this convenient phenomenon, a manuscript that contains errors within the first few lines (or on the first page) is easy for a professional reader to dismiss; statistically speaking, it’s a pretty good bet that if Millicent kept reading after a technically flawed opening, she would find more causes for umbrage.

Given how many submissions she has to screen between now and lunch, do you think she is going to (a) press on in the hope that the first error was a fluke, or (b) leap to the (perhaps unwarranted) assumption that there is more of the same to come and reject it right away?

I leave that one to your fine critical faculties to answer. Let’s just say that her umbrage-taking threshold tends to be on the low side.

Why am I bringing this up in the middle of a discussion of the perils of business format, you ask? Well, for starters, an ever-increasing number of agents are not only accepting e-mailed queries (a genuine rarity until astonishingly recently), including some who ask queriers to include the opening pages, a synopsis, and/or other writing samples with their queries. Since few agents open attachments from writers with whom they’ve had no previous contact, many request that those opening pages be included in the body of the e-mail, pasted just below the letter.

See a potential problem there? That’s right: most e-mail programs are not set up for easy tabbing; consequently, business format is the norm for e-mail communications. But that doesn’t mean that the Millicent assigned to screen those queries won’t turn up her nose at non-indented paragraphs in those pages.

Again, why? Are you sitting down, dislikers of indentation?

I hate to be the one to break this to you, but there are Millicents out there (and agents, editors, and contest judges as well) who will leap directly from noticing a lack of indentation and unwarranted spaces between paragraphs to our friend, option (b): if the submitter is not aware of how to format a paragraph of English prose properly, she reasons, aren’t there inevitably more snafus to come?

Not every Millicent — or agent, judge, etc. — will have this knee-jerk reaction, of course. But do you really want to take the chance that she’s not going to seize the opportunity to save herself a little time?

The specter of illiteracy is not the only reason using business format is likely to cost you, either. To a professional reader, the differences between the last two examples would be more than visually jarring — they’d be downright confusing. In standard format, the only reason for a skipped line between paragraphs would be a section break, so Millicent would be expecting the second paragraph to be about something new.

Okay, so a misconception like that might distract her attention for only few consecutive seconds, but let’s not kid ourselves: your garden-variety Millicent is spending less than a minute on most of the submissions she rejects — it’s actually not all that uncommon for her not to make into the second or third paragraph before reaching for the SASE and a copy of that annoying form rejection letter.

Take a moment for the implications of that to sink in fully. Don’t worry; I’ll wait.

While those of you new to the speed with which rejection typically occurs are already in shock, let me add for the sake of anyone who doesn’t already know: those who regard business format as a symptom of creeping illiteracy — hey, I just report the news; I don’t dictate it — are every bit as likely to frown upon it just as much in a query letter or synopsis as in a manuscript submission.

Time loss is not the only reason she might take umbrage at momentary confusion. Let me let you in on a little secret: professional readers, especially those who inhabit agencies and publishing houses, tend not to be overly fond of having their mental image of the story they are reading at the moment jarred. How do I know this? Well, for one thing, they commonly refer to it as being tricked.

As in, “I hate being tricked by a first paragraph that is about someone other than the protagonist.”

There’s a practical basis to this dislike, of course, but it’s kind of complicated. I wrote a couple of fairly extensive posts on the subject a while back (here’s a link to the first, and here’s a link to the second, in case you’re interested), but I’ll run over the thumbnail version now.

Is everybody comfortably seated? My thumbnails are a tad long. (Just try to get THAT image out of your head anytime soon.)

To get through all of those manuscripts she’s assigned to screen each week, Millicent has to read quite quickly, right? If she doesn’t, she’ll get buried in paper, as basically, she’s got to make it through WAR AND PEACE several times over in a week.

That’s a whole lot of material to remember, by anyone’s standards — and remembering actually is important here. If she decides to allow a manuscript to make it to the next level of consideration, she is going to need to be able to tell her boss what the book is about: who the protagonist is, what the conflict is, why that conflict is important enough to the protagonist for the reader to be drawn into it, and so forth.

In essence, she’s going to need to be able to pitch it to the higher-ups at the agency, just as the agent is going to have to do in order to sell the book to an editor, and an editor is going to have to do in order to convince his higher-ups that the publishing house should acquire the book.

And, often, as first-round contest judges will need to do on an evaluation form in order to pass an entry onto the next round.

Okay, brace yourself, because explaining what comes next involves delving into one of the great cosmic mysteries that has long perplexed aspiring writers the world over. It’s not for the faint of heart.

Remember earlier in thus series, when I mentioned that agents and editors don’t read like other people? Well, one of the primary differences is that from line one of page one, they’re already imagining how they’re going to pitch this book. So if paragraph 2 or 3 (or page 2 or 3) suddenly informs them that their mental patter has been about the wrong character, they feel as if they’ve been backing the wrong horse.

And while there may have been any number of perfectly reasonable narrative reasons for the text to concentrate upon an alternate character for the opening, unless the writing and the story have already really wowed Millicent, her resentment about being tricked mistaken about the identity of the protagonist is often sufficient to make her reach for that SASE and form letter.

Feel free to go scream into the nearest pillow over that last piece of convoluted logic; you don’t want to keep that kind of existential cri de coeur pent up inside. I’ll wait until it’s out of your system.

Feel better? Good.

Before you go rushing off to see if your opening paragraphs might possibly be laying you open to a charge of trickery — because, for instance, you might have taken the bold authorial step of noticing that there is more than one human being in the world, and written about an interpersonal relationship accordingly — let’s return to the formatting issue that prompted my little segue into the psychology of resentment. Can we extrapolate any practical lesson about business format from it?

You bet your boots we can: it’s not a good idea to give the impression of a section break where there isn’t one. And when producing pages for people who read all day, you might want to stick to the rules governing written English and indent your paragraphs.

Starting to feel more at home with standard format? Excellent; my evil plan plot for world domination teaching strategy is working. More compare-and-contrast exercises follow in the days to come, so keep up the good work!

The mysteriously mysterious strictures of standard format, part X: a place where the slugs run free

flower in France

Have we been talking so intensely about the first couple of pages of your manuscript — the title page, the first page of text — that standard format has invaded your dreams yet? Yes, yes, I know: this series on what professional manuscripts look like has been both example-ridden and extraordinarily nit-picky, even by my standards of detail-orientation. So you probably won’t be altogether astonished to learn that before we move on from the first page of the text (and of each chapter) to considering an ordinary page, I want to devote today to pagination.

Don’t groan; it’s an important issue. Not numbering your manuscript, book proposal, or contest entry’s pages an almost universal instant rejection offense; trust me, Millicent the agency screener is going to notice how and if you do it. In fact, as cosmetic issues go, how and where an aspiring writer chooses to place the page number on the page can tell Millicent a tremendous amount about him.

Specifically, whether he has done his homework about submission, because there is only one place on a manuscript page that it is permissible to place a page number: in the slug line.

(Admit it — you’re relieved that I didn’t festoon the top of this post with a picture of a slug. Although I suppose a slug-minded person might misinterpret that shadow in the lower right of the photo a something crawling. Actually, there was a slug in the immediate environment when I took the pretty photo above, but it was on a leaf below the primary flower, completely hidden from sight. So I feel entirely justified in presenting this as the Official Flower of the Slug Line. It’s certified slug-approved!)

Speaking of relative location, is everybody quite sure where the slug line should be positioned on the page? Just to be on the safe side, let’s take another gander at an example from yesterday’s post:

See it in the upper left-hand margin? Notice, please, that the page number belongs within the slug line, rather than anywhere else on the page. This is as proper on page 139 of a book manuscript as on page one. While you’re going around noticing things, also notice that in each of these examples, the page’s only reference to the author’s name or the title of the book appears in the slug line.

The slug line confuses a lot of aspiring writers; until you have seen piles and piles of professional manuscripts, it looks kind of funny. And when you’ve been told over and over again that a manuscript should have a 1-inch margin on all sides, it can seem counterintuitive to add a line of text, even such a short one, within that margin.

But I assure you, it’s always been done that way. And why? Followers of this series, chant it with me now: because it looks right to professional readers.

Yes, that logic is a trifle tautological, now that you mention it. If you have a problem with that, I would suggest taking it up with the powers that rule the universe. As I believe the fact that my memoir has been in the hands of a reputable publisher for years and still has yet to be released (due to lawsuit threats concerning who owns my memories, believe it or not) makes abundantly clear, I apparently do not rule the universe. If I did, Microsoft Word would be set up to create documents in standard format automatically, Word for Mac and Word for Windows would be set up so those using one could easily give formatting advice to those using the other, air pollution would be merely a thing of distant memory, and ice cream cones would be free on Fridays.

As none of these things seems to be true, let’s get back to business: how does one create that pesky slug line, anyway?

Back in the days when typewriters roamed the earth, it was perfectly easy to add a slug line to every page: all a writer had to do was insert it a half-inch down from the top of the page, left-justified, floating within the 1-inch-deep top margin. For word-processed documents, it’s a trifle more complicated.

The slug line still belongs in the same place, .5 inches from the top of the paper, suspended in the middle of the requisite 1-inch top margin. But instead of laboriously typing it on each page individually as writers did in the bad old days, one simply inserts it in the header. In most versions of Word (I can’t speak for all of them), the header may be found under the VIEW menu.

Before the Luddites out there trot out their usual grumble about tracking down the bells and whistles in Word, think about this: placing the slug line in the header also enables the writer to take advantage of one of the true boons of the advent of word processing, pages that number themselves.

As opposed to having to do it manually, laboriously retyping the slug line in its entirely on each and every page of the manuscript. Oh, you may laugh, but every so often, I will receive a manuscript constructed by a writer who was not aware that Word would do this for her. Instead of utilizing the header function, the poor writer will have elected to include the necessary information on the first line of text on the page.

Not only does this unfortunate misconception involve an absolutely monumental and ultimately unnecessary effort, but the result doesn’t pass the all-important does it look right? test. Take a peek for yourself:

See how pulling the slug line down into the text messes with the spacing of the page? Here, an entire line of text is sacrificed to it — and let me tell you, that line is not going to go quietly.

How so, you ask? Well, think about it: what’s inevitably going to happen if new writing is inserted on a page formatted this way? That’s right: the writer is going to have to go back and move each and every one of those slug lines to match the NEW pagination.

I’d show you a practical example of this, but it’s just too sad to contemplate. Trust me, it would be a heck of a lot of work, and writers who do it are likely to end up beating their heads against their studio walls.

Take a moment to peruse that last example again. See any other problems with the slug line? How about the fact that it includes the word page? Shouldn’t be there; just the numbers will suffice.

Did I just hear some huffs of indignation out there? “But Anne,” I hear the formatting-ambitious cry, “I think it looks kind of nifty to include page before the page number? It’s kinda stylish. If it’s just a matter of personal style, who could possibly be hurt by including it, if I like the way it looks?”

Well, you, for starters. And why? (Chanters, ready your lungs.) Because it just would not look right to someone who reads manuscripts, book proposals, or contest entries on a regular basis.

No kidding — I’ve seen screeners get quite indignant about this one. “Does this writer think I’m stupid?” Millicent is prone to huff. (Don’t bother to answer that question; it’s rhetorical.) “Does she think I don’t know that the numeral that appears on every page refers to the number of pages? Does she think I’m going to go nuts and suddenly decide that it is a statistic, or part of the title? Or maybe a wayward date that’s wandered off to the wrong part of the page?”

Don’t bait her; the lady has a hard life. Do it the approved way.

Okay, did you spot any other problems? What about the fact that the first character is in a different typeface from the rest of the text? Or the equally disturbing fact that the first paragraph of the chapter is not indented?

Again, the writer may consider this stylish, but I can assure you, Millicent won’t. Fortunately for her blood pressure, the odd typeface for the first letter, in imitation of the illuminated texts hand-written by monks in the Middle Ages, doesn’t turn up all that often in manuscripts other than fantasy and YA, for one simple reason: books in that category are more likely to feature this it’s-a-new-chapter signal than others. But once again, what an editor may decide, rightly or wrongly, is appropriate for a published book has no bearing upon what Millicent expects to see in a manuscript.

Save the manuscript illumination for someone who will appreciate it. Hop in your time machine and track down a medieval monk to admire your handiwork, if you like, but in this timeframe, keep the entire manuscript in the same typeface and size.

The non-indented first paragraph of a chapter is fairly common in mystery submissions, I have noticed, and starting to become more prevalent in other kinds of fiction as well of late. (For an interesting discussion about why, please see the comments on this post and this one.) In fact, I’ve been told by many mystery writers — and rather tersely, too — that eschewing indentation in this context is an homage to the great early writers in the genre, an echo of their style, so who is yours truly to try to talk them out of that gesture of respect?

Well, not to put too fine a point on it, I’m someone familiar with what Millicent expects to see on a page — as well as someone who is aware that almost without exception, in Edgar Allan Poe’s time all the way down to our own, the editor has determined the formatting that appeared on any given printed page, not the author. To professional eyes, especially peevish ones like Millicent’s, a manuscript that implicitly appropriates this sort of decision as authorial might as well be the first step to the writer’s marching into Random House, yanking off a well-worn riding glove, and striking the editor-in-chief with it. It’s just not a good idea for someone brand-new to the biz to do.

Yes, you read that correctly: it’s sometimes seen as a challenge to editorial authority. And while we could speculate for the next week about the level of insecurity that would prompt regarding a minor formatting choice as a harbinger of incipient insurrection, is the manuscript of your first book really the right place to engender that discussion amongst Millicent and her cronies?

Exactly. Save the formatting suggestions for a long, intimate discussion over coffee with your editor after she acquires the book. You’ll probably lose any disagreement on the subject, but at least you will have made your preferences known. Until that happy, caffeine-enhanced day, just accept that the industry prefers to see every paragraph in a manuscript indented the regulation five spaces.

It just looks right that way.

While we’re at it, how about the bolded chapter number and title in that last example? Nothing in a manuscript should be in boldface. Nothing, I tell you. Uh-uh. Not ever. (Except for that nonfiction exception we talked about yesterday. And I have seen authors get away with the title itself on the tile page, but frankly, I wouldn’t chance it on a first book.)

Nor should anything be underlined — not even names of books or song titles. Instead, they should be italicized, as should words in foreign tongues that are not proper nouns. Yes, Virginia, back in the day when typewriters roamed the earth, underlining was the norm, for the simple reason that most typewriters did not have italic keys. So if you consult an older list of formatting restrictions or one intended solely for short story formatting — both of which seem to be circulating at an unprecedented rate on the web of late, pretty much always billed as universally-applicable rules for any type of writing, anywhere, anyhow, a phenomenon which simply does not exist — you might conceivably be told that publications, song titles, and/or foreign words (sacre bleu!) should be underlined. But trust me on this one: any agent is going to tell you to get rid of the underlining, pronto.

And why? All together now: because it just doesn’t look right that way.

All right, campers, do you feel ready to fly solo into a critique of a first page? Here are two pages of text, studded with standard format violations for your ferreting-out pleasure:

How did you do? Are those problems just leaping off the page at you now? If not, ask yourself: does that first page contain information that ought to be on the title page instead? Are the margins even? Are the paragraphs formatted correctly? And so forth.

In fact, it’s a terrific idea for any aspiring writer to get into the habit of asking those types of questions immediately after clapping eyes upon any manuscript, his own or anybody else’s. Why? Because that’s Millicent’s first instinct. However literature-loving a she may be, she sees so many incorrectly-formatted submissions that a properly-formatted one automatically looks at first glance like more professional writing to her.

As, with practice, it will to you. I promise. To get that ball rolling, as well as to reward you for so much hard work — or to provide you with some helpful comparison, depending upon how you did on that last little test — here are a couple of correctly-formatted pages, to soothe your tired eyes:

Whenever you start finding yourself chafing at the rules of standard format, come back and take a side-by-side gander at these last sets of examples, to regain perspective on what standard format is and why it’s important in a submission, proposal, or contest entry. I assure you, after a professional reader like Millicent has been at it for even a couple of months, every time she sees the bad example, mentally, she’s picturing the good example right next to it.

Which is why, as we have discussed, manuscripts that look right get taken more seriously than those that don’t. And regardless of how you may feel about Millicent’s literary tastes, isn’t a serious read from her what you want for your book? Or your book proposal? Or your contest entry?

Did you notice that I snuck us from the first page of the text into the second in my last example? Next time, we’ll continue delving into the mysteries of the mid-manuscript page. Keep up the good work!

The mysteriously mysterious strictures of standard format, part IX: and then there are the rules that are sort of bendy sometimes

ice dancers

I’m posting a trifle later than usual tonight, campers, resulting in more of a Tuesday morning post than my planned Monday evening billet-doux to standard format for manuscripts. I blame the Olympics; does the coverage ever stop? Just when I manage to tear my weary eyes away from ice dancing, three hours of curling magically appear after midnight. It’s as if somebody in the programming department said, “You know what I’d really like to do this year? Schedule seven-hour blocks of competition in events where the athletes wear jewelry on ice.”

Oh, you may laugh, but have you taken a gander at the wrists, earlobes, and/or necks of the women curlers over the last few days? My eyes may be bleary from overuse, but I could have sworn that the U.K.’s wunderkind was sporting a charm bracelet today. On her throwing hand.

Enough frivolity. Back to business.

A few days ago, I introduced something that Millicent the agency screener just loves to see, a properly-formatted first page of a manuscript. It looked, if you will recall, a little something like this:

good example

This is also, in case you had been wondering, what the opening of each subsequent chapter should look like as well: on a fresh page, 14 single lines from the top. Or, to put it another way, 6 double-spaced lines under the chapter title. (For those of you who do not know how to insert a hard page break into a Word document, it’s located under the INSERT menu. Select BREAK, then PAGE BREAK.)

Not certain what that might look like in practice? Okay, here’s an example I have ready to hand: the first page of the sixth chapter of my memoir might conceivably look like this:

Memoir wo title

I said might, because actually, I’m not a big fan of chapters named Chapter Six, even if they happen to be the sixth chapter in the manuscript. It’s sort of like dubbing a suburban street lined with elm trees Elm Street: there’s nothing inherently wrong with a straightforward descriptive title, of course, but you must admit, it’s not precisely going to come as a shock to many readers when Chapter Six appears immediately after Chapter Five.

All of which is a rather heavy-handed lead-in (inevitable, perhaps, after having spent so many hours watching curling) to a question I’m sure many title-namers out there have been harboring: how should a titled chapter be formatted? Specifically, if a chapter has a title, should it also be numbered?

In a word, yes. The chapter title appears, centered, on the first double-spaced line under the chapter number, also centered.

As, indeed, we’ve already seen in today’s first example. But in furtherance of my ongoing mission to place so many examples of correctly-formatted manuscript pages in front of your weary eyes that you’ll start automatically recoiling from pages in published books, muttering, “Well, that wouldn’t work in a manuscript submission, let’s take a gander at another one:

memoir w ch title

Actually, I had an ulterior motive in showing you that last example: in comparing it to the example just before it, do you notice anything about the amount of space between the chapter number and the beginning of the text?

If you immediately shot your hand into the air, exclaiming, “By gum, Anne, the area between the two appears identical! You’ve simply placed the chapter title within it, you clever lady,” award yourself 1700 Brownie points. (Or a bronze medal — there seem to be an awful lot of them lying around these days.) Regardless of whether a chapter’s opening page contains a chapter designation, a title, or both, the text begins the same distance from the top of the page.

The same logic would apply, of course, to any other section-breaking information you might care to include at the beginning of a chapter — alerting the reader to a break between Part I and Part II of a book, for instance. While we’re at it, let’s take a look at that in practice: if Chapter 6 were the beginning of Part II of the book (it isn’t, but we aim to please here at Author! Author!), I would have formatted it thus:

memoir w part break

Starting to get the hang of this?

Not yet completely comfortable? Okay, let’s try inserting another common piece of introductory information: identifying a narrator-du-chapter in a multiple point-of-view novel.

If the switch comes at the beginning of a chapter, it couldn’t be easier: it’s simply another reader-signal that belongs above the pre-text white space, right? To see this principle in action, let’s pretend our ongoing example is fiction (which it isn’t; my middle school honestly was pelted with migratory spiders) and place the narrator’s name in the traditional spot:

new chapter with name

That’s the way one would handle the matter in a manuscript like, say, Barbara Kingsolver’s THE POISONWOOD BIBLE, where the narrator changes with the chapter. If there were also a chapter title (perhaps not advisable in this case, as there’s already significant information at the top of that page for the reader to absorb), it would go between the chapter heading and the narrator identifier.

I would show you an example of that, but it’s late; there’s curling on, and I’m positive that you can extrapolate.

You’re thinking that there must be an easier way to format the first page of a chapter than to memorize the way it should look and reproduce it from scratch each time, aren’t you? You’re not alone, if so; most seasoned authors probably wouldn’t appreciate my revealing a working secret, but pretty much everyone worries that someday her will forget to hit return one of the necessary times, so that Chapter 5 will begin — gasp! — ten lines from the top, while Chapter 1-4 and 6 on will begin twelve lines down.

I know: gives you the willies even to contemplate how Millicent might react to that level of formatting inconsistency, doesn’t it? Double-check each and every chapter opening before you submit; trust me, you’ll be happier in the long run.

Ooh — that was an unpopular suggestion, wasn’t it? Fully a third of you have your hands waving impatiently in the air. “That’s an absurdly time-consuming suggestion, Anne,” the irate third huff. “Oh, I understand that the chapter number or title needs to appear at the top of the first page and each subsequent chapter; I’m perfectly happy to leave five double-spaced blank lines between it and the first line of text, so the first paragraph starts six lines down. But surely there’s an easier way to do this — a template or something? Perhaps Word has some sort of default setting I can employ so I need never worry about the issue again as long as I live?”

Standard format templates do exist, now that you mention it, but frankly, Word is already equipped with two perfectly dandy features for reproducing formatting exactly in more than one place in a document: COPY and PASTE.

The easiest way to make sure from the outset each chapter opening is identical is to create your own template. It’s very simple to do: just copy from “Chapter One” down through the first line of text, then paste it on the first page of chapter 2, 3, etc. Once the format is in place, it’s a snap to fill in the information appropriate to the new chapter.

Easy as the proverbial pie, right?

Oh, dear — now another group of you have raised your hands. Yes? “But Anne,” exclaim those of you who favor switching narrator — or place, or time — more often than once per chapter, “we are, as we believe the tag line identifying us as speakers just mentioned, advocates of those nifty mid-chapter signposts that we see all the time in published books, boldfaced notifications that the time, place, or speaker has just changed. How would I format that in a manuscript?”

You’re basically talking about incorporating subheadings into a novel, right? Or at least what would be a subheading in a nonfiction manuscript: a section break followed by a new title.

I’m fully prepared to answer this question, of course, if only to show all of you nonfiction writers out there what your subheadings should look like. Before I do, however, I’d like to ask fiction writers interested in adopting this strategy a quick question: are you absolutely positive that you want to do that?

That’s not an entirely flippant question, you know. There are plenty of Millicents out there who have been trained by old-fashioned agents — and even more editorial assistants who work for old-fashioned editors. And that’s important to know, because even in an age when mid-chapter subheadings aren’t all that uncommon in published books, there are still plenty of professional readers whose knee-jerk response to seeing ‘em is invariably, “What is this, a magazine article? In my day, fiction writers used language to indicate a change in time or place, rather than simply slapping down a subheading announcing it; if they wanted to indicate a change of point of view, they would either start a new chapter, find a graceful way to introduce the shift into the text, or have the narrative voice change so markedly that the shift would be immistakable! O tempore! O mores!

I just mention.

To pros of this ilk, the practice of titling a section, or even a chapter, with clear indicators of time, place, or speaker will always seem to be indicative of a show, don’t tell problem. And you have to admit, they sort of have a point: novelists have been indicating changes of time and space by statements such as The next day, back at the ranch… ever since the first writer put pen to paper, right?

As a result, fiction readers expect to see such orienting details emerge within the course of the narrative, rather than on top of it. Most of the time, this information isn’t all that hard to work into a narrative — and if a novelist is looking to please a tradition-hugging agent or editor, that’s probably a better strategy to embrace, at least at the submission stage. As with any other authorial preference for how a published book should look, you can always try to negotiate an editorial change of heart after a publisher acquires your novel.

At least if you don’t happen to write in a book category that routinely uses such subheadings. If recent releases in your book category are crammed with the things, don’t worry your pretty little head about editorial reaction to ‘em. An editor — or agent, Millicent, or contest judge — who routinely handles books in that category may be trusted to realize that you’re simply embracing the norms of your genre.

Millicents tend to approve of that. It shows that the submitter has taken the time to become conversant with what’s being published these days in the category within which he has chosen to write.

Which is to say: these days, plenty of very good fiction writers prefer to alert the reader to vital shifts with titles and subheadings. And nonfiction writers have been using them for decades; in fact, they’re more or less required in a book proposal. (Of those, more follows later in this series, I promise.) I just didn’t want any of you to be shocked if the agent of your dreams sniffs in the early days after signing you, “Mind taking out these subheadings? Seven of the editors to whom I’m planning to submit this hate them, and I’d rather be spared yet another lecture on the pernicious influence of newspapers and magazine formatting upon modern literature, okay?”

All that being said — and now that I’ve completely unnerved those of you who are considering submitting manuscripts with subheadings — you do need to know how to do it properly.

It’s quite straightforward, actually: a subheading is just a section break followed by a left-justified title. The text follows on the next double-spaced line.

Want to see that in action? Okay. Just to annoy traditionalists who draw a sharp distinction between fiction and nonfiction writing, let’s take a peek at a nonfiction page by a well-respected novelist:

Wharton subheading example

That caused some weary eyes to pop wide open, didn’t it? “But Anne!” the sharper-eyed exclaim, “that subheading is in BOLDFACE! Didn’t the rules of standard format specifically tell me never, under any circumstances, to boldface anything in my manuscript?”

Well caught, sharp-eyed ones: boldfacing the subheading does indeed violate that particular stricture of standard format. However, since nonfiction manuscripts and proposals have been routinely boldfacing subheadings (and only subheadings) for over a decade now — those crotchety old-fashioned editors are partially right about the creeping influence of article practices into the book world, you know — I thought that you should know about it.

It’s definitely not required, though; Millicent is unlikely to scowl at a nonfiction submission that doesn’t bold its subheadings. Like font choice, you make your decision, you take your chances.

In a fiction submission, though, I definitely wouldn’t advise it; those traditionalists I was talking about lurk in much, much higher concentrations on the fiction side of the industry, after all. Here’s the same page, formatted as fiction — and since we’re already talking about exceptions to the rules, let’s make this example a trifle more instructive by including a date and time in the subheading:

Wharton example2

Unsure why I used numerals in the subheading, rather than writing out all of the numbers under a hundred, as standard format usually requires? Full dates, as well as specific times, are rendered in numeric form in manuscripts. Thus, 12:45 a.m. on November 3, 1842 is correct; twelve forty-five a.m. on November three, eighteen hundred and forty-two is not. (It would, however, be perfectly permissible to include quarter to one in the afternoon on November third.)

Everybody clear on that? Now would be a dandy time to raise your hand, if not. Or perhaps engage in some ice dancing; I like watching that.

I have quite a bit more to say on the subject of first pages of chapters, but I’ve just noticed the clock: I seem to have written straight through the curling match! If only I had reason to believe a similar match would be televised in the wee hours of tomorrow night…oh, wait; one is.

Who could have predicted that, eh? Keep up the good work!

The mysteriously mysterious strictures of standard format, part VIII: but I see it done in published books all the time!

Seattle moss

Okay, I’ll admit it: I’m a big fan of artists’ looking at ordinary, everyday things and showing us the beauty of them. Take the photograph above, for instance: that’s perfectly ordinary moss on a perfectly ordinary concrete wall, photographed during a perfectly ordinary Seattle rainstorm. (And while I was clicking away, crunching my body sideways in order to get this particular shot, a perfectly ordinary mother told her perfectly ordinary wee daughter to veer away from the crazy lady. Yet another case of a misunderstood artist — and another a child being warned that if she tries to look at something from an unusual perspective, people are bound to think she’s strange.)

Perhaps not astonishingly, writers tend to find beauty in found words. An overhead scrap of conversation, perhaps, or a favorite phrase in a book. And often — far too often, from Millicent the agency screener’s perspective — aspiring writers celebrate these words lifted from other places by quoting them at the beginning of their manuscripts.

That’s right, campers: today, I’m going to be talking about proper formatting for that extremely common opening-of-text decoration, the epigraph.

You know, those nifty little quotes from other sources that we writers so adore — and it’s not as though the publishing industry doesn’t encourage us to think of them this way: in a published book, the epigraph, if any, is almost always presented in a place of honor, either at the top of each chapter or by itself on the page before the text proper starts. Take, for example, the placement of the well-known epigraph to Alice Walker’s THE COLOR PURPLE, an excerpt from Stevie Wonder’s DO LIKE YOU:

The color purple's epigraph

Okay, so that picture didn’t really do the words justice; not all of my photos can be winners, you know. (In case you don’t happen to have a copy of the book handy, the epigraph runs thus: Show me how to do like you/Show me how to do it.) It does, however, show the prominent placement the epigraph affords: even in my cheap, well-worn paperback edition, it scores a page all to itself.

In other words, not only is it allocated space; it’s allocated white space, to set it off from the other text. In an age when acknowledgments pages are routinely omitted, along with the second spaces after periods and colons, in order to save paper, that is quite an honor. Especially since nobody but writers like epigraphs much — of that, more later.

But we writers think they’re great, don’t we? Especially if they’re from obscure sources; they feel so literary, don’t they? Or deep-in-the-national-psyche, know-your-Everyman populist, if they’re from songs. By evoking the echo of another writer’s words, be it an author’s or a songwriter’s, we use them to set the tone for the story to come.

I don’t think conceptual aptness is all there is to the appeal, though. There is something powerfully ritualistic about typing the words of a favorite author at the beginning of our manuscripts; it’s a way that we can not only show that we are literate, but that by writing a book, we are joining some pretty exalted company.

Feeling that way about the little dears, I truly hate to mention this, but here goes: it’s a waste of ink to include them in a submission. 99.9998% of the time, they will not be read at all.

Stop glaring at me; it’s not my fault. I don’t stand over Millicent with a bullhorn, admonishing her to treat every syllable of every submission with respect. (Although admittedly, it’s an interesting idea.)

The sad fact is, most Millicents are specifically trained not to read epigraphs in manuscripts; it’s widely considered a waste of time. I’ve literally never met a professional reader who doesn’t simply skip epigraphs in a first read — or (brace yourselves, italics-lovers) any other italicized paragraph or two at the very beginning of a manuscript, even if it was .

Oh, dear — I told you to brace yourselves. “Why on earth,” italics-lovers the world over gasp in aghast unison, “would any literature-loving human do such a thing? Published books open all the time with italicized bits!”

A fair question — but actually, there’s a pretty fair answer. Most Millicents just assume, often not entirely without justification, that if it’s in italics, it doesn’t really have much to do with the story at hand, which (they conclude, not always wrongly) begins with the first line of plain text.

Of course, there’s another reason that they tend to skip ‘em, a lot less fair: at the submission stage of the game, no one cares who a writer’s favorite authors are. A writer’s reading habits, while undoubtedly influential in developing his personal voice, are properly the subject of post-publication interviews, not manuscript pre-screening time. After all, it’s not as though Millicent can walk into her boss’ office and say, “Look, I think you should read this submission, rather than that one, because Writer A has really terrific literary taste,” can she?

Whichever reason most appeals to the Millicent who happens to have your submission lingering on her desk (just under that too-hot latte she’s always sipping, no doubt), she’s just not going to be reading your carefully-chosen epigraph. She feels good about this choice, too.

Why? Well, the official justification for this practice — yes, there is one to which Millicents will admit in public — is not only reasonable, but even noble-sounding: even the busiest person at an agency or publishing house picks up a submission in order to read its author’s writing, not somebody else’s.

Kinda hard to fault them for feeling that way, isn’t it, since we all want them to notice the individual brilliance of our respective work?

Sentiment aside, let’s look at what including an epigraph achieves on a practical level, as well as its strategic liabilities. Assume for a moment that you have selected the perfect quotation to open your story. Even better than that, it’s gleaned from an author that readers in your chosen book category already know and respect. By picking that quote, you’re announcing from page 1 — or before page 1, if you allocate it its own page in your manuscript — you’re telling Millicent that not only are you well-read in your book category, but you’re ready and able to take your place amongst its best authors.

Sounds plausible from a writerly perspective, doesn’t it? That’s one hard-working little quote.

But what happens when Millicent first claps eyes on your epigraph? Instead of startling her with your erudition in picking such a great quote, the epigraph will to prompt her to start skimming before she gets to the first line of your text — AND you will have made her wonder if you realized that manuscript format and book format are not the same.

So you tell me: was including it a good idea? Or the worst marketing notion since New Coke?

If that all that hasn’t convinced you, try this on for size: while individual readers are free to transcribe extracts to their hearts’ contents, the issue of reproducing words published elsewhere is significantly more problematic for a publishing house. While imitation may be the sincerest form of flattery, reproduction of published text without the author’s permission is known in the biz by another, less flattering name: copyright infringement.

What does that mean in practice? Well, if the epigraph is from a book that is not in the public domain, the publisher will need to obtain explicit permission to use any quote longer than fifty words. Ditto for any quote from a song that isn’t in the public domain, even if it is just a line or two.

So effectively, most epigraphs in manuscripts might as well be signposts shouting to an editor: “Here is extra work for you, buddy, if you buy this book! You’re welcome!”

I’m sensing some disgruntlement out there, amn’t I? “But Anne,” I hear some epigraph-huggers cry,
“the material I’m quoting at the opening of the book is absolutely vital! The book simply isn’t comprehensible without it!”

Before I respond, let me ask a follow-up question: do you mean that it is crucial to the reader’s understanding the story, or that you have your heart set on that particular quote’s opening this book when it’s published?

If it’s the latter, including the epigraph in your manuscript is absolutely the wrong way to go about making that dream come true. Like any other book formatting issue, whether to include an epigraph — or acknowledgements, or a dedication — is up to the editor, not the author. And besides, a submission manuscript should not look like a published book.

Consequently, the right time to place your desired epigraph under professional eyes is after the publisher has acquired the book, not before. You may well be able to argue successfully for including that magically appropriate quote, if you broach the subject at the right time.

And just to set my trouble-borrowing mind at ease: you do know better than to include either acknowledgements or a dedication in your manuscript submissions, right? It’s for precisely the same reason: whether they’ll end up in the published book is the editor’s call. (I wouldn’t advise getting your hopes up, though: in these paper-conserving days, the answer is usually no on both counts, at least for a first book.)

Quite a few of you were beaming virtuously throughout those last three paragraphs, though, weren’t you? “I know better than to second-guess an editor,” you stalwart souls announce proudly. “I honestly meant what I said: my opening quote is 100% essential to any reader, including Millicent and her cohorts, understanding my work.”

Okay, if you insist, I’ll run through the right and wrong ways to slip an epigraph into a manuscript — but bear in mind that I can’t promise that even the snazziest presentation will cajole Millicent into doing anything but skipping that quote you love so much. Agreed?

For starters, do not, under any circumstances, include a quote on the title page as an epigraph — which is what submitters are most likely to do, alas. Let’s take a gander at what their title pages tend to look like:

Does that leave you wondering Millicent will notice the quote at all, much less find it obnoxious? I’m guessing she will, because this is was what she was expecting to see:

Actually, that was sort of a red herring — that wasn’t precisely what she expected. Pop quiz: did you catch the vital piece of information he left off his title page?

If you said that Eeyore neglected to include the book category on the second example, award yourself a pile of thistles. (Hey, that’s what he would have given you.) His title page should have looked like this:

Eeyore good title

And yes, I am going to keep showing you properly-formatted title pages until you start seeing them in your sleep; why do you ask? Take a moment to compare the third example with the first: the quote in the first example is going to stand out to Millicent like the nail in a certain critter’s tail, isn’t it?

Other submitters choose to eschew the title page route in order to place an epigraph on the first page of text. The result is immensely cluttered, by anyone’s standards — especially if the submitter has made the very common mistake I mentioned in my discussion of title pages last time, omitting the title page altogether and cramming all of its information onto page 1:

Where did all of our lovely white space go? Into quoting, partially.

The last popular but ill-advised way to include an introductory epigraph is to place it on a page all by itself in the manuscript, between the title page and the first page of text. In other words, as it might appear in a published book:

What’s wrong with this, other than the fact that Poe died before our boy D.H. wrote Sons and Lovers? Chant it with me now, everyone: a manuscript is not supposed to look just like a published book; it has its own proper format.

At best, Millicent is likely to huffily turn past this page unread. At worst, she’s going to think, “Oh, no, not another writer who doesn’t know how to format a manuscript properly. I’ll bet that when I turn to page one, it’s going to be rife with terrible errors.” Does either outcome sound especially desirable to you?

I thought not. So what should an epigraph-insistent submitter do?

Leave it out, of course — weren’t you listening before?

But if it is absolutely artistically necessary to include it, our pal Mssr. Poe actually wasn’t all that far off: all he really did wrong here was include a slug line. The best way to include an introductory epigraph is on an unnumbered page PRIOR to page 1. On that unnumbered page, it should begin 12 lines down and be centered. But I’m not going to show you an example of that.

Why? Because I really, truly would advise against including an epigraph at all at the submission stage. Just in case I hadn’t made that clear.

That doesn’t mean you should abandon the idea of epigraphs altogether, however. Squirrel all of those marvelous quotes away until after you’ve sold the book to a publisher — then wow your editor with your erudition and taste. “My,” the editor will say, “this writer has spent a whole lot of time scribbling down other authors’ words.”

Or, if you can’t wait that long, land an agent first and wow her with your erudition and taste. But don’t be surprised if she strongly advises you to keep those quotation marks to yourself for the time being. After all, she will want the editor of her dreams to be reading your writing, not anyone else’s, right?

If you are submitting directly to a small press, do be aware that most publishing houses now place the responsibility for obtaining the necessary rights squarely upon the author. If you include epigraphs, editors at these houses will simply assume that you have already obtained permission to use them. Ditto with self-publishing presses.

This expectation covers, incidentally, quotes from song lyrics, regardless of length.

I’m quite serious about this. If you want to use a lyric from a song that is not yet in the public domain, it is generally the author’s responsibility to get permission to use it — and while for other writing, a quote of less than 50 consecutive words is considered fair use, ANY excerpt from an owned song usually requires specific permission, at least in North America. Contact the American Society of Composers, Authors, and Publishers (ASCAP) for assistance in making such requests. (For a very funny first-hand view of just what a nightmare this process can be, please see FAAB Joel Derfner’s guest post on the subject.)

Have I talked you out of including an epigraph yet — particularly an excerpt from a copyrighted song, like Alice Walker’s? I hope so.

I know that it hurts to cut your favorite quote from your manuscript, but take comfort in the fact that at the submission stage, no cut is permanent. Just because you do not include your cherished quotes in your submission does not mean that they cannot be in the book as it is ultimately published.

Contrary to what 99% of aspiring writers believe, a manuscript is a draft, not a finished work. In actuality, nothing in a manuscript is unchangeable until the book is actually printed — and folks in the industry make editing requests accordingly.

In other words, you can always negotiate with your editor after the book is sold about including epigraphs. After you have worked out the permissions issue, of course.

There’s nothing like a good practical example to clarify things, is there? More follow next time. Keep noticing the beauty in the everyday, everybody, and keep up the good work!

The mysteriously mysterious strictures of standard format, part VII: where you stand depends on where you sit. Or read, as the case may be.

sagrada familia ceiling3

We begin today with a pop quiz, inspired by sharp-eyed reader Jinnayah’s comment on yesterday’s post. Quick, tell me: did I take the photo above while looking down into an abyss, sideways into an alcove, or up at an impossibly high ceiling?

Hard to tell which way is up, isn’t it? (But here’s a hint: the purple stuff is flying dust.) Without some orienting landmarks, it’s difficult even to know for sure what you’re looking at, or from what direction.

That’s more or less the same problem the average aspiring writer faces when looking at her own first manuscript or book proposal with an eye to figuring out whether it is formatted correctly, right? Let’s face it, very, very few as-yet-to-be-published writers have ever seen a professional manuscript up close and personal; still fewer have had the opportunity to glance through a professional book proposal. Oh, there’s plenty of advice out there on how it should be done, of course, but as many of you have no doubt noted with chagrin, sources differ.

So how on earth is someone new to the game supposed to figure out which end of the manuscript is up, figuratively speaking?

The trick lies in remembering that the principles governing manuscript formatting are practical and historical, not aesthetic. Thus, while two-inch margins and a cursive typeface may strike a writer as the perfect expressive extension of the spirit of his novel, to someone who reads manuscripts for a living, they’re just puzzling. And distracting.

Where you stand, in other words, depends on where you sit. From where Millicent is sitting, deviation from standard format demonstrates a lack of knowledge about how the industry works, not creativity. She has good reason to feel that way: because professional manuscripts and book proposals are formatted in a particular way, she knows that her boss, the agent of your dreams, would have a hard time convincing an editor at a major publishing house to read even the first page of an unprofessional formatted manuscript.

Which brings be back to where we left off last time, right? For the past couple of posts, we’ve been engaging in compare-and-contrast exercises, showing common examples of title pages and fine-tuning your binoculars so you might see how our old friend Millie — or her boss, or an editor, or a contest judge — might view them. As I sincerely hope those of you who read the post can attest, it was pretty obvious that the professionally-formatted title page won the beauty contest hands-down. Or, if the bulk of you aren’t yet willing to attest to that, may I at least hope that everyone is now aware that as far as presentation goes, where you stand depends upon where you sit?

Case in point: a choice as small as a typeface can make an astonishingly great difference to how professional your work looks to the pros. That comes as something of a surprise to most aspiring writers — who, not entirely surprisingly, tend to regard that particular decision as a purely aesthetic one. “Why,” they ask, and not unreasonably, “should it even matter to Millicent? Good writing’s good writing, isn’t it?”

Well, yes and no. Yes, good writing is a thing of beauty and a joy forever. No, insofar as good writing tends to have less impact on the average Millicent when it’s presented in an unusual typeface.

Yes, really. To see why, let’s once again start at the top of the submission packet, taking a gander at the same title page in three different typefaces. Here it is in 12-point Times New Roman, one of the two preferred typefaces:

Austen title good

That’s what anyone sitting in Millicent’s seat would expect to see. Now let’s look at exactly the same information, assuming that Aunt Jane favored 12-point Helvetica:

Austen title helvetica

The letters appear quite a bit bigger, don’t they? Not enough so to appear to be, say, 14-point font, but large enough to make Millicent wonder whether the word count is accurate. (Estimated word count does, after all, vary by typeface: Times New Roman is estimated at 250 words/page, Courier at 200. More on that below.) And do you really want her speculating about your credibility before the first page of your manuscript?

So if we seat ourselves in Millicent’s office chair, we can see that Aunt Jane’s choice of Helvetica, while not a deal-breaker, does not necessarily present her manuscript to its best advantage. And now you want to see a typeface that might be a deal-breaker, don’t you? Happy to oblige.

Austen title brushscript

Can’t really blame Millicent for not wanting to turn the page on that one, can we? Despite containing all of the information that a title page should include, in the right places and in the right order, it’s unprofessional-looking. Not to mention hard to read.

Got Millicent’s perspective firmly imbedded in your mind? Excellent. If you want to switch back to the writer’s point of view, all you have to do is remember that the manuscript that follows even this last title page is SENSE AND SENSIBILITY.

The moral: even the best writing may be placed at a competitive disadvantage by unprofessional presentation.

I assume that all of that clanking is a thousand writers’ hackles being raised. “But Anne,” outraged voices thunder “aren’t you assuming that Millicent’s pretty shallow? Whenever I’ve heard agents and editors asked at conferences or on their websites about whether cosmetic issues can get a manuscript rejected, they often disclaim the notion with scorn. I’ve even heard a few of them say that they don’t care about issues like typeface, spaces after periods and colons, or where the chapter title lies — and that strikes me as significant, as I’ve never, ever heard one say it was okay to let a query letter run longer than a single page. Isn’t it the writing that matters in a submission, ultimately?”

Again, yes and no, hackle-raisers. Yes, the writing matters — but it’s not all that matters.

Naturally, the writing matters most in a submission, with freshness, audience-appropriateness, marketability, and fit with the agent or editor reading it jostling for second place. Equally naturally, and something that I often point out here, individual agents, editors, and even contest judges harbor individual preferences as well and have been known to express them at conferences. Or on their blogs, Twitter feeds, and over drinks at that bar that’s never more than 100 yards from any literary conference in North America.

One person’s pet peeve, however, may not be another’s, and since few aspiring writers of my acquaintance either take the trouble or have the information required to find out the preferences of every agent to whom they are submitting, adhering to standard format minimizes the probability of running afoul of unknown annoyance-triggers. Because, honestly, trying to apply every single one of the expressed opinions floating around out there to your manuscript will drive you 100% nuts. The pet peeves are too often mutually contradictory, for one thing.

Which is to say: if an agent to whom you are submitting asks for something different, for heaven’s sake, give it to her; if, as is almost always the case, you just don’t know, keep the presentation unprovocative and professional so that your writing may shine.

In other words, adhere to the strictures of standard format, rather than assuming, as so many aspiring writers do to their cost, that the writing is the only thing that matters.

Remember, where you stand depends on where you sit. And from both Millicent and the aspiring writer’s perspective, taking the time to present writing professionally is honestly worth it.

Yes, admittedly, one does hear of cases where a kind, literature-loving agent has looked past bizarre formatting in order to see a potential client’s, well, potential, one also hears of isolated cases where a manuscript rife with spelling and grammatical errors gets picked up, or one that has relatively little chance of selling well in the current market. The age of miracles has not entirely passed, apparently.

But — and this is a BIG but — these cases get talked about because they are exceptions, and rare ones at that. 9,999 times out of 10,000, any of these problems will result in, if not instantaneous rejection, then rejection upon Millicent’s lighting upon the next problem in the manuscript.

Those hackles are clacking again, aren’t they? “Okay,” the hackled admit, “I can understand how Millicent would be tempted to skip reading a submission like #3 above, where she’s likely to strain her eyes. I can seen see why she might leap to some negative conclusions about #2, since, as you have mentioned before, she knows that it’s going to be more time-consuming, and thus more costly, to take on a client who needs to be trained how to present her work professionally. But if presentation is so darned important, why don’t aspiring writers hear about it more often at conferences, in articles about submission, or even just in discussions amongst ourselves?”

Excellent question, h-raisers. I can’t say for sure, but I suspect that’s not just because a sane, sensible individual with a reputation to protect is unlikely to stand up in front of 500 eager potential submitters and say, “Look, if you’re planning to submit a grimy photocopy of your book, or insist upon presenting it in 10-point type, or not indenting your paragraphs, just don’t bother to query me.”

Having actually seen a well-meaning agent tell an indignant crowd that he really only took seriously query letters from writers he met at conferences (yes, really; there were many, many witnesses), I can tell you precisely what would happen if some honest soul did take this astounding step: instantly, 500 pens would scrawl on 500 programs, DO NOT QUERY THIS ONE; HE’S MEAN.

Which would rather defeat the agent’s purpose in coming to the conference to recruit new clients, wouldn’t it?

As someone who frequently teaches writing and formatting classes, I can think of another reason that a speaker might want to be careful about such pronouncements: an agent or editor doesn’t have to speak at many conferences (or blog for very long) before recognizing that anything she says about submissions is likely to be repeated with the éclat of a proverb for years to come amongst the writing community.

Seriously, it’s true. I’ve heard offhand comments made from the dais, or even jokes, being debated for hours in conference hallways, particularly if those comments happen to relate to the cosmetic aspects of querying and submission. 5-4 Supreme Court decisions are routinely discussed with less vim and vitriol. Some of Miss Snark’s pronouncements have been more commented upon than St. Paul’s second letter to the Corinthians.

Okay, so that last is a slight exaggeration. My point is, the very notion of from-the-horse’s-mouth rightness carries such a luster that such speakers are constantly in extreme danger of having everything they say quoted back to them as an inflexible rule.

Which is why, I must admit, I occasionally experience qualms about presenting the rules of standard format as inflexible rules. On the pro-regulation side, we are talking, after all, about an industry that both values creativity and considers submitting a book proposal in anything but a black folder dangerously radical. (Yes, really.) On the con side, literally nothing else I talk about here consistently raises as much writerly ire.

The very topic of presentation seems to be emotionally trying for a lot of writers — disproportionately so, from where Millicent is sitting. Tell an aspiring writer that his dialogue is turgid, or his pacing drags, or that he’s left a necessary section out of his book proposal, and most of the time, he’ll be at least curious about why you think so. (If a bit defensive.) Yet suggest to the same writer that he might be better off reformatting his manuscript to include such niceties as paragraph indentation or moving his page number to the slug line, and a good quarter of the time, he’ll look at you as though you’d just kicked his grandmother. Thrice.

Go figure, eh?

Presentation issues definitely do matter — which is, again, not to say that the quality of the writing doesn’t. But — and again, this is a BIG but — as we’ve discussed, rejection decisions are often made on page 1 of a manuscript. Sometimes even within the course of the first paragraph. And if the manuscript is hard to read, due to a funky typeface or odd spacing or just plain poor print quality, it may not be read at all.

While these phenomena are, in fact, quite widely recognized as true, the person who announced them this baldly from the dais at a literary conference would be covered head to foot with flung tomatoes in twenty seconds flat. Metaphorically, at least.

Which is why I’m going to keep saying it until I’m blue in the face and you die of boredom: from the perspective of someone who reads manuscripts for a living, professional formatting is simply the least distracting way a book can possibly be presented. Perversely, adhering to the industry’s cosmetic expectations renders it MORE likely that an agent or editor will concentrate upon the beauty of the writing, not less.

Think about it: they can’t fall in love with your good writing until they read it, can they? So don’t you want to do everything within your power to convince them that your manuscript is the one that deserves more than a cursory glance?

Of course you do; if you didn’t, you would have given up on this series a paragraph into it, right? Instead of thinking of the rigors of standard format as a series of unimportant (or even silly) superficial choices, try regarding them as translating your calling card, a means of catching Millicent’s tired eye and informing her that this is a manuscript that should be taken seriously.

Have I got you sufficiently fired up about superficial manuscript prettiness yet? Grand; let’s get back to the incredibly nit-picky issue of typeface.

As I mentioned earlier in this series, I would highly recommend using either Times, Times New Roman, or Courier typefaces, both on the title page and in the manuscript as well. These are the standards of the industry, and thus the least likely to raise Millicent’s ever-knitted eyebrows. But like some of the other strictures of standard format, there’s a pretty good reason for this one: from where she is sitting, word count estimation is always predicated upon one of these typefaces.

Why is the question of estimating relevant on a title page? Again, we must look to Millicent’s perspective: word counts in book manuscripts are generally estimated, not the actual count; for short stories and articles, use the actual count.

Was that giant gust of wind that just knocked my desk over your collective gasp of astonishment? I’m not entirely surprised; a lot of aspiring writers are confused on this point. “But Anne,” they protest, and who can blame them? “My Word program will simply tell me how many words there are in the document. Since it’s so easy to be entirely accurate, why shouldn’t I be as specific as possible? Or, to put it another way, why would an agent or editor ask for the word count, then expect me to guess?”

Would you throw something at me if I said once again that this is a matter of perspective? From Millicent’s seat, the answer is pretty obvious: industry practices dictate how manuscripts are handled, not the whims of the fine folks at Microsoft. I mean, the Microsofties I know are sterling human beings to a man, but hardly experts on the publishing industry’s requirements. And really, why should they be?

Contrary to popular opinion amongst aspiring writers, just because Word is set up to allow certain things — giving you an exact word count, for instance, or access to 200 typefaces — doesn’t mean that the publishing industry wants writers to do things that way. (And if you doubt that, consider the doubled dash vs. the automatic emdash Word favors.) Word processing programs came into use long, long after standard format for manuscripts, after all; why should agents, editors, and Millicents allow computer programmers to dictate what strikes them as professional?

Perspective, people: which makes more sense, assuming that the word count on your title page will be read by Millicent, or Bill Gates?

I cannot, naturally, speak to Mssr. Gates’ point of view on the subject, but here is why Millicent would care on the estimation front. The Times family is estimated at 250 words/page; Courier at 200. So a 400-page manuscript in Times New Roman is estimated to be roughly 100,000 words if it’s in Times — something Millicent should be able to tell as soon as she claps eyes on the submission’s title page, right? — and 80,000 if it’s in Courier. (If the logic behind that is at all confusing, please see the WORD COUNT category on the archive list at right for further explanation.)

Now, in actual fact, a 400-page manuscript in TNR is probably closer to 115,000 words; as any writer who has compared the estimated word count for her book with the total her word processing program so kindly provides, they tend to differ wildly. But word count, like beauty, is in the eye of the beholder: a novelist whose title page reported, accurately, that her 400-page novel was 115,000 words might well see it rejected out of hand on the grounds that it was too long.

Why? Well, math may not have been Millicent’s best subject (as one might expect, the inmates of agencies tend overwhelmingly English majors), but she can do third-grade multiplication in her head: 115,000 words at 250 words/page would equal a 460-page manuscript. That’s quite a bit longer than editors tend to expect first novels in most genres to be these days; at around 450 pages, binding costs rise significantly.

In other words, next!

Boy, those hackles are getting a workout today, aren’t they? “But Anne, why is Millicent estimating at all? If she wants to know how long it is, why doesn’t she just flip to the last page and check the page number, for heaven’s sake?”

I could give you a long song and dance about how much her wrists hurt from opening all those query envelopes all day, or how her secret midnight e-mail orgies have rendered pinching a torture, but in practice, the answer is far less personal than practical: because the word count is right there on the title page.

Tell me, oh submitters: why on earth should she doubt its accuracy? Unless, say, the title page were in a non-standard typeface like Helvetica, she’s going to assume that an aspiring writer familiar enough with standard format to include the word count on the title page would also know how to estimate it accurately.

I know, I know: from a writerly perspective, that’s kind of a wacky assumption. But her chair boasts a different view than ours.

Besides, how exactly could she manage to turn to page 400 of a manuscript, when her boss requested that the writer send only the first 50, without resorting to some pretty impressive maneuvering through time and space?

I’m aware that I’m running quite long today, but in the interest of clarity, let’s invest another few minutes in turning to the first page of the submission, to see how much of a difference font and typeface make at first glance. Here’s a correctly-formatted page 1 in Times New Roman. Just for giggles, I’m going to use that notorious editor’s nightmare, the opening paragraphs of A TALE OF TWO CITIES:

Pretty spiffy, eh? And definitely not how this opening would appear in a published book, right?

Now let’s take a peek at the same page, also correctly formatted, in Courier. Note how many fewer words per page it allows:

Got both of those firmly imbedded in your brainpan? Good. Now format your first pages that way for the rest of your natural life.

Well, my work here is obviously done.

Just kidding — you want to see why it’s a good idea, don’t you? Okay, take a gander at the SAME first page, not in standard manuscript format. See how many differences you can spot:

Fascinating how just a few small formatting changes can alter the presentation, isn’t it? It’s exactly the same WRITING — but it just doesn’t look as professional. To Millicent, who reads hundreds of pages per day, the differences between the last three examples could not be clearer.

And yet, if we’re going to be honest about it, there were really very few deviations from standard format in the last example. For those of you playing at home, the typeface is Georgia; the chapter title is in the wrong place, and there isn’t a slug line. Also, the page is numbered in the wrong place — the default setting, incidentally, in many word processing programs.

Again, in all probability, none of these infractions against the rules of standard format are serious enough to cause Millicent to toss a submission aside as soon as she notices them. But when poor formatting is combined with literary experimentation — like, say, that paragraph-long first sentence ol’ Charles managed to cough up — which do you think she is going to conclude, that Dickens is a writer who took the time to polish his craft, or that he just doesn’t know what he’s doing?

Don’t tempt her to draw the wrong conclusion. Remember, where a manuscript stands depends upon where the reader sits.

Before any hackles start heading skyward again, I hasten to add: where the submitting writer sits often makes a difference to Millicent’s perception, too. Millicent’s reception of that last example is very likely to be different before Dickens became a household name or after, although once he was established. Unless you happen to be famous, I wouldn’t advise taking the risk.

And if you do happen to be famous, could I interest you in writing a back jacket blurb?

In fairness to Millicent, though, it’s highly unlikely that it would even occur to our Charles to deviate this markedly from standard format, if he already had experience working with an agent or editor. The longer you remain in the business, the more those little things will strike you as just, well, matters of right and wrong. As, fortunately or not, they do Millicent and her ilk.

Come to think of it, that sense of fitness may well be the reason that discussions of formatting tend to become so vitriol-stained: we all like to be right, and after all, propriety is in the eye of the beholder. After all, each of us is most familiar with the view from her own chair.

Pulling back from one’s own perspective can be most helpful. There’s a reason that it’s called the bigger picture, people. In that spirit, let’s take a longer view of the photo above, to situate ourselves:

sagrada familia ceiling

Easier to tell up from down, isn’t it? With a broader perspective, you can see that the green light on the left is coming from a stained-glass window; on the left, there’s a decorative support beam. From a myopic tight shot, we can now tell that this is a picture of a ceiling — as it happens, in the cathedral whose photo graced my last post. (Hey, Jinnayah said she liked the building.)

More show-and-tell follows next time, of course. Keep up the good work!

The mysteriously mysterious strictures of standard format, part V: let’s start from the top — of the submission stack, that is

sagrada familia construction

Has everyone recovered from the last few posts’ worth of inoculation with professional formatting know-how? Yes, that was indeed a whole lot of information to absorb at once, now that you mention it. It may have left a bit of a sore place, but much better a one-time quick sting than engendering years of rejection without knowing why, I always say. Once you’ve gotten exposed to the correct way to format a book manuscript, chances are that you’ll be immune to formatting problems in the future.

Why, yes, I have run that metaphor right into the ground. How kind of you to notice.

There’s a reason I’m hammering on it so hard, however: one of the great fringe benefits of inoculation is that, as unpleasant as it may have been at the sticking-point, so to speak, the stuck usually doesn’t have to think all that much about smallpox or whooping cough for quite a long time afterward.

So too with standard format for book manuscripts — once a writer gets used to how a professional submission is supposed to look, everything else is going to look wacky. As I have been threatening begging you to believe promising you repeatedly every few minutes while running through the standard format strictures, once you get used to how a professional manuscript is put together, any other formatting is going to feel downright uncomfortable.

And to prove it to you, I’m going to spend the rest of this series let you see precisely HOW different standard format and non-standard format appears to the pros. In the spirit of that old chestnut, SHOW, DON’T TELL, I shall be sliding in front of your astonished eyes pages that follows the rules right next to ones that don’t.

That way, you’ll learn to tell which is which when I don’t happen to be standing next to you, whispering in your ear. I find that writers tend to work better with minimal nearby murmurings.

But before I launch into it, the usual caveats: what I’m about to show you is for BOOKS and BOOK PROPOSALS only, folks. At the risk of repeating myself (and repeating myself and repeating myself), I’ve been talking for the last few posts only about how books and book proposals should be formatted, not about short stories, screenplays, poetry, magazine and newspaper articles, or anything else.

If you’re looking for formatting tips for any of the latter, run, don’t walk, to consult with those knowledgeable souls who deal with that kind of writing on a day-to-day basis. By the same token, it would be a trifle silly to look to those who deal exclusively with other types of formatting for guidance on constructing a book manuscript, wouldn’t it?

Yes, I’ve mentioned this before, and recently. I shall no doubt mention it again, because I’m constantly meeting aspiring writers who believe, mistakenly, that writing is writing, and thus all of it should be formatted identically. That’s just not the case. Book manuscripts should be formatted one way, short stories (to use the most commonly-encountered other set of rules) another.

Please recognize that not everything that falls under the general rubric writing should be formatted identically. So if your favorite source — other than yours truly, of course — tells you to do something diametrically opposed to what I’m showing you here, may I suggest double-checking that the other source is indeed talking about book manuscripts and not, say, submissions to a magazine that accepts short stories?

I hate to burst anyone’s bubble, but contrary to popular belief, submission standards differ by type of publication. Yet surprisingly often, those giving practical to aspiring writers will conflate the format for, say, short stories, one with that for book manuscripts, resulting in a first page that will look incorrect to either. (Although, generally speaking, such guidelines tend to stick closer to the short story format than to the book.)

So if you have encountered conflicting bit of advice on the internet — and if you’ve done even the most minimal search on the subject, I’m sure you have — consider the source. And if that source does not make a distinction between book and short story format, be wary.

Everyone clear on that? Good, because I wouldn’t want any of you to be submitting short stories to magazines using the format we’ve been talking about here.

Caveat #2: check submission guidelines before you submit. I’ve been presenting standard format here, but if the agent of your dreams (or the agent with whom you are currently signed, if they don’t happen to be the same person) has expressed a strong preference for his clients formatting in a manner opposed to what you see here, for heaven’s sake, run with that.

But only for submission to that particular agent. Long-time readers, chant it with me now: not every piece of formatting advice writers hear at conferences or online refers to a hard-and-fast rule. Sometimes, an expressed preference is merely personal.

Which is to say: major deviations from standard format are genuinely uncommon — among manuscripts that agents are currently submitting to editors at major US publishing houses, at least — but let’s face it, you’re not going to get anywhere telling an established agent that no one else’s clients are using 18-point Copperplate Gothic Bold if he happens to have an unnatural affection for it. Part of working with an agent entails trusting that he knows more about marketing books than you do. If he doesn’t, you wouldn’t want to be working with him, right?

I must have misheard all of the query-weary submitters out there. The answer you meant to give is a resounding yes.

And before my last statement sends anyone out there into that time-honored writerly I’ve just signed with an agency but what if I chose the wrong one? panic, remember this: if you’ve done your homework before you signed, and thus are certain that he has a solid recent track record selling books in your category, you have every reason to have faith in your representative.

Or so I keep telling myself when I can’t sleep at night. Hey, handing one’s hopes and dreams to someone else to market is hard.

Please study the examples to follow very, very carefully if you are planning to submit book-length work to a North American agent or editor anytime soon: writers often overlook odd formatting as a possible reason that an otherwise well-written manuscript might have been rejected.

Oh, not all by itself, generally speaking, unless the violation was truly egregious by industry standards, something along the lines of submitting unnumbered pages or not indenting paragraphs, for instance, the kind of faux pas that might actually cause Millicent to cast the entire submission aside unread. But in a garden-variety well-written manuscript that combines non-standard format with even just a couple of the common agents’ pet peeves — a cliché on page 1, for instance, or several misspellings in the first paragraph — the result is generally fatal.

Certainly, other rejection reasons get a lot more airplay, particularly at writers’ conferences. If you want to take a long, hard look at some of the better-discussed reasons, I would urge you to gird your loins and plunge into the REJECTION ON PAGE ONE category at right. (Not for the faint of heart: I went over list of instant-response rejection reasons given by a group of agents going over a stack of actual submissions at a conference, one by painful one.)

Yet surprisingly little conference time seems to be devoted to deviations from standard format for manuscripts. Why shouldn’t conference speakers take thirty seconds of their speaking gigs to pointing out, for instance, that the ways in which a professional manuscript does not resemble a published book — ways that are unfortunately quite obvious to an agent, editor, contest judge, etc., from practically the moment their eyes light upon a submission?

Why is it so very apparent, you ask? Because much of the time, submitting writers will work overtime to make it apparent.

Seriously, many aspiring writers clearly go out of their way to format their submissions to resemble published books, in the mistaken belief that this will make their work seem more professional. As we’ve already discussed in this series, the opposite is generally true — and often, it’s apparent in a professional reader’s first glance at the first page of a submission.

If the implications of that last assertion made you dizzy — if, for instance, you found yourself picturing our old pal Millicent the agency screener pulling a submitted manuscript out of its envelope, casting a critical eye over the first page, hooting, and stuffing the whole thing into the handy SASE along with a photocopied rejection letter — try placing your head between your knees and breathing slowly.

Go ahead. I’ll wait until you recover.

And then follow up with a hard truth that may get those of you new to the game hyperventilating again: the VAST majority of submissions are rejected not only on page 1, but within the first few lines of page 1. Heck, a harried Millicent will derive a negative impression of a manuscript even prior to page 1.

Keep taking those nice, deep breaths. That dizziness will pass shortly.

Ah, some of you have found your breaths again, haven’t you? “Oh, come on, Anne,” I hear some hard-boiled submission veterans scoff, “she makes up her mind that this isn’t a submission to take seriously before to page 1? How is that even possible?”

Well, the most common trigger is the absence of any title page whatsoever. Many submitters, for reasons best known to themselves, omit the title page altogether — often, I suspect, because they are unaware that a professional book-length manuscript always has a title page.

Why? Long-time readers (or even those who have been paying attention over the last several posts), pull out your hymnals and sing along with me now: a properly-formatted title page tells an agent precisely how to contact the brilliant author who wrote it — and tells an editor precisely how to contact the agent who represents her.

Was that gargantuan gasp a signal that those of you who have title page-free submissions circulating at the moment are just a teeny bit worried? If so, relax: forgetting to include a title page almost certainly won’t prevent Millicent from reading your submission at all. She tends to read even the most bizarrely-formatted submissions for at least a line or two (although often no more than that). But that initial impression of an author’s lack of professionalism — or, to call it by a kinder name, of having a lot to learn about how the publishing industry works — does often translate into a rather jaundiced reading eye for what comes next.

Why? Well, let’s take a peek through her reading glasses, shall we? The first thing Millicent sees when she opens the average requested materials package is something like this:

If you’re having trouble reading the fine print, try double-clicking on the image.

Have it in focus now? Good. Our Millie might also encounter a first page like this:

Or, heaven help us, like this:

So tell me: why might Millicent take one look at these and conclude that the respective submitters of these three first pages could use a good class on manuscript formatting — and thus would be time-consuming clients for her boss to sign?

I see all of you long-term blog readers out there with your hands in the air, jumping up and down, eager to tell everyone what’s wrong with this as a first page of text — and you’re absolutely right, of course. We’re going to be talking about precisely those points in the days to come.

For now, however, I want you to concentrate upon how this example has failed as both a title page and a first page of text: by not including the information that Millicent would expect to see on either.

What makes me so sure she would find this discovery disappointing, at best? Because what she (or her boss agent, or an editor, or a contest judge) would have expected to see on top of that pile of paper was this:

good title

This is a standard manuscript title page for the same book — rather different, isn’t it? Visibly different, in fact, from several paces away, even if Millicent isn’t wearing her reading glasses.

Again, submitting the earlier examples rather than that last would not necessarily be instantly and automatically fatal to a manuscript’s chances, of course. Most of the time, Millicent will go ahead and plunge into that first paragraph of text anyway.

However, human nature and her blistering reading schedule being what they are (for those of you new to this screener’s always-rushed ways, she has a stack of manuscripts up to her chin to screen — and that’s at the end of a long day of screening queries; manuscript submission is in addition to that), if she has already decided that a submission is flawed, just how charitable an eye do you think she is likely to cast upon that typo in line 13?

To use her favorite word: next!

To be fair to Millicent, while it may well be uncharitable of her to leap to the conclusion that Faux Pas’ or Ridiculous’ manuscripts are likely to be unpolished because they did not include a proper title page, agencies do have a vested interest in signing writers who present themselves professionally. For one thing, they’re cheaper to represent, in practical terms: the agent doesn’t have to spend as much time working with them, getting their manuscripts ready to submit to editors.

Let’s face it, no agent in his right mind would send out a manuscript that didn’t include a standard title page. It serves a number of important — nay, vital — marketing functions.

To understand why, let’s take another look at the professional version. So you don’t have to keep scrolling up and down the page, here it is again:

good title

Did you take a nice, long look? Good. While we’re at it, let’s also take a gander at a proper title page for a book with a subtitle):

Those formats firmly in your mind? Excellent. Now for a pop quiz: how precisely do Rightly and Collie’s first sheets of paper promote their respective books than Faux Pas or Ridiculous’ first pages?

Well, right off the bat, a good title page tells a prospective agent or editor what kind of book it is, as well as its approximate length. (If you do not know how to estimate the number of words in a manuscript, or why you should use an estimate rather than relying upon your word processor’s count, please see the WORD COUNT category at right.) Both of these are pieces of information that will tell Millicent instantly whether the submission in her hand would meet the requirements of the editors to whom her agency tends to sell.

Oh, yes, that’s important in a submission, whether to an agency or a publishing house. Really, really important.

Why? Well, think about it: if Millicent’s boss had decided not to represent Action/Adventure anymore, or if editors at the major houses had started saying that they were only interested in seeing Action/Adventure books longer than 90,000 words, Rightly Stepped would be out of luck.

But then, being a savvy submitter, ol’ Rightly would also want his work to be represented by an agent who just adores very long Action/Adventure novels — and regularly goes to lunch with scads and scads of editors who feel precisely the same way, right?

As I may have mentioned seven or eight hundred times before (in this post, it feels like), the standard title page also tells Millicent precisely how to contact the author to offer representation — and that’s a very, very good thing for everyone concerned. If I’ve said it once, I’ve said it a thousand times: it’s ALWAYS in an aspiring writer’s interest to make it easy for an agent to help her.

I might be wrong, of course, but I suspect that not forcing Millicent to forage through the mountain of paper on her desk to find a misplaced cover letter with your phone number on it might be a good start toward being easily helpable.

By contrast, Faux Pas’ first page doesn’t really do anything but announce the title of the book and leap right into the story. That’s one underachieving piece of paper, isn’t it?

Starting to get the hang of how a title page is supposed to look? Don’t worry, if not — I’ll give you a little more title-spotting practice next time, when, I assure you, I have a good deal more to say on the subject. Keep up the good work!

The mysteriously mysterious strictures of standard format, part IV: drawing some lines in the sand

seagull in the sand

I’m so sorry, everyone — my website experienced a wee meltdown late Thursday night. Some hidden toggle evidently got switched, and ever since, apparently, it has been impossible to post a comment on my last post. Rather unfriendly, wasn’t it, since I’d specifically asked all of you to comment with questions?

Rest assured, any reluctance to hear from you rested firmly on the technology side, not the human one. So please, feel free to comment away.

This would be an especially good time to bring up any long-smoldering concerns about formatting, actually, since I’m going to be devoting next week’s posts to showing you how standard format for manuscripts looks on the printed page. Some of my best examples were derived from readers’ questions; this time around, in fact, in response to a recent reader’s request, I’m going to be adding an entire post on how to format a book proposal.

So if there’s a principle we’ve discussed within the last few days that you’d like to see in action, please, don’t be shy.

Today, I’m going to be wrapping up my theoretical discussion of standard format. In the interest of having all of the rules listed in a single post, let’s recap what we’ve already covered.

(1) All manuscripts should be printed or typed in black ink and double-spaced, with one-inch margins around all edges of the page, on 20-lb or better white paper.

(2) All manuscripts should be printed on ONE side of the page and unbound in any way.

(3) The text should be left-justified, NOT block-justified. By definition, manuscripts should NOT resemble published books in this respect.

(4) The preferred typefaces are 12-point Times, Times New Roman, Courier, or Courier New — unless you’re writing screenplays, in which case you may only use Courier. For book manuscripts, pick one (and ONLY one) and use it consistently throughout your entire submission packet.

(5) The ENTIRE manuscript should be in the same font and size. Industry standard is 12-point.

(6) Do NOT use boldface anywhere in the manuscript BUT on the title page — and not even there, necessarily.

(7) EVERY page in the manuscript should be numbered EXCEPT the title page.

(8) Each page of the manuscript (other than the title page) should have a standard slug line in the header. The page number should appear in the slug line, not anywhere else on the page.

(9) The first page of each chapter should begin a third of the way down the page, with the chapter title appearing on the FIRST line of the page, NOT on the line immediately above where the text begins.

(10) Contact information for the author belongs on the title page, NOT on page 1.

(11) Every submission should include a title page, even partial manuscripts.

(12) The beginning of EVERY paragraph of text should be indented .5 inch. No exceptions, ever.

(13) Don’t skip an extra line between paragraphs, except to indicate a section break.

(14) NOTHING in a manuscript should be underlined. Titles of songs and publications, as well as words in foreign languages and those you wish to emphasize, should be italicized.

All of those make sense, I hope, at least provisionally? Excellent. Moving on…

(15) All numbers under 100 should be written out in full: twenty-five, not 25. But numbers over 100 should be written as numbers: 1,243, not one thousand, two hundred and forty-three.

I’m surprised how often otherwise industry-savvy aspiring writers are unaware of this particular rule, but the instinct to correct it in a submission is universal in professional readers. Translation: NOT doing it will not help you win friends and influence people at agencies and publishing houses.

Like pointing out foreign-language words with special formatting, this formatting rule was originally for the benefit of the manual typesetters. When numbers are entered as numbers, a single slip of a finger can result in an error, whereas when numbers are written out, the error has to be in the inputer’s mind.

There are only two exceptions to this rule: dates and, of course, page numbers. Thus, a properly-formatted manuscript dealing with events on November 11 would look like this on the page:

ABBOTT/THE GREAT VOYAGE/82

On November 11, 1492, fifty-three scholars divided into eighteen parties in preparation for sailing to Antarctica. It took 157 rowboats ten trips apiece to load all of their books, papers, and personal effects onboard.

And not like this:

ABBOTT/THE GREAT VOYAGE/Eighty-two

On November eleventh, fourteen hundred and ninety-two, fifty-three scholars divided into eighteen parties in preparation for sailing to Antarctica. It took a hundred and fifty-seven rowboats ten trips apiece to load all of their books, papers, and personal effects onboard.

Do I see some hands waving in the air? “But Anne,” inveterate readers of newspapers protest, “I’m accustomed to seeing numbers like 11, 53, 18, and 10 written as numerals in print. Does that mean that when I read, say, a magazine article with numbers under 100 depicted this way, that some industrious editor manually changed all of those numbers after the manuscript was submitted?”

No, it doesn’t — although I must say, the mental picture of that poor, unfortunate soul assigned to spot and make such a nit-picky change is an intriguing one. What you have here is yet another difference between book manuscript format and, well, every other kind of formatting out there: in journalism, they write out only numbers under 10.

Unfortunately, many a writing teacher out there believes that the over-10 rule should be applied to all forms of writing, anywhere, anytime. Yes, this is true for newspaper articles, where space is at a premium, but in a book manuscript, it is WRONG, WRONG, WRONG.

Did I mention it was wrong? And that my aged eyes have actually seen contest entries knocked out of finalist consideration over this particular issue? More than once? And within the year?

AP style differs from standard format in several important respects, not the least being that in standard format (as in other formal presentations in the English language), the first letter of the first word after a colon should NOT be capitalized, since technically, it’s not the beginning of a new sentence. I don’t know who introduced the convention of post-colon capitalization, but believe me, I’m not the only one who read the submissions of aspiring book writers for a living that’s mentally consigned that language subversive to a pit of hell that would make even Dante avert his eyes in horror.

That’s the way we nit-pickers roll. We like our formatting and grammatical boundaries firm.

Heck, amongst professional readers, my feelings on the subject are downright mild. I’ve been in more than one contest judging conference where tables were actually banged and modern societies deplored. Trust me, you don’t want your entry to be the one that engenders this reaction.

So let’s all chant it together, shall we? The formatting and grammatical choices you see in newspapers will not necessarily work in manuscripts or literary contest entries.

Everyone clear on that? Good, because — are you sitting down, lovers of newspapers? — embracing journalistic conventions like the post-colon capital and writing out only numbers under ten will just look like mistakes to Millicent and her ilk on the submission page.

And no, there is no court of appeal for such decisions; proper format, like beauty, is very much in the eye of the beholder. So if you were planning to cry out, “But that’s the way USA TODAY does it!” save your breath.

Unfortunately, although my aforementioned heart aches for those of you who intended to protest, “But how on earth is an aspiring writer to KNOW that the standards are different?” this is a cry that is going to fall on deaf ears as well. Which annoys me, frankly. The sad fact is, submitters rejected for purely technical reasons are almost never aware of it. With few exceptions, the rejecters will not even take the time to scrawl, “Take a formatting class!” or “Next time, spell-check!” on the returned manuscript. If a writer is truly talented, they figure, she’ll mend her ways and try again.

And that, in case any of you had been wondering, is why I revisit the topic of standard format so darned often. How can the talented mend their ways if they don’t know how — or even if — their ways are broken?

(16) Dashes should be doubled — rather than using an emdash — with a space at either end. Hyphens are single and are not given extra spaces at either end, as in self-congratulatory.

Yes, yes, I know: you’ve probably heard that this rule is obsolete, too, gone the way of underlining. The usual argument for its demise: books no longer preserve these spaces, for reasons of printing economy, so many writing teachers tell their students just to go ahead and eliminate them. An AP-trained teacher will tell you to use the longer emdash, as will the Chicago Manual of Style.

In this, however, they are wrong, at least as far as manuscripts are concerned. (You’re starting to get used to that, right?)

Standard format is invariable upon this point: a doubled dash with a space on either end is correct; anything else is not. And yes, it is indeed a common enough pet peeve that the pros will complain to one another about how often submitters get it wrong.

They also whine about how often they see manuscripts where this rule is applied inconsistently: two-thirds of the dashes doubled, perhaps, sometimes with a space at either end and sometimes not, with the odd emdash and single dash dotting the text as well. It may seem like a minor, easily-fixable phenomenon from the writer’s side of the submission envelope, but believe me, inconsistency drives people trained to spot minor errors nuts.

Your word-processing program probably changes a double dash to an emdash automatically, but CHANGE IT BACK. If only as a time-saver: any agent would make you do this before agreeing to submit your manuscript to an editor, so you might as well get into this salutary habit as soon as possible.

(17) Adhere to the standard rules of punctuation and grammar, not what it being done on the moment in newspapers, magazines, books, or on the Internet — including the rule calling for TWO spaces after every period and colon.

In other words, do as Strunk & White say, not what others do. Assume that Millicent graduated with honors from the best undergraduate English department in the country, taught by the grumpiest, meanest, least tolerant stickler for grammar that ever snarled at a student unfortunate enough to have made a typo, and you’ll be fine.

Imagining half the adults around me in my formative years who on the slightest hint of grammatical impropriety even in spoken English will work, too.

The primary deviation I’ve been seeing in recent years is leaving only one space, rather than the standard two, after a period. Yes, printed books often do this, to save paper (the fewer the spaces on a page, the more words can be crammed onto it, right?). A number of writing-advice websites, I notice, and even some writing teachers have been telling people that this is the wave of the future — and that adhering to the two-space norm makes a manuscript look obsolete.

At the risk of sounding like the harsh grammar-mongers of my youth, poppycock. Although some agents and editors do now request eliminating the second space at the submission stage, the doubled space is still the norm. Agents, very good ones, routinely submit manuscripts with doubled spaces to editors, also very good ones, all the time. Successfully.

So when in doubt, adhere to the rules of English. Unless, of course, you happen to be submitting to one of those people who specifically asks for single spaces, in which case, you’d be silly not to bow to their expressed preferences. (Sensing a pattern here?)

Fortunately, for aspiring writers everywhere, those agents who do harbor a strong preference for the single space tend not to keep mum about it. If they actually do tell their Millicents to regard a second space as a sign of creeping obsolescence, chances are very, very good that they’ll mention that fact on their websites.

Double-check before you submit. If the agent of your dreams has not specified, double-space.

Why should that be the default option, since proponents of eliminating the second space tend to be so very vocal? Those who cling to the older tradition are, if anything, more vehement.

Why, you ask? Editing experience, usually. Preserving that extra space after each sentence in a manuscript makes for greater ease of reading, and thus editing. As anyone who has ever edited a long piece of writing can tell you, the white space on the page is where the comments — grammatical changes, pointing out flow problems, asking, “Does the brother really need to die here?” — go.

Less white space, less room to comment. It really is that simple.

Oh, and it drives the grammar-hounds nuts to hear that time-honored standards are being jettisoned in the name of progress. “What sane human being,” they ask through gritted teeth, “seriously believes that replacing tonight with tonite, or all right with alright constitutes progress? Dropping the necessary letters and spaces doesn’t even save significant page space!”

Those are some pretty vitriol-stained lines in the sand, aren’t they?

Let’s just say that until everyone in the industry makes the transition editing in soft copy — which is, as I have pointed out many times in this forum, both harder and less efficient than scanning a printed page — the two-space rule is highly unlikely to change universally. Just ask a new agent immediately after the first time he’s submitted to an old-school senior editor: if he lets his clients deviate from the norms, he’s likely to be lectured for fifteen minutes on the rules of the English language.

I sense that some of you are starting to wring your hands and rend your garments in frustration. “I just can’t win here! Most want it one way, a few another. I’m so confused about what’s required that I keep switching back and forth between two spaces and one while I’m typing.”

I hate to be the one to break it to you, but inconsistent formatting is likely to annoy both sides of the aisle. Whichever choice you embrace, be consistent about it throughout your manuscript; don’t kid yourself that an experienced professional reader isn’t going to notice if you sometimes use one format, sometimes the other.

He will. So will a veteran contest judge. Pick a convention and stick with it.

But don’t fret over it too much. This honestly isn’t as burning a debate amongst agents and editors as many aspiring writers seem to think. Both ways have advocates, and frankly, there are plenty of agents out there who report that they just don’t care.

As always: check before you submit. If the agent’s website, contest listing, and/or Twitter page doesn’t mention individual preferences, assume s/he’s going to be submitting to old-school editors and retain the second space.

And be open to the possibility — brace yourselves; you’re not going to like this — that you may need to submit your manuscript formatted one way for a single agent on your list, and another for the other nineteen.

I told you that you weren’t going to like it.

(18) Turn off the widow/orphan control; it gives pages into an uneven number of lines.

That one’s pretty self-explanatory, isn’t it? Think of it as my Valentine’s Day present to you.

What, too practical? You would have preferred something made out of lace or chocolate?

There you have it: the rules. Practice them until they are imbedded into your very bones, my friends: literally every page of text you submit to an agent, editor, or literary contest (yes, including the query letter and synopsis) for the rest of your professional life should be in standard format.

Okay, so maybe that’s not the most romantic view of the future imaginable, but we’re all about practicality here at Author! Author! That, and drawing some much-needed lines in the sand.

Happy Valentine’s and Presidents’ Days, everybody. Keep up the good work!

The mysteriously mysterious strictures of standard format, part III: pretty is as pretty does

yard with petals

Another pretty picture for you today, campers, to soothe the fractured soul and as a refresher for those you trapped in that magnificent East Coast blizzard. As Shelley wrote, if winter comes, can spring be far behind?

It’s also a reward for virtue, both for those brave enough to be learning the contours of standard format for the first time and those dedicated many who stick with it every time I revisit the topic. Believe me, feedback and questions from both categories of intrepid reader have made Author! Author! an infinitely better, more useful, and friendlier place for writers. You all deserve far more than a nice photo of my back yard, of course, but I am, as always, most grateful.

So here’s another gift, a little trifle that I was going to save for the end of this series: working your way first through this series, then through your manuscript, while undoubtedly time-consuming, will in the long term save you a whole heck of a lot of time.

Was that massive sound wave that just washed over my studio two-thirds of you suddenly crying, “Huh?”

It’s true, honest. While the applying these rules to a manuscript already in progress may seem like a pain, practice makes habit. After a while, the impulse to conform to the rules of standard format becomes second nature for working writers. Trust me, it’s a learned instinct that can save a writer oodles of time and misery come deadline time.

How, you ask? Well, to a writer for whom proper formatting has become automatic, there is no last-minute scramble to change the text. It came into the world correct — which, in turn, saves a writer revision time. Sometimes, those conserved minutes and hours can save the writer’s proverbial backside as well.

Scoff not: even a psychic with a very, very poor track record for predictions could tell you that there will be times in your writing career when you don’t have the time to proofread as closely as you would like, much less check every page to make absolutely certain it looks right. Sometimes, the half an hour it would take to reformat a inconsistent manuscript can make the difference between making and missing a contest deadline.

Or between delighting or disappointing the agent or editor of your dreams currently drumming her fingers on her desk, waiting for you to deliver those minor requested changes to Chapter 7. (You know, that lighthearted little revision changing the protagonist’s sister Wendy to her brother Ted; s/he is no longer a corporate lawyer, but a longshoreman, and Uncle George dies not of a heart attack, but of 12,000 pounds of under-ripe bananas falling on him from a great height when he goes to the docks to tell Ted that Great-Aunt Mandy is now Great-Uncle Armand. If only Ted had kept a better eye on that load-bearing winch!)

Or, for nonfiction writers, delivering the finished book you proposed by the date specified in your publishing contract. Trust me, at any of these junctures, the last thing you’ll want to have to worry about are consistent margins.

Perversely, this is a kind of stress that makes writers happy — perhaps not in the moment we are experiencing it, but on a career-long basis. The more successful you are as a writer — ANY kind of writer — the more often you will be in a hurry, predictably. No one has more last-minute deadlines than a writer with a book contract.

Just ask any author whose agent is breathing down her neck after a deadline has passed. Especially if the writer didn’t know about the deadline until it had already come and gone. (Oh, how I wish I were kidding about that.) And don’t even get me started on the phenomenon of one’s agent calling the day after Thanksgiving to announce, “I told the editor that you could have the last third of the book completely reworked by Christmas — that’s not going to be a problem, is it?”

Think you’re going to want to be worrying about your formatting then? Believe me, you’re going to be kissing yourself in retrospect for learning how to handle the rote matters right the first time, so you can concentrate on the hard stuff. (What would many tons of bananas dropped from that height look like, anyway?)

That’s the good news about how easily standard format sinks into one’s very bones. The down side, is that once people — like, say, the average agent, editor, or Millicent — have spent enough time staring at professionally-formatted manuscripts, anything else starts to look, well, unprofessional.

The implications of this mindset are vast. First, as I mentioned yesterday, if an agent or editor requested pages, it would behoove you to send them in standard format, unless s/he SPECIFICALLY tells you otherwise. Ditto with contest entries: it’s just what those who read manuscripts professionally expect to see. It’s so much assumed that s/he probably won’t even mention it, because most agents and editors believe that these rules are already part of every serious book-writer’s MO.

So much so, in fact, that agents who’ve read my blog sometimes ask me why I go over these rules so often. Doesn’t everyone already know them? Isn’t this information already widely available? Aren’t there, you know, books on how to put a manuscript together?

I’ll leave those of you reading this post to answer those for yourselves. Suffice it to say that our old pal Millicent the agency screener believes the answers to be: because I like it, yes, yes, and yes.

Second, this mindset means that seemingly little choices like font and whether to use a doubled dash or an emdash — of which more below — can make a rather hefty difference to how Millicent perceives a manuscript. (Yes, I know: I point this out with some frequency. However, as it still seems to come as a great surprise to the vast majority aspiring writers; I can only assume that my voice hasn’t been carrying very far the last 700 times I’ve said it.)

I hate to be the one to break it to you, but professional-level critique is HARSH; it’s like having your unmade-up face examined under a very, very bright light by someone who isn’t afraid to hurt your feelings by pointing out flaws. In the industry, this level of scrutiny is not considered even remotely mean.

Actually, if your work generates tell-it-like-it-is feedback from a pro, you should be a bit flattered — it’s how they habitually treat professional authors. Yet the aforementioned vast majority of submitting writers seem to assume, at least implicitly, that agents and their staffs will be hugely sympathetic readers of their submissions, willing to overlook technical problems because of the quality of the writing or the strength of the story.

I’m not going to lie to you, though — every once in a very, very long while, the odd exception that justifies this belief does in fact occur. If the writing is absolutely beautiful, or the story is drool-worthy, but the formatting is all akimbo and the spelling is lousy, there’s an outside chance that someone at an agency might be in a saintly enough mood to overlook the problems and take a chance on the writer.

You could also have a Horatio Alger moment where you find a billionaire’s wallet, return it to him still stuffed with thousand-dollar bills, and he adopts you as his new-found son or daughter. Anything is possible, of course.

But it’s probably prudent to assume, when your writing’s at stake, that yours is not going to be the one in 10,000,000 exception.

Virtually all of the time, an agent, editor, contest judge, or screener’s first reaction to an improperly-formatted manuscript is the same as to one that is dull but technically perfect: speedy rejection. From a writerly point of view, this is indeed trying. Yet as I believe I may have mentioned once or twice before, I do not run the universe, and thus do not make the rules.

Sorry. No matter how much I would like to absolve you from some of them, it is outside my power. Take it up with the fairy godmother who neglected to endow me with that gift at birth, okay?

Until you have successfully made your case with her, I’m going to stick to using the skills that she did grant me, a childhood surrounded by professional writers and editors who made me learn to do it the right way the first time. As in my fifth-grade history paper was in standard format; I can still hear my mother blithely dismissing my poor, befuddled teacher’s protests that none of the other kids in the class were typing their papers with, “Well, honestly, if Annie doesn’t get into the habit of including slug lines now, where will she be in twenty years?”

Where, indeed? The strictures of standard format are hardly something that she would have wanted me to pick up on the street, after all.

So let’s start inculcating some lifetime habits, shall we? To recap from earlier posts:

(1) All manuscripts should be printed or typed in black ink and double-spaced, with one-inch margins around all edges of the page, on 20-lb or better white paper.

(2) All manuscripts should be printed on ONE side of the page and unbound in any way.

(3) The text should be left-justified, NOT block-justified. By definition, manuscripts should NOT resemble published books in this respect.

(4) The preferred typefaces are 12-point Times, Times New Roman, Courier, or Courier New — unless you’re writing screenplays, in which case you may only use Courier. For book manuscripts, pick one (and ONLY one) and use it consistently throughout your entire submission packet.

(5) The ENTIRE manuscript should be in the same font and size. Industry standard is 12-point.

(6) Do NOT use boldface anywhere in the manuscript BUT on the title page — and not even there, necessarily.

(7) EVERY page in the manuscript should be numbered EXCEPT the title page.

(8) Each page of the manuscript (other than the title page) should have a standard slug line in the header. The page number should appear in the slug line, not anywhere else on the page.

(9) The first page of each chapter should begin a third of the way down the page, with the chapter title appearing on the FIRST line of the page, NOT on the line immediately above where the text begins.

(10) Contact information for the author belongs on the title page, NOT on page 1.

(11) Every submission should include a title page, even partial manuscripts.

Everyone clear on all that? If not, this would be a dandy time to pipe up with questions. While you’re formulating ‘em, let’s move on.

(12) The beginning of EVERY paragraph of text should be indented .5 inch. No exceptions, ever.
The usual way this rule is expressed — and, indeed, the way I expressed it as recently as the last time I went over standard format — is indent every paragraph 5 spaces. MS Word, however, the standard word processing program of the publishing industry, automatically sets its default first tab at .5 inch.. Yet unless you happen to be using an unusually large typeface like Courier, you’ve probably noticed that hitting the space bar five times will not take you to .5 inches away from the left margin; in Times New Roman, it’s more like 8 spaces.

This discrepancy leaves some aspiring writers perplexed, understandably. Clearly, a choice needed to be made here — so why is standard indentation at .5 inch now, rather than at five characters?

History, my dears, history: the five spaces rule is from the days of typewriters. Back in the days when return bars roamed the earth, there were only two typefaces commonly found on typewriters, Pica and Elite. They yielded different sizes of type (Pica roughly the equivalent of Courier, Elite more or less the size of Times New Roman), but as long as writers set a tab five spaces in, and just kept hitting the tab key, manuscripts were at least consistent.

After the advent of the home computer, however, computer-generated manuscripts have become the norm. The array of possible typefaces exploded. Rather than simply accepting that every font would have slightly different indentations, the publishing industry (and the manufacturers of Word) simply came to expect that writers everywhere would keep hitting the tab key, rather than hand-spacing five times at the beginning of each paragraph. The result: the amount of space from the left margin became standardized, so that every manuscript, regardless of font, would be indented the same amount.

So why pick .5 inch as the standard indentation? Well, Elite was roughly the size of Times New Roman, 12 characters per inch. Pica was about the size of Courier, 10 characters per inch. The automatic tab at .5 inch, therefore, is pretty much exactly five spaces from the left margin in Pica.

All of which is a long-winded way of saying that in this instance, at least, Word’s default settings are the writer’s friend. Keep on hitting that tab key.

Which brings me back to the no exceptions, ever, part: NOTHING you send to anyone in the industry should EVER be in block-style business format. And for a pretty good reason: despite the fact that everyone from CEOs to the proverbial little old lady from Pasadena has been known to use block format from time to time (blogs are set up to use nothing else, right?), technically, non-indented paragraphs are not proper for English prose.

Period. That being the case, what do you think Millicent’s first reaction to a non-indented page 1 is likely to be?

That loud clicking sound that some of you may have found distracting was the sound of light bulbs going on over the heads of all of those readers who have been submitting their manuscripts (and probably their queries as well) in block paragraphs. Yes, what all of you newly well-lit souls are thinking right now is quite true: those submissions may well have been rejected at first glance by a Millicent in a bad mood. (And when, really, is she not?)

Yes, even if the writer submitted those manuscripts via e-mail. (See why I’m always harping on how submitting in hard copy, or at the very worst as a Word attachment, is inherently better for a submitter?) And that’s a kinder response than Mehitabel the veteran contest judge would have had: she would have looked at a block-formatted first page and sighed, “Well, that’s one that can’t make the finals.”

Why the knee-jerk response? Well, although literacy has become decreasingly valued in the world at large, the people who have devoted themselves to bringing good writing to publications still tend to take it awfully darned seriously. To publishing types, any document with no indentations, skipping a line between paragraphs, and the whole shebang left-justified carries the stigma of (ugh) business correspondence — and that’s definitely not good.

Why, you ask? Well, do you really want the person you’re trying to impress with your literary genius to wonder about your literacy?

I thought not. And which do you think is going to strike format-minded industry professionals as more literate, a query letter in business format or one in correspondence format (indented paragraphs, date and signature halfway across the page, no skipped line between paragraphs)?

Uh-huh. And don’t you wish that someone had told you THAT before you sent out your first query letter?

Trust me on this one: indent your paragraphs in any document that’s ever going to pass under the nose of anyone even remotely affiliated with the publishing industry.

Including the first paragraph of every chapter, incidentally. Yes, published books — particularly mysteries, I notice — often begin chapters and sections without indentation. But again, that lack of indentation was the editor’s choice, not the author’s, and copying it in a submission, no matter to whom it is intended as an homage, might get your work knocked out of consideration.

(13) Don’t skip an extra line between paragraphs, except to indicate a section break.

I’m serious about that being the ONLY exception: skip an extra line to indicate a section break in the text, and for no other reason.

Really, this guideline is just common sense — so it’s a continual surprise to professional readers how often we see manuscripts that are single-spaced with a line skipped between paragraphs (much like blog format, seen here in all of its glory).

Why surprising? Well, since the entire manuscript should be double-spaced with indented paragraphs, there is no need to skip a line to indicate a paragraph break. (Which is, in case you were not aware of it, what a skipped line between paragraph means in a single-spaced or non-indented document.) In a double-spaced document, a skipped line means a section break, period.

Also — and this is far from insignificant, from a professional reader’s point of view — it’s practically impossible to edit a single-spaced document, either in hard copy or on screen. The eye skips between lines too easily, and in hard copy, there’s nowhere to scrawl comments like Mr. Dickens, was it the best of times or was it the worst of times? It could hardly have been both!

So why do aspiring writers so often blithely send off manuscripts with skipped lines, single-spaced or otherwise? My guess would be for one of two reasons: either they think business format is proper English formatting (which it isn’t) or they’re used to seeing skipped lines in print. Magazine articles, mostly.

But — feel free to shout it along with me now; you know the words — a professional book manuscript or proposal is not, nor should it be, formatted like any published piece of writing.

A few hands have been waving urgently in the air since I started this section. “But Anne!” those of you who have seen conflicting advice point out, “I’ve always heard that there are specific markers for section breaks! Shouldn’t I, you know, use them?”

I wouldn’t advise including these throwbacks to the age of typewriters — the * * * section break is no longer necessary in a submission to an agency or publishing house, nor is the #. So unless you’re entering a contest that specifically calls for them, or the agency to which you’re planning to submit mentions a preference for them in its submission requirements, it’s safe to assume that professional readers won’t expect to see them in a book manuscript or proposal.

Why were these symbols ever used at all? To alert the typesetter that the missing line of text was intentional.

That being said, although most Millicents will roll their eyes upon seeing one of these old-fashioned symbols, they tend not to take too much umbrage at it, because the # is in fact proper for short story format. A writer can usually get away with including them. However, since every agent I know makes old-fashioned writers take these markers out of book manuscripts prior to submission, it’s going to save you time in the long run to get into the habit of trusting the reader to understand what a skipped line means.

(Actually, I do know a grand total of one agent who allows his clients to use short-story formatting in book manuscripts. But only if they write literary fiction and have a long resume of short story publications. He is more than capable of conveying this preference to his clients, however.)

One caveat to contest-entrants: do check contest rules carefully, because some competitions still require * or #. You’d be amazed at how seldom many long-running literary contests update their rules.

(14) NOTHING in a manuscript should be underlined. Titles of songs and publications, as well as words in foreign languages and those you wish to emphasize, should be italicized.

Fair warning: if you consult an old style manual (or a website that is relying upon an old style manual), you may be urged to underline the words and phrases mentioned above. And just so you know, anyone who follows AP style will tell you to underline these. As will anyone who learned how to format a manuscript before the home computer became common, for the exceedingly simple reason that the average typewriter doesn’t feature italic keys as well as regular type; underlining used to be the only option.

DO NOT LISTEN TO THESE TEMPTERS: AP style is for journalism, not book publishing. They are different fields, and have different standards. And although I remain fond of typewriters — growing up in a house filled with writers, the sound used to lull me to sleep as a child — the fact is, the publishing industry now assumes that all manuscripts are produced on computers. In Word, even.

So DO NOT BE TEMPTED. In a submission for the book industry, NOTHING should be underlined. Ever.

Professional readers are AMAZED at how often otherwise perfectly-formatted manuscripts get this rule backwards — seriously, it’s a common topic of conversation at the bar that’s never more than 100 yards from any writers’ conference in North America. (You already knew that the conference center’s bar is the single best place to meet most of the agents, editors, and authors presenting at the average writers’ conference, didn’t you?) According to this informal and often not entirely sober polling data, an aspiring writer would have to be consulting a very, very outdated list of formatting restrictions to believe that underlining is ever acceptable.

Again, since your future agent is going to make you change all of that underlining to italics anyway, you might as well get out of the habit of underlining now. Like, say, before submitting your manuscript — because if Millicent happens to be having a bad day (again, what’s the probability?) when she happens upon underlining in a submission, she is very, very likely to roll her eyes and think, “Oh, God, not another one.”

Italics are one of the few concessions manuscript format has made to the computer age — again, for practical reasons: underlining uses more ink than italics in the book production process. Thus, italics are cheaper. So when should you use them and why?

(a) The logic behind italicizing foreign words is very straightforward: you don’t want the agent of your dreams to think you’ve made a typo, do you?

(b) The logic behind using italics for emphasis, as we’ve all seen a million times in print, is even more straightforward: writers used to use underlining for this. So did hand-writers.

(c) Some authors like to use italics to indicate thought, but there is no hard-and-fast rule on this. Before you make the choice, do be aware that many agents and editors actively dislike this practice. Their logic, as I understand it: a good writer should be able to make it clear that a character is thinking something, or indicate inflection, without resorting to funny type.

I have to confess, as a reader, I’m with them on that last one, but that’s just my personal preference. There are, however, many other agents and editors who think it is perfectly fine — but you are unlikely to learn which is which until after you have sent in your manuscript, alas.

Which means — again, alas — there is no fail-safe for this choice. Sorry. You submit your work, you take your chances.

I have a few more rules to cover, but this seems like a dandy place to break for the day. Don’t worry if you’re having trouble picturing what all of this might look like on the page: next week, I’m going to be showing you so many images of actual manuscript pages that you’re going to feel as if you’d gotten locked inside Millicent’s mailbag.

You want to be able to recognize a pretty manuscript when you see one, right? Keep up the good work!

The mysteriously mysterious strictures of standard format, part II: the eye of the beholder

Lenten roses

See the nice, pretty Lenten roses? Aren’t they soothing to behold? Don’t they help lower the blood pressure of those of you who have been reading this blog for a while, the ones who tensed up at the very notion of going through the rigors of standard format for manuscripts again?

No? Well, how about those of you hearing about it for the first time? Or those — and I know you’re out there; I heard from one only yesterday — whose chest tighten at the very notion of writers talking about manuscript presentation amongst themselves at all?

I’ll admit it: it’s a stressful topic, enough so that each time I go over it (on average, 2-3 times per year), I ask myself at least thrice why I’m putting myself — and the rest of you — through it. Delving into the nitty-gritty of the logic behind those pesky rules is no fun by anyone’s standards. And every time I have broached the subject formally, those who have heard rumors elsewhere that something has changed leap upon my well-intentioned little gazelles of advice with the ferocity of hungry lions, demanding that I either recant my not at all heretical beliefs or, as I mentioned yesterday, to compel literally every other writing advice-giver in North America to agree to abide by precisely the same rules.

To dispel any illusions up front: neither of those things is going to happen. In my professional experience, the formatting I’m discussing here is indeed important, and not just in theory. I have sold books adhering to these rules; my editing clients have sold books using them. So I feel entirely comfortable in saying that manuscripts formatted in this manner tend to look professional to people who handle manuscripts for a living.

Does that mean every professional reader, everywhere, every time, will want to see your work formatted this way? No, of course not: should you happen to be submitting to an agent, editor, or contest that specifically asks you to do something else, obviously, you should give him, her, or it what he wants to see.

That’s just common sense, right? Not to mention basic courtesy.

In fact, I would actively encourage you not only to check the standard agency guides for expressions of these preferences, but to run an internet search on any individual agent to whom you were planning to submit, to double-check that s/he hasn’t stated loud and clear that, for instance, s/he prefers only a single space after a period or a colon. Admittedly, it requires a bit more effort on the submitter’s part, but hey, it’s worth it.

Why? Long-time readers, chant it with me now: if an agent or editor has been kind enough to take the time to tell aspiring writers precisely what s/he wants, a savvy writer should pay attention.

Again, that’s just being both smart and polite, isn’t it?

I spot some timid hands raised out there. “But Anne,” point out some confused by conflicting advice — and who could blame them, given the multiplicity of it? “I’ve been doing my homework, and the vast majority of the guide listings and websites I’m seeing don’t talk about format at all. What should I do then?”

Glad you asked. In my opinion — and it’s just my opinion, mind — the best course is to adhere to the rules of standard format.

That’s why I revisit this topic so often. But to repeat the disclaimer I’ve run every single time I’ve run a series on formatting: these are the rules that I use myself, the ones that my lengthy experience tells me work. There are, however, other rules out there, presented by some very credible sources. If you find other guidelines that make sense to you, use them with my good wishes.

Seriously: as far as I’m concerned, what you do with your manuscript up to you; I’m only trying to be helpful here. That’s why I provide such extensive explanations for each of my suggested guidelines — so my readers may consider the various recommendations out there and form their own opinions.

You’re smart people; I know you’re up to the challenge.

I’m also confident that my readers are savvy enough to understand that paying attention to how a manuscript looks does not imply that how it is written doesn’t make a difference. Of course, writing talent, style, and originality count. Yet in order to notice any of those, a reader has to approach the page with a willingness to be wowed.

That willingness can wilt rapidly in the face of incorrect formatting — which isn’t, in response to what half of you just thought, necessarily the result of mere market-mindedness on the part of the reader. After you’ve read a few hundred or thousand manuscripts, deviations from standard format leap out at you. As do spelling and grammatical errors, phrase repetition, clichés, and all of the writing problems we’ve all heard so much about at writers’ conferences.

They’re distractions from your good writing, in other words. My goal here is to help you minimize the distractions that would catch the eye first.

I hear those of you who have spent years slaving over your craft groaning out there — believe me, I sympathize. For those of you who have not already started composing your first drafts in standard format (which will save you a LOT of time in the long run, incidentally), I fully realize that many of the tiny-but-pervasive changes I am about to suggest that you make to your manuscript are going to be irksome to implement. Reformatting a manuscript is time-consuming and tedious, and I would be the first to admit that at first, some of these rules can seem arbitrary.

At least on their faces. Quite a few of these restrictions remain beloved even in the age of electronic submissions because they render a manuscript a heck of a lot easier to edit — and to read, in either hard or soft copy. As I will show later in this series, a lot of these rules exist for completely practical purposes — designed, for instance, to maximize white space in which the editor may scrawl trenchant comments like, “Wait, wasn’t the protagonist’s sister named Maeve in the last chapter? Why is she Belinda here?”

One last, quick caveat before I launch back into the list: the standard format restrictions I’m listing here are not intended to be applied to short stories, poetry, journalistic articles, academic articles, or indeed any other form of writing. The guidelines in this series are for BOOK manuscripts and proposals, and thus should not be applied to other kinds of writing. Similarly, the standards applicable to magazine articles, short stories, dissertations, etc. should not be applied to book proposals and manuscripts.

For the guidelines for these, you may — and should — seek elsewhere. (See my earlier disclaimer of omniscience.)

Everyone clear on that and ready to dive back into the matter at hand? Excellent. To recap from yesterday:

(1) All manuscripts should be printed or typed in black ink and double-spaced, with one-inch margins around all edges of the page, on 20-lb or better white paper.

(2) All manuscripts should be printed on ONE side of the page and unbound in any way.

(3) The text should be left-justified, NOT block-justified. By definition, manuscripts should NOT resemble published books in this respect.

(4) The preferred typefaces are 12-point Times, Times New Roman, Courier, or Courier New — unless you’re writing screenplays, in which case you may only use Courier. For book manuscripts, pick one (and ONLY one) and use it consistently throughout your entire submission packet.

Is everyone happy with those? PLEASE pipe up with questions, if not. In the meantime, let’s move on.

(5) The ENTIRE manuscript should be in the same font and size. Industry standard is 12-point.

No exceptions, please. No matter how cool your desired typeface looks, or how great the title page looks with 14-point type.

Yes, even on the title page, where almost everyone gets a little wacky the first time out. No pictures or symbols here, either, please. Just the facts. (If you don’t know how to format a title page professionally, please see the TITLE PAGE category on the list at right.)

I hate to be the one to break it to you, but there’s a term for title pages with 24-point fonts, fancy typefaces, and illustrations.

It’s high school book report. Need I say more?

(6) Do not use boldface anywhere in the manuscript BUT on the title page — and not even there, it’s not mandatory.

Yes, you read that correctly: you may place your title in boldface on the title page, if you like, but that’s it. Nothing else in the manuscript should be bolded. (Unless it’s a section heading in a nonfiction proposal or manuscript — but don’t worry about that for now; I’ll be showing you how to format both a book proposal and a section break later on in this series, I promise.)

This seems like an odd one, right? Actually, the no-bolding rule is a throwback to the old typewriter days, where only very fancy machines indeed could darken selected type. So historically, using bold in-text is considered a bit tacky for the same reason that wearing white shoes before Memorial Day is in certain circles: it’s a subtle display of wealth.

You didn’t think all of those white shoes the Victorians wore cleaned themselves, did you? Shiny white shoes equaled scads of busily-polishing staff.

(7) EVERY page in the manuscript should be numbered — EXCEPT the title page.

This may seem like a little thing, but you’d be surprised how often violating this rule results in instantaneous rejection. Even if you take no other advice from this series, please remember to number your pages.

Few non-felonious offenses irk the professional manuscript reader (including yours truly, if I’m honest about it) more than an unnumbered submission or contest entry. It ranks right up there on their rudeness scale with assault, arson, and beginning a query letter with, “Dear Agent.”

Why? Gravity, my friends, gravity. What goes up tends to come down — and if the object in question happens to be an unbound stack of paper…

Did that seem like an abstract metaphor? Not at all. Picture, if you will, two manuscript-bearing interns colliding in an agency hallway.

You may giggle, but anyone who has ever worked with submissions has first-hand experience of this, as well as what comes next: after the blizzard of flying papers dies down, and the two combatants rehash that old Reese’s Peanut Butter Cup commercial’s dialogue (“You got romance novel in my literary fiction!” “You got literary fiction in my romance novel!”), what needs to happen?

Yup. Some luckless soul has to put all of those pages back in the proper order. Put yourself in Millicent’s moccasins for a moment: just how much more irksome is that task going to be if the pages are not numbered?

Number your pages. Trust me, it is far, far, FAR easier for Millicent to toss the entire thing into the reject pile than to spend the hours required to guess which bite-sized piece of storyline belongs before which.

FYI, the first page of the text proper is page 1 of the text, not the title page, and should be numbered as such. If your opus has an introduction or preface, the first page of THAT is page 1, not the first page of chapter 1.

Why, you ask? Long-time readers, pull out your hymnals and sing along: BECAUSE A MANUSCRIPT SHOULD NOT LOOK IDENTICAL TO A PUBLISHED BOOK.

The title page is not the only one commonly mislabeled as page one, by the way: epigraphs — those quotations from other authors’ books so dear to the hearts of writers everywhere — should not appear on their own page in a manuscript, as they sometimes do in published books. If you feel you must include one (considering that 99.9999% of the time, Millicent will just skip over it), include it between the chapter title and text on page 1.

If that last sentence left your head in a whirl, don’t worry — I’ll show you how to format epigraphs properly later in this series. (Yes, including some discussion of that cryptic comment about Millicent. All in the fullness of time, my friends.)

(8) Each page of the manuscript (other than the title page) should have a standard slug line in the header. The page number should appear in the slug line, not anywhere else on the page.

Including the slug line means that every page of the manuscript has the author’s name on it — a great idea, should you, say, want an agent or editor to be able to contact you after s/he’s fallen in love with it. The slug line should appear in the upper left-hand margin (although no one will sue you if you put it in the upper right-hand margin, left is the time-honored location) of every page of the text EXCEPT the title page (which should have nothing in the header or footer at all).

A trifle confused by all that terminology? I’m not entirely surprised. Most writing handbooks and courses tend to be a trifle vague about this particular requirement, so allow me to define the relevant terms: a well-constructed slug line includes the author’s last name, book title, and page number, to deal with that intern-collision problem I mentioned earlier. (The slug line allows the aforementioned luckless individual to tell the romance novel from the literary fiction.) And the header, for those of you who have not yet surrendered to Microsoft Word’s lexicon, is the 1-inch margin at the top of each page.

Traditionally, the slug line appears all in capital letters, but it’s not strictly necessary. Being something of a traditionalist, the third page of my memoir has a slug line that looks like this:

MINI/A FAMILY DARKLY/3

Since the ONLY place a page number should appear on a page of text is in the slug line, if you are in the habit of placing numbers wacky places like the middle of the footer, do be aware that it does not look strictly professional to, well, professionals. Double-check that your word processing program is not automatically adding extraneous page markers.

Do not, I beg of you, yield like so many aspiring writers to the insidious temptation add little stylistic bells and whistles to the slug line, to tart it up. Page numbers should not have dashes on either side of them, be in italics or bold, or be preceded by the word “page.”

If that news strikes you as a disappointing barrier to your self-expression, remember, professional readers do not regard formatting choices as conveyers of personal style. The point here is not to make your slug line stand out for its innovative style, but for your manuscript’s pages to look exactly like every other professional writer’s.

And yes, I AM going to keep making that point over and over until you are murmuring it in your sleep. Why do you ask?

If you have a subtitle, don’t include it in the slug line — and if you have a very long title, feel free to abbreviate, to keep the slug line from running all the way across the top of the page. The goal here is to identify the manuscript at a glance, not to reproduce the entire book jacket.

Why not? Well, technically, a slug line should be 30 spaces or less, but there’s no need to stress about that in the computer age. (A slug, you see, is the old-fashioned printer’s term for a pre-set chunk of, you guessed it, 30 spaces of type. Aren’t you glad you asked?)

Keep it brief. For instance. my agent is currently circulating a novel of mine entitled THE BUDDHA IN THE HOT TUB — 26 characters, counting spaces. Since my last name is quite short, I could get away with putting it all in the slug line, to look like this:

MINI/THE BUDDHA IN THE HOT TUB/1

If, however, my last name were something more complicated, such as Montenegro-Copperfield — 22 characters all by itself, including dash — I might well feel compelled to abbreviate:

MONTENEGRO-COPPERFIELD/BUDDHA/1

Incidentally, should anyone out there come up with a bright idea for a category heading on the archive list for this issue other than slug line — a category that already exists, but is unlikely to be found by anyone not already familiar with the term — I’d be delighted to hear suggestions. I’ve called it a slug line ever since I first clapped eyes on a professional manuscript (an event that took place so long ago my response to the sight was not, “What’s that at the top of the page, Daddy?” but “Goo!”), so I’m not coming up with a good alternative. Thanks.

(9) The first page of each chapter should begin a third of the way down the page, with the chapter title appearing on the FIRST line of the page, NOT on the line immediately above where the text begins.

That’s twelve single-spaced lines, incidentally. Don’t panic if you’re having trouble visualizing this — I’ll be giving concrete examples of what the first page of a chapter should look like later in this series.

The chapter title (or merely “Chapter One”) may appear on the FIRST line of the first page — not on the last line before the text, as so many writers mistakenly do. The chapter title or number should be centered, and it should NOT be in boldface or underlined.

Why shouldn’t the title appear immediately above the text, as one so often sees — and, frankly, as some other writing sites advise? Because that’s where the title of a short story lives, not a book’s.

Very frequently, agents, editors and contest judges are presented with improperly-formatted first pages that include the title of the book, “by Author’s Name,” and/or the writer’s contact information in the space above the text. This is classic rookie mistake. To professional eyes, a manuscript that includes any of this information on the first page of the manuscript (other than in the slug line, of course) seems term paper-ish.

So where does all of that necessary contact information go, you ask? Read on.

(10) Contact information for the author belongs on the title page, NOT on page 1.

This is one of the main differences between a short story submission (say, to a literary journal) and a novel submission. To submit a manuscript — or contest entry, for that matter — with this information on page 1 is roughly the equivalent of taking a great big red marker and scrawling, “I don’t know much about the business of publishing,” across it.

Just don’t do it.

“But wait,” I hear some of you out there murmuring, “I need a title page? Since when?”

Funny you should mention that, because…

(11) Every submission should include a title page, even partial manuscripts.

This one seems to come as a surprise to a lot of aspiring writers. You should ALWAYS include a title page with ANY submission of ANY length, including contest entries and the chapters you send after the agent has fallen in love with your first 50 pages.

Why, you ask? Because it is genuinely unheard-of for a professional manuscript not to have a title page: literally every manuscript that any agent in North America sends to any editor in hard copy will include one, for the exceedingly simple reason that it’s the page that includes the agent’s contact information. Yet, astonishingly, a good 95% of writers submitting to agencies seem to be unaware that including it is industry standard.

On the bright side, this means that if you are industry-savvy enough to include a professionally-formatted title page with your work, your submission automatically looks like a top percentile ranker to professional eyes from the moment it’s pulled out of the envelope. It’s never too early to make a good first impression, right?

If you do not know how to format a proper title page — and yes, Virginia, there IS a special format for it, too — please see the TITLE PAGE category at right. Or wait a few days until I cover it later in this series.

Again, it’s entirely up to you. No pressure here.

Before anyone who currently has a submission languishing at an agency begins to panic: you’re almost certainly not going to get rejected SOLELY for forgetting to include a title page. Omitting a title page is too common a mistake to be an automatic deal-breaker for most Millicents. Ditto with improperly-formatted ones. And yes, one does occasionally run into an agent at a conference or one blogging online who says she doesn’t care one way or the other about whether a submission has a title page resting on top at all.

Bully for them for being so open-minded, but as I point out roughly 127,342 times per year in this forum, how can you be sure that the person deciding whether to pass your submission upstairs or reject it isn’t a stickler for professionalism?

I sense some shoulders sagging at the very notion of all the work it’s going to be to alter your pages before you send them out. Please believe me when I tell you that, as tedious as it is to change these things in your manuscript now, by the time you’re on your third or fourth book, it will be second nature to you. Why, I’ll bet that the next time you sit down to begin a new writing project, you will automatically format it correctly. Think of all of the time THAT will save you down the line.

Hey, in this business, you learn to take joy in the small victories.

Next time, I’m going to finish going through the guidelines, so we may move on swiftly to concrete examples of what all of this formatting looks like in practice — because, again, I’m not asking you to embrace these guidelines just because I say so. I want you to have enough information on the subject to be able to understand why following them might be a good idea.

I’m funny that way. Keep up the good work!

Let’s continue with the basics: how do professional writers format manuscripts, anyway?

Buster Keaton reading

Some of you are already yawning, aren’t you? “Manuscript formatting?” I hear many an aspiring writer grumbling. “What on earth does that have to do with landing an agent and/or getting my book published?”

Plenty, actually; submitting the way professional authors do gives an aspiring writer a competitive advantage in submission. Before I go into why, bear with me for a moment while I share a little editorial anecdote.

Remember how I was telling you that a hefty percentage of the aspiring writers of North America tend to gird their loins, ratchet up their nerves, and send out queries and requested materials in early January of each year, in fulfillment of New Year’s resolutions to get cracking on getting published? These same resolutions lead freelance editors’ desks, or at any rate their e-mail inboxes, to groan under the weight of clients eager to seek their counsel. It’s also the time of year when we can get a preview of what Millicent the agency screener is likely to see for the next eleven months.

I can already tell you this year’s trend, alas: not double-spacing manuscripts. Last year, it was not indenting paragraphs.

A few of my fellow editors laughed at me when I brought it up at lunch last month, deploring that so many aspiring writers had apparently not done their homework on how manuscripts should be formatted. “Oh, come on, Anne,” they scoffed. “The formatting isn’t really the problem for most of those writers. Most of the manuscripts you’re talking about would have gotten rejected by agencies, anyway; the ones who don’t double-space tend not to spell-check, either.”

I sensed a bit of buck-passing. “But what about the ones who do spell-check — and proof-read, and take the time to get feedback on their work before sending it out? Improper formatting can as easily be the result of simple ignorance as of authorial laziness. I’m constantly meeting good writers new to the biz who haven’t the vaguest idea about what a professional manuscript looks like, for the exceedingly simple reason that they’ve never seen one.”

More scoffing. One of the editors even trotted out that old agents’ truism: “If a writer’s serious about getting published, he’ll take the time to learn what the formatting norms are. There are books that explain how to do it.”

“Not to mention your blog, Anne,” another quipped. “How often are you revisiting the rules of standard format these days? Once a year? Twice?”

Actually, it used to be three, but that was before I learned to keep reminding readers to check the archive lists. Still, I wasn’t about to let my friends off that easy. “I’m not denying that it’s possible to learn how to do it right; I’m just pointing out that most of the time, the writers whose manuscripts get rejected unread because of formatting problems have no idea that they’re not getting rejected on the writing itself.” Half the table looked skeptical. “Okay, fine — let’s do a little survey. Hands up: how many of you would read a single-spaced manuscript, if a potential client sent it to you? Or even one-and-a-half spacing? What about non-indented paragraphs?”

Crickets.

And that, my friends, should tell you a lot about just how seriously people who read manuscripts for a living take formatting. Even amongst the open-minded, there is a deep, pervasive prejudice against manuscripts that don’t look right cosmetically. Millicent the agency screener, Maury the editorial assistant, Mehitabel the contest judge: all of these readers whose approval a manuscript must get in order to land an agent, get picked up by a publisher, or make the finals of a contest are so conditioned to expect professional formatting that when they see one that deviates from the rules in any significant respect, they tend to assume, as did the editors above, that the writer is falling down on the job in other respects.

What does that mean in practical terms? Usually, that incorrectly-formatted manuscripts and contest entries are rejected unread.

Why? Well, it’s one of the easiest ways conceivable to narrow the submission pool — which is, if you think about it, job #1 for Millicent, Maury, and Mehitabel. Do the math: if the average agent receives 800-1200 queries per week and agrees to read even five percent of the manuscripts (high for most agents, by the way), that’s 40-60 manuscripts per week, and thus somewhere in the neighborhood of 2,000-3,000 per year. Since even a very successful agent could take on, at most, 4-5 new clients per year, Millicent had better narrow down that applicant pool, pronto, hadn’t she?

So had Maury. So had Mehitabel. Isn’t it fortunate, then, that the vast majority of submitters help these first readers out by presenting their writing unprofessionally?

Yes — really: the majority of submissions are not professionally formatted. They either resemble published books (which is not correct for a manuscript submission), short stories (ditto), or just whatever the submitter happens to think looks nice on the page (extrapolate the answer from the previous two).

All of which makes Millicent, Maury, and Mehitabel shout, “Hallelujah,” especially of late, when both query and submission rates have been skyrocketing. A lot of closet writers for whom writing a book has always been plan B — and with the economy in its current state, many folks seem to be pulling partially-finished manuscripts out of desk drawers these days. (Well, okay, off their hard disks, but it amounts to the same thing.) Because of the aforementioned books coming out of drawers, agencies and small publishing houses are seeing more queries than usual right now. The timing’s a tad unfortunate, since this is also a period where publishing houses have been laying off editors and other staff.

Translation: you know how fierce the competition to get picked up by an agent already was before the economy went south? It’s become even tougher.

While those of you who have been at it awhile are still reeling from the implications of that last statement, let me slip a few hard facts under the noses of those who have yet to submit for the first time:

(1) There exists a standard format for manuscripts to which US-based agents and editors expect submissions to adhere, regardless of whether those manuscripts are produced by seasoned pros with many book sales under their belts or those brand-new to the biz, and thus

(2) using fancy typefaces, including cover artwork, printing manuscript pages on colored paper, and/or any other deviations from standard format in one’s submission will NOT be regarded as interesting expressions of the author’s individual point of view, but rather as evidence that the author doesn’t know about (1). As a result,

(3) manuscripts submitted in standard format tend to be treated with SUBSTANTIALLY more respect by agency screeners, editorial assistants, contest judges, and pretty much everyone who happens to read unpublished prose for a living. Despite this fact,

(4) one does occasionally hear agents and editors ask for deviations from standard format; one should definitely give them precisely what they ask to see. However, it’s never advisable to generalize what one individual says s/he wants into a brand-new trend sweeping the industry. Nor is it a good idea to ape the formatting choices one sees in a published book, because

(5) book manuscripts do not resemble published books in many important respects, and for many excellent, practical reasons. That being the case, those who screen manuscripts for a living tend to draw unfavorable conclusions about submissions that do aspire to book formatting, much as they do when aspiring writers are not aware that

(6) standard format for book-length manuscripts is NOT business format, either, and just using what you learned about short stories won’t do, either. Nor is it necessarily identical to what your word processor’s grammar checker will ask you to do, or even the AP style one sees in newspapers and magazines. None of these will look correct to an agent or editor who deals with book manuscripts, because the norms there are very specific. This may seem nit-picky and irrelevant to the quality of the writing in question, but think about it:

(7) if a host asks you to a formal dinner, it’s only polite to wear formal attire; a guest who shows up in flip-flops and a Hawaiian shirt is going to stand out like the proverbial sore thumb. (If it’s not clear to you why, review point 2.) Similarly, when placed side-by-side with professional manuscripts, as a successful submission inevitably will, a wackily put-together manuscript will stand out as unprofessional, a phenomenon that all too often leads to

(8) most manuscript submissions get rejected on page 1. Not always because it deviates from standard format — although the vast majority of submissions do — but because an unprofessionally-formatted manuscript already has one strike against it, and who needs that? Ultimately,

(9) it’s just not worth your while to try to fudge your way out of these standards, since the price of a submission’s annoying a professional reader can be so high. And as I mentioned above, no matter how many times my readers, students, and editing clients ask me if agents, editors, and contest judges are REALLY serious about them, I’m not going to give you permission to ignore any single one of the standard format strictures. No way. Stop asking, already.

Why might knowing all this — and, more importantly, acting upon this knowledge — translate into higher acceptance rates, typically? Well, the aspiring writer who acts upon this information conscientiously is probably producing submissions within the top 2% of what crosses Millicent the agency screener’s desk on any given day.

Yes, really. So if any of the information on the list above came as a surprise to you in any way, it’s incredibly important that you should join me on a tiptoe through the intricacies of standard format.

I implore those of you who have been through this material with me before: don’t just skip these posts on standard format. I see manuscripts all the time by experienced albeit unpublished writers that contain standard format violations; heck, they occasionally turn up in the work of published writers, if the complaints their agents and editors make in those bars that are never more than a hundred yards from any writers’ conference in North America are to be believed.

Seriously, all of us could use a review from time to time — say, the twice per year I bring the matter up here. Because, you see, I am far from the only professional reader who takes umbrage, when manuscripts deviate from certain time-honored restrictions. Trust me, Millicent started twitching at the very sight of them before she’d had her job three weeks.

Yes, even if the formatting in question would be perfectly legitimate in other writing environments. (See points 2, 3, 5, and 6 above, for instance.) And yes, yes, oh, yes, even if the deviation is precisely what some agent, editor, writing guru, or darned fool writing expert like me has suddenly announced to the world is the new norm.

Millicent didn’t get that memo.

Think about it: why would she, unless she happens to work for the agent-who-blogs or editor-who-is-trying-to-be-helpful who promulgated the new advice? Indeed, why would anyone who works with manuscripts for a living go out looking to see what folks outside the industry — or, at minimum, outside her agency’s office — are demanding of writers these days, when the basics of standard format have actually changed very little for decades?

Actually, it would be very much against her self-interest to go trolling for such information, because –chant it with e now — it’s so much easier just to regard submissions that don’t adhere to standard format as inherently unprofessional, and thus (by implication) less likely to contain writing destined to take the publishing world by storm.

To put it bluntly, it would slow her per-submission rejection time.

I hope no one out there fainted, because this is a vital fact for any submitting writer to understand: the folks who read submissions (and queries) in order to decide who gets a break and who doesn’t are in a HURRY. Remember the stats above; these people have a heck of a lot of reading to do.

As we saw in our series on how manuscripts get published, in the face of that many pieces of paper to plow through, even the reading of submissions tends to be awfully rushed: the goal becomes to weed out as many as possible as quickly as possible, rather than seeking out gems. Once a professional reader like Millicent has been at it for a while, s/he will usually develop a knack for coming to a conclusion about a piece of writing within the first paragraph or two.

Sometimes even within the first line or two. (For a fairly frightening run-down of the common first-page rejection reasons, you might want to check out the HOW NOT TO WRITE A FIRST PAGE category on the list at right.)

What does this trigger-happiness mean for aspiring writers who scoff at standard format, or just don’t know about it? Well, it’s not good: agency screeners, agents, editors, and contest judges tend to regard submissions formatted in any other way as either unpolished (if they’re feeling generous) or unprofessional (if they’re not).

And unfortunately for writers unaware of the rules, a non-standard manuscript is child’s play to spot from the moment a professional reader lays eyes upon it. That can be an extremely serious problem for a submission, because — wait for it — being identified as not professionally formatted renders it FAR more likely to be rejected.

Why? Shout it with me now: agencies and publishing houses get so many submissions that a screener’s primary goal is to weed out the one she is reading at the moment.

The faster she can do that, the better, to move through that mountain of paper on her desk. So a first page that cries out the moment Millicent lays eyes on it, “This writer is brand-new to the game and will require quite a bit of your boss’ time to coach into being able to produce a manuscript that an agent would be comfortable submitting to an editor!” is a downright gift to her: she can feel completely comfortable rejecting it at the very first typo, cliché, or word choice she doesn’t happen to like.

Heck, she might not even wait to spot any of the above. She might just say, “Oh, look — single-spacing. Next!”

This dark, dark cloud is not without its proverbial silver lining, however. By logical extension, the more professional your manuscript looks, the more likely it is to be read with interest by a screener in a hurry.

See now why aspiring writers cognizant of points (1) – (9) enjoy a considerable competitive advantage at submission time?

I don’t know about you, but I’m all for anything that helps a good writer’s work get taken more seriously, especially in the current super-tight submission environment, which is more rejection-happy than I’ve ever seen it — and I’ve been listening to writers, agents, and editors complain about the state of the literary market since I was in my cradle. (Literally. Long story.)

Right now, Harry Houdini himself would have extreme difficulty sneaking a non-standard manuscript past an agency screener, even though he undoubtedly has the world’s best platform to write a book on extricating oneself from tight situations. (And if that last quip didn’t make you groan, if not chuckle, it’s time to brush up on your industry-speak.)

So to help give you that competitive edge, I’m going to start running though the rules of standard format — and no, Virginia, none of them are negotiable.

(1) All manuscripts should be printed or typed in black ink and double-spaced, with one-inch margins around all edges of the page, on 20-lb or better white paper.

No exceptions, unless someone in the industry (or a contest’s rules) SPECIFICALLY asks you to do otherwise. And I’m dead serious about using ONLY white paper: ecru paper, no off-white, no Dr. Seuss-type stripes.

Yes, yes, buff or parchment can look very nice, but there’s a strategic reason to use bright white paper: very sharp black-white contrast is strongly preferred by virtually every professional reader out there, probably as a legacy of having read so many dim photocopies over the course of their lifetimes.

The ONLY colored paper that should ever go anywhere near a manuscript is the single sheet that separates one copy of a submission or book proposal from the next, so it is easy for an agent to see where to break the stack. (But you don’t need to know about that until your agent asks you to send 15 copies of your book for submitting to editors. Put it out of your mind for now.)

Nice, clear, dark print is optimal here, so do spring for a new printer cartridge. You’d be amazed (at least, I hope you would) at how poor the printing quality is on some submissions; it’s as though the author dunked in a swiftly-flowing river several times before popping it in the mail.

Which is sad, because submissions with poor print quality are — you’re ahead of me on this one, aren’t you? — almost never read.

Speaking of never, never, ever, eversubmit a dim photocopy; print out an original, every time, You’d be amazed (at least, I hope you would) at how poor the printing quality is on some submissions; it’s as though the author dunked in a swiftly-flowing river several times before popping it in the mail.

Oh, you may chuckle at the notion of sending out a grainy photocopy, but believe me, any contest judge has seen many, many entries submitted that way. Mehitabel likes them, actually: for every one that pops up, her reading time is shortened. Any guesses why?

(2) All manuscripts should be printed on ONE side of the page and unbound in any way (again, unless you are specifically asked to do otherwise)

Yes, this IS criminally wasteful of paper, especially when you consider the literally millions of pages of submissions that go flying into the agencies and publishing houses every month. Most agencies do not even recycle; as I mentioned in my last series, the vast majority of agencies did not even consider accepting e-mailed queries at all until the anthrax-in-envelopes scare.

I assure you, if I ran the universe, paper conservation would be the norm, and recycling mandatory. Also, writers would all be granted an extra month a year in which to write, excellent and inexpensive child care while writing, a cedar-lined cabin on the shores of Lake Michigan in which to do it, and a pineapple upside-down cake on Kurt Vonnegut’s birthday. Perhaps some hard candies on Agatha Christie’s birthday as well, in affluent years, and dancing on Mme. de Staël’s.

But since the unhappy reality is that I do NOT run the universe (see disclaimer above), we shall all have to live with the status quo.

Which is to say: the publishing industry is one vast paper-wasting enterprise. Sorry.

Unbound means precisely what it says: no binding of any kind. You’d be surprised at how often writers violate the thou-shalt-not-bind rule, including paper clips, rubber bands, or even binders with their submissions. Since agents always circulate manuscripts without any sort of binding, these doohickeys just scream, “I’m unfamiliar with the industry.”

SASE, open wide: here comes a returned manuscript.

The ONLY exception to this rule is a nonfiction book proposal — not the manuscript, just the proposal — which is typically presented UNBOUND in a black folder, the kind with horizontal pockets. (For tips on how a book proposal should be presented, please see the aptly-titled BOOK PROPOSALS category on the list at right.)

Which doesn’t mean that you aren’t perfectly welcome to print double-sided or bind copies for your own purposes; just don’t show your work to the pros that way. As Author! Author!’s very first commenter Dave tends to chime in when I bring this up — and helpfully — if you wish to make double-sided, 3-hole-punched, be-bindered drafts for circulating to your first readers for ease of toting around, be my guest.

But NEVER submit in that manner to a professional reader unless s/he has asked you to do so. Trust me on this one.

(3) The text should be left-justified, NOT block-justified, as published books, e-mails, business letters, and online writing tend to be.

Translation: the left margin should be straight; the right margin should not.

Many fledgling writers find (3) nearly impossible to accept, because it is one of the most visually obvious ways in which a professional manuscript differs from a printed book. They believe, wrongly, that anything that makes their submission look more like what’s on the shelves at Barnes & Noble is inherently professional. In practice, quite the opposite is true.

Yes, books feature text that runs in straight vertical lines along both side margins, and yes, your word processing program can replicate that practically effortlessly, if you ask it nicely to do so. Bully for it.

But don’t take advantage of that pleasing capacity, I beg you: the straight margin should be the left one; the right should be ragged, as if you had produced the manuscript on a typewriter.

Fear not if you’re having trouble picturing this: I shall be showing you concrete examples later in this series. For now, you’re just going to have to trust me when I tell you that block-justifying your submission is going to appeal to your garden-variety Millicent about as much as a slap in the face.

Speaking of things I’m going to demonstrate in the days to come, NEVER format a query or cover letter to someone in the industry in business format: indent those paragraphs. (And yes, now that you bring it up, I do intend to show you why. Hold your proverbial horses, already.)

(4) The preferred typefaces are 12-point Times, Times New Roman, Courier, or Courier New; pick one and use it consistently throughout your entire submission packet.

Even if you have a strong preference for the lettering in your book when it is published, use one of these typefaces for submission purposes. Personally, I would never dream of allowing a client of mine to submit a manuscript in anything but Times New Roman, nor would I ever submit any of my work in anything else. It is the standard typeface of the publishing industry, just as Courier is the norm of screenwriting.

A tad silly, you say? Perhaps, but it’s one of the bizarre facts of publishing life that manuscripts in these fonts tend to be taken far more seriously, and with good reason: these are the typefaces upon which the most commonly-used word count estimations are based. (Psst: if you don’t know why you should be estimating the length of your manuscript rather than using actual word count, please see the WORD COUNT category at right.)

To forestall the usual question someone brings up at this point: yes, most published books ARE in typefaces other than Times or Courier, but typeface decisions for published books are made by the publishing house, not the author. Submission time is not the appropriate period for making your preferences known.

Why? Shout it with me now, understanders of point (5) at the top of this post — MANUSCRIPTS AND PUBLISHED BOOKS AREN’T SUPPOSED TO LOOK THE SAME.

If you’re very nice down the line, after a publishing house has acquired your book, they may listen to your suggestions. They may giggle a little, true, but they might listen. Ditto with the cover and the title, which are — brace yourselves — almost never under the author’s control.

Why? Because these are considered matters of packaging and marketing, not content.

All of which begs the question, of course: why do word processing programs tempt us so many typefaces from which to choose, if we’re not supposed to use them?

Answer: because the people who make word processing programs are not the same people who decide what books get published in North America. Which is why, in case you’re wondering, what Microsoft Word means by word count and what the average agent or editor does are not typically the same thing.

Again, so there.

There are a few agents out there who have their own font preferences (usually Courier, and usually because they also represent screenplays) so do check their websites and/or listings in the standard agency guides. As ever, the golden rule of dealing with an agent you want to represent you is GIVE ‘EM PRECISELY WHAT THEY ASK TO SEE, not what you would like them to see.

Fair warning: if you are a writer who likes to have different voices presented in different typefaces, or who chooses boldface for emphasis, a submission is not a forum where you can express those preferences freely. Yes, one sees this in a published book occasionally, but I assure you, the choice to indulge in these formatting differences was the editor’s, not the author’s.

Sorry. (See my earlier disclaimer about proprietorship of the universe.)

I’m still sensing some skepticism out there on the font issue, but that may be a hangover from reader reactions to previous series on standard format. Almost invariably, around the time that I bring up Rule #4, someone posts a comment informing me huffily that website X advises something different, that this agent said at a conference she doesn’t care what typeface you use, that a certain manual said that standards have changed from the traditional guidelines I set out here, or some other observation presumably intended to make me rend my garments and cry, “Finally, I see the error of my ways! I guess I’ll disregard the fact that I’ve never seen the change you mention actually in use in a professional manuscript and declare it to be the new norm!”

To save you the trouble and sound like a broken record at the same time: it’s not gonna happen.

I have no doubt that all of these comments are indeed pointing out legitimate differences in advice, but it is not my purpose here to police the net for standardization of advice. If you like guidelines you find elsewhere better, by all means follow them.

All I claim for these rules — and it is not an insubstantial claim — is that nothing I advise here will EVER strike an agent or editor as unprofessional; even if any give agent, editor, or contest judge should happen to harbor personal preferences for other formatting choices, anyone who has been in the biz for a while will recognize pages in standard format as the industry norm.

Why is that important? Adhering to these rules will mean that your writing is going to be judged on your writing, not your formatting. And that, my friends, is nothing at which to sneeze.

Speaking of which: my apologies for being a trifle slow to get to this topic, campers — that flu I had last week has developed into bronchitis, and I try not to post when I’m feverish. Tends to make me a trifle testy. So if I’m a trifle slow in answering questions left in the comments over the next week or so, I’m sure you’ll understand. Rest assured, I’ll get to them just as soon as I stop coughing.

More rules follow next time, of course, as well as buckets more explanation. In the meantime, keep up the good work!

The getting-a-book-published basics, part XVII: the fine art of figuring out what you want, or, planning for life inside the chocolate factory

Willy-Wonka-in-Chocolate-Factory

We have so much time and so little to see. Wait a minute! Strike that…reverse it! Thank you.

Has this series on how manuscripts move from great idea to publishing contract left your collective heads spinning, campers? It wouldn’t be surprising — as we’ve seen over the past few weeks, the prevailing notion of how, and even why, books get published is frequently at odds with what first-time authors actually experience. I constantly meet aspiring writers who walk in expecting to land an agent with their first query, their agents to generate a bidding war for their books within days of having signed them, their unchanged manuscripts bound and available for sale at Barnes & Noble a month after that, and their smiling visages filling the screen next to Oprah a week later.

It’s the writer’s version of that magical moment in Charlie and the Chocolate Factory when our downtrodden little hero realizes that he — yes, HE — is one of the lucky few who will get to see first-hand how Willie Wonka makes his marvelous candy. Suddenly, all of Charlie’s troubles are over, and a magical world opens up to him.

As those of you who read the book may recall, it wasn’t that simple for Charlie. It isn’t for a writer who lands an agent, either.

Believing otherwise while trying to get published will just leave an aspiring writer feeling astonished, bruised, and undervalued. And hurt feelings aren’t the only danger here: if a writer insists upon clinging to the amazingly pervasive twin fantasies that (a) agents and editors are workers in a non-profit industry solely devoted to the discovery and revelation of literary talent, and (b) therefore the only possible reason a manuscript might meet resistance is low writing quality, he often ends up concluding, wrongly, that it’s not worth his while to keep trying.

Many a marvelous manuscript has been lost to the world as a result. That should sadden all of us who love good writing.

What should a talented newcomer expect instead? Well, for starters, a great deal of homework, to ferret out which agents have the best track records for selling her kind of book and learn how to present her work professionally; a fairly high percentage of rejections on the way to acceptance; an agent who demands changes to the manuscript or book proposal before submitting it to editors; months of submission to editors; further revisions after a publishing house acquires the book, and an expectation that she will have to do a good deal of the legwork to market her own book after it comes out.

In other words, a long, hard road. And when you get inside the chocolate factory, it isn’t all that magical; it’s just a business, albeit a glamorous one.

Accepting that, and learning not to stress too much over the vast majority of the process that’s completely outside a writer’s control, is crucial to writerly happiness. The stress-control method I recommend may not be as immediately appealing as some of the ostensibly sure-fire quick query fixes out there, but it has been road-tested: find out what the pros expect and learn how to present your writing in that way.

I know, I know: I may be fighting a losing battle here, urging creative people to be practical. For many, many writers — published and aspiring both — concentrating on the creation of beautiful prose to the exclusion of dealing with mundane practicalities is not only a way of life; it’s a point of pride.

Case in point: last April, I was sharing a delightfully steamy bowl of Thai coconut soup with an exceptionally talented author of literary fiction (who shall remain nameless for the nonce, but rest assured, I’ll let you know when his next novel comes out) when the waitress informed us that we had just spent many hours discussing things writerly, and the kitchen would like to close. At the end of a roughly ten-minute discussion of the locations of places that might conceivably be willing to serve us coffee at that hour, the author sighed and said, “Well, maybe I should just go home and start my taxes.”

Since it was by then 10:30 pm on the night before said taxes were due, I naturally assumed that he was joking. Judging from his reaction to my hearty guffaw, though, he hadn’t meant it as a joke: he honestly had not begun to think about his imminently-due return.

I would be tempted to think of this reluctance to plan for the hard realities of life as merely part of his substantial and complicated personal charm, but the fact that most of the working artists of my acquaintance seem to indulge in this particular form of procrastination leads me to suspect that it may be endemic to our breed of creative dreamers.

Let’s face it: as a group, we tend to defer serious thought on the business side of being an artist until we actually find ourselves in the situation, don’t we? As we’ve discussed throughout this series, many, if not most, aspiring writers long for publication with a major house, but don’t take the time to learn what that would actually mean in practical terms, let alone prepare for it.

For example, several years ago, I had the great pleasure of teaching a class on how to craft attention-grabbing queries to a room stuffed to the gills with intelligent, well-read writers. These folks had really done their homework, and most of them had novels, memoirs, and nonfiction proposals very close to being ready to be sent out the door.

As widely diverse as their writing projects were, I was struck, as I always am, by the great similarity of their descriptions of their dream agents. Everyone, without exception, wanted a well-established agent at a well-known agency to fall in love with the book in question, particularly with the writing, and represent it with intelligence and verve.

“That’s great,” I said, when the last student had expressed this hope. “What else do you want from your agent?”

The room fell silent, as if I’d just said something tremendously rude. And no wonder: like most aspiring writers, my students wanted desperately to believe that once Willie Wonka had cracked the gate for them, all of their dreams would come true.

I am used to this; it always happens at this point in my classes. “What about an agent with experience in selling your type of book?” I suggested. “An agent who has built up the connections to be able to get your book or book proposal under the right eyes right away?”

Well, yes, the students conceded, that would be nice. As we discussed why that might be a plus, however, I could tell that they were uncomfortable with the prospect of adding something this specific to their wish lists — an interesting reluctance, considering that as we saw earlier in this series, an agent who does not have those connections is going to have a significantly harder time selling a writer’s manuscript than one that does.

So I persisted: “What about an agent who is hungry? Would you be happy to be represented by someone with a hundred clients, so the success of your book will be only a small proportion of her year’s income, or would you prefer to be one of twenty, where each sale counts more to the agent?”

This one was difficult even to get the students to talk about in theory, let alone express a personal preference; again, these are bright, talented, well-read people, yet their body language made it obvious that the very idea of setting anything but the most minimal expectations for representation scared them a little. It was unfamiliar territory, and in a sense, by even asking them to think about it, I had broken one of the most sacred of the writers’ conference taboos: implying the possibility that not every agent who likes an author’s work is necessarily a good fit for it.

This truth is so important to a writer’s happiness in working with an agent that I’m just going to go ahead and restate it as a rule: a writer needs not just any agent to represent her work; she needs the right agent.

Given that most aspiring writers give up before they’ve given their manuscripts a sufficient chance to succeed, I’m going to round out this series by talking about how they can falter after they do succeed, at least at clearing the first major hurdle on the path to publication. Today, we’re going to discuss the often astonishingly disorienting moment when a writer receives an offer of representation.

Yes, yes, I know: we’ve already talked about this. I’m revisiting it because in this decision, above all others, it’s vital for a writer to be practical, rather than romantic.

Because, really, do you know much more about what goes on in that agency than what Charlie knew about how Willie Wonka made his chocolate? Most of the time, all a writer offered representation really knows is that the agent in question sells books to publishers for a living.

Pardon me for asking, but are there Oompah-Loompahs involved?

Seriously, process is important to consider. As we discussed earlier in this series, how an agent chooses to handle a manuscript can have almost as strong an impact upon its market prospects as whether he chooses to handle it in the first place. It’s not all that uncommon for good writers to end up feeling that their careers are being stymied by agents who, while not actually bad at their jobs, at least do not apparently share the same goals for the book in question. Anyone who has ever attended a writing conference has probably met at least one writer who gave her soul to an agent for a year or two, only to find herself dropped when the book did not sell right away.

For a writer who has yet to find representation — and if you are one of these, don’t be hard on yourself; there are plenty of brilliant writers out there who are unrepresented or between agents — it may be hard to feel sympathy for a writer in this situation. After a long, hard spell of querying and/or submission, ANY agent willing to represent a book can start to look pretty good. So when the aspiring hear such complaints, they may be tempted to conclude that if the complainer’s book did not sell, or if the agent stopped sending it out, or if the agent never sent it out at all, it was because the manuscript itself had some irredeemable fault.

Sound familiar? They should: if you’ve ever queried or submitted, you’ve probably heard one or more of them ringing in your head throughout countless hours of self-doubt. They’re the same set of justifications aspiring writers often level at themselves when their queries or submissions don’t immediately get picked up.

Whether the writer thinks these things of herself or others think it of her, these unwarranted critiques stem from the same source — those twin fantasies I mentioned above, the myths about how publishing is supposed to work. And why shouldn’t we think that of one another? Most of the writing manuals and pretty much all of the classes and conferences teach us to believe that the blame must lie with either the book or the writer.

There is a perfectly good reason that this is the case: what the manuals and experts are selling, generally speaking, are ways in which the writer can alter the book, the pitch, the query letter, even her own work habits, in order to make the book more marketable. Many, many self-styled experts make quite good livings in this manner.

And more power to the ones who are gifted at it, I say: when aspiring writers improve the aspects of the road to publication that actually lie within their control, while learning not to obsess about the myriad aspects of querying, submission, marketing, and publication that are utterly outside the author’s ability to affect them, the process becomes not only easier, but substantially less frightening. Like using language correctly and effectively, promoting one’s writing utilizes a set of learned skills.

I regularly teach this type of class myself (for both writers’ organizations and small writers’ groups, should any of you be interested), regarding it as a way to arm writers with the tools that will help them succeed in a genuinely difficult endeavor: getting their work noticed by people who can bring it to publication. After all, it would make little sense to teach Ten Tips on Being a Better Agent or Sharpen Your Eye for Talent: Make Yourself a Better Editor to groups of aspiring writers. The fact remains, though, that even the best-prepared author of the best-written book is hugely dependent upon the skills, tastes, and connections of her agent and ultimately, her editor.

The power that agents wield has gone up astronomically within our lifetimes, as we saw earlier in this series. The reason for this easy to explain — the consolidation of the major publishing houses, abetted by fears about the recent contraction of the economy and the perceived threat of electronic publication — but hard for a gifted writer trying to break into the biz to accept. Agents and editors at small publishing houses (who sometimes also prefer to work with agented writers, but often make exceptions) have become the arbiters of what does and doesn’t get published in the United States. The editors at the major houses see only a hand-picked minority of the writing actually being produced.

This should all sound familiar to you by now, right? Since you are already aware of the importance of having an agent, I shall not continue to harp upon this point, except to say: since the author now does not participate in the selling process, it is more vital than ever to find an agent who will represent your work well.

Whenever I point this out to my classes, however, my students do not like this conclusion at all. “If an agent loves my work,” one of them will inevitably ask, “won’t he automatically represent it well?”

The short answer is a resounding NO, but the long version requires a two-part answer. First, a certain percentage of the people working in any field will be still learning how to do it, and in the publishing industry, where success is so heavily based upon connections and luck, the agent who likes your book best (or, as usually happens, the one who likes your book FIRST) may not necessarily be the one with the right connections.

Thus, that story writers so often hear at conferences: the agent falls in love with a book, signs the author pronto, sends the book out to an editor or two — then sits helpless after the first few contacts reject it.

Since it is traditional for a book to be submitted to only one editor at each imprint, having your work sent out by an agent with the wrong contacts may actually endanger its chances of being seen by the right editor. Especially if the agent has a track record of giving up after just a handful of submissions.

What may an aspiring writer learn from this? As with querying, until a manuscript has been circulated for a while, no one can really say for sure how marketable it actually is.

The second answer to the question is less well-recognized amongst writers. Now, it is the norm for good agents to ask for significant revisions on a book or a book proposal before sending it out to editors. Effectively, this means that the agent you choose — and who chooses you — is your first editor.

Which means — chant it with me now, campers – it is absolutely vital to sign with an agent whose taste and integrity you trust.

I want to get the word out there about the edited-by-the-agent phenomenon, because I have found that most unagented writers are quite unaware of it (or were before we discussed it in this series). Not all agents require up-front revisions, but a significant minority amongst those who work with previously unpublished writers do. I spent the first two and a half months of my memoir’s representation contract revising and re-revising my book proposal, at her behest; one of the best novelists I know spent a YEAR AND A HALF in agent-required revisions before her agent so much as photocopied it.

Other agents prefer to suggest only minor tweaking before sending out the first round of submissions, then, once they have garnered significant editorial feedback, ask the author to revise the book in accordance with the changes editors said they would like to see. (Be warned in advance: if three editors saw it, in all probability two of them will ask for mutually contradictory changes. A good agent can help you figure out which advice is worth taking.) Here again, many first-time authors are astonished to find themselves, a year or two after signing with a terrific agent, still in the throes of revising an as-yet unsold book.

Naturally, I explain all of this to my classes. By this point, my students are usually sitting speechless, aghast and disappointed. As much as I would like to reassure each and every one of them that their work would sell well and immediately, the fact is, a quick sale of an unrevised work to a major publishing house has become quite rare.

As I MAY have intimated once or twice earlier in this series, I think it is quite unfair to aspiring writers everywhere that the prevailing wisdom so often says otherwise. Yes, from the agents’ and editors’ points of view, publishing is a fast-moving business, but from the authors’, it sometimes seems as if it barely runs on electricity.

I feel a trifle disingenuous saying this, because actually, my first book was one of the few exceptions: from winning a major nonfiction award at a conference to signing with my agent to book sale was only eight months, positively lightning speed. To put this in perspective, though, my book was only being circulated to editors for the last two of those months. The period between when I signed the agency contract through when the book was first sent out to editors was entirely devoted to tweaking my book proposal my agent’s behest.

Let that sink in for a moment: that revision time was unusually rapid, with my getting pages back to her significantly prior to the deadlines we had agreed upon.

This realization, as you may well imagine, made my students groan, as it would many writers. We all like to think that once the inspiration fairy has bonked us on the head often enough to get us to churn out a complete manuscript, that’s that. Since attracting an agent’s interest is so very arduous, the vast majority of unagented writers tend to idealize just how much of a relief it will be to sign that contract. (Again, I know I’m reviewing material we’ve covered already in this series, but since this is the last post, I’m entitled to a spot of review.)

“Phew!” these writers tend to think. “I’m working my fingers to the elbow now, but once I sign with an agent, my period of hard work will be over. I can just hand my finished book (or book proposal) to my agent, and wait for her to sell it. And because she will adore my writing, that will happen in a matter of weeks.”

With such expectations, it’s no wonder that so many writers give little thought to the personality of their dream agent: they are not expecting to have much interaction with this paragon. The agent, in this fantasy, is just a one-time broker.

Now that you know from having slogged faithfully through this series that working with an agent is quite a bit more complicated — and lengthier — than that, I ask you the question I put to my students: what do you want your agent to do for you other than to sell your book?

Ponder that for a moment, please. It honestly couldn’t be more important to your long-term happiness as a writer.

Remember a few posts ago, when I mentioned that too many aspiring writers take the time to learn a little about their soon-to-be agent before gasping a grateful “YES!” to that long-awaited offer of representation from someone who may or may not be the agent of their dreams? The best antidote to an uninformed decision, I suggested, is to ask the offerer a few questions: will you be working with the agent directly, for instance, or an assistant? (If the latter, it is definitely worth your while to have a conversation with the assistant before you decide, too.) Will the agent want revisions to what you submitted, and if so, would she be open to setting aside some serious time to discuss them? What exactly does the agent LIKE about your book, your ideas, your writing style? If you are not a person who likes hand-holding, is the agent willing to give you your space to work?

Again, this should all be sounding familiar, right? So why am I bringing up this discussion yet again?

For practical reasons, I assure you. While the answers are important to figuring out how the agent will expect you to work with her, the ensuing discussion actually serves an even more important secondary purpose: it gives you are foretaste of what it will be like in the weeks and months after you sign, when your new agent is ruling your writing life.

Strange to think of your future agent that way, isn’t it? It’s a pragmatic view of working with an agent, rather than a romantic one.

How might a savvy writer go about being pragmatic in this conversation? Well, by asking practical questions. It behooves you, for instance, to make very sure that this person is someone with whom you would be willing to be in frequent e-mail contact; is this a person you would be comfortable picking up the phone to call if you run into problems with your editor? If you’re the type of person who is driven crazy by uncertainty, for whom no news is definitely not good news, you will want to know whether the agent prefers to issue periodic updates on the status of books being circulated, or whether you should feel free to ask whenever the wait starts to seem long. Knowing in advance how frequent contact has to be before the agent starts to feel hounded can save a writer a heck of a lot of chagrin down the line.

Ask about her taste in literature, to get some indication if this is a person you can trust to give you writing feedback. (You should ask the same question, incidentally, of ANYONE you ask for feedback, from your best friend to a freelance editor. If you do not like the same kinds of writing, chances are lower that the feedback will be truly useful to you.) Find out whether the agent likes to give extensive, line-specific feedback, general feedback, or no feedback at all on a manuscript. If you are the kind of writer who hesitates to change so much as a comma without double-checking with someone else, you’ll probably be happier with a heavier commenter.

If, on the other hand, you tend to fly into an ungovernable rage at the slightest suggestion that your work is less than perfect…well, you’re probably going to want to see a doctor about your blood pressure before you sign either an agency or publication contract; the professional writer’s life tends to be stuffed to the gills with agents, editors, marketing specialists, etc., suggesting forcefully that changes really ought to be made to a manuscript. But if you already know that you would prefer to keep editorial input minimal, a more hands-off agent may be a better choice for you.

You should also ask for a current list of clients — listings on agency websites are not always up-to-date — and for a few days to rush to the bookstore and see what those writers’ books are like. (Don’t even CONSIDER skipping this step; skimming over the first chapter of several of an agent’s clients’ books can tell you a great deal about both her literary tastes and how heavy-handed an editor she is.) You would even be well within your rights to ask if the agent to pass your phone number along to another client who writes similar books, so you can chat about what it is like to work with this particular agent.

That’s not to say, of course, that what makes another author happy will necessary work for you. Just as all of our manuscripts are different, so are each of our needs and desires for this peculiarly intimate relationship. It is, however, more information for you to consider as you walk into representation with your eyes wide open.

So I ask you again: what do you want from your agent, other than to sell your books? How do you want to work together? Or, if you’re being honest about it, has your only criterion been that the agent in question would say yes to you?

Bears a bit of thought, I think.

Especially for those of you who are hoping to be career writers, rather than simply the authors of a single, well-respected book. While the common fantasy of being swept off one’s feet by someone spouting fabulous promises of fame, fortune, and a spot on Oprah’s book club list is all very nice, being aware of the realities of how books actually get published, what role your agent will play in that process, and how you would like your work to be handled will enable you to come up with realistic expectations that will help preserve you from the awful fate that often dogs aspiring writers who suddenly find themselves with agent: having gotten precisely what you thought you wanted, yet still feeling disappointed because what you got was not a fairy tale.

Down-to-earth expectations can, perversely, render it easier to achieve magnificent outcomes — and not just for you. If you choose well, aligning yourself with an agent who both has the connections to sell your work, expectations for it that similar to yours, and communication preferences compatible with your own, you’re probably going to end up being a better client. By approaching finding an agent deliberately, cautiously, and with an understanding of your own goals and working style, rather than blindly rushing into a contract with anyone who is interested in representing you, you are much, much likelier to feel supported throughout the publication process — and end up with the results you want.

So investing some thought in figuring out just what it is you do want is writerly time well spent.

If all of this sounds like dating, well, it is: writer-agent relationships often outlast the average marriage. You don’t want to wake up in a year and find yourself in a long-term relationship with an agent who no longer makes you feel your work is special, do you?

Why am I bringing this up at the very end of a dense series on publishing realities, you ask? So you may lift your eyes from the long, hard road to publication and ponder not only the ultimate goal of seeing your book in print, but the professional marketer — which is, after all, what an agent is, right? — you hope will help you get it there.

Congratulations on making it all the way through this long, serious series; I hope it will prove helpful to you. May each and every one of your books end up in the chocolate factory best suited to it.

Next week, I shall get even more practical, delving into the often-misunderstood nitty-gritty of how professional writers present their work. As always, keep up the good work!

The getting-a-book-published basics, part XV: the rapidly-changing face of self-publishing, or, objects in motion may not look the same as objects at rest

sunshine-moving-in-trees

This, believe it or not, is a photo of something exceedingly straightforward: a wind-blown stand of trees alongside a rural road in Oregon, shot as I was driving by at sunset. Unfortunately — or fortunately, depending upon how one chooses to look at it — my camera has an annoyingly stubborn propensity to assume, contrary to all empirical input, not only that any object I might choose to photograph is going to be stationary, but that I am as well.

News flash, camera: I move occasionally. So do objects in the material world.

(And I don’t appreciate how judgmental you’ve become lately, camera. Yes, I am a writer, and like so many of my breed, may generally be found in front of my computer, day and night. It’s my natural habitat, but I’m not a mushroom. I’ve been known to uproot myself and walk around. Look, I’ve just wiggled my toes. But did you bestir yourself to capture it? Not a chance.)

To give the camera creative credit, sometimes the clash of logically-exclusive presuppositions can lead to unexpectedly interesting results. Since both the trees and I were moving, the camera elected to move from the realm of realism, its usual forte, to impressionism.

Keep this heavy-handed (and tree-filled) metaphor in mind as you read merrily through today’s post, please: clinging too rigidly to preconceived notions of how things are supposed to work may lead to a distorted view of what’s actually going on. So can taking a brief preliminary peek at a process in motion and assuming that momentary snapshot is in fact representative of the whole.

I assure you, forests in Oregon don’t really look like that. My camera’s opinion notwithstanding.

That observation should feel at least a trifle familiar by now: throughout this series, we have seen a number of ways in which the prevailing wisdom about how books get published is, to put it charitably, a tad outdated, if not outright wrong. Contrary to popular opinion, sheer speed of landing an agent or garnering a publishing contract is not a particularly reliable indicator of how good a manuscript is, presenting a manuscript or book proposal professionally does make a difference in how agency screeners respond to it, and advances, particularly for first books, are seldom so large that the writer can afford to quit her day job and live on it, unless she happens to have an unusually developed capacity for deriving nutrition from the air she breathes. If it was ever true that the instant a brilliant writer wrote THE END, agents and editors magically appeared on her doorstep, clamoring to represent and publish, respectively, the just-finished book, well, let’s just say that it hasn’t happened recently.

To be precise, since the days when Cinderella’s fairy godmother was still making regular house calls. If you catch my drift.

At least, it doesn’t work that way for writers who weren’t already celebrities in another medium. If you happen to have won the Nobel Prize in economics, spent your formative years starring in movies, or are the recently-deposed dictator of some interesting small country, I’m afraid that different rules apply; you’re going to need to find guidance somewhere else.

For the rest of us, getting our writing recognized as marketable by those in a position to do something practical about it — like, say, an agent with connections to editors who regularly handle your book category — is darned hard work. And, as I pointed out earlier in this series, all of that nerve-wracking labor and waiting doesn’t stop once one lands an agent to represent one’s manuscript. What the work entails may change, but the imperative to produce one’s best writing, presented in the best possible manner, never goes away.

It’s part of the job description of the professional writer. (Sorry to be the one to break that to you. But if I don’t, who will? Last I heard, the fairy godmothers’ guild was still on strike. Must have been all of those house calls. )

But that does not necessarily mean that someone else will be calling the shots.

Which brings be back, thank goodness, to the matter at hand. Last time, I touched upon several reasons that an aspiring writer might decide to bypass the traditional agent-to-major-publisher route to publication in favor of other options such as approaching a small publisher directly or self-publishing. A writer might conclude that his life was too short to spend querying every agent in the last three years’ editions of the Guide to Literary Agents, for instance; rather than shooting for the big publishing contract, he might be thrilled to see his book in print, even sans advance, through an indie press.

Or, to borrow the rather more poetic rendering of the late, great Hilaire Belloc: When I am dead, I hope it may be said, “His sins were scarlet, but his books were read.”

Strategic reasons might weigh into the decision to go indie as well. A writer might feel, for example, that a regional press would be a better bet for her book on migratory waterfowl of the Mississippi delta. (There must be some, right?)

Or the writer might just find the prospect of an agent’s having the right — nay, the obligation — to dictate changes in his manuscript, changes that may well be countermanded by the editor who acquires the book. Even that’s not necessarily the end of the revision road: since editors come and go with dizzying frequency at the major houses these days, the editor who acquires the book may not be the editor in charge of the project when it’s time for the writer to deliver the manuscript, or when she’s finished making the changes requested in the initial editorial memo. Or in the days before the book goes to print.

Yes, it’s been known to happen. So have requested revisions — sacre bleu! — after the review copies have gone out to the advance reviewers (i.e., the one that review books before distributors get them, such as Kirkus, Library Journal, and Publishers Weekly). If those reviews are dismal enough, editors have been known to get a mite nervous, and the editorial memos start flying.

The moral: what a writer regards as a finished book — which is how most aspiring writers think of their books prior to submission, right? — often isn’t. In the traditional publishing world, a whole lot of people have the right to request changes, right up to the point that the spine is about to be pressed against the pages. And sometimes even after.

If I haven’t already hammered this particular point home throughout this series, let me do it now — and since it’s a truth that long-time readers of this blog should find familiar, feel free to open up your hymnals and sing along: in the eyes of the publishing industry, no manuscript is beyond revision until it is actually sitting on a shelf in Barnes & Noble.

Some writers find this rather trying, as you might imagine. Being a writer, Lawrence Kasden wrote, is like having homework every night for the rest of your life.

I am hardly the first to point out that art and the business of promoting it have not invariably been on the friendliest of terms, historically speaking. One of the perennial frustrations of the aspiring writer’s life is the paradoxical necessity of bringing one’s submissions into conformity with what an unknown agent (or agency screener, editor, editorial assistant, contest judge, etc.) expects to see on the page without unduly compromising one’s authorial voice and artistic vision.

Last time, I brought up an increasingly attractive way out of this dilemma: self-publishing.

Don’t roll your eyes, those of you dead-set on traditional publishing — it’s an increasingly attractive option, especially for nonfiction. These days, you can hardly throw a piece of bread at a respectable-sized writing conference without hitting an aspiring writer who, exasperated by the ever-increasing difficulty of breaking into the world of the major houses, are at least toying with striking out on his own.

Self-publishing has come a long way in the last few years. The rise of print-on-demand (POD) and Internet-based booksellers’ increasing openness to featuring POD books has rendered the self-publishing route a viable option for those who balk at the — let’s face facts here — often glacial pace of bringing a book to publication via the usual means, working with the usual suspects.

Yet if you wander into a writers’ conference and ask representatives of the traditional publishing houses about self-publishing, you’re likely to receive a dismissive, if not overly scornful, answer. Often, agents and editors will act as though self-publishing was purely an act of vanity reserved for those who couldn’t hack it in the big time– unless, of course, the book about which you are inquiring happened to sell exceptionally well and ultimately got picked up by a major publisher as a result.

Which does indeed happen — not often, but from time to time.

In case you were wondering, exceptionally well in this context usually translates into something over 10,000 books, give or take a hundred or two depending upon book category. That’s not only good ECQLC (Eye-Catching Query Letter Candy, for those of you new to the Author! Author! community); that’s a statistic that an agent can carry to an editor at a publishing house as evidence that there’s already a demonstrated readership eager for your next book.

Those are the exceptions, though. The last time I checked, the average self-published book was selling less than 500 copies.

Yes, even the ones posted on Amazon. Just as the mere fact of throwing up a website doesn’t automatically result in the world’s beating a path to one’s virtual door, having a book available for sale online doesn’t necessarily translate into sales. The web is, after all, search-oriented: if a potential reader doesn’t know that a particular book exists, s/he’s unlikely to be Googling it, right?

Someone needs to give that reader a heads-up. Increasingly, that someone is the author.

The many, many obstacles facing the self-published book
There’s a reason for the comparatively low sales statistics, of course: self-publishing generally means that the author is solely responsible for promoting his own book — and placing it in bookstores. At a traditional publishing house, large or small, while authors are increasingly expected to invest their own time and resources in hawking their writing (it’s fairly common now for an author to be responsible for setting up her own website, for instance, and to handle virtually all web promotion), but the publisher will handle getting the book to distributors and book buyers.

A self-published book, on the other hand, almost always has a promotional staff of one: the author.

In practice, this can make self-publishing a pretty hard row to hoe, unless the author happens already to have her pretty mitts on some hefty promotional credentials, a mailing list of thousands, or connections at bookstores nationwide that would make the late Jacqueline Susann weep with envy. (Any writer seriously considering self-publishing, or even promoting her own book, should run, not walk, to rent the uneven but often very funny Susann biopic, Isn’t She Great?. It has some problems on a storytelling level, as real people’s lives often do, but there’s no denying that it’s a great primer on how to promote a book, based upon the undisputed mistress of the art. Seriously, she would stop in every bookstore she passed, sign every copy of her books they had, and send individual thank-you notes to everyone who worked in the bookstore afterward. The lady worked for her sales.)

Also, as I mentioned yesterday, self-published works (as well as POD books) currently face some pretty formidable structural obstacles in a literary world that is still very much oriented toward traditional publishing. Most US newspapers and magazines won’t even consider reviewing a self-published or POD book, for instance; even the standard advance review sources won’t do it.

So there goes the standard source for free publicity. But what about distribution?

In practice, anti-review policies mean it’s harder to convince a library or bookstore to carry a non-traditionally published book. And since fiction is traditionally more review-dependent than nonfiction — it all depends on the writing, right? — almost anyone in the traditional book selling or buying biz will tell you that self-publishing a novel is just a poor idea. (Which isn’t necessarily true anymore — as tomorrow’s guest blogger will be here to attest. But shh; I’m not letting that particular cat out of the bag just yet.)

Then, too, since bookstores must purchase self-published and POD books up front, they don’t have the option to return them to the publisher if they don’t sell. As a result, it can be substantially more expensive for a bookstore to carry them than books from a traditional publisher. So both big chains and small indie stores tend to shy away from self-published books; the author tends to have to talk his book into some shelf space, venue by venue.

And then there’s the conceptual barrier
As if all that didn’t present an intimidating enough obstacle course for the self-published writer, there’s also quite a bit of lingering prejudice against self-published work — an attitude still strong enough in literary circles that an author’s already having brought out even a comparatively successful self-published book will not necessarily impress an old-school agent or an editor.

Yes, really. Despite some notable recent successes, reviewers, librarians, agents, and editors still remain, at least overtly, relatively indifferent to the achievements of self-published books, to the extent that not all of them even make the decades-old distinction between so-called vanity presses (who print short runs of books, often at inflated prices, solely at the author’s expense, so the author may distribute them), subsidy presses (who ask authors to contribute some portion of the printing expenses; the press often handles distribution and promotion), desktop publishing (where the author handles the whole shebang herself), and print-on-demand (which refers to how the books are actually produced, rather than who is footing the bill to produce them).

Why would any reasonable human being lump all of those quite disparate categories together, you ask? Well, practical reasons, mostly: as I mentioned above, the average self-published book does not sell awfully well, so the whole species tends to be dismissed by those who sell books for a living as irrelevant to the book market as a whole.

Interestingly, the prevailing opinion on this point hasn’t changed all that much over the last decade or so, despite the fact that many POD and self-published works have proved quite profitable. Remember what I said above about rigid assumptions sometimes leading those who cling to them to misapprehend reality?

The other reason is philosophical: they just don’t think self-published books are inherently as good as those produced by traditional publishers. If the book in question were genuinely of publishable quality, they reason, why didn’t an agent pick it up? Why didn’t a mainstream publisher bring it out?

Yes, what you just thought is absolutely correct: this logic is indeed circular. However, that doesn’t mean the argument doesn’t have any merit — we’ve all seen dreadful self-published books that have only too obviously never passed under the eyes of a reasonably competent proofreader, let alone editor. — or that the publishing industry and those who feed it for a living are simply hostile to any book they didn’t handle themselves.

Like so much of reality, it’s substantially more complicated than it appears at first glance.

So what precisely do they have against self-publishing, other than that it’s not what they do?
In essence, the underlying objection here is that for a book to be self-published, only its writer has to consider it of publishable quality — which is to say, it has inherently violated the rules by which traditional publishing operates. Breaking into print via single person’s say-so is, as we have seen throughout this series, a far, far cry from how mainstream publishing works. Traditionally published books must jump through a rigorous series of hoops before hitting print, hurdles intended (at least ostensibly) to sift out the manuscripts that are not yet up to professional standard by passing them through an increasingly fine set of mesh screens, as it were.

A trifle startling to think of it that way, isn’t it? To try to understand the traditional publishing industry’s view of self-publishing, let’s take a gander at why they might consider it their selection process akin to panning for gold:

The querying stage: agencies evaluate hundreds of thousands of queries and verbal pitches in order to weed out book projects that don’t fit easily into an established book category (if you don’t know what that is, I implore you to peruse the BOOK CATEGORIES posts on the archive list at right without delay), concepts that have been done too many times (every bestseller spawns thousands of copycats), premises that are unlikely to sell well in the current literary market (which changes all the time), and works by writers that cannot write clearly (I’m sure that all of my readers are sending off gems, but you’d be amazed at how many query letters border on the incoherent).

Based upon these assessments — and other criteria, of course, but we’re thinking in generalities for the moment — the agent (and her Millicents) select a small fraction of the queried or pitched projects to read in manuscript form. In theory, then, any book project that makes it past this stage is considered to be conceptually acceptable and in accordance with professional querying standards.

The agency submission stage: Millicent and her boss agent remove from the pool of possible manuscripts that exhibit grammatical errors, spelling mistakes, formatting problems, storytelling difficulties, pacing angst, a not-very-compelling voice, and a whole host of composition problems. Not to mention those that just don’t grab the agent’s interest or he doesn’t think he can sell in the current market.

By this point, the initially immense applicant pool has been narrowed down to just a few thousand of any year’s queriers — or, depending upon book category, possibly a few hundred. Ostensibly, the manuscripts that make it past this stage are all professionally formatted, grammatically impeccable, are written in a voice and style appropriate to the chosen book category, and are stories well told and/or arguments well made.

Yes, yes, there are other criteria at play, too. Keep picturing those sieves and prospectors panning for gold.

The editorial submission stage: agents take manuscripts and book proposals to editors (and their assistants, known here at Author! Author! as Maury, Millicent’s cousin; their aunt Mehitabel is a veteran contest judge) who assess the submissions for voice, content, and pacing appropriateness for the audience the imprint or press is already targeting (like agents and editors, imprints within major publishing houses specialize, right?), potential marketing pluses and minuses, cost of publishing (one of the primary reasons too-long manuscripts have a hard time making the cut), and what the publishing house’s powers that be believe readers will want to buy a year or two hence.

The miniscule fraction of the original querying pool that clear the hurdles of this stage AND impress an editor more than books by already-established authors (whose books always make up the overwhelming majority of releases in any given year) will then move on to the editorial committee. Every book that makes it to this stage should be of publishable quality by professional standards; in theory, the selections from here on are amongst the best the current aspiring writers’ market has to offer right now.

The decision-making stage: editors pitch the books they have selected of an editorial committee and/or higher-ups at the publishing house who will make the ultimate decision about which books to publish, possibly after consultation with the good folks in the production, marketing, and legal departments. By now, the original querying pool has usually been narrowed so much that the group of accepted first-time authors in a given year could fit quite comfortably into a good-sized movie theatre.

Contrast all of this to the process of self-publishing a book, as an agent or editor might conceive it:

Step 1: write book.

Step 2: pay publisher.

Step 3: receive a stack of books with one’s name on the cover.

Of course, there’s far, far more to it than that, but you can see their point, right? Unless a self-published book really wows the market, the streamlined road to publication itself more or less guarantees that the mere fact that it is in print is not going to impress those who work in traditional publishing.

Again, sorry to be the one to report that, aspiring self-publishers. But wouldn’t you rather know the pros and cons up front, rather than finding out about them after you have already invested in bringing out your book yourself?

Criminy.
Yes, yes, I know: I could feel many of you slowly going pale throughout that last part. I’m sorry to sadden anybody, but if we’re going to understand the odds that render self-publishing attractive to many aspiring writer, it’s vital to bear in mind that in traditional publishing, it’s rare that the annual percentage of releases by first-time authors exceeds 4% of the books sold in the United States.

That statistic, by the way, is from before the recent economic downturn.

Try not to let that depress you into a stupor. Instead, take a deep breath and remember what we learned earlier in the series: draconian winnowing-down techniques are not the result of agencies and publishing houses being inherently hostile to promoting new voices, but the flat necessity of narrowing down the avalanche of book projects to the relatively few that publishers, even behemoth ones, can actually publish in a given year.

When you’ve recovered sufficiently from the shock, I would invite you to consider two possibilities that fly in the face of some of the prevailing wisdom floating around out there. Time to squint our eyes and try to pick out some trees.

First, in the unlikely event that none of you out there has noticed, it’s been getting harder and harder for a new writer to land an agent, much less get a first book published. The hurdles a first book (particularly a first novel) must clear are high and numerous enough that at least considering self-publishing is a fairly rational response to a difficult situation, if one happens to have the resources to pull it off.

Second — and this one is going to challenge some of the prevailing notions floating around the writers’ conference circuit — those who work in traditional publishing honestly do have legitimate reason to regard their acquisition process as literarily rigorous. Yet as recent literary history has shown, that does not necessarily mean that self-published books are invariably less polished than their traditionally-published counterparts.

Which is to say: just because traditional publishing types sneer at self-publishing doesn’t mean that it might not be the right route for your book. Believe me, if you have the gumption, push, and creativity to sell enough copies, they might actually be more impressed than if you’d sold the same number via a traditional publisher.

And then there’s the control
Many self-published authors report that they’re quite happy that they grabbed the proverbial bull by the horns and released their books themselves. Nowhere in the publishing world can a writer enjoy such complete control over what will and will not appear on the page; as most first-time authors working with traditional publishers can tell you to their cost, marketing departments change book titles all the time, and while authors sometimes have consultation rights over their book’s covers, it’s rare that they enjoy much actual input into the finished image.

By contrast, such decisions lie entirely in the hands of the self-publishing author. (Go ahead, take a moment to bask in the glow of that mental image. It’s a pretty one.)

While many presses that cater to self-publishers do offer design services (at a price, of course), the final call is the author’s. If a writer was absolutely married to a particular typeface — something that would be utterly beyond his control at a traditional publisher, right? — it’s his for the asking. DItto with the cover art, or the title.

Heck, if he wanted to have each character’s dialogue appear in a different font, while a press might try to talk him out of it, it would be up to him.

But how might an interested writer get started?
As always, tread with care in pursuit of your dreams. This is yet another area of publishing where it genuinely pays to do your homework.

As with any other aspect of publishing, it really does behoove a writer to think very seriously about what she wants out of the publishing process, which type of publication is most likely to meet those expectations, and to do her homework very thoroughly before committing to any route to publication. Never having self-published anything myself, I don’t pretend to be an expert, but I have collected advice from a number of happily self-published authors under the SELF-PUBLISHING category on the archive list at right. These posts do not constitute an exhaustive how-to by any means, but they will give you some tips on what to expect, how to get started, and ways to avoid getting burned.

Remember, not all presses are equally reputable, and the range of charges can vary wildly. While there are many presses that work very well with writers for a reasonable per-copy price, there are also many that operate on the assumption that self-published books should be glossy, high-cost personal calling cards. So even if you don’t have your heart set on leather binding, you’re going to want to inspect very carefully what you’ll be getting for your money.

Ask lots of questions. Not only of any press that you’re considering entrusting with your work, but of successfully self-published authors as well. Don’t be shy — trust me, if you’re willing to show up for a book reading she’s set up at great trouble, she’ll be more than happy to tell you all about her experience with her press.

But please, be kind: if you ask her for advice, buy a copy of her book. She’s probably hand-selling each one.

As a first step toward learning more about self-publishing — and as a reward for your virtue in sticking with this series to close to the bitter end — I’ve recruited a successful self-published author, the erudite and charming James Brush, to give us the low-down on what he wishes he had known before plunging into the wonderful world of doing it for himself. I’ve taken an advance peek at his guest post, and trust me, each and every one of you who has ever given a passing thought to self-financing a book is going to want to see what he has to say.

So don’t forget to tune in this weekend — same Author! Author! time, same Author! Author! channel.

I’ll be wrapping up this series next week, you’ll probably be delighted to hear, and then be moving on to that topic most vital to submitters, how to format a manuscript. Yes, it’s not a very sexy topic, but as long as I have the energy to blog, not a single one of my readers is going to get her submission rejected because she didn’t know how professional authors present their work to agents.

Besides, after all the forest-gazing of recent weeks, I thought it might be rather refreshing to zero in on some individual trees. Keep up the good work!

The getting-a-book-published basics, part XII: things change — but not as fast as many writers would like

Yes, yes, I know: I usually open our discussion and gladden your hearts with a pretty picture, or at any rate one to get you thinking about our topic du jour. Today’s marginally pretty pictures, however, require a bit of initial explanation. Specifically, I want to give you a heads-up about how I would like you to use them.

So: please stare at the photos I am about to show you for a good, long minute before moving on to the rest of the post. I would like these images burned into your cranium before we return to our ongoing topic, how manuscripts move from the writer’s brainpan, through an agency, through a publishing house, to end up on your local bookstore’s shelves.

Never mind why; just stare. First, at this snapshot I took in my yard a year ago:

a-windchime-in-the-snow

Clear in your mind? Excellent. Now contemplate, if you will, the same view at a later date (and from slightly farther away, I now notice):

crabtree-blossoms-and-windchime

Four months separate those pictures — either a very short time for such a radical alteration of the environment or an interminable one, depending upon how you choose to look at it. But whatever your attitude, the fact remains that both the wind chime and its observer feel quite different sensations now than they did then, right?

Bear that gentle observation in mind for the rest of this post, please. This series has, after all, been all about gaining a broader perspective on a great, big, time-consuming process whose built-in delays aspiring writers all too often — mistakenly — regard as completely personal.

Yes, it’s all happening to you, but the upcoming change of seasons will happen to you, too. Does that mean that nobody else experiences it? Or that today’s frosty blast of winter air was aimed at you personally?

Realistic expectations and the management of resentment
For the last couple of weeks, I’ve been sticking to the basics: an overview of the trajectory a manuscript typically travels from the writer’s hands to ultimately sitting on a shelf at your local bookstore. Since what most aspiring writers have in mind when they say they want to get their books published is publication through great big New York City-based publishing houses — GBNYCBPH for short, although admittedly, not very short — I’ve been concentrating upon that rather difficult route.

As we have seen, in order to pursue that particular path — which is, as we shall see later in the week, not the only possible route to publication; people merely act as though it is — a writer needs an agent. Yet as we also saw earlier in this series, that was not always the case: aspiring writers used to be able to approach editors at GBNYCBPH directly; until not very long ago, nonfiction writers still could. Instead, writers seeking publication at GBNYCBPH invest months — or, more commonly, years — in attracting the agent who can perform the necessary introduction.

So a historically-minded observer could conclude that over time, the road to publication has become significantly longer for the average published author, or at any rate more time-consuming. Should we writers rend our garments over this, bearding the heavens with our bootless cries, complaining to an unhearing collection of muses that it’s just a whole lot more difficult to get good writing published than it used to be?

Well, we could — and a startlingly high percentage of the public discussion of the writing life is devoted to just that. One can hardly walk into any writers’ conference in North America without tripping over a knot of writers commiserating about it. Certainly, you can’t Google how to get a book published without pulling up an intriguingly intense list of how-to sites and fora where aspiring writers complain about their experiences, sometimes helpfully, sometimes not. And don’t even try to total up all of the blogs on the subject.

Two things are clear: there’s quite a bit of garment-rending going on, and this process is hard.

Although I am never averse to a little light self-inflicted clothing damage if the situation warrants it, I am inclined to think that most aspiring writers expend too much energy on resentment. Without question, most take it too personally, given that the GBNYCBPH didn’t suddenly rearrange their submission policies the day before yesterday in order to avoid having to deal with any individual submission they might otherwise have received within the next six months. Using agents as the North American literary world’s manuscript screeners, effectively, has been going on for quite some time.

Did I just hear a few dozen cries of “Aha!” out there? Yes, your revelation is quite correct: at one level, an agency is to a major NYC-based publishing house what Millicent the agency screener is to the agent, the gatekeeper who determines which manuscripts will and will not be seen by someone empowered to make a decision about publishing it.

But it’s laughably easy for an aspiring writer in the throes of agent-seeking to forget that, isn’t it? All too often, aspiring writers speak amongst themselves and even think about landing an agent as though that achievement were the Holy Grail of publishing: it’s a monumentally difficult feat to pull off, but once a writer’s made it, the hard work’s over; the sweets of the quest begin.

It’s a pretty image, but let me ask you something: have you ever heard a writer who already has an agent talk about it this way?

I’m guessing that you haven’t, because I’m hear to tell you: seldom are garments rent more drastically than amongst a group of agented writers whose books have not yet been picked up by GBNYCBPH.

Why, the agent-seekers out there gasp, aghast? Because typically, signing with an agent doesn’t mean just handing the manuscript over to another party who is going to do all the work; it means taking on a whole host of other obligations, frequently including biting one’s lip and not screaming while absolutely nothing happens with a manuscript for months at a time.

To put it lest histrionically, working with an agent is work. Just not the same work that a writer was doing before.

In other words: things change. And that’s only natural.

Okay, so what is it like to work with an agent?
Are you sitting down? You should, because the answer to that question generally comes as a gargantuan surprise to those in the throes of agent-seeking: the main change most newly-agented writers report is no longer feeling that they have control over what happens to their books.

That’s not paranoia talking, by the way, nor is it merely the inevitable emotional letdown inherent in reaching a goal one has pursued for an awfully long time. It’s a ruthlessly accurate perception, usually.

How so, you ask with horror? Well, for starters, the agent, not the writer will be the one making decisions about:

* when the manuscript is ready for submission to editors at GBNYCBPH;

* given that the agent’s initial answer to that first question will almost certainly be not yet, what revisions need to be made in order to render it ready;

* when the market is ripe for this particular submission (hint: not necessarily when the country’s flailing its way out of a serious recession);

* what additional materials should be included in the submission packet, and your timeline for producing them (because yes, Virginia, you will be the one producing most of marketing materials your agent will wield on your behalf);

* which editors should see it and in what order;

* how it should be submitted (one at a time, in a mass submission, or something in between);

* how soon to follow up with editors who have been sitting on the submission for a while (in general, quite a bit longer than strikes an impatient first-time author as appropriate);

* whether it’s even worth bothering to follow up with certain editors (especially if it’s rumored that they’re about to be laid off or are toying with an offer from another publishing house);

* whether to pass along to the writer the reasons that an editor gave for rejecting the manuscript (not all agents do — and not all agents who do pass along all of the feedback they receive from editors, especially if it contradicts their own views of the book);

* whether enough editors have given similar excuses that the writer really ought to go back and revise the manuscript before it gets submitted again;

* when a manuscript has been seen by enough to stop submitting it, and

*when to start nagging the writer to write something new, so s/he can market that.

I make no pretense of foretelling the future, but I don’t need to be the Amazing Kreskin to state with 100% certainty that those of you who land agents between the time I post this and two years from now will disagree with those agents on at least one of the points above. Probably more. And the vast majority of the time, you will not win that particular debate, because the agent is the one who is going to be doing the submitting.

Oh, you would rather not have known about this until after you signed a representation contract? And aren’t you glad that you already had those nice, peaceful windchime images rattling around in your head? (I thought you might like a brain-soother right about now.)

Now that you’ve calmed down — oh, like the list above didn’t make you even the teensiest bit angry — let’s take another gander at it. Notice how much work the writer is expected to do under this arrangement? You produce the manuscript or proposal, revise it according to the agent’s specifications, write any additional marketing material (trust me, you’ll be glad that you already have an author bio — and if you don’t, consider devoting next weekend to going through the HOW TO WRITE AN AUTHOR BIO category on the list at right to come up with one), make any subsequent revisions (editors have been known to ask for some BEFORE they’ll acquire a book)…

And all the while, you’re supposed to be working furiously on your next book project. Why? Because “So, what are you working on now?” is one of the first questions any editor interested in your current book will ask.

Nice, deep breaths. That dizzy feeling will pass before you know it.

In fact, don’t be surprised if your agent starts asking about your next book roughly 42 seconds after you deliver the full manuscript of the book that attracted his attention in the first place. A career writer — one who has more than one book in him, as they say — is inherently more valuable to an agent or a publishing house than one who can only think in terms of one book at a time; there’s more for the agent to sell, and once a editor knows she can work with a writer (not a self-evident proposition) whose voice sells well (even less self-evident), she’s going to want to see the next book as soon as humanly possible.

And no, at that point, no one will care that you still have a day job. It’s a reasonable objection, though.

A word to the wise: you might want to start working on your next during that seemingly endless period while your agent is shopping your book around — that’s agency-speak for showing it to editors — or getting ready to shop your book around. Yes, it’s a whole lot of work to wrest your fine creative mind out of the book currently in your agent’s beefy hands — but it’s a far, far more productive use of all of that nervous energy than sitting around and fretting about whether your agent is submitting your last book quickly enough.

Or rending your garments. Trust me on this one.

Wait — so what will my agent actually do with my manuscript once s/he deems it ready to go?
Let’s assume that you’ve already made the changes your agent requests, and both you and he have pulled it off in record time. Let’s also say that he’s taken only three months to give you a list of the changes he wanted, and you’ve been able to make them successfully in another three.

If that first bit sounds like a long time to you, remember how impatient you were after you submitted your manuscript to the agent? The agent has to read all of his current clients’ work AND all of those new submissions; it can take a long time to get around to any particular manuscript.

What happens next? Well, it depends upon how the agency operates. Some agencies (like mine, as it happens) will ask the writer to send them 8-15 clean copies of the entire manuscript for submission.

Other agencies will simply photocopy the manuscript they have to send it out and deduct the cost of copying from the advance. Sometimes the per-page fee can be rather steep with this second type of agency; if it is, ask if you can make the copies yourself and mail them. Many agents will also ask for an electronic copy of the manuscript, for submission in soft copy.

While some of you are cringing, furtively adding up how much it would cost to produce 15 impeccable copies of a 400-page manuscript, I can feel others of you starting to get excited out there. “Oh, boy, Anne!” a happy few squeal. “This is the part I’ve been waiting for — the agent takes my writing to the editors at the GBNYCBPH!”

Well, probably not right away: agencies tend to run on submission schedules, so as not to overtax the mailroom staff. It also makes keeping the submission lists straight easier — because you don’t want your manuscript to be sent to either the wrong editor or the same editor twice, do you?

In a large agency, it may take a while for a new client’s book to make its way up the queue. Also, not all times of the year are equally good for submission.

That just made half of you sit up ramrod-straight in your chairs, didn’t it? Remember how I told you that much of the publishing industry goes on vacation between the second week of August and Labor Day? And that it’s virtually impossible to get an editorial committee together between Thanksgiving and the end of the year? Not to mention intervening events that draw editors away from their desks, like the spring-summer writers’ conference season and the Frankfurt Book Fair in the autumn?

The inevitable result: your manuscript may be in for a wait. Depending upon your relationship with your new agent, you may or may not receive an explanation for any delays.

But the usual reason is — shout it with me now — things change. The manuscript that couldn’t interest an editor even if the agent did a striptease during the pitch (oh, there are stories) five years ago might get snapped up in a flash two years from now. And while the bookstores may be crammed with vampires and zombies now, they will be just as crammed with future fads next year.

See why it’s of critical importance to sign with not just any agent, but one whose judgment you trust, one who believes in your talent? A good agent is not just some guy who can take a brilliantly-written book and sell it — ideally, he’s the writer’s partner in long-term strategic planning of the literary variety.

And that kind of partnership, my friends, is well worth searching a while to find.

Because although this is a hard business, it’s also an ever-changing one. You want an agent who understands that ultimately, literary success is a long-term game. Myopically insisting that is true today is eternally true of the book market is just, well, historically ill-informed.

Things change — and that’s only natural. Keep up the good work!

The getting-a-book-published basics, part III: close enough is not nearly good enough, or, pardon me while I fling this brick through a nearby window

brick through a window

I’m completely exhausted today, campers. For the past couple of days, I have been sneaking revision tips into my ongoing series on how books do and don’t get published in the United States these days. I was being clever, you see: I had been running a series on self-editing all throughout December, and since I know that many of you are planning to rush requested manuscripts and queries out the door just as soon as the annual New Year’s Resolution Querying Avalanche wraps up in a few weeks, I didn’t want those who have been hanging out here at Author! Author! for a while to get bored while I was running through the basics for the benefit of all of those New Year’s resolution queriers.

Welcome, those of you new to the game, by the way. I’m delighted that you have decided to join us. Pull up a chair and stay a while.

The result of my trying to address both audiences has been some marathon posts, as you may have noticed over the last couple of days. And frankly, some of my means of marrying these disparate topics have been less than subtle; yesterday, if memory serves, I simply started a new section in boldface.

So today, I’m not even going to try to find a clever way to spring editing advice upon you. Today, we’re going to be opening with it, because it’s one of the most important things for any aspiring writer — new to the game or old hand — to understand about how submission works.

Professional readers like agents, editors, and contest judges do not read like other people; their eyes are trained to zero in on typos, redundancies, and grammatical problems. Unlike regular readers, who tend to note problems and move on, the pros usually just stop reading when they encounter a writing concern.

Why is this vital for every writer who ever intends to query an agent, submit to an editor, or enter a literary contest to know? Because it means that if page 1 is full of typos, it just doesn’t matter if the writing on page 50 is magnificent. A professional reader like Millicent the agency screener is not very likely to keep reading long enough to find out.

That massive sideways shift in the airspace above the English-speaking world was legions of long-time queriers and submitters rolling their respective eyes. “That’s today’s self-editing tip, Anne?” they scoff collectively. “That I should proofread every single syllable of every page I plan to submit, including my query letter, before sending it out? Isn’t that, you know, How to Get Published 101?”

Yes and no, eye-rollers. Yes, I am bringing this up because I must assume that at least some of the writers reading this are new to the information. No, because I’m about to raise the proofreading bar:

Proofread — not just spell-check — every syllable of every page intended to be seen by professional readers. Read it IN HARD COPY. Not just immediately after you complete writing it, but after every revision as well.

Seem like a lot of work? It is, but it’s the only way to assure that any revision is complete.

Rolling your eyes again? Go ahead, but you wouldn’t believe how often Millicent finds herself confronted with paragraphs that begin in one tense and end in another, pages from UK- and Canada-based writers that sometimes exhibit British spellings and sometimes American, and stories set in Slovenia for the first 30 pages and Slovakia thereafter.

And don’t even get me started on how frequently contest entries have obviously not even been spell-checked since their last revision. Or, indeed, at all.

Since I toil in an industry where every detail is expected to be correct before anyone else claps eyes on one’s work — and so do you, incidentally, if you intend your writing for publication — I am perpetually astonished by this kind of “Oh, well, close enough!” attitude. Close enough is not good enough.

Why, campers? Shout it along with me now: missing words, typos, and formatting inconsistencies drive people who read manuscripts for a living completely nuts.

The ones who are good at their jobs, anyway. To a detail-oriented professional reader, a misspelled word or grammatical error is just as jarring as a brick thrown through his office window or long fingernails drawn down a blackboard.

Worse, actually: to him, those types of easily-preventable errors just seem unprofessional, the sign of a writer who thinks, “Oh, well, close enough!”

Admittedly, that may not be an entirely fair assessment of a submission or contest entry, since writers who care a great deal about their work are often in a terrible hurry to get them out the door and into the mail, but nevertheless, I can guarantee you that on any given minute of any given New York City workday, some Millicent screening submissions (or even queries, sacre bleu!) will be muttering, “Doesn’t this writer ever read his own work?”

Astonishingly, many don’t. Aspiring writers savvy enough to sit down with a hard copy of their manuscripts, a sharp pencil, and a warm, possibly caffeinated beverage represent a tiny minority of the submitting public, I’m sorry to report.

Oh, most will take a gander at a scene or chapter immediately after they compose it, of course, but not necessarily after revising it. Let’s face it, writers are prone to tinkering with already-composed pages, moving text around, sharpening dialogue, tightening pacing, and so forth. There’s nothing inherently wrong with tendency, of course, but the cumulative result of even a handful of miniscule changes in a scene can often be a paragraph, scene, or chapter that does not read with the consistency of a smooth, continuous narrative.

Consistency of voice is one of the hallmarks of the professional writer, so it genuinely pains me to report just how infrequently revising writers make larger changes with absolute accuracy throughout a manuscript. Every editor — and Millicent, and contest judge — has a few amusing stories about the protagonist’s brother named Joe in Chs. 1, 4, and 6, Jim in Chs. 2, 3, and 17, and Jack everywhere else.

As I said, I’m including the editing tips primarily for those at the submission stage, but please do not shrug off this advice if you happen to be in the early writing stages of a book. The sooner you start setting aside some serious time to read your own work, the better — and the less likely you are to fall into the trap of assuming, as too many submitters and contest entrants apparently do, that what you think is on the page is precisely what is there, despite all of that tinkering.

For a professional writer, constant re-reading is simply part of the writing process. Clutching a warm beverage while you peruse is optional, naturally.

Now, if you’ll excuse me, I’m just going to toss this handy brick through that fetching window, to alert you that I’m about to switch the subject back to the basics.

For the last couple of posts, I’ve been attempting to give writers brand-new to the daunting challenge of trying to get their books published — and writers at every other stage of experience as well — an overview of how a book’s interaction with a major publisher actually works. Too many aspiring writers believe, mistakenly, that all that’s necessary for a book to get published is to write it — and not all that grammatically. However, as any author whose first book came out within the last decade could tell you, bringing one’s writing to the publishing industry’s attention can be almost as much work as the composition process — and has been known to take just as long or longer.

Sorry to be the one to break it to you, but it’s vital to understand that extended, frustrating, and difficult roads to publication are the norm for first books these days, not the exception, regardless of the writing quality of the manuscript.

Although, naturally, those free of typos enjoy a considerable advantage. I just mention.

Those of you who have been rejected before have been shaking your heads in disbelief for the last couple of paragraphs, haven’t you? Please don’t: clinging to the common writerly misconception that if writing is any good, it will always be picked up by the first or second agent who sees it, or that a manuscript that doesn’t find a publisher within the first few submissions must not be well-written, is a sure road to discouragement. Since the competition in the book market is fierce by the standards of any industry, realistic expectations are immensely helpful in equipping even the most gifted writer for the long haul.

Knowing how tough the competition and how closely professional readers scan pages can also be hugely beneficial in tracking down and working well with the helpful friend who will be toting your manuscript to publishers for you, your agent. You know, that helpful soul that a writer needs these days in order to have any realistic hope of getting published by a major U.S. publishing house.

So how does a writer go about acquiring this valuable assistant? Unless one happens already to be intimate friends with a great many well-established authors, one has two options: verbally and in writing. Since most aspiring writers take the written route, I’m going to talk about it first.

Before we begin, another brick-through-the-window interruption: the following are an aspiring writer’s only options for calling a US-based agent’s attention to his or her work. Picking up the phone and calling, stopping them on the street, or other informal means of approach are considered quite rude in the industry.

As is mailing or e-mailing a manuscript to an agent without asking first if s/he would like to see it, by the way; this is generally considered an instant-rejection offense. Unlike in the old days we’ve been discussing over the last couple of posts, simply sending to an agent who has never heard of you will only result in your work being rejected unread: uniformly, agencies reject submissions they did not actually ask to see (known as unsolicited submissions).

Is everyone clear on why appearing rude is not in a writer’s interest? Good. Let’s move on to the accepted courteous means of introducing yourself and your book.

Approaching an agent in writing: the query letter
The classic means of introducing one’s book to an agent is by sending a formal letter, known in the trade as a query. Contrary to popular belief, the query’s goal is not to convince an agent to represent the book in question — no agent is going to offer to represent a book or proposal before she’s read it — but to prompt the agent to ask the writer to send either the opening pages of the manuscript or the whole thing. After that, your good writing can speak for itself, right?

Think of the query as your book’s personal ad, intended to pique an agent’s interest, not as the first date.

Always limited to a single page in length, the query letter briefly presents the agent with the bare-bones information s/he will need in order to determine whether s/he wants to read any or all of the manuscript the writer is offering. A good query should include, but is not limited to, the following — and no, none of these are optional:

*Whether the book is fiction or nonfiction.
You’d be surprised at how often queriers forget to mention which.

*The book category.
Basically, the part of the bookstore where the publishing book will occupy shelf space. Since no agent represents every kind of book, this information is essential: if an agent doesn’t have connections with editors who publish the type of book you’re querying, he’s not going to waste either your time or his by asking to see it. (For guidance on how to determine your book’s category, please see the BOOK CATEGORIES listing.)

It’s also a good idea, but not strictly required, to point out who might be interested in reading your book and why; an agent is going to want to know that at some point, anyway. Of course, I’m not talking about boasting predictions like, “Oh, Random House would love this!” or “This is a natural for Oprah!” (you wouldn’t believe how often agents hear that last one) or sweeping generalizations like, “Every woman in America needs to read this book!” Instead, try describing it the way a marketing professional might: “This book will appeal to girls aged 13-16, because it deals with issues they face in their everyday lives. (For tips on figuring out who your book’s audience might be with this much specificity, please see the IDENTIFYING YOUR TARGET MARKET category at right.)

*A one- or two-paragraph description of the book’s argument or plot.
No need to summarize the entire plot here, merely the premise, but do make sure that the writing is vivid. For a novel or memoir, this paragraph should introduce the book’s protagonist, the main conflict or obstacles she faces, and what’s at stake if she does or does not overcome them. For a nonfiction book, this paragraph should present the central question the book addresses and suggest, briefly, how the book will address it.

*The writer’s previous publishing credentials or awards, if any, and/or expertise that renders her an expert on the book’s topic.
Although not necessarily indicative of the quality of a book’s writing, to an agent, these are some of your book’s selling points; the writer’s expertise is what’s known as aplatform. For tips on figuring out what to include here, please see the YOUR BOOK’S SELLING POINTS category. (In case I’m being too subtle here: the archive list is your friend; please consult it.)

*Some indication of why the writer thinks the agent to whom the letter is addressed would be a good representative for the book.
Agents don’t represent books in general: they represent specific varieties. Since they so often receive queries from aspiring writers who are apparently sending exactly the same letter indiscriminately to every agent in the country, stating up front why you chose to pick THIS agent is an excellent idea. No need to indulge in gratuitous flattery: a simple since you so ably represented Book X or since you represent literary fiction (or whatever your book category is) will do.

Should any of you have been considering querying every agent in the country, be warned: it’s a sure route to rejection, especially if a writer makes the mistake of addressing the letter not to a specific person, but Dear Agent. Trust me on this one.

*The writer’s contact information.
Another one that you might be astonished to learn is often omitted. Yet if the agent can’t get ahold of you, she cannot possibly ask to you to send her your manuscript, can she?

*A stamped, self-addressed envelope (SASE) for the agent’s reply.
This isn’t part of the letter, strictly speaking, but it absolutely must be included in the envelope in which you send your query. Yes, even if you tell the agent in the query that you would prefer to be contacted via e-mail.

Why is this rule inviolable? Queries that arrive without SASEs are almost universally rejected unread.

So no exceptions, unless the agent actually tells you not to include it. (As some agencies now do; check the agency’s website. Oh, and for tips on the hows and whys of producing perfect SASEs, please see the SASE GUIDELINES category on the list at right.)

Is there more to constructing a successful query letter than this? of course there is — no matter what anybody tells you, there’s no such thing as a foolproof query formula that will successfully pitch any book it is possible for a writer to conceive. Yet since I’ve written extensively about querying (posts you will find under the intuitively-named HOW TO WRITE A QUERY LETTER category on the archive list, if you’re interested) and how it should look (QUERY LETTERS ILLUSTRATED), the list above is not intended to be an exhaustive guide to how to write one.

Speaking of realistic expectations, do not be disappointed if you do not receive an instantaneous response to your query. Because a well-established agent may receive 800 to upwards of 1500 queries per week (yes, you read that correctly), it’s not uncommon for a regularly mailed query not to hear back for six or eight weeks. Some agencies do not respond at all if the answer is no. For these reasons, it’s poor strategy to query agents one at a time. (For a fuller explanation of that last point, please see the QUERYING MULTIPLE AGENTS AT ONCE category at right.)

Approaching an agent in writing, part II: the electronic or website-based query
Most of the time, e-querying involves sending pretty much exactly the letter I mentioned above in the body of an e-mail. (For an explanation of some ways e-querying differs from paper querying, please see E-MAILING QUERIES category at right.) Do not send it as an attachment; it will not be opened.

There are advantages to doing it this way: because of the aforementioned slow turn-around times for queries sent via regular mail, increasing numbers of aspiring writers are choosing to send their query letters via e-mail. It’s a significantly less expensive option for writers querying US-based agents from other countries. More importantly for most queriers, if an agency does indeed accept e-mailed queries, the querier tends to hear back a trifle more quickly.

Did the Internet-lovers out there just do a double-take? Yes, it’s true: there are agents who will not read e-mailed queries.

Actually, until quite recently, the VAST majority of US-based agents refused to accept e-mailed queries or submissions; this is, after all, a paper-based business. However, after the anthrax scare of a few years back, many agencies reconsidered this policy, so they would not need to open as many potentially-hazardous envelopes; still others jumped on the bandwagon after e-mail became more popular. However, even today, not all agencies will allow electronic querying: check one of the standard agency guides (if you are unfamiliar with what these are and how to use them, please see the HOW TO READ AN AGENCY LISTING category at right) or the agency’s website.

If it has one.

Yes, seriously. Contrary to widespread assumption, not every agency has a site posted on the web. This means that simply doing a web search under literary agency will not necessarily provide you with an exhaustive list of all of your representation possibilities. (For tips on how to come up with a list of agents to query, check out the FINDING AGENTS TO QUERY category on the list at right. How do I come up with these obscure category titles, anyway?)

If an agency does have a website, it may be set up for queriers to fill out an electronic form that includes some or all of the information that’s in a traditional query letter. While some aspiring writers have landed agents in this manner, I tend to discourage this route, since typically, the word count allowed is sharply limited. (Some agency sites permit as few as 50 words for plot summaries, for instance.) Also, most writers just copy and paste material from their query letters into the boxes of these forms, substantially increasing the likelihood of cut-off words, missed punctuation, and formatting errors.

If you just cringed, remembering what I said above about how people who read manuscripts for a living tend to react to these types of tiny errors: congratulations. Your chances of querying successfully are substantially higher than someone who doesn’t know to conduct intense proofreading upon ANYTHING that’s s/he sends an agent.

Remember, literally every sentence you send a potential agent is a sample of how good your writing is. Regardless of whether you choose to query electronically or via regular mail, it’s in your best interests to make sure that every syllable is impeccably presented.

Which is why, in case you were wondering, written queries were the only means of approaching agents until just a few years ago, and still the means that most of them prefer. (Short of a personal introduction, of course. Writers whose college roommates or best friends from elementary school grew up to be agents enjoy an undeniable advantage in obtaining representation that the rest of us do not enjoy.) If a potential client has trouble expressing himself in writing, is ignorant of the basic rules of grammar, or is just plain inattentive to those itsy-bitsy details I mentioned above, a written query will tend to show it.

To be fair, aspiring writers often prefer to query in writing, because that, after all, is presumably their strength. Besides, there are a lot of very talented but shy writers out there who would infinitely prefer to present their work from a distance, rather than in person. However, direct interaction with an agent is sometimes an option.

Approaching an agent verbally: the pitch
A face-to-face presentation of a book concept to an agent is called a pitch, and it’s actually not indigenous to publishing; it’s borrowed from the movie industry, where screenwriters pitch their work verbally all the time. The reason that the publishing industry has been rather reluctant to follow suit is a corollary of the proof-is-in-the-pudding reason I mentioned above: not everyone who can talk about a book well can write one successfully, just as not every writer capable of producing magnificent prose is equally adept at describing it in conversation.

However, since writers’ conferences often import agents to speak, many set up formal pitching sessions for attendees. Sometimes they charge extra for the privilege; sometimes it’s included in the conference fee. (It’s also occasionally possible to buttonhole an agent after a seminar or in a hallway, but many conference organizers frown upon that. And no matter how much you want a particular agent to represent you, it’s NEVER considered acceptable to attempt to pitch in a conference or literary event’s bathroom. Don’t let me catch you doing it.)

Like the query letter, the purpose of the pitch is not to convince the agent to sign a writer to a long-term representation contract on the spot, but to get the agent to ask the writer to mail him or her chapters of the book. (Contrary to what conference brochures often imply, agents virtually never ask a pitcher to produce anything longer than a five-page writing sample on the spot. Since manuscripts are heavy, they almost universally prefer to have writers either mail or e-mail requested pages.) In order to achieve that, you’re going to need to describe your book compellingly and in terms that will make sense to the business side of the industry.

In essence, then, a pitch is a verbal query letter.

Thus, it should contain the same information: whether it is fiction or nonfiction, the book category, the target audience, any writing credentials or experience you might have that might provide selling points for the book, and a BRIEF plot summary. Most conference organizers are adamant about the brief part: their guidelines will commonly specify that the summary portion should take no more than 2 minutes.

Did I just hear all of you novelists out there gulp? You honestly do not have a lot of time here: pitch sessions may range in length anywhere from 2-15 minutes, but most are 5-10.

Usually, they are one-on-one meetings in a cramped space where many other writers are noisily engaged in pitching to many other agents, not exactly an environment conducive to intimate chat. At some conferences, though, a number of writers will sit around a table with an agent, pitching one after the other.

Yes, that’s right: as if this situation weren’t already stressful enough, you might have to be doing this in front of an audience.

While the opportunity to spend telling a real, live agent about your book I’m going to be honest with you: the vast majority of aspiring writers find pitching absolutely terrifying, at least the first time they do it. Like writing a good query letter, constructing and delivering a strong pitch is not something any talented writer is magically born knowing how to do: it’s a learned skill. For some help in learning how to do it, please see the HOW TO PREPARE A PITCH category on the list at right.

Those are the basic three ways for writers to approach agents; next time, I’ll talk a bit about what happens to a query after it arrives at an agency, how agents decide whether to ask to see a manuscript, and the submission process. After that, we’ll loop the agent segment of this series back into the earlier discussion of how the big publishing houses acquire books, before moving on to brief overviews of how smaller and independent publishing houses work differently (and how they work similarly) and self-publishing.

Sounds like fun, right? As always, if you are looking for in-depth analysis on any of these subjects or step-by-step how-tos, try perusing the category list at right. Since I usually tackle these issues on a much more detail-oriented basis — a hazard of my calling, I’m afraid — I’m finding it quite interesting to paint the picture in these broad strokes.

Yes, this is a lot of information to absorb at once, but this is too complicated a process to be covered adequately in a single-page checklist. Keep up the good work!

The getting-a-book-published basics, part II: the control conundrum

tug-of-war-photo

My last post was so excessively long that I wore myself out, apparently: I barely had the energy to work my way through the couple of hundred e-mails from well-meaning readers of the Wall Street Journal, asking if (a) I’d seen this article and (b) whether those mentioned within its paragraphs were the same who kept threatening to sue my publishers (although not, perversely, yours truly) over my as-yet-to-be-released memoir, A FAMILY DARKLY: LOVE, LOSS, AND THE FINAL PASSIONS OF PHILIP K. DICK. I appreciate all of you kind souls taking the time to make sure I had (a), but since the answer to (b) is yes (and with arguments similar to those mentioned in the article), it would probably be prudent for me not to comment upon it here. Or, indeed, anywhere.

Except to say: ever get that feeling of déjà vu?

Back to the business at hand. For those of you who happened to miss yesterday’s epic post, I’m going to be devoting the next couple of weeks to explaining briefly how a manuscript moves from the writer’s fingertips to publication. There are several ways that this can happen, of course, and but for starters, let’s concentrate upon what most people mean by a book’s getting published: being brought to press and promoted by a large publisher. In the US, that publisher’s headquarters will probably be located in New York.

Everyone clear on the parameters — and that what I am about to say might not be applicable to a big publishing house in Paris, Johannesburg, or Vladivostok? Or indeed, a small, independent US publisher? Good. Let’s recap a bit from last time — and while we’re at it, let’s get conversant with some of the terms of the trade.

How a manuscript typically comes to publication at a major U.S. publishing house these days (as opposed to way back when)
As we discussed last time, fiction is typically sold as a completed manuscript; nonfiction is usually sold as a book proposal, a packet of marketing materials that includes a sample chapter and a competitive market analysis, showing how the proposed book will offer the target readership something different and better than similar books already on the market. While the proposal will also include a summary of each of the chapters in the book-to-be-written (in a section known as the annotated table of contents; for tips on how to construct this and the other constituent parts of a book proposal, please see the perversely-named HOW TO WRITE A BOOK PROPOSAL category on the archive list located at the lower right-hand side of this page), the editor will often ask the writer to add or subtract chapters or change the book’s running order.

Which underscores a point I made last time: a nonfiction book proposal is essentially a job application wherein the writer is trying to convince the publisher to pay him to write the book being proposed; a novel is a product that the author is trying to sell.

I can already feel some of your eyes glazing over from jargon fatigue, can’t I? Hang in there; I assure you that there are plot twists to come. (Not to mention a self-editing tip for those of you who long for the return of my December series of same!)

A hundred years ago, writers who wished to get their books published went about it in a fairly straightforward manner, by approaching editors at major publishing houses directly. If the editor liked the book, he would take it to what was (and still is) known as an editorial committee, a group of editors and higher-ups who collectively decided what books the house would bring out in the months and years to come. If the editorial committee decided to go ahead with the project, the publisher would typically pay the author an advance against projected royalties, edit the manuscript, and have it typeset (by hand, no less).

Today, a writer who intends to approach a large U.S. publisher generally must do so through an agent. The agent’s job is to ferret out which editors might be interested in her clients’ books and pitch to them. Unless an editor happens to be exceptionally well-established at his or her house, however, s/he is not the only one who needs to approve a book’s acquisition: typically, the book will still go before an editorial committee.

At that point, back in the day as well as now, it’s the editor’s turn to be the advocate for the book s/he wants to publish — and that’s not always an easy task, because other editors will be fighting for their pet projects at the meeting as well. Since a publishing house can only afford to bring out a very small number of books in any given marketing season, the battle for whose project will see print can become quite intense, and not only amongst the editors around the table. At a large publishing house, the marketing and legal departments might weigh in as well.

If a manuscript makes it through the hurly-burly of editorial committee debate, the editor will offer the writer a publication contract. (Actually, s/he will offer it to the writer’s agent, but it amounts to the same thing.) Contractual terms vary widely, but at base, a publishing contract will state that in return for pocketing the lion’s share of the profits, the publisher would bear all of the production and promotional costs, as well as responsibility for getting the book onto bookstore shelves.

In return, the author will agree to provide the manuscript for by a particular date (usually quite soon for a novel — which, as you will recall, is already written before the agent takes it to the editor) or as much as a year and a half later for a book proposal. After the author delivers the completed manuscript (usually in both hard copy and as a Word document), if the editor wants changes, s/he will issue an editorial memo requesting them.

If your heart rate went up by more than a third at the very suggestion of being asked to alter your manuscript, you might want to sit down, put your feet up, and sip a soothing beverage whilst perusing the next section. (Chamomile tea might be a good choice.)

Why? Because when an author signs a book contract, she’s agreeing to more than allowing the publisher to print the book.

Control over the text itself
The author gets to decide what her own book does and doesn’t say, right? Not to mention how it’s expressed.

Actually, no, if she sells the rights to a publisher. While the author may negotiate over contested points, the editor will have final say over what will appear on the pages of the finished book. The contract will say so.

And no, in response to what you’re probably thinking: you’re almost certainly not going to be able to win an argument over whether something your editor wants changed will harm the artistic merit of the book. (Sorry about that, but it’s better that you’re aware of this fact going in.)

How do I know? Experience, mostly. After all, pretty much every first-time author faced with editorial demands has attempted to declare something along the lines of, “Hey, buddy, I’m the author of this work, and what you see on the page represents my artistic vision. Therefore, I refuse to revise in accordance with your (boneheaded) suggestion. Oh, well, that’s that.” Or at least thought it very loudly indeed.

That’s an argument that might conceivably work for a well-established, hugely marketable author, but as virtually all of those aforementioned first-time authors could tell you, no one, but no one, at a publishing house is going to find the “My art — my way!” argument particularly compelling.

Or even original.

Why? Well, remember my earlier quip about how publishing houses can only bring out a few titles in any book category per year, far, far more than their editors would like to bring to press?

Uh-huh. It’s never wise to issue a take-it-or-leave-it ultimatum to people so well equipped with alternatives that they can easily afford to leave it. Especially if the issue in question is something as small as cutting your favorite paragraph.

I’m telling you all this not to depress you — although it’s not all that difficult to imagine what I just typed having that effect, admittedly — but so that you will not waste your energy and reputation on battling over every single requested change with your editor. If you bring a book to successful publication, I can virtually guarantee that you will have to compromise on something; editorial control is built into the publishing process. Learning to pick your battles, figuring out when give in gracefully and when to go to the mat, will serve both your interests and your book’s best in the long run.

May I hear an amen? No? How about a few begrudging grunts of acknowledgment? Well, suit yourself, but if you found that last argument trying, you might want to find something to bite down upon before you read on.

Why, you ask with trembling voice? Well, final say over the actual text and the ability to determine the timing of publication are not generally the only authorial rights one signs over via a publishing contract.

Other matters that aspiring writers generally assume that they will control after they sign a book contract, but usually don’t
Just a few of the tidbits that most first-time authors are stunned to learn that they cannot dictate for their own books: the typeface, the type of binding, the use of italics or special fonts, the number of illustrations, if any, when it will come out, and what the cover will look like.

Also almost always beyond a first-time author’s ability to do anything about: the book’s title (that’s generally the marketing department’s call, believe it or not) and whether there is an acknowledgments page (the reason that they have become rarer in recent years is not that authors as a group have magically become less grateful, but that, like the dedication and epigraphs — those nifty quotes from other authors that often appear in published works — they take up extra page space, and thus render publishing a book more expensive).

I feel you glowering, but don’t blame me — I’m just the messenger here. As a memoirist whose title was summarily changed by her publisher from something she expected to be changed (Is That You, Pumpkin?) to one that was bizarrely ungrammatical (A Family Darkly), believe me, my sympathies are mostly on the writers’ side here. (And no, no publishing house employee was ever able to explain to me with any degree of precision what they thought their preferred title meant. The marketing department just thought it would be a good idea for the cover to make a vague reference to A SCANNER DARKLY, because the movie would be coming out around the same time.)

My point is, while landing a publication contract for a first book is certainly a coup, you’ll have a much, much happier life as a professional writer if you don’t expect it all to be one big literary luncheon where the glitterati congratulate you warmly on the beauty of your prose and the insight of your book’s worldview. It’s going to be hard work — for a crash course in just how hard many first-time authors find it, please see the GETTING GOOD AT INCORPORATING FEEDBACK category on the list at right — and if you’re going to be successful at it, you’re going to need to come to terms with what you can and cannot control.

Speaking of which…

The hows and whens of book publishing
Another matter that the publication contract will specify is the format in which the publisher will release the book. Translation: it won’t be up to you whether your book will be released in hardcover or not. That may not distress you now, but it may well come the release date: historically, the author’s percentage of the cover price (a.k.a. the royalty) has been higher for a hardcover book than for a paperback.

One reason for that: hardcover books were considered more serious, literarily speaking, than a volume a reader could fold and stuff into a back pocket. In fact, until fairly recently, newspapers and magazines habitually reviewed only hardcovers for most novel categories, since that was the standard for high-quality fiction releases.

In the last 15-20 years, however, fiction (and quite a bit of nonfiction, too) has been released in trade paper, those high-quality softcovers that so conveniently may be rolled and stuffed into a purse or backpack, so the earlier review restriction has softened. That’s definitely good news for first-time novelists, as well as those of us who like to lug around several different books when we travel. Typically, the author’s royalty on a trade paper release is lower than for a hardback, but higher than for paper.

Everyone with me so far, or are you mentally calculating how much you will end up making per hour for writing your novel. Don’t even go there; that way lies madness.

Once an editor has acquired a manuscript, it is assigned a place in the publisher’s print queue. In other words, the publisher will tell the author when the book will actually be printed. Since much must happen between the time the editor receives a finished manuscript and when it goes to press, the contracted date by which the author must provide the book is generally months prior to the print date.

This, too, often comes as a surprise to a first-time author. If you wish to see your books published, though, you will have to come to terms with the fact that an author’s life is a hurry up/wait/hurry up/wait existence.

Its main manifestation: how long it takes for a major publisher to bring out a book. Although they sometimes will do a rush job to meet the demands of a current fad, the typical minimum time between an author’s signing a book contract and the volume’s appearance in bookstores is at least a year.

And that’s for fiction — which, as you will no doubt recall, is already written before the publisher has any contact with the book at all. For nonfiction, the time lapse is often substantially longer, in order to permit the author to write the book in question.

The moral: although one does indeed see books on current news stories hitting the shelves within a matter of weeks (the OJ Simpson trial, anyone?), that is most emphatically not the norm. A savvy writer takes this into account when constructing a narrative, avoiding references that might seem absolutely up-to-the-minute when he first types them, but will be as stale as last year’s fashions a year or two hence, when the book is finally available for readers to buy.

The publishing world’s term for a book that contains references likely to spoil over time is easily dated. Unless you are trying to tie your characters to a very specific time and place (as most contemporary fiction doesn’t), excising such references prior to submission usually increases its marketability.

A market-savvy self-editing tip for novelists and memoir-writers: go through your manuscript, highlighting any cultural reference that might not make sense to a reader five years hence. When in doubt, whip out your highlighting pen. Mention of a character on a TV show? Mark it. Complaint about a politician currently in office? Mark it? Any reference at all to Paris Hilton? Perez Hilton?

You get the idea. This is not a moral judgment you’re making, but a calculation about pop culture longevity.

While you’re reading, take the time to note what the reference is and the manuscript page on which it appears. After you finish, go back and read through the list: would your target reader have recognized each of these five years ago? If you’re writing for adults, would a reader in high school now know what you’re talking about? Are you really willing to bank on whether Arby’s latest moniker for a sandwich is here to stay — or that your target reader will even know about it?

If you aren’t sure about the long-term cultural resonance of, say, the McRib, walk into your local community library, find the person reading the 19th-century novel (if you can’t find one in the stacks, try behind the check-out desk), and offer to buy that kind soul a nice cup of coffee if s/he will be nice enough to take a gander at your list. If the lady with her nose in a minor Charlotte Brontë novel doesn’t recognize a cultural reference, chances are that it’s not as pervasive a phenomenon as you may have thought.

After you have figured out which references need to be changed or omitted, go back and examine the ones you decided could stay. Is that reference actually necessary to the paragraph in which it appears? Is there another way that you could make the same point without, for instance, using a brand name?

Meanwhile, back at the ranch…
As I was walking you through that last exercise, I spotted some raised hands out there. “Um, Anne?” the folks attached to those hands inquire timidly. “I don’t mean to seem shallow about my writing, but I notice that you haven’t said much about how and when an author actually gets paid for her work. Since I will have invested years of unpaid effort in writing a novel or perhaps months in constructing a marketable book proposal, is it unreasonable for me to wonder when I might start to see some sort of a tangible return on that investment?”

Of course it isn’t shallow. Let’s take a closer look at how and when a writer might conceivably start cashing in for those manuscripts and/or book proposals she’s written on spec.

How authors get paid for their books
As I mentioned in passing above, an author who publishes through a large publisher is paid a pre-agreed proportion of the book’s sale price, known as a royalty. An advance against royalties (known colloquially just as an advance) is an up-front payment of a proportion of what the publisher expects the author’s percentage of the jacket price for the initial print run (i.e., the total number of books in the first edition).

Generally speaking, the more spectacularly the publisher expects the book to sell, the larger the advance. That’s a calculation based upon a lot of factors: how much it will cost to print the book (anything over 500 pages requires more expensive binding, for instance, and color photos are expensive to reproduce), how large the already-existing market is for similar books, how difficult the marketing department thinks it will be to reach those readers, whether Barnes and Noble is having a bad year, and so forth.

It is, in fact, a guesstimate — and as such, tends to be low, especially for first-time authors.

Why not aim high, let the author quit her day job, and hope for the best? Because the advance is by definition an estimate of a number that no human being could predict with absolute accuracy, if the publisher’s estimate was too high, and thus the advance too large for the royalties to exceed, the author is seldom expected to pay back the advance if the book doesn’t sell well. However, once the book is released, the author does not receive further royalty payments until after her agreed-upon share of the books sold exceeds the amount of the advance.

Since approximately 2/3rds of you just gasped audibly, let me repeat that last bit: the advance is not in addition to royalties, but a prepaid portion of them. An advance is not a signing bonus, as most people think, but a down payment toward what a publisher believes it will eventually owe the author.

While your jaw is already dropped, let me hasten to add that royalties over and above the advance amount are usually not paid on an as-the-books-sell basis, which could entail the publisher’s cutting a check every other day, but at regularly-scheduled intervals. Once every three or six months is fairly standard.

The moral: read your publication contract carefully. If you don’t understand what it says, ask your agent to explain it to you; it’s her job.

Those hands just shot up again, didn’t they? “I’m glad you brought that up, Anne. You’ve made it clear why I would need an agent to help me though this process, which sounds like a drawn-out and somewhat unpredictable one. So how do I go about finding the paragon who will protect me and my work?”

I’m glad you asked, hand-raisers — but I’m afraid agent-seeking is a topic for another day.

Before I signed off, allow me to add: don’t feel bad if you were previously unaware of how writers get paid; half the published authors I know were completely in the dark about that last point until their first books had been out for five months or so. It’s not something that we talk about much in the writing community, perversely. And that’s a shame, because In the current market, when advances for new are often reflective of the gloomiest projections, while those for bestselling authors keep rising, I suspect that a significant percentage of the authors who sign their first publication contracts in the months to come are going to be mystified at being offered an honorarium when they expected enough dosh, if not to allow them to retire to write full-time, at least to permit cut back their hours.

Don’t panic; conditions change. One thing you may rely upon to remain the same, however: the writer who is in it for the love of literature probably going to be happier enduring the ups and downs of getting published than the one who walks into it with dollar signs in his eyes. Good writing is a gift to humanity, after all, every bit as much as it is a commodity for its author to sell.

Keep up the good work!