Posted on - 4 Comments on Words for writers to live by — and a contest!

Words for writers to live by — and a contest!

lifelines

Before I launch into today’s wit and wisdom, a great big shout of congratulations to Askhari Johnson Hodari and Yvonne McCalla Sobers on this week’s publication of LIFELINES: THE BLACK BOOK OF PROVERBS, released by little publisher some of you may perhaps have heard of, Random House. Thanks for giving all of us quote-lovers such a rich treasure trove!

Not to mention such a great resource for writers looking to deepen the dialogue and background of their African and African-American characters — something for which all of us here at the Author! Author! community already know Askhari, if you will recall. Remember back in February, when she celebrated the release of her book, THE AFRICAN BOOK OF NAMES, by writing that terrific guest blog on choosing character names?

Yes, you read that correctly: this is her second book out this year. I only blandish the best guests to delight and enlighten you. Because, as they say in Uganda, “They who possess much wisdom, have it in their ears; they who possess little wisdom, have it on their lips.”

Like a lot of writers, I’m completely addicted to quote books, and LIFELINES includes hundreds of proverbs I’ve never seen before. But don’t take my word for it — here’s the publisher’s blurb:

Lifelines: The Black book of Proverbs travels to all corners of the globe to reclaim and preserve African wisdom. This book offers the remarkably wise heart of Africa and her children to readers experiencing career changes, new births, weddings, death, and other rites of passage. Readers will find truth in the African saying, “When the occasion arises, there is a proverb to suit it.”

Proverbs are presented in vibrant story-poem form; and are uniquely arranged by key life cycle events such as birth, initiation, marriage, and death. The proverbs can be found under themes such as “wealth”, “parenting”, “change” and “strength.” Inspired illustrations introduce each section along with beautiful vignettes showing how African proverbs comfort, inspire and instruct during different phases of life.

Lifelines illuminates how traditions, civilization and spirit survive and thrive, despite centuries of loss of freedom, family, identity, language, land, and wealth. The proverbs offer wisdom for every stage of our lives. Collected in one place as never before, it is the perfect addition to the book shelves of families large and small, from Nairobi to New Orleans and every city in between.

From birth: Every cackling hen was an egg at first. -Rwanda

to marriage: A woman’s clothes are the price her husband pays for peace. -Central Africa, East Africa, and Southern Africa (Bantu)

and elderhood: Every time an old man dies it is as if a library has burnt down. -West Africa

as well as every stage of life in between, the proverbs found in Lifelines offer the guidance and wisdom to last a lifetime.

Unlike other collections of proverbs, Lifelines hews closely to the cycle of life and draws inspiration from the authors combined 110 years of experience. Askhari Johnson Hodari and Yvonne McCalla Sobers have set out to let their proverbs both tell a story and stand alone. So whether you flip it open to a random page, read it through from start to finish, or go searching for a proverb to match your unique circumstance, you’ll find just the right lifeline to provide the comfort and guidance you’re looking for.

And, as I said, it’s utterly addictive, particularly for writers. Don’t you wish you had always had this little gem handy to toss at the well-meaning kith and kin who ask at holiday dinners, “So, is the book done yet?”

Those who eat eggs don’t know whether the chicken suffered. (Martinique)

Now that’s a comeback. Those of you who would like to get your mitts on a copy right away can, of course, pick one up on Amazon or for those of you who prefer to purchase from an indie bookstore, Powell’s, as well as directly from the publisher. (The last is a trifle more expensive than the first two, but receiving a box with RANDOM HOUSE as the return address might make many an aspiring writer’s heart go pitter-pat.)

But I promised you a contest, didn’t I? Askhari and Yvonne have been kind enough to arrange a book give-away for you fine people. This one is going to be fun for all of us. The rules:

1. Pick your all-time favorite proverb or quote about writing.

2. Figure out why you love it so much, and write a paragraph about why it inspires you. (Keep it under 100 words, please.)

3. E-mail the quote and your paragraph, along with the quote’s original source (if you know it) and your name to anneminicontest@gmail.com by midnight Pacific Standard time on Wednesday, November 25th.

4. Wait in eager anticipation for me to announce the winner on December 4th, when I’ll post the most stirring quotes.

Easy, right? I’m really looking forward to hearing the quotes that help you keep the faith — and to giving away the book.

To get those quote-finding juices flowing, I’m going to devote the rest of today’s post to talking about keeping the faith — not merely while you’re gnawing your nails, waiting to hear back from an agent or editor, or while you’re girding your loins to send out those queries and/or requested materials out before the NYC-based publishing industry slows to a crawl between Thanksgiving and Christmas. Most of the work of writing, after all, occurs long before the submission stage, alone in the dark of night.

Or light of day, depending upon your writing schedule.

So I was very pleased to stumble across a delightfully apt quote for aspiring writers, courtesy of Anaës Nin’s DIARY (Vol. 3, 1939-1944): “Life shrinks or expands in proportion to one’s courage.”

While I don’t think that’s always true — dear self is not, after all, the absolute center of the universe — it’s certainly true of trying to break into print. The only book concept that has absolutely NO chance of getting picked up by an agent is the one that no agent ever sees. Consequently, opportunities do in fact expand for those courageous to keep pitching and querying.

The converse is also true: opportunities contract for those not willing to put their writing out there. Too many aspiring writers reject their own work before a soul in the industry has an opportunity to take a look at it.

Creative minds are uniquely qualified, unfortunately, to talk their owners out of taking the big risk. The what if? muscles in writers’ brains tend to be rather well-developed, after all. And, as Ruth Gordon informed us in L’OFFICIEL, courage, “like a muscle, it is strengthened by use.”

(Oh, like you don’t go scurrying to your quote book when you find a good new one to add, and then start leafing through what’s already there?)

Again, true of both querying and submission: plenty of writers never get past the first rejection letter; it crushes them, because they read it as an entire industry’s — nay, the entire world’s! — rejection of what they have to say.

If you have fallen into this category for even twenty consecutive minutes, ever — and who among us hasn’t? — let me ask you to take on faith, at least provisionally, something I have learned from long, long experience: the 4th rejection hurts less than the first, and the 147th less than the 146th.

Virtually any currently published author could confirm that. Believe it or not, the vast majority of writers who have landed agents and publishing contracts have had their work rejected dozens upon dozens — if not hundreds upon hundreds — of times over their professional lifetimes. Including yours truly. But we kept ploughing ahead until the industry started to take us seriously.

As Louise Nevelson wrote in DAWNS + DUSKS, “I think all great innovations are built on rejections.”

I’m not going to lie to you — it takes courage, and plenty of it, to keep querying and submitting your work to total strangers. And while I’m on a truth-telling binge, allow me to add: I think that those of us who don’t have to query anymore (i.e., already agented writers) and those who never had to query in the first place (agents, editors, pretty much everyone on the business side of the publishing industry) have a nasty habit of pretending that querying is just like sending out any other business letter.

It isn’t, of course; it requires facing down the naysayers in your own head and risking the rejection of people you do not yet know. Yet have you noticed how often speakers at writers’ conferences and writers of articles on querying imply that it’s the easiest thing in the world?

“There is plenty of courage among us for the abstract,” Helen Keller wrote in LET US HAVE FAITH, “but not for the concrete.”

Having been on both sides of this particular aisle, I’m here to tell you: tackling the day-to-day necessities of maintaining an ongoing querying campaign is much, much, MUCH more difficult than standing up and gassing about querying techniques from behind a podium. So the next time you’re at a conference being lectured about it, remember to pat yourself on the back a little for being braver than the speaker, in all probability.

It is SO easy to forget whilst hiking the querying-and-submission trail that it honestly does take more courage on the part of an agent to sign a previously unpublished writer than a published one, just as it requires more bravery for an editor to take a chance on a brand-new writer than upon the 17th work by an established name. This is why, in case you were wondering, those of us who have been in the biz for a while cringe when we hear an aspiring writer say, “Well, my book is at least as good as the rest of the junk out there.” The standard against which a new writer’s work is held is not that of the current market, contrary to popular belief, but considerably above it.

Don’t believe me? Okay, try this little experiment: read five books by first-time authors in your chosen book category that have come out within the last year — then go and take a gander at what the time-honored leaders of the genre have put out lately. Do they honestly seem to be edited, let alone written, to the same standard?

It’s a good idea in general to get into the habit of reading the work of new authors in your book category, anyway, to keep abreast of what is being bought and sold recently — I can’t tell you how many times I’ve heard agents and editors complain about aspiring writers’ not being familiar with the current market, as opposed to what was hot ten years ago.

Besides, if you want to live in a world where publishers are eager to buy books like yours, it only makes sense to convey that preference through buying them yourself, right? Right?

And if neither is incentive enough to spur you to curl up this autumn with the latest offerings in your chosen book category — or to ask the Furtive Non-Denominational Gift-Giver to stuff a few of ‘em into your stocking — here’s another: reading first-time authors is a great way to pick up agent leads.

Why first-time authors, as opposed to the other kind? Because the vast majority of books sold to publishers each year in this country are written by the already-published. Why? Well, they have track records. And think about it: how often do you — or did you, prior to adopting the practice of actively seeking out first-time authors I suggested above — buy books by first-time authors?

Okay, what about ones you don’t know personally, or who haven’t won major awards?

Readers tend to gravitate toward names they know — and bookstores often encourage the practice. Unless the writer is a celebrity in another medium or a politician, first books are substantially less likely to be placed in a prominent position in a chain bookstore. Certainly, they are less likely to be place face-out on the bookshelf, which decreases that probability of being browsed considerably. Naturally, this results in sales statistics that show very plainly that established authors sell better than new ones.

So your chances of getting picked up are higher if you already know a particular agent has been successful selling a first-timer like yourself. You know, at any rate, that the agent has been exceptionally brave at least once.

And wouldn’t you know it, Helen Keller has ANOTHER pithy statement that’s appropriate here, and from the same book? “Avoiding danger is no safer in the long run than outright exposure. The fearful are caught as often as the bold.” Are you listening, agents?

Because the agent who compulsively sells first novels is something of a rarity, let me once again urge you to draw a firm distinction in your mind between agents whose listings in the standard agents’ guides SAY they are open to queries from previously unpublished writers, and those who have a successful TRACK RECORD of selling first books.

As Abigail Adams seems to have written to her troublemaking husband in 1774, “We have too many high sounding words, and too few actions that correspond with them.” Amen, Abby!

To be fair, agents — the successful ones, anyway — only take on what they’re pretty sure they can sell. As anyone in the industry will tell you at great length after he’s had a few drinks (oh, like it’s accidental that writers’ conferences almost always take place in hotels with bars in them…As Agnes Repplier was prone to say, and even wrote in 1891’s POINTS OF VIEW, “If a man be discreet enough to take to hard drinking in his youth, before his general emptiness is ascertained, his friends invariable credit him with a host of shining qualities which, we are given to understand, lie balked and frustrated by his one unfortunate weakness.”), a first book, unless it is written by a celebrity, is quite a bit harder for an agent to pitch to a publisher than a second or third.

In fact, on average, less than 4% of the fiction published in any given year is by first-time authors.

Sorry to be the one to break it to you. But as George Sand apparently wrote to some friend of hers in 1863, “Let us accept truth, even when it surprises us and alters our views.” Or, if you prefer Thomas Jefferson, “We must not be afraid to follow the truth, wherever it may lead.”

I’m sure I could find a dozen more quotes on the subject if I really took a spade to the Bartlett’s, but I’m sure you catch my drift. My point is, it’s not all that difficult translate your reading habit into querying leads — because while life may shrink or expand in proportion to one’s courage, chance also favors the prepared mind. Or so said Louis Pasteur.

What, you thought the boiling milk thing just came to him one day while he was thinking of something else?

Getting into the habit of reading every (or as close to every as possible) first book published in your book category this year — and next year, and the year after that — will give you a very solid sense of how editors and agents conceive of the category, making it easier to tell whether your work genuinely falls within it. It will help convey a sense of upir target readership as well.

While this may seem like a very large task to set oneself, most book categories actually sport relatively few first-time authors in any year’s harvest of publications. For years, I made a practice of reading every first literary or mainstream novel written by an American woman under 40 published by a major publishing house each year. Care to guess how long that took?

I wish I could report that it was a full-time job, but in truth, it wasn’t all that time-consuming. There were few years where more then 25 books answered that description; one year, there were only 7.

And those 7 were represented by only 3 agencies, I discovered. Guess who I queried the instant I uncovered THAT unsavory little fact?

The realization could have made me despair — but instead, it convinced me to sit down and take a good, hard look at the novel I was shopping around at the time, to see if there was any way that I could make it more mainstream, because that opened up so many more querying possibilities. And sure enough, after I had taken most of the semicolons out of the text and readjusted the thought/action ratio a little, I found that my novel was about equally welcome to agents who represented adult fiction, women’s fiction, and literary fiction — which makes some sense, as there is considerable overlap amongst the readers of all three.

Heck, literary fiction aimed at women is considered downright redundant in the industry. But unless a writer became awfully darned familiar with the book market, how is she to know that?

There is another, more immediately practical reason to get in touch with one’s submarket and remain so, of course: it’s a great way to identify agents to query. As I mentioned many, many times throughout my recent HOW TO WRITE A REALLY GOOD QUERY LETTER series (conveniently viewable under the category of the same name on the archive list at right), every agent on the planet is flattered by queries that begin, “Since you so successfully represented Unknown Author’s recent novel, FIRST BOOK, I hope you will be interested in my novel, PROJECT I’VE BEEN WORKING ON FOR A DECADE…”

They are far likely to be buttered up, in my experience, by mentions of novels them may have struggled to sell than by similar references to their better-established clients. (Because, presumably, as Edith Sitwell tells us: “The aim of flattery is to soothe and encourage us by assuring us of the truth of an opinion we have already formed about ourselves.”)

Use this quirk to your advantage.

To slather on the butter with a more lavish hand, go ahead and say something nice about the book in your query letter to its agent. (Quoth Marie von Ebner-Eschenbach in APHORISMS: “We are so vain that we even care for the opinion of those we don’t care for.”) Naturally, nice-saying is going to be a whole lot easier if you have actually read the book in question.

Although truth does compel me to say that if you are in a hurry, you can’t go far wrong with something along the lines of, “As the agent who so ably represented Keanu Reeves’ BRAIN SURGERY AT HOME, I believe you will be interested in my book…”

That being said, on conscientious grounds, I really should reiterate that you ought to read, if not actually buy, all of the books you are using as launching pads for query letters to agents. Buying them is ideal, of course: after all, the sales of an agent’s current clients subsidize hiring Millicent to screen submissions from new writers.

Not to mention the good karma factor. The world would be a substantially better place for writers if we supported one another by purchasing books by first-time authors early and often. Because, after all, who can forget Hamelyn’s 1719 pronouncement, “Stinginess does not enrich; charity does not impoverish”?

However, good old Hamelyn aside, books ARE expensive, and I know that some of you will be in too much of a hurry to check all of the relevant books out of the library. So here are a few tips on how to expand your reading list without buying out Borders.

1. You don’t need to until a book is actually published before complimenting it agent on the achievement of selling it.
Given predictable lag times between book contract and actual publication, you may be able to spot a relevant sale as much as two years before it turns up in a bookstore near you.

So in a sense, even a very hip bookstore is a graveyard of passé contracts. (As Mary Webb informed us in PRECIOUS BANE, “We are tomorrow’s past.”) What you are seeing in bookstores today, then, is not an infallible guide to what agents are selling now.

And as I am probably not the first to point out, the early bird catches the worm. By querying the agent BEFORE the book comes out, you will beat the crowd of writers who inevitably swamp the agent of any commercially big book. (Sorry, no quote for that one. This is harder than it looks, people.)

Also, your promptness will tell the agent indirectly that you are a savvy writer familiar with market trends — and you will become one, if you become a regular reader of book sales. It is surprisingly addictive, and you will quickly learn a great deal about what is and is not being sold to publishing houses right now.

2. Use the industry’s own press to keep abreast of who is representing what right now.
Start reading the trade journals, such as Publishers’ Weekly, or subscribe to Publishers Lunch, which lists pretty much every sale to a North American publishing house, by title, author, agent, and often a one-line description of the book as well.

Fringe benefit: many times, these sources will give a general indication of the advance offered, too, so you can start getting some idea of what your writing is potentially worth. (Hint: pretty much every aspiring writer believes that the average advance is exponentially larger than it actually is.)

To quote my former agent, “We don’t really have any idea of a book’s market value until we start to shop it around.” (Come on — you expected me to have a famously relevant quote ready for that one?)

3. Find out who is representing first books right now.
If you are a novelist, pay particular attention to the debut novels, which are often broken off into their own section in industry listings. Again, there is no better way to tell which agents are willing to take on new writers than to find out who is putting that inspiring level of openness into action.

(As George Eliot told us in ADAM BEDE, “If you could make a pudding w’ thinking o’ the batter, it’d be easy getting dinner.” So true, George, so true.)

4. Keep an eye out for trends, so you may send out your queries at the best time for your book.
Keeping abreast of who is selling what will also allow you to target your queries more effectively as agents’ (and agencies’) tastes change over time. (As Zora Neale Hurston liked to put it, “research is formalized curiosity. It is poking and prodding with a purpose.”)

Since a pre-publication query is a situation where you could not possibly have read the book before querying (unless you happen to be a member of the author’s critique group), you need not worry about complimenting the book; by noticing the sale, you will be complimenting the AGENT, which is even better.

In fact, you should make sure NOT to compliment the book, since anything you say is bound to come across as insincere. Has not Pearl S. Buck taught us that “Praise out of season, or tactlessly bestowed, can freeze the heart as much as blame”?

A good all-purpose opening, to steer clear of the slightest hint of misdirected flattery: “Congratulations on your successful sale of BOOK X! Since you so skillfully represent (BOOK X’s type of book), I hope you will be interested in my book…”

Yes, being this talented an agent-butterer does take time, as well as quite a bit of work. But unlike so many of the mundane tasks we writers need to perform to attract an agent’s attention, forming the twin habits of reading what’s newly in your area and keeping abreast of what editors are acquiring right now for your future reading pleasure will not merely be helpful in blandishing the agent of your dreams into taking a gander at your work. These are habits that will help you in later years be a more marketable — and perhaps even better — author, well versed in all of the pretty things writers in your category can do to enchant their readers.

“Unhappiness,” Bernadin de Saint-Pierre wrote in THE INDIAN HUT, “is like the black mountain of Bember, at the edge of the blazing kingdom of Lahor. As long as you are climbing it, you see nothing but sterile rocks; but once you are at the peak, heaven is at your head, and at your feet is the kingdom of Cashmere.”

Try to think of all this self-assigned reading as continuing education for your dream profession. Keep those chins up. And, of course, keep up the good work!

Posted on - No Comments on The chapter of forgotten moods, or, a few thoughts on submission and the passage of time

The chapter of forgotten moods, or, a few thoughts on submission and the passage of time

I read in the paper this morning that only one American veteran of the War to End All Wars — World War I’s armistice is why there’s no mail delivery today, in case any of you stateside had been wondering; it’s also why the banks are closed and all of those mattresses are on big, big sale — was still alive and kicking. He’s 108 years old.

And I’ve been steeped in the life literary for so long that my very first thought was, “Gee, I wonder if anyone’s approached him about dictating a memoir. I could practically write the book proposal off the top of my head!” rather than, “How nice that he’s gotten to see so many Veterans’ Days go by; I wonder if he was annoyed when they changed it from Armistice Day,” or even “Gee, sir, thank you for helping show the world that trench warfare was a really, really stupid idea.”

Fair warning: this could happen to you, too. Just keep on writing those books.

My father was a child during WWI (no, I’m not that old; he was when he had me); he recalled the day when the local doughboys came home. He would tell vivid anecdotes about watching protest marches in the streets, rationing, how his mother’s views on military service varied markedly as her only son approached draft age.

It was from him, and not from my school’s history books, that I learned that here in the States, it had been quite an unpopular war; years later, it was his stories of the home front that I would contrast with H.G. Wells’ brilliant 1916 description of the British home front, MR. BRITLING SEES IT THROUGH. (In case you missed my oh-so-subtle plug for it above, here goes: if you’ve never read it and are even remotely interested in how human beings respond to their countries’ being at war, you might want to have the Furtive Non-Denominational Gift-Giver* add it to his list for you this year. I just mention.)

I love this book — and not just because it’s a genuinely thoughtful, well-written work by an author whose non-science fiction writings have since his death fallen into undeserved obscurity. Which is a bit surprising, since Wells’ social novels were so very popular around World War I.

How steep has his plummet from notice as a mainstream novelist been? Well, let me ask you: were you aware that he coined the phrase the war to end all wars?

MR. BRITLING SEES IT THROUGH is also one of the great examples of why write what you know is often such great advice. What writer living in wartime — and when aren’t we all? — would not resonate with a paragraph like this:

The battle of the Marne passed into the battle of the Aisne, and then the long lines of the struggle streamed north-westward until the British were back in Belgium failing to clutch Menin and then defending Ypres. The elation of September followed the bedazzlement and dismay of August into the chapter of forgotten moods; and Mr. Britling’s sense of the magnitude, the weight and duration of this war beyond all wars, increased steadily. The feel of it was less and less a feeling of crisis and more and more a feeling of new conditions. It wasn’t as it had seemed at first, the end of one human phase and the beginning of another; it was in itself a phase. It was a new way of living. And still he could find no real point of contact for himself with it at all except the point of his pen. Only at his writing-desk, and more particularly at night, were the great presences of the conflict his. Yet he was always desiring some more personal and physical participation.

Not that why write what you know is as self-explanatory and all-encompassing a piece of advice as many writing teachers seem to think. As those of you who have been hanging around Author! Author! for a good, long while are already aware, I’m no fan of one-size-fits-all writing advice — beyond the basic rules of grammar and formatting restrictions, of course. What works in one genre will not necessarily work in another, after all, nor are the stylistic tactics that made ‘em swoon in 1917 or 1870 particularly likely to wow an agent or editor now.

Doubt that, all of you Dickens-huggers out there? Okay, I dare you: try submitting the paragraph above to an agent or editor now. Even if it actually made it onto an agent’s desk — if, that is, Millicent the agency screener didn’t reject it out of hand for the repetitive word use, over-employment of the passive voice (pretty much universally regarded as bad writing in submissions now), and misuse of the semicolon (by definition, a semicolon followed by and is redundant, since a semicolon is implicitly an abbreviation for comma + and) — the sheer number of semicolons within this short paragraph would automatically raise both eyebrows and questions about the intended target audience. If the book in question were, say, a mainstream novel rather than literary fiction or an academic book, all of those semicolons would seem, well, a bit much.

But then, in Wells’ day, novelists had the luxury of being able to write about current events in the reasonable expectation that the book would be in readers’ hands before today’s headlines were distant memories. He was able to write about the home front while the war was still going on — and not merely as a journalist.

Now, journalists, politicians, and academics who have studied the field for twenty years are generally the only ones who can reliably pitch a book on what’s happening right now socio-politically with success — and even then, only as nonfiction. Partially, this is a matter of platform (if you write any kind of nonfiction whatsoever and don’t know what that is, run, don’t walk to the PLATFORM category on the archive list at the lower right-hand side of this page), but it’s also a symptom of how much longer it takes to get a book into print.

Not only after it’s written and found an agent, but thereafter.

How much longer, you ask with fear and trembling? Well, let’s assume that the manuscript is already absolutely clean (the professional term for completely free of typos and other errors; few submissions are completely clean, despite my perpetual nagging in this forum) and the agent is completely happy with it (also rare for a submission; agents often request extensive revisions before sending anything out). The agency will almost certainly have a backlog of manuscripts ready to go, so yours will have to wait its turn.

When its time does roll around, the agent may send out anywhere from one to a dozen copies to different editors, depending upon the agency’s preferred submission policy. If it’s a single submission, the agent will wait until she hears back from the editor before sending out the next; if she’s chosen to make multiple simultaneous submissions, she may send out a copy to another editor when a rejection arrives.

Or she may not; my agency, for instance, does submissions in waves, pausing sometimes six months before sending out the next set of manuscripts to the next set of editors. This is not at all an unusual practice.

Take a nice, deep breath. You’ll feel better.

So it’s fairly common for an agent to be circulating a manuscript, even a very good one, not to sell it for a year, year and a half, two. That’s an awfully long time, if any portion of the book’s market appeal relies upon relevance to current events; it’s not altogether surprising, then, that agents so often tell aspiring writers of up-to-the-minute stuff that the book will be dated too quickly to render marketing it worthwhile.

Why, you ask? Um, are you sitting down?

Comfy? Here goes: even if the manuscript in question was absolutely timely when it was written, and remains absolutely timely a year or two later, when the agent manages to sell it to an editor at a publishing house, to remain relevant, the same world conditions will have to prevail a year or more later, when the book actually becomes available for sale to readers.

This is one reason, in case any of you submitters have been wondering, that writers who go batty if an agent who requested a manuscript doesn’t respond right away strike the pros as potentially difficult to work with: the agented life is largely one of waiting for something to happen. So if a writer walks into it expecting that everyone who comes in contact with his manuscript will instantly drop everything else in order to read it, he’s going to expend HUGE amounts of energy feeling his work is being ignored.

It isn’t; the process just takes a while.

And that — phew! — brings me back to my overarching topic du jour, the passage of time in the submission process. I’ve been meaning to get back to it for a while, since I receive so many private questions about it. (Why private? Beats me. For some reason that defies understanding from my side of the agent-landing process, I very frequently receive e-mailed questions from submitters who are absolutely convinced that no other aspiring writer in North America has ever been in their particular situation — or so I surmise from the fact that so many of them are unwilling to post the questions here, lest an agent recognize the situation.) For the next few weeks, however, I’m going to be tackling that backlog of readers’ questions, so let’s launch right into it.

A periodic reader who, for reasons best known to himself, has requested anonymity, has brought up the perennial issue of turn-around times on submissions. Since I know that many aspiring writers share his concerns, I have changed the identifiable information to preserve the secret identities of both author and agent:

Agent Pablo Picasso (how’s that for an undetectable pseudonym?) requested the full manuscript and I sent it three weeks ago. How long should I wait for him to make contact? Is it all right for me to call? I don’t want to pressure him, but I am desperate to move forward with the project. Oh, the anxiousness. Ah, the sleepless nights. I have never wanted anything more than to be a published author…

I know there are no set timelines for responses and such, but roughly how long should I wait before moving on?

Here’s the short answer, Mystery Reader (another undetectable cover): don’t even think about following up for 6-8 weeks (or at least a week past the agency’s stated turn-around time, and when you do, DON’T CALL; e-mail or write.

In the meantime, Mysterious One, you should most definitely be moving on now: get back to your writing projects. You might even consider sending out a few more queries, just in case. And if any other agent has requested materials, you should already have sent them.

Well, that cleared everything up, didn’t it? Moving right along…

Just kidding. On to the long answer: three weeks is most definitely not a long time to wait for a response from an agent on a submission. I would be extremely surprised if you heard back in under a month. But if ol’ Pablo didn’t give you a timeframe in the request for materials (as many agents do), 6-8 weeks is average.

I can feel heart rates rising all over the English-speaking world. “But Anne,” those of you either on the cusp of sending out manuscripts or waiting breathlessly to hear back from agents protest, “Mystery Reader said that Pablo Picasso asked for the full manuscript — that must mean he was really, really interested, right? Surely not hearing back indicates that he’s lost interest, right?”

Actually, not necessarily, and not even probably. What not hearing back generally means is either (a) nobody at the agency has read it yet, (b) it hasn’t made it past Millicent, or (c) it did make it past Millicent, but the agent hasn’t had time to get to it.

Don’t pull that long face; it’s nothing personal. Long-time readers, pull out your hymnals and sing along with me: because a request for pages does not equal a promise to drop everything the second those materials turn up at the agency.

Like so many other aspects of the biz, an agent requesting materials will expect a serious aspiring writer to be familiar enough with the biz to be aware of that. Consequently, badgering an agent interested in your work will definitely NOT get him or her to read faster — in fact, it sometimes produces the opposite effect — it is not a good course to pursue. Most agents will regard follow-up calls or too-soon e-mails as a sign that the prospective client does not understand how the business works.

Which is not an impression you want to give an agent you would like to sign you. Why? Well, it tends to translate, in their minds, into a client who is going to require more attention at every step of the process. While such clients are often rewarding on many levels, they are undoubtedly more expensive for the agency to handle, at least at first.

Think about it: Pablo Picasso, like every other reputable agent in the country, makes his living by selling books to publishing houses. This means a whole lot of phone calls, meetings, and general blandishment, all of which takes a lot of time, in order to make sales.

So which is the more lucrative way to spend his time, hard-selling a current client’s terrific novel to a wavering editor or taking anxious phone calls from a writer he has not yet signed?

Uh-huh. Trust me, Pablo Picasso (too obvious a pseudonym?) already knows that you want to be published more than anything else in the world; unfortunately, telling him so will not impress him more.

How does he know Mystery Writer’s innermost feelings? Because he deals with writers all the time — and this is such a tough business to break into that the vast majority of those who make it to the full-manuscript request are writers who want to be published more than anything else in the world.

Mystery Reader, you will be a much, much happier human being if you bear this in mind. I can assure you that an agent who receives 800 or 1000 queries per week from glorious dreamers does not have the luxury of forgetting it.

You’re certainly not alone in thinking of your query or submission as if it emits a come-hither glow in the agency’s mail room, however. The average aspiring writer, bless his or her heart, tends to forget that the dream of publication is a fairly common one — thus that huge volume of queries through which Millicent sifts five days per week, each of which is presumably from someone who yearns for publication.

Let’s face it, querying and submission are FAR too hard on the heart (not to mention the wrists) to keep doing if you don’t want success that much, right?

The very intensity of the longing can sometimes blur an aspiring writer’s view of the agent-finding process — or indeed, the period when one’s agent is shopping one’s book around to editors. Even the most successful author’s career is stuffed to the gills with periods when s/he can do nothing but wait.

And as anyone who has ever been a teenager with a crush can tell you, every minute devoted to waiting for the phone to ring, for That Special Someone to declare his intentions, is eighteen times longer than a normal minute. Nothing extends a second like not having someone else determine what’s going to happen to you at the end of it.

This is precisely Mystery Reader’s dilemma, I’m afraid. All you can do is wait — at least for 6 weeks or so, or (to trot out my favorite rule of thumb) for twice the turn-around time the agency has listed in an agency guide blurb or on its website.

Which is yet another reason that a prudent submitter should always double-check the agency’s own guidelines before submitting materials. Why? Long-time readers, chant it with me now: there is no hard-and-fast rule that may be applied to every agent at every agency, every time.

This information is usually easily available either on the agency’s website or its listing in one of the standard agency guides. And if either of those sources say anything along the lines of Please do not contact us to make sure we received your materials or We do not respond to submissions that do not interest us, do not even consider waiting around until you hear back from them.

Because you may not.

Before anyone starts pouting about it: yes, it would be much, much simpler for aspiring writers everywhere if each and every agency on the face of the earth agreed to adhere to a single standard for turn-around times, but the fact is, there is no incentive for them to do so. Quite the opposite, in fact: a TREMENDOUS amount of paper passes through the average agency’s portals, and yours is almost certainly not the only full manuscript requested by Señor Picasso within the last couple of months. Yours goes into the reading pile after the others that are already there — and if that feels a little unfair now, think about it again in a month, when a dozen more have come in after yours.

And how long it will take our pal Pablo to make his way through that queue can vary not only from agency to agency, but month to month, or even week to week. One day’s workload for an agent may be quite different from another, and it’s not as though a really successful agent will have inviolable reading times built into his work schedule.

In fact, many agents read submissions not at work, but in their off hours. In all probability, yours will not be the only MS sitting next to his couch. Also, in a big agency like Picasso’s (he happens to be an agent I know), it’s entirely possible that before it gets to the couch stage, it will need to be read by one or even two preliminary readers.

Again, all that takes time.

In the meantime, though, you are under no obligation not to query or follow up with any other agent. (See earlier comment about the advisability of sending out a few queries now.) That, too, is SO easy for an excited writer to forget: until you sign an agency contract, you are free to date other people, literarily speaking. And you should.

Really. No matter how many magical sparks there were between the two of you at your pitch meeting, even if Picasso’s venerable eyes were sparkling with book lust, it honestly is in your best interest to keep querying other agents until he antes up a concrete offer. Until that ring is on your finger, keep playing the field.

And where does that leave Mystery Reader in the meantime? Waiting by the phone or mooning by the mailbox, of course. It’s hard to act cool when you want so much to make a connection. Yes, he SAID he would call after he’s read my manuscript, but will he? If it’s been a week, should I call him at the agency, or assume that he’s lost interest in my book? Has he met another book he likes better? Will I look like a publication-hungry slut if I send an e-mail after three weeks of terrifying silence?

Auntie Anne is here to tell you: honey, don’t just sit by the phone; you are not completely helpless here. Get out there and date other agents, so that when that slow-reading Picasso DOES call, you’ll have to check your dance card.

Of course, if another agent asks to see the manuscript, it is perfectly acceptable, even laudable, to drop Mr. Picasso an e-mail or letter, letting him know that there are now other agents checking out your work. For the average agent, this news is only going to make your work seem all the more attractive.

See? I told you it was just like dating in high school.

Even after 6-8 weeks has elapsed, e-mail, instead of calling. The last thing you want is to give the impression that you would be a client who would be calling three times per week. Calling is considered a bit pushy, and it almost certainly won’t get your work read any faster — unlike, say, an e-mail that mentions politely that there is now another agent reading it.

And yes, Agent #1 WILL want you to tell him that immediately. Over and above that, though, all you can do is (sing it out now) WAIT.

Another great reason to keep querying and submitting while Agent #1 is taking his own sweet time getting back to you is the increasingly common phenomenon I mentioned above, agents not responding to queries or even submissions at all. Within the last few years, literally dozens of very talented writers of my acquaintance have had manuscripts out to agents for four, five, or even six months without any response. Requested materials.

This places the writer in a quandary, of course, because from the other side of the country (or the world), how on earth is it possible to tell the difference between a delay caused by a submission’s sitting on an agent’s coffee table, holding up take-out cartons until she has time to read it, one that springs from an unannounced rejection, and one triggered by the manuscript’s having gotten lost in the mail?

For this reason, I used to advise my clients and students to include a self-addressed, stamped postcard with every submission, along with a request in the cover letter (you HAVE been including cover letters with your submissions, haven’t you?) that Millicent would write the date it arrived upon it and pop it in the mail upon opening the packet of requested materials. I historically, this works far, far better than asking for e-mail confirmation, since complying requires far less effort on the part of agency personnel.

Hey, they’re busy. Have you seen that stack of manuscripts Pablo has to read through?

The USPS now offers a much less obtrusive option for making sure your manuscript arrived where it should, and when: Track & Confirm. For a negligible fee, you can receive an e-mail confirming delivery of your package, without anyone at the agency’s having to lift a finger to inform you of it.

Unfortunately, there’s no similar service for e-mailed submissions — and since many agencies that accept e-mailed queries and submissions specifically request in their guidelines that writers not follow up to ask if materials were received. Yet another reason that given the choice, I would always opt for a hard copy submission over an electronic one.

What you SHOULDN’T do whilst waiting for a reply is waste your energy constructing a vivid justification for why the agent of your dreams has not yet gotten back to you — an exercise in creative fantasy in which I’ve seen aspiring writers starting mere hours after dropping the submission into the mail.

Trust me, it won’t help your chances; it will only enervate you.

Let me preemptively take the wind out of the sails of the most common of these middle-of-the-night musings: if you haven’t heard back, it’s not because the agent thinking about it or wants to talk with every other employee in the agency before talking it on; it’s because he hasn’t read it yet.

See why most agents get a bit defensive if a writer calls, demanding to know why it’s taking so long? Much like, if memory serves, teenage boys.

Oh, how I wish we had all outgrown that awkward stage.

Try to think of a slow response in positive terms. At many agencies, a submission has to make it past more than one level of Millicent before making it onto the agent’s desk at all — and yes, Mystery Reader, that’s usually still true even if one has met the agent at a conference. If Millie #1, Millie #2, or the agent had taken a dislike to your manuscript, it would have been stuffed into the SASE right away. (See why it’s fairly safe to assume that if you haven’t yet heard back, it hasn’t been read?) Rejections tend to be quicker than acceptances.

I know that this isn’t exactly the answer you wanted, Mystery Reader, but please, try to chill out for the next month or so. Get working on your next book, because if this goes through, you will want to have it well in motion. Keep approaching other agents, because it can only be good for you if several are clamoring to represent you.

And be very, very proud of yourself for getting to the point in your writing that an agent as prestigious as Pablo Picasso WANTS to read the whole manuscript. He doesn’t ask just anybody on a date, you know.

Believe it or not, if you’re successful in submission, the anxiety of waiting will become almost routine, just one of the many swiftly-alternating moods of the working writer’s career. Try to be patient, and keep up the good work!

* For the benefit of those of you who weren’t reading this blog regularly throughout holiday seasons past, the Furtive Non-Denominational Gift-Giver (FNDGG) is a jolly elf who regularly graces this page in the winter months, ho, ho, hoing his way toward the end of the year. Better not pout, better not cry — and better get used to hearing about him, because he’s bound to keep cropping up in the months to come.

Posted on - 4 Comments on Submission packet mystery theatre, continued: the race is not always to the swift

Submission packet mystery theatre, continued: the race is not always to the swift

monk writing at desk

Before I launch back into my ongoing spate of darkly illustrative tales of Submitters Gone Wrong (hey, it’s Halloween — what could possibly be scarier to a writer than a submission gone horribly awry?) I have a bit of procedural business: I’m going to be taking a brief hiatus from posting here at Author! Author!, probably about a week, to lock myself in a suitably arty and consumption-inducing attic somewhere to perform a bit of intensive writing. In the interim, please feel free to post questions and comments; I shall be checking in every couple of days. Do talk amongst yourselves.

To provide you with some mental chewing gum to munch while I’m off doing an intensive rewrite, I shall be wrapping up this week’s micro-series on SASEs and other things an aspiring writer might conceivably ship to an agent or editor with a bit more discussion of the submission process — specifically, more cautionary tales where completely well-meaning aspiring writers go wrong in pulling together and sending off requested materials.

Or at the very least, cause themselves some unnecessary chagrin.

Case in point: too many aspiring writers waste scads of money speeding up the delivery time between their houses and a requesting agency. Overnighting a submission is utterly unnecessary; it won’t win you any Brownie points whatsoever with Millicent the agency screener, and it most assuredly will not get her boss to read your manuscript any faster.

Save your money for something else — nice paper upon which to print the submission, for instance. Or a bottle of aspirin for the stress headache induced by waiting for the response.

With an eye to helping submitting writers figure out what is and isn’t a necessary expense, I have spent the last few posts talking (in part) about ways to save money when shipping requested materials to an agent or editor. We writers don’t talk about this very much amongst ourselves, but the fact is, the process of finding an agent can be pretty expensive.

Did a few of you new to the process just choke on your cornflakes? “Wait just a minute, Anne,” a sputtering few still working up to the marketing stage cry. “Surely, you’re talking about the entire agent-finding process being expensive, right, not just the shipping-off part? I mean, really, I’ve just shelled out hundreds of dollars to attend a writers’ conference so I could meet agents to query — I hadn’t thought at all about the next step, mailing off requested materials, taxing my scant savings.”

I hate to be the one to break it to you, but better to shatter your illusions than your piggy bank: the submission process itself can be quite expensive. Especially if you decide, as many a savvy writer does, to submit to several agents simultaneously.

Why might it add up? Well, let’s take a gander at what’s involved. At minimum, the costs of producing a professional-looking submission packet include:

shipping (both there and back),
boxes,
paper,
ink cartridges or photocopying expenses,
wear and tear on your computer, and
a ton of your time that could be used for, well, anything else.

While individually, these may not seem as potentially scarifying to your checking account as the even greater optional costs of attending conferences, entering contests, and hiring freelance editors like me to help pull your submission into tip-top shape, if you’re printing out five different packets, the cumulative cost can be significant.

So much so that if you’re a US citizen and marketing a book, it’s worth looking into the possibility of filing a Schedule C for your writing as a business, so you can deduct these expenses. Talk to a tax professional about it (I am not a tax professional, so I cannot legally give you advice on the subject), but do try to find one who is familiar with artists’ returns in general and writers’ returns specifically: ones who are not will almost invariably say that a writer must actually sell some writing in a given year to claim associated expenses. That’s not necessarily true.

Or so I’m told. Had I mentioned that I’m not a professional tax advisor, and that you absolutely shouldn’t take my word on any of this?

Last time, as part of my ongoing quest to save you a few sous, I brought up the case of Antoinette, the writer who rushed out and overnighted her manuscript, then waited seemingly endlessly by the phone for the agent of her dreams to respond. I went into her possible reasons for doing this — rather than sending the book regular mail or the more affordable 2-3 day Priority Mail rate.

Today, I want to talk a bit about the other two primary motivators for jumping the proverbial gun and springing for swifter-than-normal shipping: clawing, pathological fear and nail-gnawing eagerness.

To let one of the most poorly-hidden cats out of one of the most hole-ridden bags in the business, few souls walking the planet are in a greater hurry than a writer who has just received a request for materials. Especially if that request comes at the end of a long period of querying or after a particularly intense conference, it’s far from uncommon for the lucky writer to decide, wrongly, that the only possible response is to drop everything else in her life — by calling in sick to work, evading kith and kin, pretending to have emigrated to Morocco, that sort of thing — to throw together the requested materials and get them out the door as close to instantly as possible.

One of two rationales may prompt this super-speedy response. In the first, the writer cries, “Oh, my God, this request to see all or part of my manuscript must be a fluke. I’d better get these materials under the agent or editor’s nose within the next few hours, before either (a) s/he changes her/his mind, (b) the malignant forces that rule the universe cause the wall of indifference to art to rise again, this temporary fissure mended, or (c) both!”

Whichever thunderbolt the hostile gods of publishing are planning to send his way, the hyper-fearful writer wants to make absolutely sure that his submission is out of his hands well before it strikes. Who cares that he hasn’t had time to double-check his submission for easily-overlooked gaffes that a few hours invested in proofreading (IN HARD COPY, IN ITS ENTIRETY, and read OUT LOUD, preferably), or that overnighting that package will cost four times as much as sending it via regular mail? He’s trying to submit before the agent of his dreams comes to his/her senses.

In reality, of course, it just doesn’t work like that: a request to submit materials will be every bit as good two weeks from the day it was made as it was in the moment. Or two months hence.

As I MAY have hinted gently above, the writer’s speed in getting the submission to the agent typically does not make one scintilla of difference in how quickly a manuscript is read — or even the probability of its moldering on an agent’s desk for months. Certainly, whether the agent’s receiving the manuscript the next day or in the 2-3 days offered by the much more reasonably priced Priority Mail will make no appreciable difference to response time.

Especially during summer conference season, since most of the industry goes on vacation from early August through Labor Day. Or between Thanksgiving and Christmas, when the NYC-based part of the biz more or less shuts down. Or in January, when half the aspiring writers in North America are trying to live up to their New Year’s resolution to get those queries and submissions out the door, pronto.

The other, more common rationale for too-swift submission is eagerness. “Whew!” the writer who has just received a request to submit exclaims. “The hard part is over now: my premise has been recognized as a good one by an agent who handles this sort of material. From this point on, naturally, everything is going to happen in a minute: reading, acceptance, book sale, chatting on Oprah.”

You know, the average trajectory for any garden-variety blockbuster. Who wouldn’t want to cut a week, or even a few days, out of the delivery time for that brilliantly fabulous future?

I sincerely hope that yours is the one in eight million submissions that experiences this second trajectory — and that’s the probability in a good year for publishing — but writerly hopes to the contrary, a request for submission is the beginning of the game, not the end. The fact is, as small a percentage of queries receive a positive response (and it’s usually under 5%, even in a brisk economy), even fewer submissions pass the initial read test.

Or, to put it the terms we typically use here at Author! Author!, it generally takes even less provocation to cause Millicent shout “Next!” over the first page of a manuscript than over a query. (If that’s news to you and you’re in the mood for a good, old-fashioned Halloween scare, I would strongly urge you to set aside a few hours to run through the posts in the HOW NOT TO WRITE A FIRST PAGE category on the archive list at right. It’s sent many a strong writer running screaming from the room.)

There’s a reason that I grill you on the details, you know: I want your queries and submissions to be in that top few percentiles. Which is why I would rather see your resources and energy going toward perfecting the submission itself, rather than getting it there with a rapidity that would make Superman do a double-take.

This is true, incidentally, even when the agent has ASKED a writer to overnight a project. Consider the plight of poor Gilberto:

Submission scenario 2: Gilberto has just won a major category in a writing contest with his thriller, DON’T PAY ANY ATTENTION TO THE MAN BEHIND THE CURTAIN; HE’S NOT REALLY CARRYING AN AXE. During the very full pitching day that follows his win, five agents ask him to send submissions. Seeing that he was garnering a lot of interest, Maxine, the most enthusiastic of the agents, requests that he overnight the manuscript to her, so she can respond to it right away.

Over the vehement objections of every previous winner of this particular contest (and, incidentally, yours truly), Gilberto says yes. When his local post office opens the next day, he’s already waiting in line, all set to overnight the submission packet he stayed up all night preparing..

However, being a savvy submitter, he submits simultaneously to the other five via regular mail right away. Yet he does not tell Maxine — or any of the others — that he is letting many agents read his manuscript at the same time. He writes REQUESTED MATERIALS — FIRST PLACE, CONTEST NAME on the outside of every submission and mentions the request in the first line of his cover letter, to minimize the possibility of his work being lost in amongst the many submissions these agencies receive.

Within three weeks, he’s heard back from all but one of them; puzzlingly, the super-eager Maxine is the very last to respond. And when she finally does, six weeks after he overnighted her the manuscript, it’s with a form letter. This most enthusiastic of agents has rejected him without even telling him why.

What did Gilberto do wrong? Not much, really, except for saying yes to an unreasonable request — and not telling all of the agents concerned up front that they were competing over his work. That not made his submission process more expensive than it needed to be, but also more or less eliminated any benefit he might have derived from the contest-generated buzz about his book.

Let’s take Gil’s missteps one at a time. Why was Maxine’s request that he overnight the manuscript unreasonable?

In essence, the situation was no different than if Maxine had asked him to leave the conference, jump in his car, drive three hours home to print up a copy of his manuscript for her, drive three hours back, and hand it to her. In both cases, the agent would have been asking the writer to go to unnecessary effort and expense for no reason other than her convenience. Yet as Maxine’s subsequent behavior abundantly demonstrated, she had no more intention of reading Gilberto’s manuscript within the next couple of days than she did of reading it on the airplane home.

So why did she ask him to overnight it at all?

Give yourself full marks if you said it was to get a jump on other interested agents. Lest we forget, agents tend to be competitive people — to many of them, a book project’s value will increase in direct proportion to how many other agents are interested in it. (Also true of many editors, incidentally.) The give-me-first-peek request is one way it manifests.

Yet another reason that — chant it with me now, long-time readers — it is always in an aspiring writer’s best interest to make simultaneous submissions and queries, rather than approaching them one at a time.

Not clear why? For the same reason Gilberto’s not telling all of the agents concerned that they were in potential competition over his work was a mistake: had they known that, they would probably have been a bit more interested. Or at any rate aware that they might miss out if they put off reading his submission for too long. Thus, not using his manuscript’s being in demand as a selling point may actually have harmed Gilberto’s chances of landing an agent.

That out-of-the-blue pop quiz worked so well, I’m going to spring another one upon you: why do you think Maxine didn’t get back to him sooner?

In practice, of course, she could have had a lot of reasons — a death in the family, a problem with an existing client’s relationship with her editor, a particularly exciting negotiation, rehab…the list goes on and on. But any other possible factors aside, Maxine knew that if any of those other agents at the conference had made an offer, Gilberto would have contacted her — and when he didn’t, she could treat his might-have-been-hot property just like any other submitted manuscript.

In other words, jumping in and asking for a first peek cost Maxine nothing — it obviously affected her subsequent treatment of Gilberto’s work not at all — but guaranteed that she would be first to know about how his other submissions fared. And once she could safely assume that he had not been picked up by anyone else, the shiny gleam of being the most sought-after new writer at the conference faded from his manuscript.

Now pause and consider the ramifications of Maxine’s attitude toward other agents’ interest levels for a moment. Picture them spread thickly across the industry. Let the possible effects ripple across your mind, like the concentric circles moving gently outward after you throw a stone into a limpid pool, rolling outward until…OH, MY GOD, WHAT DOES THIS MEAN FOR THE AVERAGE QUERY-GENERATED SUBMISSION?

Uh-huh. Not high on the average Maxine’s to-do list.

Explains quite a bit about why the agent who requested your first 50 pages two months ago hasn’t gotten back to you, doesn’t it? While an agent expects that the writer querying her will be simultaneously querying elsewhere, the converse is also true: she will assume, unless you tell her otherwise, that the packet you send her is the only submission currently under any agent’s eyes.

This is why it is ALWAYS a good idea to mention in your submission cover letter that other agents are reading it, if they are. No need to name names: just say that other agents have requested it, and are reading it even as she holds your pages in her hot little hand.

I heard that thought go through some of your minds: I would have to scold you if you lied about this, just to ramp up the agent’s sense of urgency. Sneaky writer; no cookie.

Okay, here’s the extra credit question: in the scenario above, Maxine already knows that other agents are interested in Gilberto’s work; she is hoping to snap him up first. So why didn’t she read it right away?

Give up? Well, I don’t know her personally, so this is merely an educated guess, but I strongly suspect that Maxine’s goal was to get the manuscript before the other agents made offers to Gilberto, not necessarily to make an offer before they did.

Is that a vast cloud of confusion I feel wafting from my readers’ general direction? Was that loud, guttural sound a collective “Wha–?”

It honestly does make sense, when you consider the necessary level of competition amongst agents. Maxine is aware that she has not sufficiently charmed Gilberto to induce him to submit to her exclusively; since he won the contest, she also has a pretty good reason to believe he can write up a storm. So she definitely wants to read his pages, but she will not know whether she wants to sign him until she reads his writing.

Because, as agents like to say, it all depends upon the writing.

Maxine’s met enough writers to be aware that it is distinctly possible that Gilberto’s response to his big contest win will be to spend the next eight months going over his manuscript with the proverbial fine-toothed comb, perfecting it before showing it to anyone at all. She would like to see it before he does that, if at all possible.

To beat the Christmas rush, as it were, of his submitting to other agents. And to increase the chances of being able to see it at all.

Even if she doesn’t get an advance peek, Maxine is setting up a situation where Gilberto will automatically tell her if any other agent makes an offer: he’s probably going to call or e-mail her to see if she’s still interested before he signs with anyone else. By asking him to go to the extraordinary effort and expense of overnighting the manuscript to her, she has, she hoped, conveyed her enthusiasm about the book sufficiently that he will regard her as a top prospect.

If she gets such a call, Maxine’s path will be clear: if she hasn’t yet read his pages, she will ask for a few days to do so before he commits to the other agent. If she doesn’t, she will assume that there hasn’t been another offer. She can take her time and read the pages when she gets around to it.

What’s the hurry, from her perspective? (Hey, I promised you a serious Halloween scare, didn’t I?)

Asking a writer to overnight a manuscript is a compliment, not a directive: it’s the agent’s way of saying she’s really, really interested, not that she is going to clear her schedule tomorrow night in order to read it. And even if so, the tantalization will only be greater if she has to live through another couple of days before cloistering herself to read it.

So what should Gilberto have done instead? The polite way to handle such a request is to say, “Wow, I’m flattered, but I’m completely booked up for the next few days, and several other agents have already asked to see it. I can get a copy to you by the end of the week, though, when I send out the others.”

And then he should have sat down, read it IN HARD COPY and OUT LOUD to catch any glaring mistakes, and Priority Mailed it a few days later, accompanied by a cover letter reiterating that other agents are also reading it. (Tick, tick, Maxine.)

Sound daring? Well, let me let you in on a little secret: after a publisher acquires your book, the house will generally be paying for you to ship your pages overnight if they need them that quickly, not you; after you’ve signed with an agent, you’ll probably be asked to e-mail anything s/he needs right away, because it’s cheaper for everyone concerned.

You need some time to wrap your brain around that last point, don’t you? Perfect — I shall slip away into my studio while nobody’s looking. Just keep looking in the other direction…

That didn’t work, did it? Well, boo! And keep up the good work!

Posted on - 7 Comments on “So many manuscripts, so little time.” — Millicent

“So many manuscripts, so little time.” — Millicent

voici les temps

I’m feeling a bit cryptic today, my friends. I’m writing something in a teenage voice, and I can’t say that I particularly like what it’s done to my emotions. Blame my Method acting training; I’ve even broken out. Here’s hoping that the result is worth my rolling my eyes at the slightest provocation.

But enough about me: back to our ongoing concerns. Isn’t it amazing just how much there is to know about the ostensibly straightforward task of printing out requested materials, placing them in an appropriate mailing container, and sending them off to an agent or editor?

Underscore presents itself: you all know NEVER to submit unrequested pages, right? I mean (roll eyes), who DOES that?

Again, I’m not talking about queries sent to agencies whose guidelines specify that you should tuck the first 50 pages into the packet — I mean the unwise practice of just sending along a manuscript before an agent or editor is even aware that it exists. Almost universally, unsolicited manuscripts are rejected unread. Even at the rare agency or publishing house that accepts unrequested manuscripts, it’s going to end up in what’s known as the slush pile, the stack of submissions that stretches, Dr. Seuss-style, skyward, awaiting the day when someone will have the time to review them.

Normally, I would have dug up a marvelous picture to illustrate that. Unfortunately, I can’t see well enough through my clouds of angst to do that. Or my bangs. (Sigh.)

It can take a LONG time just to go through the manuscripts they asked to see. Care to guess how tempting that fact renders tossing aside those they didn’t request? Long-time readers, pull out your hymnals and sing along: because agencies and publishing houses get so many submissions that their PRIMARY goal is to weed out the one they are reading at the moment. The faster they can do that, the better for them.

Yet despite the ubiquity of the reject-the-unsolicited-on-sight policy, amazingly few of the writers rejected for doing so are even aware that jumping the gun might even have played a role in their rejection. Like aspiring writers who submit without a SASE, with too much material, or without following the strictures of standard format, gun-jumpers usually receive exactly the same form-letter rejection as writers whose work was rejected for writing-related reasons.

So they keep submitting incorrectly time after time, never understanding that a few relatively simple changes could get the pros to take their manuscripts more seriously. It saddens me.

“Um, Anne?” I hear a few quick-reasoning readers pipe up. “Since submitting via e-mail would obviate the lack-of-SASE problem entirely, and since if I send my materials as an attachment to an e-mail, Millicent the screener won’t know how many pages I’ve submitted unless she reads through them all, wouldn’t I pretty much always be better off submitting my work electronically?”

Well, you could make a good argument for that, computer-huggers. While an unsolicited e-submission will, admittedly, tend to meet the same fate as an unsolicited paper submission — a quick and quiet rejection, almost invariably with a form letter — e-submission does undoubtedly have many perqs. It’s substantially cheaper than printing up and mailing a submission, for one thing, especially so for writers submitting to US agents from outside the country, not to mention less wasteful of paper. Agencies often respond to e-queries more rapidly than paper queries, and an electronic submission may easily be e-mailed around the office.

Even taking all of that into consideration, given the choice, I would always opt for submitting in hard copy, rather than electronically. Fortunately, with many agencies, a submitter does in fact have that choice to make.

Why are paper submissions are worth all the additional effort and expense? Well, for starters, it’s more likely to get there — even if your mail system is reliable, not everybody’s is — and less likely to be deleted accidentally. (Also true of e-queries, incidentally: many agencies that accept pages with initial queries specifically ask in their guidelines that queriers not follow up to find out if the e-mail actually arrived.)

Then, too, hard copy manuscripts are typically read more closely then e-mailed submissions, for the extremely simple reason that people read faster on a screen. Electronic rejection is as easy as Millicent the agency screener’s hitting a button a nanosecond after a sentence displeases her — far, far less energy- and time-consuming than having to dig out the SASE, reach for the form rejection letter to stuff inside it, insert the rejected manuscript, and eventually carry the whole shebang to the mail room.

Yes, you read that correctly: Millicent’s begrudging, mercurial attention to your first printed page is the BETTER option. The world is a strange place.

Also, a writer can control more factors in hard copy. As much as a pain as pulling a physical submission packet together may be, at least you know that the formatting will show up on the other end as you want it.

“Wha–?” I hear the more computer-reliant of you out there exclaiming.

I hate to be the one to break it to you (although that’s never stopped me yet, I notice), but if you e-mail a submission, you have absolutely no way of knowing that all of your precious formatting arrived intact. Copying and pasting a writing sample into the body of an e-mail (or one of those little comment boxes on agencies’ websites) will, naturally, eliminate most of the formatting, but even if you have included the pages as a Word attachment, different operating systems and versions of Word can play havoc with the cosmetic attributes of a page.

I can feel some of you getting restive under the onslaught of so much cynicism (bleak is my outlook, people. Bleak!), so instead of throwing any more at you today, I’m going to give you the opportunity to put some of what we’ve learned over the past few weeks into practice.

That’s right; it’s example time again. Hold your applause, please, until we’re done.

Submission scenario 1: After months on end querying her short story collection, WHAT I DID FOR LOVE AND OTHER DRY-CLEANING ANECDOTES, Antoinette receives an e-mail from Clara, the agent of her dreams, asking to see the entire manuscript. Alternately overjoyed and petrified (a very common twin mental state at this juncture, incidentally, although even amongst ourselves, we writers tend to talk only about the joy), she prints up her manuscript that very day and rushes it into the nearest cardboard container.

Specifically, the slightly dented box her mail carrier dumped on her doorstep on a recent rainy afternoon. (Our Antoinette is pinching pennies, you see.)

I already feel some of you blushing. We’ve all received (or sent) that box that began life as an mail-order shipping container, but now is covered with thick black ink, crossing out the original emporium’s name. My mother takes this process even farther, turning the obfuscating lines into little drawings of small creatures cavorting on a cardboard landscape. As dandy as this recycling is for birthday presents and the like, it’s considered a bit tacky in shipping a submission. Which is unfortunate, as the ones from Amazon tend to be a perfect footprint for manuscripts. Don’t yield to the temptation, though.

Back to our fair Antoinette. She makes it to the post office five minutes before it closes. When she plunks down the hefty box and asks to overnight it, she turns pale at the price, but pays it anyway. Exhausted but happy, she rushes home to plan what she’s going to wear for her appearance on Oprah to discuss the book.

Afraid to miss Clara’s response — which, naturally, she begins to expect within a day of learning that Clara has received it through the magic of delivery confirmation — Antoinette cancels her gym membership, turns down Eugene’s seven requests to have dinner with him, and — sacre bleu! — gives up reading my blog in order to pursue the more rewarding activities of staring at her e-mail inbox and repeatedly checking to see that her phone is working.

Clearly, madness has taken hold of her. A very, very common type of madness, unfortunately: it never occurred to her that Clara would not simply drop everything else she’s doing to pay attention to her submission the instant it arrived in the office.

A couple of weeks later, another agent, Bertrand, asks to see the first 50 pages. Before Clara’s request, this prospect would have thrilled Antoinette beyond words, but now, she does not even respond. “I’ve already committed to Clara,” she tells kith, kin, and the neighbor who comes over to complain about Antoinette’s having turned her phone’s ringer up to glass-shattering levels, so she won’t miss calls when she’s in the shower. Or a coma.

An anxious three months pass before Clara returns the manuscript to her, its rejection explained only by a boilerplate: we regret that your manuscript does not meet our needs at this time.

Okay, what did Antoinette do wrong here, other than use a recycled box? (Hint: what she did wrong here probably didn’t have any impact whatsoever on whether the manuscript got rejected or not. But it was still a faux pas.)

Antoinette’s first error was to overnight the manuscript. It was hugely expensive — and completely unnecessary. It would have gotten exactly the same read had she sent it via the much cheaper Priority Mail, or even regular mail. (Book rate is very, very slow, so I wouldn’t recommend it.)

Also, one suspects, in her rush to get it out the door and into an agent’s hands, she neglected to sit down and give it a final once-over, reading it IN ITS ENTIRETY, IN HARD COPY, and OUT LOUD. It’s also not a bad idea to flip through the manuscript as it prints out to make sure that no pages are smudged or missing; I don’t know about your printer, but mine occasionally blithely decides to slip a blank piece of paper into a manuscript when I’m not looking.

Since we are talking about Antoinette here, I’ll spare you the story about the time I forgot to check, and page 47 of my master’s thesis was nowhere to be found. My defense turned a mite ugly as a result.

The more interesting question here is why would Antoinette, or any other aspiring writer, spend money unnecessarily on postage? One of two reasons, typically. First, many writers assume — wrongly — that an overnighted package is taken more seriously in an agency’s mailroom. In their minds, the mail sorter says takes one look at that FedEx package and cries, “My God! This must be urgent!” and runs it directly into the agent’s office, where it is ripped open immediately and perused that very day.

Just doesn’t happen anymore, although it may have 20 years ago, at the dawn of overnight cross-country shipping. At this point in human history, though, writers have done this too often for an overnighted package to generate any enthusiasm at all at the average agency. Now, overnight packaging is just another box.

Save yourself some dosh.

Antoinette’s other mistake was to put the rest of her submissions on hold, effectively granting the agent of her dreams an unrequested and totally unnecessary exclusive look at the manuscript. Oh, you can see her reasoning easily enough: if her top pick offered representation, she wouldn’t need to query or submit anymore. But since Clara didn’t — and took her own sweet time saying so — Antoinette just took 8 weeks of potential submission (and querying) time and threw it out the window.

Sometime later in her writing career, she may wish she had that time back. The most probable first expression of that wish: about 35 seconds after she reads Clara’s form-letter rejection. Shouted at the top of her lungs.

I can think of couple of reasons — and good ones — to keep submitting and querying right up to the moment an agent makes you an offer. First, finding and landing the right agent for your work can take some serious time — if your book is genuinely ready to send out, why wait a month (or more) to hear back from each?

Second, few agents assume that a good writer will be submitting to only one agency at a time. If there isn’t competition over you, they sometimes conclude that no one else is interested.

Long-time readers, chant it with me now: unless an agency SPECIFICALLY says that it will accept only exclusive submissions, it does not expect them. The writers’ conference rumors that say otherwise are just not true. But do double-check each agency’s website and/or agency guide listing, just to be sure; policies do vary.

Third — and I’m sorry to have to say this, Antoinette, but it’s true — for the sake of your long-term happiness, it’s never a good idea to hang all of your hopes on a single submission. This is a tough business; being realistic about that can help take some of the sting out of rejection. Keep plowing forward.

I’m off to cultivate my attitude problem by engaging in a few hours of brooding about why my hair isn’t curly and other burning existential issues, but rest assured, I have more submission exemplars up my capacious sleeve. Keep up the good work!

Posted on - 2 Comments on Wrapping up on wrapping up: what precisely should go in that box?

Wrapping up on wrapping up: what precisely should go in that box?

brain in shipping box

Are you excited to have reached the end of this extended megaseries on everything and anything that should go in a query or submission packet — other than the manuscript, that is? Did that collective “Nyeah” I just heard mean that you’re thrilled to have all of this knowledge under your belt, in preparation for that supercharged, tense day when you’re asked to bundle your pages together and send ‘em off, or that the long-term readers amongst you are just pleased to have this info in consecutive posts, for easy future reference? Or is it merely that you will be awfully glad when I stop yammering on about these less-than-thrilling practicalities and wend my way back to craft?

However it may be, last time, I launched into an extensive discussion of the kind of boxes a writer should (sturdy, clean, size-appropriate) and should not use (grease-stained, mangled, clearly last used to ship books from Amazon) to send a manuscript to an agent, editor, or contest. Today, I’m going to round off our discussion of submission packets with some examination of what a writer might conceivably want to stuff into that box.

Let’s pretend for a moment that you have just been asked to submit materials to the agent of your dreams. To be absolutely clear, I’m talking about REQUESTED materials here, not just sending pages to an agency that asks queriers to include the first chapter, a few pages, or a synopsis with a query — all of these would, in the industry’s eyes, be unsolicited pages crammed into a query packet.

I know, I know: it’s a bit counter-intuitive that a blanket statement on a website, in an agency guide, or from a conference dais that a particular agent would like to receive these materials from all queriers doesn’t constitute solicitation, but it doesn’t. The logic runs thus: guidelines that recommend submitting extra material with a query are generic, aimed at any aspiring writer who might conceivably be considering sending a query.

By contrast, a solicited submission, a.k.a. requested materials, is one that an agent is WAITING to see because she has asked a particular writer to send it following a successful pitch or query. Because the agent expressed positive interest in seeing those pages, the lucky requestee is fully justified in scrawling REQUESTED MATERIALS in letters two inches high in the lower right-hand corner of the envelope or shipping box, just to the left of the address, to assure that the submission lands on the right desk instead of the slush pile made up of, you guessed it, unsolicited manuscripts.

Everyone clear on the difference between solicited and unsolicited materials? Because if you don’t by this point in this megaseries, I can only fling my hands into the air and tearfully inquire of any deities who might happen to be listening just where I went wrong in bringing you up.

Just as generic requests vary in what agents ask queriers to send, so do requests for solicited material. Out comes my favorite broken record again: while every agency and small publishing house seems to have a slightly different idea of what constitutes a standard submission packet (word to the wise: read those requests CAREFULLY), here are the most commonly-requested constituent parts, in the order in which they are generally expected to appear in the packet:

1. Cover letter
You HAVE been sending cover letters with your submissions, right? As I mentioned a few days ago, just sending a manuscript all by itself is considered a bit rude, as well as strategically unwise.

“Oh, please, Anne,” I hear the submission-weary complain. “Rude? What do you call making a successful querier or pitcher write ANOTHER letter to an agent who has already agreed to read my work?”

I sympathize with the submission fatigue, oh weary ones, but don’t get your hackles up. In the first place, there’s no need for a long-winded missive — a simple thank-you to the agent for having asked to see the materials enclosed will do. It’s hardly onerous.

In the second place, the submitter is the one who benefits from including a cover letter — all the more so because so few submitters remember to tuck one into their packets. An astonishingly high percentage of submissions arrive without a cover letter, and often without a title page as well, begging the question: what makes these submitting writers so positive that the requesting agent will still remember their queries or pitches well enough to render page one of chapter one instantly recognizable?

I’m not going to depress you by telling you just how unlikely this is to be the case.

Suffice it to say that it’s in your best interest to assume that the person who heard your pitch or read your query won’t be the first person to screen your submission, for the very simple reason that it is, in fact, often a different person. Thus, it doesn’t really make sense to presume that everyone who sets eyes on your manuscript will already be familiar with who you are and what you write.

And it’s not problematic purely because a Millicent new to your project might get offended by not being addressed politely from the moment she opens the manuscript box. Does anyone out there want to take a guess at the PRACTICAL reason omitting both a cover letter and a title page might render a submitter less likely to get picked up?

If you instantly cried, “Because it renders the agency’s contacting the submitter substantially more difficult!” give yourself a gold star for the day. Like a query letter and a title page, a good cover letter should include all of the sender’s contact information — because the last response you want your submission to generate is a heart-felt, “Oh, it’s too bad we have no idea who sent us this or how to contact him or her; all we have is the author’s last name in the slug line. This saddens me, because I really liked this manuscript!”

Okay, so that little piece of dialogue is pretty lousy, now that you mention it. But you get my point, right?

“Okay, Anne,” the former head-scratchers concede, “I get why I should include a cover letter. What does it need to say?”

Glad you asked. Under most circumstances, all it needs to say is the following. (If you’re having trouble reading this, try either double-clicking on the image or saving it to your hard disk as a PDF.)

Seriously, that’s all there is to it. Like any other thank-you letter, the courtesy lies more in the fact that the sender took the time to write it, rather than in what it actually says.

A couple of caveats:

(a) If you met the agent at a conference, mention that in the first paragraph of the letter, to help place your submission in context. As crushing as it may be for the writerly ego to contemplate, an agent who spent days on end listening to hundreds of pitches probably is not going to remember each one. No need to re-pitch, but a gentle reminder never hurts.

While you’re at it, it’s not a bad idea to write the name of the conference on the outside of the envelope, along with REQUESTED MATERIALS. Heck, it’s a very good idea to write the conference’s name on the outside of a query to an agent one has heard speak at a conference, too, or to include the conference’s name in the subject line of a query e-mail. The point here is to render it pellucidly clear to the agent why you’re contacting her.

(b) If another agent is already reading all or part of the manuscript you’re sending — or has asked to see it — be sure to mention this in your cover letter. No need to say who it is or how long s/he has had it; just tell the recipient that s/he’s not the only one considering representing this book. Unless the agency has a policy forbidding simultaneous submissions, withholding this information will only generate resentment down the line if more than one agent wants to represent your book.

Yes, even if that agent to whom you submitted 9 months ago has just never responded. Actually, it’s in your strategic interest to contact that non-responder to let her know that another agent is interested.

(c) Make sure ALL of your contact information is on the letter, either in the header (letterhead-style, as I have shown above) or under your signature. Again, you want to make sure that the agent of your dreams can call you up and rave about how much she loved your submission, right?

(d) Make absolutely certain that the letter includes the title of your book, just in case the letter and the manuscript end up on different desks. (Yes, it happens. Don’t ask; just be prepared for this horrifying contingency.)

Everyone comfortable with the cover letter? For more tips on how to construct one with aplomb, please see COVER LETTERS FOR SUBMISSIONS (where do I come up with these obscure category titles?) on the list at right.

2. Title page
ALWAYS include this, if ANY manuscript pages have been requested — yes, even if you have already sent the first 50 pages, and are now sending the rest of the book. (If you have never formatted a professional manuscript before, please see the TITLE PAGE category at right.)

Why? Long-time readers, chant it with me now: because the submission looks more professional that way.

Also, like the cover letter, the title page renders it easy for an agent to track you down. Believe me, if the agent of your dreams falls in love with your manuscript, you’re going to want to hear about it right away.

3. The requested pages in standard format, unbound in any way.

The operative word here is requested. If an agent or editor asked you for a partial, send PRECISELY the requested number of pages. Don’t fudge here — even if your novel features a tremendous cliffhanger on p. 51, if the agent of your dreams asked for the first 50 pages, send only the first 50 pages, period.

Actually, in this instance, you should send only the first 50 pages even if they do not end in a period. Even if the designated last page ends mid-sentence, stop there.

As to sending pages in standard manuscript format, please, don’t get me started again the desirability of sending professionally-formatted submissions. For a month after I run a series on standard format , the rules keep running through my head like a nagging tune.

If you’re brand-new to reading this blog and thus successfully avoided my recent series on the subject, or have somehow avoided my repeated and vehement posts on standard format for manuscripts over the last three years, please see the MANUSCRIPT FORMATTING 101 and STANDARD FORMAT ILLUSTRATED categories on the list at right.

For the benefit of those of you who are going to blow off that last piece of advice because you’re in a hurry — oh, I know that you’re out there; I can hear your shallow, panicked breathing — allow me to add something you might not have picked up from those posts on formatting: a manuscript intended for submission should not be bound in any way.

Oh, and do use at least 20-lb, bright white paper. Cheaper paper can begin to wilt after the first screener has rifled through it. Yes, it does increase the already quite substantial cost of submission, but this is one situation where being penny-wise can cost you serious presentation points.

4. Synopsis, if one was requested, clearly labeled AS a synopsis.
With fiction, when an outline is requested, they usually mean a synopsis, not the annotated table of contents appropriate for nonfiction. For nonfiction, an outline means an annotated table of contents.

Most of the time, though, what an agent will ask to see for either is a synopsis.

As I mentioned earlier in this post, I haven’t done a synopsis how-to in a while, so I shall be revisiting it beginning this coming weekend. For those of you in a greater hurry, please check out the HOW TO WRITE A SYNOPSIS category at right. (Again, how do I come up with these category titles?)

5. Author bio, if one was requested.
Which you already have in your hot little hand, right? Aren’t you pleased with yourself?

For those of you joining us late in this series, an author bio is a one-page (double-spaced) or half-page (single-spaced) plus photo account of the submitting writer’s professional credentials. Typically, when an agent submits a manuscript or book proposal to editors, the author bio is tucked immediately at the end of the manuscript or sample chapter.

6. A SASE big enough to fit the entire manuscript.
This should be automatic by now, but to recap for those of you who will read this weeks or months from now in the archives: that’s a self-addressed, stamped envelope, for those of you new to the game. Always use stamps, not metered postage, for the SASE.

I’m really running through that stack of old records today, but to reiterate: send a SASE large enough for the return of your materials EVERY time, regardless of whether the agency (or publishing house) to whom you are submitting has actually asked for a SASE. If the requested pages fit in a Manila or Priority Mail envelope, it’s perfectly acceptable to fold a second one in half, stamp and address it, and tuck it in the submission package.

How does one handle this when using a box as a SASE? Well, since it would be impracticable to fold up another Priority Mail box inside, if you have been asked to send so many pages that you need to pack ‘em in a box, paper-clip a return mailing label and stamps to your cover letter, along with a polite request that the agent would affix both to the shipping box in the event of rejection.

To be on the safe side, explain HOW you want them to reuse the box: peel the back off the mailing label, stick it over the old label, affix new postage, and seal. You didn’t hear it from me, of course, but sometimes, they evidently have trouble figuring it out.

You can also nab one of those tough little everything-you-can-cram-in-here-is-one-price Priority Mail envelopes, self-address it, add postage, and stick it into the box. If you don’t care if your manuscript comes back to you a little bent, this is a wonderfully cash-conscious way to go. Those envelopes are surprisingly tough, in my experience — what are they made out of, kryptonite? — and while the pages don’t look too pretty after a cross-country trip in them, they do tend to arrive safely.

In case you couldn’t tell, I’m not a big fan of writers over-investing in impressive return postage. It’s bad enough that we writers are expected to underwrite the costs of agencies rejecting our work. (Which is, effectively, what the SASE accomplishes, right?) If you’re getting the manuscript back, it’s because they’ve rejected it. Who cares if the pages show up on your doorstep bent?

“But Anne,” I hear the ecology-minded writers out there murmur, “surely it would be easier, cheaper, and environmentally friendlier to ask the agent or editor to recycle the submission pages if s/he rejects it?”

Yes, it would be all three, but I would strenuously advise against making this request of any agency or publishing house that doesn’t state directly on its website or in its agency guide listing that it will recycle rejected manuscripts. Most won’t, but many, many agencies will instruct their Millicents to reject any submission that arrives without a SASE.

Do you really want to chance it?

7. Optional extras.
If you want to send a second, business-size envelope SASE as well, to make it easy for them to request the rest of the manuscript, place it at the bottom of the packet (and mention it in your cover letter.)

Since the vast majority of agencies are congenitally allergic to submitters calling, e-mailing, or even writing to find out if a manuscript actually arrived — check the agency’s website or guide listing to be sure — it’s also a fair-to-middling idea to include a self-addressed, stamped postcard for the agency to mail to you to acknowledge receipt of the manuscript. To generate a chuckle in a hard-worked Millicent, I always liked to send a SASP that looked like this — although with a stamp attached, of course:

Don’t worry about this causing trouble; it doesn’t, and you will have proof that they received it. This is important, because manuscripts do go astray from time to time.

8. Pack it all in a durable container that will keep your submission from getting damaged en route.

Why, this suggestion seems strangely familiar, somehow…oh, yes, we spent all of yesterday’s post talking about it.

And that, my friends, is the low-down on the submission packet. Don’t forget that EVERYTHING you send to an agency is a writing sample: impeccable grammar, punctuation, and printing please. No smudges or bent corners, either.

In other words, make it all pretty and hope for the best. And, of course, keep up the good work!

Posted on - No Comments on Wrapping it all up and tying it with a bow

Wrapping it all up and tying it with a bow

tying a bow tie

My, I’ve been getting a lot of great questions in the comments lately! Mostly on long-ago posts, admittedly, but I hope it’s a sign that many of you are getting your work out there, sliding it under agents’, editors’, and contest judges’ noses. Yes, the news from the publishing world, like the news from other sectors of the economy, is rather grim, but that does not mean landing an agent or selling a book is impossible.

As I am undoubtedly not the first person in the writers’ cosmos to say, the only manuscript that has absolutely NO chance of getting published is the one that’s never sent out. Keep plugging away.

As those of you gifted at adding 2 and 2 together without getting 8 might already have figured out, I’ve been rounding out my meandering series on query/ submission packets and the things that go into them by sifting through my archives to find readers’ questions and answering them now. That way, all of the pack it up and ship it out posts are right on top of each other, rather than lying scattered about whenever some bright reader happened to bring it up.

Hey, I know that not everybody is fond of archive-diving. Those who are not should be grateful, then, that insightful long-time reader Jen wrote in to ask:

I can’t help but think that the rules sink into my brain a little deeper with each reading. Still, sending off all those pages with nothing to protect them but the slim embrace of a USPS envelope seems to leave them too exposed. Where does one purchase a manuscript box?

This is an excellent question, Jen: many, many aspiring writers worry that a simple Manila envelope, or even the heavier-duty Priority Mail envelope favored by the US Postal Service, will not preserve their precious pages in pristine condition. Especially, as is all too common, if those pages are crammed into an envelope or container too small to hold them comfortably, or that smashes the SASE into them so hard that it leaves an indelible imprint in the paper.

Do I sense some readers scratching their heads? “But Anne,” some of you ask, “once a submission is tucked into an envelope and mailed, it is completely out of the writer’s control. Aren’t the Millicents who inhabit agencies, as well as the Maurys who screen submissions at publishing houses and their Aunt Mehitabels who judge contest entries, fully aware that pages that arrive bent were probably mangled in transit, not by the writer who sent them?”

Well, yes and no, head-scratchers. Yes, pretty much everyone who has ever received a mauled letter is cognizant of the fact that envelopes do occasionally get caught in sorting machines. Also, mail gets tossed around a fair amount in transit — you think all of those packages in Santa’s sleigh have a smooth ride? — so yes, Virginia, even a beautifully put-together submission packet may arrive a tad crumpled.

Do most professional readers cut the submitter slack for this? Sometimes; if Millicent’s just burned her lip on that latté that she never seems to remember to let cool, it’s not going to take much for the next submission she opens to annoy her. And in the case of contest entries, I don’t know Aunt Mehitabel personally, but I have heard contest judges over the years complain vociferously to one another about the state in which entries have arrived on their reading desks.

All of which is to say: appearances count. You should make an effort to get your submission to its intended recipient in as neat a state as possible. It is, after all, showing up at an agency or publishing house for a job interview.

How does one go about insuring that it arrives looking good? The most straightforward way, as Jen suggests, is to ship it in a box designed for the purpose. Something, perhaps, along the lines of this:

Just kidding; we’re not looking for a medieval Bible box here. What most writers like to use looks a little something like this:

This, my friends, is the very model of a modern manuscript box: sturdy white or brown corrugated cardboard with a lid that is attached along one long side. Usually, a manuscript box designed for the purpose will hold from 250 to 750 pages of text comfortably, without sliding from side to side.

While manuscript boxes are indeed very nice for cradling your precious pages, they aren’t necessary for submission; the attached lid, while undoubtedly aesthetically pleasing, is not required, or even much appreciated at the agency end. Manuscripts are taken out of the boxes for perusal, anyway, so why fret about how the boxes that send them open? In practice, any clean, previously-unused box large enough to hold all of the requested materials (more on that subject in my next post) without crumpling them will work to send a submission.

Emphasis on previously unused. More on that below.

Some of you are resisting the notion of using just any old box, aren’t you, rather than one specially constructed for the purpose? I’m not entirely surprised. I hear all the time from writers stressing out about what kind of box to use — over and above clean, sturdy, and appropriately-sized, that is — and not without good reason. In the old days — say, 30+ years ago — the author was expected to provide a box, and a rather nice one, then wrap it in plain brown paper for shipping. These old boxes are beautiful, if you can still find one: dignified black cardboard, held together by shining brass brads.

Since I couldn’t even find a photograph of one of these gems online, I’m guessing that they’d be pretty hard to dig up to house your submission. At least not outside an unusually literary antique store. (“A first edition of Tropic of Capricorn, sonny? Try that shelf over there, next to the manuscript boxes and Edith Wharton’s secretary’s typewriter ribbons.”)

Happily, when sending a manuscript today, there’s no need to pack it in anything extravagant: no agent is going to look down upon your submission because it arrives in an inexpensive box. If you can get the requested materials there in one piece box-free — say, if it is an excerpt short enough to fit into a Manila folder or Priority Mail cardboard envelope without much wrinkling — go ahead. Do bear in mind, though, that you want to have your pages arrive looking fresh and unbent, so make sure that your manuscript fits comfortably in its holder in such a way that the pages are unlikely to wrinkle.

Out comes our old friend the broken record again: it’s penny-wise and pound-foolish to use cheap paper for submissions; a savvy submitter uses 20 lb or heavier paper. This is part of the reason why.

Look for a box with the right footprint to ship a manuscript without too much internal shifting. In general, it’s better to get a box that is a little too big than one that’s a little too small. To keep the manuscript from sliding around and getting crumpled, insert wads of bubble wrap or handfuls of peanuts around it, not wadded-up paper. Yes, the latter is more environmentally-friendly, but we’re talking about presentation here.

Avoid the temptation to use newspaper, too; newsprint tends to stain.

Most office supply stores carry perfectly serviceable white boxes — Office Depot, for instance, stocks a recycled cardboard variety — but if you live in the greater Seattle area, funky plastic junk store Archie McPhee’s, of all places, routinely carries fabulous red and blue boxes exactly the right size for a 450-page manuscript WITH adorable little black plastic handles for about a buck each. My agent gets a kick out of ‘em, reportedly, and while you’re picking one up, you can also snag a bobble-head Edgar Allan Poe doll that bears an uncomfortably close resemblance to Robert Goulet:

If that’s not one-stop shopping, I should like to know what is.

Your local post office may stock manuscript-sized boxes as well, as does USPS online. Post offices often conceal some surprisingly inexpensive options behind those capacious counters, so it is worth inquiring if you don’t see what you need on display.

Far and away the most economical box source for US-based writers are those free all-you-can-stuff-in-it Priority Mail boxes that the post office provides:

Quite the ravishing photo, isn’t it, considering that the model is an object made of cardboard? If you don’t happen to mind all of the postal service propaganda printed all over it, these 12″ x 12″ x 5 1/2″ boxes work beautifully, with a little padding, as will the 11 7/8″ x 13 5/8″ x 3 3/8″.

Say away from those wadded-up newspapers, I tell you. Can I interest you in some bubble wrap, inflatable packing material, or bio-degradable peanuts?

Why press the 12″ by 12″ boxes into service, you ask, when the USPS is considerate enough to offer a 8 1/2” x 11” all-you-can-cram-for-a-flat-rate box? Because those tempting little numbers only LOOK as though they will fit a manuscript comfortably without bunching the pages. The actual footprint of the bottom of the box is the size of a piece of paper, so there is no wiggle room to, say, insert a stack of paper without wrinkling it.

Trust me, that’s not something you want to find out after you’ve already printed out your submission.

Yes, yes, I know: the USPS is purportedly the best postal service in the world, a boon to humanity, and one of the least expensive to boot. Their gallant carriers have been known to push forward through the proverbial sleet, hail, dark of night, and mean dogs. But when faced with an only apparently manuscript-ready box on a last-minute deadline, the thought must occur to even the most flag-proud: do the postal services of other countries confound their citizens in this way?

Just what do they expect anyone to put in an 8 1/2” x 11” box OTHER than a stack of paper? A beach ball? A pony? A small automobile?

Whatever difficulties you may have finding an appropriately-sized box, DO NOT, under any circumstances, reuse a box clearly marked for some other purpose, such as holding dishwashing soap. As desirable as it might be for your pocketbook, your schedule, and the planet, never send your manuscript in a box that has already been used for another purpose.

You know what I mean, don’t you? We’ve all received (or sent) that box that began life as an mail-order shipping container, but is now covered with thick black marker, crossing out the original emporium’s name. My mother takes this process even farther, turning the lines intended to obfuscating that Amazon logo into little drawings of small creatures cavorting on a cardboard-and-ink landscape.

As dandy as this recycling is for birthday presents and the like, it’s considered a bit tacky in shipping a submission. Which is unfortunate, as the ones from Amazon tend to be a perfect footprint for manuscripts. Don’t yield to the temptation, though.

“But wait!” I hear the box-savvy cry, “those Amazon boxes are about 4 inches high, and my manuscript is about 3 inches high. It just cries out, ‘Stuff your manuscript into me and send me to an agent!’”

A word of advice: don’t take advice from cardboard boxes; they are not noted for their brilliance. Spring for something new.

Oh, and before I forget: If you’ve been asked to send more than one copy of a manuscript — not all that uncommon after you’ve been picked up by an agent — don’t even try to find a box that opens like a book: just use a standard shipping box. Insert a piece of colored paper between each copy, to render the copies easy to separate. Just make sure it’s not construction paper, or the color will rub off on your lovely manuscripts.

And you do know that EVERY time you send requested materials, either before or after signing an agency contract, you should write REQUESTED MATERIALS in great big letters in the lower left-hand corner of the submission envelope, don’t you? (If you have been asked to submit electronically, include the words REQUESTED MATERIALS in the subject line of the e-mail.) This will help your submission to land on the right desk, instead of in the slush pile or recycling bin.

Next time, I shall talk a little more about what goes INSIDE that manuscript box and in what order. In the meantime, keep up the good work!

Posted on - No Comments on Beautifully stamping your SASE, and other agent-pleasing habits of the mythical sanitary author

Beautifully stamping your SASE, and other agent-pleasing habits of the mythical sanitary author

sanitary-author

I’m not much given to re-running photographs, if I can help it, but today, I couldn’t resist. Especially as it ties in so well with our ongoing topic, pulling together a query or submission packet. In this post, I’m going to be addressing that most burning of writerly issues, how to affix stamps to one’s self-addressed, stamped envelope.

What’s that I hear the disgruntled masses muttering under its collective breath? Stamping doesn’t seem like a potential problem? And what the heck does any of this have to do with the photograph above?

Reasonable questions, both. Yet as is my wont, I’m going to take my own sweet time addressing them.

First: the photo, which those of sharp memory may recall I originally ran last April. I’m not much given to double-takes, but I must admit, I did a lulu when I spotted this sign standing by the side of a two-lane highway in unincorporated Neskowin, Oregon. To the casual observer, Neskowin is a blink-and-you-miss-it collection of buildings, but to the observant tourist, it is fraught with enigma: its population is 170, according to its ostensibly unofficially municipal website — a human density which renders the two golf courses located there, well, surprising. Who is playing golf in such high numbers that a lone course wasn’t deemed sufficient for local needs? Bears? Sea lions? Migratory Scots with a yen for Pacific Rim cuisine?

All of these legitimate wonders pale, obviously, next to the undying enigma of the Sanitary Author. What makes him or her so darned clean, the passing motorist is left pondering, and why is the population of Neskowin so proud of that particular resident’s hygiene habits that the non-city fathers saw fit to erect a sign to commemorate the SA’s immaculate practices? Did s/he win some sort of international award for cleanliness akin to the Nobel prize?

Does the SA reside in remote forest because such cleanly writing practices would not have been feasible within the confines of a large city like New York, Los Angeles, or even charming and nearby Portland? More importantly from the point of view of fellow authors, how does being so sanitary affect the quality of the SA’s writing — and if it has a net positive effect, should we all be beating a path to Oregon, demanding to follow in the SA’s spotless footsteps?

And should we be worried about all of the unsanitary authors running around out there?

Oh, I know what prosaic types out there are likely to tell me: since the period after AUTHOR would tend to indicate an abbreviation, this sign probably only refers to the local sanitary authority, the fine municipal employees who look after water quality and maintaining the local sewer system. So much for impenetrable ambiguity, the literal would doubtless conclude. Just ignore that sasquatch strolling by; there’s nothing to see here.

But look closely at that sign: there’s a period after SANITARY, too. Complete words are seldom abbreviations, I find. So the mystery continues.

On to the business of the day. Time to stop thinking about the great unwashed mass of unsanitary authors currently roaming the face of the earth. No good could come of pondering their filthy ways.

Hey, remember how I was saying just last month that quite a number of my ideas for blog posts have resulted from readers’ good questions? Or rather from my inability to answer them briefly enough to prevent the fact that the comments section of this blog is not searchable (from your side, anyway) from annoying the heck out of me?

Case in point: busily submitting reader Rachel asked a question about stamps on the required self-addressed stamped envelope (SASE). Now, I’ve written on this topic quite a bit over the years — so much so that there’s an entire SASE GUIDELINES category on the archive list at the lower right-hand side of this page — so my first instinct was to send her there, or to advise her to do a site search under stamp, and continue on my merry way, confident that yet another writerly problem had been successfully solved.

Then I did a site search under stamp.

Suffice it to say that quite a few posts came up — more, I suspect, than any writer in the first throes of excitement about receiving a request to send materials to an agent would be likely to scan for an answer to this specific question. Also, the absolutely dead-on-target explanation I had in mind turned out to be located in the comments of a post from a couple of years ago…and thus not searchable from a reader’s perspective.

Not precisely user-friendly, in other words.

So while my second instinct was to mutter, “Yes, but all of the basics a submitter would absolutely need to know could be found under the aptly-named HOW TO PUT TOGETHER A SUBMISSION PACKET category” (which is in fact true), I realized that this wasn’t the world’s most satisfactory answer. Part of my goal in setting up the category list is to render it as easy as possible for my readers to find precisely the information they are seeking. (Another part, admittedly, is so I can say, “Look, I’ve already written about that — there’s a category on the list at right that addresses your concerns precisely,” and proceed on my aforementioned merry way.)

My solution was — and is — threefold. First, I’ve created a MAILING REQUESTED MATERIALS category on the list at right, so the next time a question like this comes up, I can smugly point the question-asker there. (Hey, I’ve got to make up for lost time on the merry way, don’t I?)

Second, I’m going to address Rachel’s (quite good) question right now as its own post, rather than merely in the comments, so anybody else who happens to wonder about it in the months and years to come will have an easier time tracking down the answer. It just goes to show you: asking thoughtful questions not only helps the individual who brings them up, but the entire Author! Author! community.

And third, I’m NOT going to waste any brain space wondering if the Sanitary Author used to refuse to lick his own stamps. Or envelopes. (But how did s/he survive before self-adhesion became the norm?)

Let’s take a gander at what Rachel wanted to know:

I have a question about the SASE that you put in with your materials. I understand it was always better to use stamps so that the agent can just toss it in the outgoing mail bin at the agency. But I was talking to the postal clerks yesterday and they said that post-911 rules are now in effect: any stamped package over 13 ounces has to be brought to the post. I asked to get metered mail instead, and they said it wouldn’t work because it would have that date (yesterday) on it. A dilemma!

I explained my situation to them and the clerks suggested just using a priority stamp, because if a SASE were expected, then stamps are really the only way to go.

Is that how they’re doing it now?

Rachel asks excellent questions, as you may see. Before I launch into lengthy explanation, however, let’s define our terms.

As those of you who successfully made it through my last couple of posts are already aware, all queries and requested materials sent to US-based agents via mail should be accompanied by a SASE. No exceptions, I’m afraid. Forgetting to include a SASE is an instant-rejection offense at most agencies, and with good reason: if the agent decides to pick up the manuscript, the writer’s having included the expected SASE demonstrates a pleasing ability to follow directions, and if the agent decides to pass, s/he may return rejected pages at the writer’s expense. Yes, I know: it’s annoying to be underwriting one’s own rejection, but there actually are some benefits for the writer in this arrangement. To name but one: finding out that your submission has in fact been rejected, rather than gnawing your fingernails in perpetual worry for a year or two.

Contrary to popular opinion, a SASE shouldn’t always take the form of a business-size envelope; it varies according to what was sent in the first place. Because the point of the SASE is to ensure the safe return of whatever a writer sends to an agency, you should always include enough postage on your SASE that everything you submitted may be popped into it and mailed.

What might that look like in practice, you ask? Well, when sending a query, including a SASE is pretty straightforward: the writer takes a second envelope, writes his own address on it, adds appropriate postage, folds it, and stuffs it — neatly, please, as becomes a Sanitary Author — into the query envelope.

With a submission packet, the process is similar, but the packaging is different. If the agent only asks to see 50 pages or a chapter or two, few enough that they could be comfortably placed in a Manila envelope without wrinkling them (the Sanitary Author deplores crumpled pages; so do many agents), all you need to do is take a second Manila envelope, self-address it, affix the same amount of postage you’re going to use to send the whole packet to the agency, fold it, and place it neatly within the submission envelope.

SASE-wrangling becomes a bit trickier if you’ve been asked to send the entire manuscript, because that generally entails using a box. (For a detailed explanation of what types of box should and shouldn’t be used, complete with glamorous photographs of cardboard in its various manifestations, please see my earlier post on the subject.) Obviously, it’s going to be unwieldy to stuff a second box inside the first, so it’s completely acceptable just to include a self-addressed mailing label and postage. (Be sure to mention both in your cover letter, so they won’t get lost on the agency end; I’ll be talking about how to pull off including such necessary-but-prosaic details gracefully later this week.)

Equally obviously (but I’m going to mention it anyway, just in case), the stamps on the SASE need to be US stamps, if the agency is US-based. That requirement means that SASEing is invariably a great deal more challenging — and expensive — for writers in foreign climes querying or submitting to US agencies; the far-flung are not exempt from the SASE expectation, I’m afraid, which can make e-mailed querying a more attractive option.

The good news is that the US Postal Service’s website sells stamps at face value, rather than at the exorbitant mark-up one frequently finds for them abroad . The USPS more than happy to ship ‘em to your doorstep in exotic climes so you may stick ‘em onto your SASE before popping your submission into the mail.

Is everyone clear on the care and feeding of the SASE? Good.

Okay, now that we’re all on the same page, so to speak, let’s get back to the crux of Rachel’s question: has the post-9/11 alteration in post office policy altered what agencies expect to see on a SASE?

The last few years have indeed seen some changes in how agencies handle packages, but actually, most of them date from before 9/11, back to the anthrax scare. Before that, virtually no agency accepted electronic submissions, for instance; they may not pay their Millicents much, but the average agency certainly didn’t want theirs to get sick from opening a poisoned query envelope.

E-mailed queries and submissions don’t carry the risk of that sort of infection (and I think we can all guess how the Sanitary Author would feel about that). They do, however, occasionally contain computer viruses, so few agents will open an attachment unless they have already specifically requested an electronic submission from a writer.

Rachel’s clerk was quite right about heavier packages having to be physically carried into the post office by human being, rather than blithely dropped into a mailbox or dumped in a mailroom — a policy shift that would affect virtually any submitted full manuscript, since they tend to be heavy little critters. However, that most emphatically does not mean is that the agent is going to be taking a rejected manuscript to the post office herself. Some luckless agency intern will be toting a whole mess of them there every few days.

Or not; since the USPS changed its regulations in this respect, many agencies have side-stepped the return mail problem by just ceasing to return submitted manuscripts to their writers at all. Interestingly, agencies that operate this way usually still expect submitters to include SASEs.

The moral: unless you are querying or submitting electronically OR an agency specifically says it doesn’t use SASEs, you should always include one.

And always use actually stamps on it, rather than metered postage. Despite the changes I mentioned above, the imperative to use stamps on a SASE has never wavered: the goal here is not convenience in mailing, but the submitter’s paying for the manuscript’s return. Regardless of whether that means tossing it into the nearest mailbox (which would still be possible for most partial manuscripts) or assigning Millicent to do it, stamps have always served the purpose best.

That being said, I must confess that I don’t quite understand the clerk’s recommendation to Rachel to affix Priority Mail postage to the SASE, unless he was either lobbying her to use a Priority Mail envelope as a SASE (not a bad idea, especially if the submission is just a few chapters; they fold nicely into a submission envelope) or simply trying to hawk a more expensive stamp. The distinction between Priority Mail and regular mail is the speed with which it arrives; the ease of mailing is identical.

Which means that buying a more expensive stamp or a cheaper one to affix to the SASE is entirely up to the writer. Like overnighting requested materials vs. sending them regular mail, whether a submitter elects to pay a shipper extra money to convey a manuscript from point A to point B is generally a matter of complete indifference to the agent receiving it, as long as it gets there in one piece.

(“And looking pretty,” adds the Sanitary Author. “None of those pesky wrinkles. And print your manuscript on nice paper while you’re at it.”)

To be blunt about it, the agent has absolutely no reason to care how quickly a rejected manuscript reaches its submitter. All she’s going to care about is whether you’ve included the means to mail it back to you at your expense, not hers.

And that, my friends, is the information that most agencies’ listings in the standard agency guides and websites compress into the terse advice Include SASE. Apparently, somewhere on earth, there lurks a tribe of natural-born queriers who realize from infancy precisely what that means, so it requires no further explanation.

I’ll bet the Sanitary Author is one of that happy breed. For the rest of us, learning how agencies work requires a bit of homework — and the asking of good questions.

So thank you, Rachel, for flagging the issue — and everybody, keep up the good work!

Posted on - 3 Comments on The mysteries of the human memory — and a few more words of wisdom about the SASE

The mysteries of the human memory — and a few more words of wisdom about the SASE

life of brian crosses

I’ve had Monty Python on the brain quite a bit lately, I notice — and not just because my neighbor was playing an apparently all-parrot-sketch-all-the-time station while I was planting bulbs this afternoon. I’m working on revising a novel with a 17-year-old narrator, set roughly at the time when — surprise, surprise — yours truly was 17, and since it’s a comedy, I’ve been having to recreate what I would have thought funny at the time. Since, as any memoirist could tell you, hunting internally for one type of memory often pulls up another entirely, I found myself procrastinating today by writing about the time in junior high school when my family and I actually had to cross a picket line in San Francisco — San Francisco! — to see The Life of Brian.

Strange much how the public perception of what’s upsetting changes, isn’t it?

A psychologist friend of mine told me recently that recent research demonstrates that the brain can respond as dramatically to recalled memories as to present life; sometimes, she says, the mind will experience flashbacks AS current events. I’m fascinated by this, not only as a memoirist (and yes, the memoir that was supposed to come out a few years ago is still tied up in legal knots; thanks for asking), but as a novelist. To be specific: I’m on a tight deadline with this revision, and if my cats didn’t remind me occasionally that they do not possess opposable thumbs or the ability to open cabinets (well, okay, MOST cabinets), they would probably be forced to start nibbling on my toes under my desk to stave off imminent starvation.

I’m inclined to blame this on the way that the creative process colonizes the writer’s brain. The cats seem inclined to blame it on me, which I suppose amounts to more or less the same thing: if it can’t wait until I polish the scene in front of me to a high gloss, it’s probably not going to happen.

Don’t know what I’m talking about? Ask your kith and kin what you’re like during periods of intensive writing. You may be unusually good at jumping back and forth between the creative and observational parts of your brain, but if you’re writing on a regular basis, I’m betting that those who have the good fortune to live and work with you have built up a stockpile of anecdotes about how you space out on the minutiae of quotidian life when you’re writing hard.

Oh, you thought you were the only one? Far from it. Little things like laundry, taking vitamins, watering plants, and checking e-mail seem to slip unnoticed out of the working writers’ consciousness in the middle of a writing jag — and don’t even get me started on how the amnesia about practicalities can intensify in the face of an imminent deadline.

I suspect that this is a necessary side effect of the alchemy of creation. Because, really, in order to render our characters’ lifeworlds gripping on the page, we writers have to create them in our minds every bit as vividly and in all of the detail of a vitally important memory. That’s a pretty absorbing task, isn’t it?

With a pretty gratifying payoff, potentially: if we do our job very well indeed, we might create a story, a situation, a character that seems to the reader to have stepped straight out of real life. Only better.

Is it that same is-it-real-or-is-it-Memorex trick of the brain, I wonder, that would allow a reader to fall in love with a character in a novel? As Mario Vargas Llosa wrote in THE PERPETUAL ORGY:

A handful of fictional characters have marked my life more profoundly than a great number of the flesh-and-blood beings I have known.

He’s talking about a literary orgy, incidentally, not a physical one: quite a lot of the book is about his passionate decades-long love affair with the entirely fictional Emma Bovary. And who can blame for falling in love with her, really? She’s a pretty absorbing character.

Do I sense those of you who are trying to get queries and/or submissions out the door within the next couple of weeks becoming a bit restless in the face of these musings? “I’m as fond of the creative haze as anyone else,” I hear some of you stalwart souls say, “but right now, most of my writing time is getting eaten up by the process of trying to sell my work. So if you don’t mind my asking, what does any of this have to do with the very practical concerns we’ve been discussing for the last few weeks?”

A couple of things, actually. First, in the throes of agent-seeking, it can be pretty easy to forget that Millicent and others like her who screen queries and submissions actually are looking to fall in love with some writer’s work.

Yes, you read that correctly: even the most virulent rejection-generator is usually eager to discover a novel that pulls him immediately into its lifeworld, or a memoir that wrings his heart, or the next Emma Bovary. I don’t think it’s at all coincidental that agents and editors so often describe their first responses to submissions in the language of attraction: you’re going to love this book, it’s a sexy topic, it didn’t grab me, I can’t get this book off my mind, I just didn’t fall in love with the protagonist.

Set those to music, and you’ve got a pop song. As hard as it may be to believe, Millicent is waiting to be swept off her feet.

Which is why, in case any of you fine souls out there have been wondering, I tend to discuss querying and submission in romantic terms: the query letter is a personal ad for your book; you want attract not just any agent, but the one that’s the best match for you and your work; the first page needs to seduce Millicent into wanting to read on; the chemistry between an agent and a book matters deeply. Ditto between a book and an editor. So in addition to everything else we writers are trying to create, our writing also need to inspire love.

The interminable and annoying querying/submission process sounds substantially more noble put that way, doesn’t it? Feel free to use this argument the next time some non-writer gapes at the amount of time you’ve invested in trying to land an agent; generating love can take some time.

My second reason for bringing up this high-falutin’ topic is, I’m afraid, disappointingly prosaic. Yesterday, I started to answer a very practical question about SASEs (Self-Addressed Stamped Envelope), and I seem to have gotten sidetracked.

I can only plead that I was absorbed in a revision. Excuse me a moment while I feel my languishing cats.

To remedy at least the first of these situations, let’s recap: why, in these days of growing environmental awareness, is the writer expected to send a SASE (that’s stamped, self-addressed envelope to the rest of the population) in anticipation of a rejected manuscript’s return? “I understand why I need to include a SASE for a query,” aspiring authors tell me, “but do I really need it for the submission? It’s not as though I’m going to be able to reuse the manuscript after it’s passed through the mail twice, anyway. Can’t I just ask them to recycle it instead?”

In a word, no. In several words, no, no, no, no, no, no, NO!

To help us all understand this cosmic mystery, I explained the history behind the SASE last time: part of its original purpose was not just to save agencies the cost of postage, but also to render submissions cheaper for the writer. It was also intended to preserve copyright by allowing the author ostensible control about whose grimy paws were on the manuscript when.

Writers tend to forget this in the cyber age, when huge chunks of writing can be transferred from one end of the planet to the other with the simple push of a button (yes, of course I know that the world is not as flat as that image implies. Don’t quibble at me now; I’m on a roll), but technically, in order to retain copyright over your own writing, you need to control where and when it is read by others. Writing I post on this blog, for instance, is under my control, since I dictate where people can view it; I could disable RSS feeds, if I wanted. (Oh, the power! The power!) If I sent the same posts out via e-mail, they could end up anywhere, forwarded far beyond my knowledge.

When you send uncopyrighted material off to an agency or publishing house — to a credible one, anyway — you and your readers there are both operating on the tacit assumption that they will not reproduce your work without your permission. You are not, in effect, authorizing them to show it to anyone else until you sign a contract that explicitly grants them the right to do so.

When you send a SASE, you are implicitly asserting your right to control where your work is sent next. It conveys an expectation that if they reject it, they will mail it back to you, rather than forwarding it to the kind of pirate press that is currently cranking out the 8th, 9th, and 10th installments in the Harry Potter series.

I hear the one in which Harry fights a dragon actually isn’t bad.

As I believe I have mentioned seventeen or eighteen hundred times before, this is a tradition-bound industry; it has historically been slow to change. No matter how good the logic against some of its long-held norms, this one did not change at all until there were some very tangible benefits on the agents’ end to altering it.

For example, the anthrax scare convinced some agencies to accept e-mailed queries and submissions. And the post 9/11 requirement to tote heavy packages to the post office prompted some agencies to start recycling rejected manuscripts, rather than having the lowest intern on the totem pole — the one who aspires to Millicent’s job someday — wheel a paper-loaded dolly up out of the building.

But practice, most agencies still adhere to the old norms. Don’t believe me? Thumb through any of the standard agency guides, and count how many agencies mention that they recycle.

Spoiler alert: your thumb is probably going to get pretty tired before you find even one.

Like so many other aspects of the querying and submission process, at one time, the use of the SASE carried greater benefits to the writer than it does now, but time has hardened courtesies into demands, and habits into traditions. Today, if you do not include a SASE with your submission, you may well be perceived as thumbing your nose at the traditions of people you are trying to impress.

As satisfying as that may be, allow me to suggest that it might not be the best way to convince an agent of your Socratic intellect and lamb-like willingness to take direction. So while my long-standing affection for writers, trees, and the printed pages both work to produce would LOVE to be able to say dispense with the SASE for the manuscript’s return in favor of a simple #10 envelope, it would not be in your best interest to fling away the old norms.

The only alternative that I have seen work in practice — and that only rarely — is to include a line in the cover letter, POLITELY asking the agency to recycle the manuscript if they decide not to offer representation and mentioning the business-sized SASE enclosed for their reply. Do be aware, however, that this strategy sometimes backfires with screeners trained to check first for a manuscript-sized SASE: as I mentioned yesterday, it’s not unheard-of for the Millicents of the world to toss aside such a manuscript to be tossed aside without reading the cover letter.

As I believe I may have mentioned before, I don’t make the rules of submission; I only try to render them comprehensible. Let’s all pray that when Millicent does engage in the summary rejection of the SASEless, she flings that precious ream of paper into a recycling bin.

Knowing the likelihood of that happening, I feel as though I should go off and plant a tree now. Or perhaps reread MADAME BOVARY.

Instead, I’m going to be intensely practical for a few moments and tell you PRECISELY how to play the SASE game correctly. The basic rule of thumb is to include a container and enough postage for the recipient to be able to ship any materials you may have submitted back to you. Thus:

When you send a paper query (as opposed to the e-mail variety), include a stamped envelope addressed to yourself. Do this EVERY time, regardless of whether the agency you’re querying actually asks for a SASE on its website or in its blurb in the standard agency guides.

A few technicalities: if you are sending more than 4 pages of text along with your query — if the agent asked for an author bio, for instance, or a synopsis — make sure that the postage on your query’s SASE is sufficient to get all of those pages back to you. A #10 (business-size) envelope is the norm to accompany queries, and stamps are universally preferred over metered postage. Since the agency will be popping the returned materials into the nearest mailbox, the stamps you use should be those currently in use in the AGENCY’s country of residence, not yours.

This means that if you are submitting to a US-based agency or publishing house from outside the country, you will need to dig up some US stamps. Since foreign post offices often sell these at a considerable mark-up, you can save a lot of money if you buy the stamps directly from the US Postal Service online.

When you send requested materials via mail (again, as opposed to e-mail submissions), include in your submission packet an envelope or box addressed to yourself, along with sufficient postage for the safe return of EVERYTHING you have submitted. If you want to be really considerate, you may also include a #10 SASE, so the agent may contact you to ask for more pages, but in the age of e-mail and relatively inexpensive long-distance calling, that particular request is unlikely to come via regular mail.

Again, do this EVERY time, regardless of whether the agency (or publishing house) to whom you are submitting has actually asked for a SASE. Omit it only if the agency specifically asks in its guidelines that you not include it. (I know of only one agency that currently makes this request; need I remind you to read EACH agency’s submission guidelines, in case they differ?)

If the requested pages fit in a Manila envelope, it’s perfectly acceptable to fold a second one in half, stamp and address it, and tuck it in the submission package. If you have been asked to send so many pages that you need to pack ‘em in a box, paper-clip a return mailing label and stamps to your cover letter, along with a polite request that the agent would affix both to the shipping box in the event of rejection.

You HAVE been sending cover letters with your submissions, right? Just sending a manuscript all by itself is considered a bit rude.

Relax, those of you who just clutched your chests: I’ll be talking about how to put together a cover letter for a submission packet as soon as I polish off this series on SASEs.

Who knew there were so many different things that needed to go into a submission packet, eh?

Speaking of tactics I hope each and every one of you was using long before you met me: every time you send requested materials, you should write REQUESTED MATERIALS in great big letters in the lower right-hand corner of the submission envelope. If you have been asked to submit electronically, include the words REQUESTED MATERIALS in the subject line of the e-mail.

This will help your submission to land on the right desk, instead of in the slush pile. Or the non-existent recycling bin.

That 17-year-old voice wants me to pay attention to her now; so do my cats. I think all of us novelists already know which side is going to win that little tug-of-war, don’t we? Keep up the good work!

Posted on - No Comments on Why you need to tuck a SASE into your query or submission packet, or, how to be prepared if something falls on you from a zeppelin

Why you need to tuck a SASE into your query or submission packet, or, how to be prepared if something falls on you from a zeppelin

A few days back, I promised to run through the care and feeding of the infamous and ubiquitously-requested SASE, industry-speak for the Stamped, Self-Addressed Envelope that should accompany EVERY query letter and/or submission packet — and those of you who restrict your querying to e-mail and filling out forms online just stopped paying attention, didn’t you?

That’s a mistake, you know. In case you don’t know, publishing is still largely a paper-based industry; until just a few years ago, e-mailed queries were widely considered as unprofessional as a phone call to an agent who has never heard of you. (All of my readers know better than to cold-call with a pitch, right?) Since the anthrax scare, more agencies are accepting electronic queries and submissions; some even prefer them. However, hard-copy submissions are still the preference of even many agents who accept electronic queries, so you might as well learn to cope with a request to mail ‘em.

And if that doesn’t convince the electronically-minded among you to stick around for the rest of this post, here’s another good reason: there are still plenty of great agents who do not accept e-queries or submissions at all. Do you really want to limit your querying list to only those who prefer to read on a computer screen or Kindle?

Ah, that got your attention, didn’t it? Excellent. Let’s move on.

The expectation that an aspiring writer will ALWAYS include a SASE with a mailed query or submission is universal, at least among U.S. agencies and publishers, so much so that many agencies don’t even explain what it means on their websites or listings in the standard guides anymore. Call me zany, but as those of you have been reading this blog for a while are already aware, I’m not a big fan of unspoken assumptions; they place the writer new to the game at a serious strategic disadvantage. So I hope those of you who have been at this for some time will forgive my annual attempt to explain to those new to querying what a SASE is and why, to put it bluntly, the writer is expected to pay the postage for a rejection letter or returned manuscript.

Oh, you hadn’t been thinking of the SASE in those terms? Or was that giant whoosh I just heard not a collective gasp but a whole bunch of eyebrows out there hitting the ceiling?

Probably the latter, I’m guessing, because I’m constantly meeting aspiring writers who are unaware that a SASE should also accompany a manuscript. And I’m not just talking about the stamped, self-addressed #10 envelope one would send with a mailed query letter: I’m talking about a package with enough postage to get all of those requested pages back to the writer in one piece.

It can get cumbersome. Not to say expensive, especially for writer submitting to NYC-based agencies from outside the country, who not only have to figure out what the return postage would be in dollars instead of their local currency, but have to get their eager fingertips around some US stamps. (Don’t worry, foreign readers; there’s a trick to it.)

And let’s face it — when you’re in a dither of excitement, trying to get your requested manuscript out the door, it can seem like an unnecessary hoop through which to leap. Or so I surmise from the fact that every time I make my annual visit to this topic, I get barraged with very good questions from readers about why, in the age of fairly universal paper recycling and cheap, high-quality printers, a writer shouldn’t just ask an agent to recycle a rejected manuscript. Quoth, for instance, clever reader Melospiza:

Why on earth would you want your manuscript back (after it has been rejected)? It won’t be pristine enough to send out again. Why spend the money? And any parcel over one pound can’t be dropped in a mailbox, but must be taken to the post office, not something an agent will appreciate. Let the agent recycle the paper and enclose a (business-size) SASE only.

I’m SO glad Melospiza brought this up, because this is one of those secret handshake things — you know, a practices that the industry just assumes that any writer who is serious about getting published will magically know all about without being told. There’s a rather basic, practical reason to include the SASE for safe return of the manuscript, or even of a query: NOT including one leads to automatic rejection at most agencies.

Yes, you read that correctly: leaving a SASE out of the packet can, and often does, result in a submission’s being rejected unread; ask about it sometime at a writers’ conference. The vast majority of agents will be perfectly up front about the fact that they train their screeners accordingly.

The owners of all of those eyebrows are clutching their heads now, aren’t they, thinking of all of those SASEless submissions — or, more likely, submissions accompanied by a #10 SASE, rather than one with sufficient postage for the manuscript’s return — they sent out in the dark days of yore. “In heaven’s name,” these head-clutchers cry, “why would an agent who asked to see pages reject them unread?”

Good question, oh retrospective panickers. The short answer: because it’s obvious to Millicent that a writer who submits without a manuscript-size SASE doesn’t know the secret handshake.

I’m sorry to report that the longer answer is hardly more comforting. Amongst hard copy enthusiasts, it’s considered downright rude for a writer not to include a SASE both large enough and loaded down with enough pre-paid postage to send EVERYTHING enclosed back to the sender. Which means, in practical terms, that if the agency is going to keep its side of the tacit agreement allowing it to read a writer’s unpublished work, IT is going to have to shell out the dosh to mail the rejected manuscript back.

Ditto with a query letter that arrives unaccompanied by a SASE. An envelope and a stamp to respond to a forgetful writer may seem like a negligible expense — but multiply it by the 800 or 1000 queries the average agency receives every week, and we’re talking about a considerable investment in writers whose work they’ve already decided not to represent.

The result in both cases is generally a form-letter rejection.

I implore you, no matter how little you want to see that manuscript again, do NOT omit the SASE for the return of the manuscript — UNLESS the agency’s website or listing in one of the standard agency guides says specifically that they will recycle rejected manuscripts. (Practically none of them do.)

Okay, before the disgruntled muttering out there gets too deafening, let’s voice it: “You must be pulling our collective leg,” I hear some of you saying. “Okay, maybe SASEless queries do tend to get rejected unread, but I can’t believe that it happens to submitted manuscripts or book proposals. By the time an agency or publishing house is sufficiently interested in you to want to see actual chapters of your book, your foot is too firmly in the door for your submission to be tossed aside unread for a reason as unrelated to the quality of the writing as not including a SASE. I mean, really, what purpose would being that touchy serve?”

A fairly tangible one, actually: it would be one less manuscript for Millicent to read.

Admittedly, from the submitter’s point of view, a good argument could be made that this practice would tend to lead to, as Melospiza rightly points out, a big ol’ waste of money, not to mention trees, without really providing much benefit to the people who actually pay for the return postage. After all, a SASE included with a submission is only going to be used if the news is bad. If the agency likes the MS, they’re going to ask to see the rest of the manuscript — which means your initial submission will get filed, you will send another packet (with another SASE), and your first SASE may well end up in the trash.

Or, if you’re really lucky, you’ll never see it again, because it will end up in a file drawer in your new agent’s office.

If they don’t like it, all you are doing by providing the postage is paying to get the news that they’re turning you down in a way that will make your postal carrier’s back ache, rather than via a nice, light #10 envelope. So why not just send the manuscript along with a business-size SASE, and be done with it?

Because that’s not how it works, that’s why.

Yet originally, believe it or not, it was set up this way in order to PROTECT writers. The sad thing is, though, the logic behind this one is so pre-computer — heck, it’s pre-recycling — that it’s likely to be counterintuitive to many people new to the biz.

Return with me now to those thrilling days of yesteryear, when books were widely read, writers didn’t need agents, and the photocopier had not yet been invented. Prior to personal computers (and nice laser printers in workplaces that might be accessible after the boss goes home for the day), you could not print out spare copies of your precious manuscript to submit to every Tom, Dick, and Random House in the biz; equally obviously, no sane human being would send out his only copy.

So how did writers reproduce their work to submit to several publishing houses simultaneously? They retyped it, that’s how. Every single page, every single time.

Think those hardy souls wanted to get their rejected manuscripts back? Darned tootin’. It might save them weeks of retyping time.

My long-term readers will have heard my favorite concrete example of how these returned manuscripts helped writers before, but it’s a terrific illustration of just how much the SASE helped the average aspiring writer way back when. Back in the far-away 1950s, my mother, Kleo, was married to Philip, a struggling science fiction writer. While she toiled away at work and went to school, Philip spent his days composing short stories.

Dozens of them. Type, type, type, week in, week out.

As writers did in the days prior to e-mail, Philip and Kleo stuffed each of those short stories into a gray Manila envelope with a second envelope folded up inside as a SASE and sent them off to any magazine that had evinced even the remotest interest in SF or fantasy. (Kleo was also taking both his writing and her own to be critiqued by other writers and editors at the time, which is actually how Philip got his first story published. But I digress.)

Each time a short story was rejected — as, in the beginning, all of Philip’s and Kleo’s were — and landed once again in their mailbox with the accuracy of a well-flung boomerang, they acted as professional writers should act: they submitted the rejected story to another magazine immediately. To minimize retyping, they would iron any pages that had gotten bent in the mail, slip the manuscript into a fresh envelope (yes, with a fresh SASE), and pop it in the mail.

Since there were not very many magazines that accepted SF or fantasy back then, they had to keep impeccable records, to avoid sending a rejected story back to a magazine that had already refused it. But Philip kept typing away, and kept as many stories in circulation at once as possible.

How many? Well, no one knows for sure anymore — since occasionally the only copy of a story got sent by mistake, some inevitably got lost.

(Which reminds me to nag those of you sending out manuscripts in the computer age: when was the last time you made a back-up of your manuscript? If, heaven forfend, a gigantic anvil fell from one of those anvil-toting zeppelins we’re always seeing overhead these days onto your main writing space, would it crush both your computer and your back-ups? Bears some consideration, doesn’t it?)

One day, the young couple opened their front door to find 17 rejected manuscripts spread all over their miniscule front porch. Their tiny mailbox apparently hadn’t been able to hold that many emphatic expressions of “No!”

So what did the aspiring writer of yesteryear do when faced with 17 rejections on the same day? Did he toss all of that paper into the recycling bins that had not yet been invented? Did he rend his garments and give up writing forever? Did he poison his mail carrier for bringing so much bad news all at once? All of the above?

No, he did what professional writers did back then: had his wife iron the pages so they could be sent out again and resubmitted.

Lest you find the story too depressing, I hasten to add: the science fiction writer was Philip K. Dick, and I have it on good authority that one of those stories was THE MINORITY REPORT. Which a director who shall remain nameless (because he changed the ending in a way that would have caused any author’s resentful spectre to dive-bomb LA, howling) made into a rather lucrative movie, decades later.

Which only goes to show you: contrary to the common writerly fantasy/daydream/self-flagellation-after-rejection theme, even the best writers generally have to brazen through quite a bit of rejection before hitting the big time. As my mother likes to say, the only manuscript that stands NO chance of getting published is the one that sits in the bottom drawer, unseen by human eyes.

She knows whereat she speaks — and it’s as true today as it was 55 years ago, when there were no photocopying machines, no computers, and no guarantee that the copy you sent would ever be retrievable if it went astray in some publisher’s office.

For our purposes today, the important thing to take away from this story is not the warm glow from the implied pep talk (although that’s nice, too), but the understanding that agencies don’t ask for SASEs in order to inconvenience, annoy, or impoverish aspiring writers. They do it today for precisely the same reason that they did it in the 1950s: to get your work back to you as expeditiously as possible, so you may try its fortunes elsewhere.

So yes, Virginia, as hard as it to believe, in the beginning, the SASE was intended to save the submitting writer money and time, not to drain both.

Also, it was intended to protect the writer’s copyright: just as an e-mailed attachment could conceivably end up, through the magic of multiple forwarding, anywhere on the planet, a loose manuscript that isn’t either in an agent or editor’s office, safely tucked away in that proverbial bottom desk drawer, or being conveyed through sleet, snow, and/or dark of night between one and the other could in fact be stolen.

I know; creepy even to consider. But think about it: is it more or less likely than something falling on your house from a zeppelin?

I’ll answer that one for you: it does happen from time to time, so a savvy writer keeps very, very good track of who precisely has his manuscript when. (If this prospect tends to keep you up at night, as it does many writers, please see the SHOULD I WORRY ABOUT MY WORK BEING STOLEN? category on the list at right for tips on how to protect your work.)

More on SASE tradition and practice follows tomorrow, if you can stomach the stress. In the meantime, keep up the good work!

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How to write a really good author bio, part VII: tying up those pesky loose ends

Since this is my last post in this series — presuming that no one posts a magnificently insightful follow-up question as a comment over the next few days, hint, hint — I’m going to seize the opportunity to say this just one more time, for the benefit of all you procrastinators out there: please, I implore you, do NOT put off writing at least a viable first draft of your bio until the day after an agent or editor has actually asked you to provide one.

Why? Because unless an agency’s submission guidelines ask for a bio up front, chances are, the request to provide one is going to come swooping down at you out of a pellucidly blue sky. Tossed out as an afterthought just after you’ve given the best pitch in the history of Western civilization, for instance, or when the agent who fell in love with your first 50 pages asks to see the rest. It will seem like good news — until you realize that you need to come up with a bio within the next forty-eight hours.

On that happy day, you will be a much, much happier human being in every way if you already have at least the beginnings of a great bio sitting on your hard drive. Trust me on this one.

To that end, may I suggest that those of you involved in writers’ groups — critique-based or support; in either case, good for you — devote part of a meeting to brainstorming about and giving feedback on one another’s bios? Or query letters, for that matter? And what about synopses?

Why would a success-oriented group want to invest time in mutual critique of marketing materials? Long-time readers, chant it with me now: every single sentence on every single page in a query or submission packet is a writing sample. It all needs to be polished.

It also, at the risk of repeating myself, all needs to be interesting — and here’s where a little outside perspective can be very helpful. Yet even very market-oriented groups seldom set aside time for mutual bio critique. A trifle mystifying to me, as a session devoted to it can be a whole lot of fun, as well as very useful indeed.

Besides, how much do you really know about that sharp-eyed person who keeps telling you to show, not tell?

Speaking of great questions (yes, I know; I was speaking of it several paragraphs ago, but humor me here), readers past and present have posted requests for clarification on a couple of bio-related points. Since not everyone reads the comment strings — especially, I notice, whilst perusing the archives — I want to devote the rest of today’s blog to dealing with some of those pesky loose ends that I may have left dangling from my previous post on the subject.

Let’s begin with a thought-provoking question from long-time reader Gordon:

I’m not sure how to word this, but I’ll try – should an author bio written by an unpublished (in any media) writer include what you call ‘promotional parts’? Meaning life connections with the novel’s subject matter. As a youngster in his seventies there have been many twists and turns in my life. Should one’s bio chronologically hit the high points or mainly focus on the ones pertinent to the novel being submitted?

You did fine on the self-expression front, Gordon. The short answer is yes, on both counts.

Well, glad to have cleared THAT up. Moving along…

I didn’t really fool you there, did I? Especially since those of you who have been following the comments on this series closely undoubtedly immediately cried, “Wait, Gordon asked this toward the beginning of the series, and Anne sort of dealt with this later on. Perhaps she is trying, albeit clumsily, to drive home the point that good questions from readers help to expand the range of her posts.”

Well, I like to think so. However, looking back on the ways in which I wove the spirit of this question into this series, I’m not entirely positive that I ever answered its letter, so to speak. Now, I’m going to tackle it directly.

The direct answer: it depends.

To be specific, which way one should fall on the choice between devoting one’s bio to a chronological account of the highlights of one’s life as, say, an obituary might tell it (sorry, but it’s the obvious analogy) vs. creating the impression that every significant event in one’s life was leading inevitably to the writing of this book and no other depends largely upon several factors, including:

a) whether there are events in one’s life that are legitimately related to the subject matter of the book in question — and if they are easy for the reader to follow without too many logical leaps.
If mentioning a particular life experience would tend to make you a more credible source, it’s usually to your advantage to include it in your bio, to differentiate yourself from any other yahoo who might just have been guessing what that particular experience was like. “Writerly Q. Author visited the Statue of Liberty once,” when his protagonist passes through Ellis Island briefly in Chapter Two is a stretch; “Writerly Q. Author spent twenty years as a merchant marine,” when his entire plotline takes place on a pirate ship is not.

b) whether one has genuinely lead a life that would produce a couple of entertaining paragraphs, regardless of connection to the book.
It never hurts to sound darned interesting in your bio. However — and in practice, this is a big however — writers of purely chronological bios often…how shall I put this delicately…overestimate the detail in which a rushed industry type might want to hear the life story of someone s/he has never met.

Remember, Millicent the agency screener reads a LOT of bios; keep yours snappy.

If you’re in doubt whether yours is leaning toward overkill, hand your bio to someone who doesn’t know you particularly well (having asked politely for his assistance first, of course; don’t just accost a stranger) and have him read it through twice. Buy the cooperative soul a cup of coffee, and around the time that your cup begins to seem light in your hand, ask your guinea pig to tell your life story back to you uninterrupted.

The points that he can’t reproduce without prompting are probably less memorable than the others. Are they honestly helping you look interesting and/or credible?

c) in the lucky instance where both (a) and (b) are genuinely true, whether the wealth of interesting biographical detail threatens to render the connections to the book less memorable.
When in doubt, lean toward the directly applicable; it’s more important information for the marketing department.

Remember, the point of an author bio is not to tell your life story — that’s what post-publication interviews and memoirs are for, right? — nor to include all of the things that you would like total strangers who pick up volumes in a future bookstore to know about you.

The goal in a query or submission bio is to make the case that you are an interesting person well qualified to have written the book in question. Or, in the case of nonfiction, to write the book being proposed.

Everyone clear on the relevant distinctions? Good. Let’s move on to another question. Another long-term reader, Cerredwyn, wrote in to ask,

Does an author photo need to be a head shot?

No, it doesn’t — as long as you are identifiable (“That’s she, officer. That’s the author of the book!“) and the background isn’t too busy, you can certainly use a broader shot.

In fact, as our friend Elinor Glyn’s author photo for IT above demonstrates, a head-and-torso shot is perfectly acceptable, and actually a bit more common on jacket flaps than the pure headshot. However, 1/2, 3/4, and even full standing shots are not unheard-of. John Irving’s early works tended to have particularly hunky-looking shots from the waist up, for instance.

Not that I noticed as a teenager or anything. I was reading his books for the writing and the stories, I tell you.

If you’re having trouble deciding between different ranges of shot, spend some time in a well-stocked bookstore, taking a gander at the author photos published in books in your chosen book category within the last few years. If you notice an overall trend in styles, you’re not going to offend anyone by submitting something similar.

Oh, and speaking of styles, unless you have written something ultra-hip or happen to be a magazine writer (whose material by definition changes constantly), it’s usually not a great idea to dress in the latest fashion for your author photo — and it’s DEFINITELY not the time to sport a hairstyle that’s not likely to be around a decade hence.

Don’t believe me? Ask any 80s author who embraced a mohawk. Or Elinor Glyn, a decade after the photo above was taken.

Remember, if your book is successful, it will be gracing shelves in private homes, libraries, and book exchanges for even longer than it will be hanging out in Barnes & Noble. A too-trendy style will date the photo. So as a general rule, adorning yourself for your photo with the expectation that the resulting photo will dog you for the rest of your natural life is a good plan.

You also might want to give some thought to how certain colors and patterns photograph — and how a checkered jacket that works beautifully in an 8 x 10 glossy might just look dusty in a 3 x 5 or 2 x 3 (both fairly common sizes for jacket photos). Generally speaking, solids work better than prints, and strong, dark colors on the body are distract less from the face. Bear in mind, too, that black, white, and red sometimes look quite different in photos than in real life, and that the eye tends to zoom in on the red and the shiny.

If that’s your lip gloss, great; if it’s your belt, less great. Unless you are trying to find an agent or publisher for a book about belts, that is.

The answer to the next reader question, posed by Jaepu last year, could be extrapolated from the last paragraph but one, I notice, but that doesn’t mean it isn’t a trenchant question. Let’s revisit it, just in case anyone out there was wondering:

Must the author photo be in color?

No, it may be in black and white — in fact, until fairly recently, that was the norm. However, as with passports, with the rise of digital photography, color author photos have become more common. Do be aware, though, that a black-and-white photo won’t tell an agent whether you might look good in a television interview as well as a color picture would.

A reader too shy to be comfortable with self-identification asked:

I’m all excited about my next book, but I’m marketing my first. Would it be completely tacky to mention what I’m working on now in my bio? What if the books are in different genres?

It’s far from being tacky, Anonymous One; in fact, it’s downright common for a submission bio to end with a brief paragraph along the lines of:

Lincoln lives in Springfield, Illinois with his wife, eight sons, and golden retriever, Manifest Destiny. He is currently working on his second book, Hey! Where Are You Taking Half of My Country?, a comic memoir covering the Civil War years.

“Yeah, right, Anne,” I hear some of you scoff. “Stop pulling our collective legs. I’ve never seen an author bio on a book jacket that covers future work, or even unpublished work. Bios are always backward-looking, aren’t they?”

Actually, jacket bios that mentioned future projects used to be fairly standard; in the mid-70s, the last line of most bios was some flavor of Smith lives in Connecticut, where he is working on his next novel. Gradually, this has been falling out of fashion, perhaps because it implies some faith on the publisher’s part that Smith’s current release will sell well enough that they will WANT him to bring out another. (It’s probably not entirely a coincidence that this particular last sentence fell out of fashion at approximately the same time as multi-book contracts for first-time novelists.)

However, the author bio that an aspiring writer tucks into a query or submission packet and the one that ends up on a dust jacket are not the same thing — as we discussed earlier in this series, they are intended for the eyes of two different audiences, to create two different impressions. The dust jacket bio is promotional copy aimed at the reader, designed to pique interest and answer basic questions like why should I believe this guy’s NF account of life on the moon? The query or submission bio, by contrast, is designed to impress agents, editors, and their respective Millicents with the author’s claim to be an interesting person well qualified to have written the book in question.

Is there an echo in here? I could have sworn that I’ve heard that last bit somewhere before.

Because the submission bio is geared for industry-savvy eyes, mentioning completed book projects in categories other than the one to which the currently-submitted manuscript belongs (try saying THAT three times fast), as the Anonymous Questioner suggested, is a perfectly legitimate use of space. No need to hawk the other projects; simply mention the book category within the course of a single-sentence description that describes the project as still in progress. As in:

Now nicely recovered from his contretemps with an assassin, Garfield lives in retirement, working on his next book projects, a YA baseball romance and a historical retrospective of his own brief presidency.

Why would Pres. Garfield speak of his completed YA book as a work-in-progress? Strategy, my dears, strategy: it neatly sidesteps the question why isn’t it published?

Finally, reader Rose inquired:

I’m at a whole single-spaced page, no photo. I have a pro photo, recently taken, that looks great. Would it be better to reduce the bio and add the photo?

I’m querying for a novel, btw — and I’d been under the impression that you shouldn’t submit an author photo when trying to pitch one.

Contrary to the impression Rose has, by her own admission, picked up she knows not where, there is no hard-and-fast rule about whether a fiction writer’s submission bio should to include a photo. No Millicent who has found a submission engaging enough to read all the way to the last page, where the author bio lurks, is going to cast her latte aside in a petulant fit at the sight of a photo, screaming, “Oh, darn — now I have to reject it. I liked that manuscript, too.”

Not going to happen.

The reason photos are often not included in novelists’ bios is not because they’re unwelcome, but because the burden for gathering marketing materials prior to selling a novel has historically been significantly lower than for a nonfiction book. (If any of you novelists doubt this, take a gander at a NF book proposal sometime; its many, many pages of marketing material will make you feel much, much better about writing only a query letter and a synopsis.)

If your photo is pretty ravishing, Rose, I say go ahead and include it. A nice photo does make the bio look a touch more professional, after all, and it’s never a BAD thing for an agent or editor to think, “Hey, this author is photogenic!”

Even without the picture, though, it sounds as though Rose’s bio is a bit long for professional purposes: the norm is one DOUBLE-spaced page, or 1/2 – 2/3 page single-spaced under a photo. Yes, one does occasionally hear agents mentioning that they’ve been seeing more single-spaced full-page bios lately — but as I’ve virtually always heard this pronounced with a gnashing of teeth, I’m inclined to regard such statements as complaints.

Call me zany, but I tend to interpret moaning as an indication that the moaned-about activity is unwelcome. I’d stick to a more standard length. As with a query letter, when in doubt, err on the side of brevity. Believe me, if your bio is too short, the agent of your dreams will be only to happy to tell you so –after she signs you.

(Don’t cringe: she’s going to want you to change a lot of things after she signs you, no matter how much she initially loved your book or book proposal. Don’t say I didn’t warn you.)

One last thought on the subject before I sign off for the day: If, over the years I’ve been a book doctor and particularly over the 4+ years I’ve been answering questions online, someone had given me a nickel for every time an aspiring writer asked me whether the spacing or length of the bio — or query, or synopsis — REALLY mattered, I would have been able to build my own publishing house.

I don’t mean that I would have been able to buy one; I mean that I would have been able to construct the necessary buildings and offices entirely out of coins. Would it surprise you to hear, then, that even after that many repetitions of the same question, my answer has never changed, no matter how much aspiring writers might have wished them to do so? Or that if I could wave my magic wand and remove all formatting requirements, I probably wouldn’t do it?

Why, I hear you gasp? Because when an author bio — or query letter, or synopsis, or manuscript — is properly formatted, the only bases for judging it have to do with the quality of the writing, the premise’s marketability, whether the professional reader likes it, and so forth.

You know, the bases upon which aspiring writers WANT to be judged.

So yes, agents really tend to hold aspiring writers to the standards of the industry, just as they hold their clients to them. (See earlier comment about one’s dream agent making demands upon one.) They don’t do this to be mean; it’s just that when someone — like, say, Millicent the agency screener — spends hour after hour, day after day, month after month staring at manuscripts, she’s unlikely NOT to notice if one is formatted differently than the norm.

As in, for instance, an author bio that doesn’t look like the ones I showed you yesterday. Even if a single-spaced bio sans photograph DOES indeed fit onto the requisite single page, thus meeting the bare minimum standard for professionalism, it’s not going to resemble the bios Millicent’s boss is sending out with her clients’ submissions.

Or at least, it probably will not. Naturally, as with any group of human beings, some agents have individual preferences that deviate from the industry standard — the source, I suspect, of Rose’s impression of unspecified origin — and if you can find out what these quirky desires are, you should definitely adhere to them in your submissions to that particular agent. It seldom pays, however, to assume that any one such preference is universal to the industry.

My point is, as annoying as it may be to bring your bios — and queries, synopses, and manuscripts — into line with the most common professional standards is so that Millicent may ignore the formatting and concentrate on what you are SAYING. Because, after all, your aim in your submission bio is not to cram as many facts as you can onto a single page, but to make the case that you are an interesting person well qualified to have written the book in question.

Yes, you have heard that somewhere before. See, I don’t recommend sticking to the general standards just to be mean, either.

Next time, we’re going to chat about SASEs — and then, thank goodness, we shall have covered all of the standard elements of the query and submission packet. So hang in there just a little bit longer, folks; I’ll be tackling my mile-long backlog of craft questions very soon. Keep up the good work!

Posted on - 2 Comments on How to write a really good author bio, part VI: a picture is allegedly worth a thousand words, but in a bio, you seldom get to use that many

How to write a really good author bio, part VI: a picture is allegedly worth a thousand words, but in a bio, you seldom get to use that many

All throughout the weekend (hey, even bloggers occasionally like a day off), I could have sworn I heard the muffled cries of my readers from afar, small as the mews of freshly-born kittens. “But Anne,” these wee voices called after me, “you didn’t tell us how to format an author bio…and you ALWAYS tell us how to format things…”

At least, I think that’s what they were saying; it’s also possible that they were merely reading a particularly bad translation of Antoine de Saint Exupéry’s Le Petit Prince very, very slowly. Wafting ghostly voices are notoriously inarticulate.

Assuming that my first interpretation was indeed correct, let’s talk format.

In a novel submission, the author bio should be placed at the end of the pages you’re submitting, regardless of whether you have been asked to send a full or a partial manuscript. It should always be in the same typeface and font as the rest of the manuscript or book proposal — no exceptions. (And if you’re unfamiliar with the typefaces the publishing industry tends to prefer, or even that such preferences exist, you might want to consider consulting the STANDARD FORMAT ILLUSTRATED category on the list at right with all deliberate speed.)

The bio is always the last page in a submission or query packet, coming at the bottom of the stack; it should neither be numbered nor include a slug line. It’s also typically the last page of a book proposal (although clippings sometimes follow it), but in that context, it should have a slug line and be numbered.

Everyone clear on that? No? Well, you’ll find some concrete examples below.

Beyond those limitations, there are two standard formats for an author bio. The first is very straightforward: a single page, double-spaced, in standard manuscript format. (If that last term was a mystery to you, I can only reiterate my suggestion that you visit the STANDARD FORMAT ILLUSTRATED category on the list at right. Improperly-formatted manuscripts are far, far more likely to be rejected than ones that look professional.)

The author’s name should be centered on the top of the page, resulting in a document that looks little something like this:

Some would argue (including me, if memory serves, in a post from several years ago) that the text should be additionally decorated by either the first line of the page or the first line under the author’s name reading, “Author bio.” Not a startlingly original title, it’s true, but you must admit that it’s descriptive.

I no longer advise embracing this tactic, for the simple reason that a significant and apparently growing segment of the agent population now seems to prefer that their clients dispense with this little piece of self-evident labeling. Or so I surmise, from all of the agented writers I keep meeting whose agents have asked them to skip it. Most bio-writers are only too glad to omit it, as it permits an extra line of text in what is, let’s face it, a rather brief space into which to cram one’s charms.

Personally, I use the other type of bio format, the kind that includes a photo: half a page, single-spaced, with a 4×6 photograph (or a roughly similar size; perfection doesn’t matter here) centered 1 inch from the top of the page, above the text. In between the photo and the text, the author’s name appears, also centered.

The end result looks a little something like this:

Admittedly, the LP’s picture is a trifle larger in this example than I would advise using — ideally, the photo should take up only the top third of the page, and here, LP has opted to allow the visuals to extend considerably lower, as some less animated authors also choose to do. It’s a legitimate choice, certainly, but anybody out there notice the down side?

If you said, “By gum, that looks a whole lot like 157 words, rather than the 250 or so I was hoping to include on my bio,” give yourself a gold star for the day. Heck, give yourself two; they’re small.

Want to see one that’s roughly the same length as Aunt Jane’s example above? While we’re at it, let’s assume that it’s the last page of a book proposal, so you may see the requisite slug line in action:

Ste. Cecile author bio

A pretty great photo for establishing Cecile’s credibility to tell her particular story, isn’t it? Not a whole lot of doubt that we’ve got a virgin martyr here. Yet this picture suffers from a rather serious problem that the Little Prince’s didn’t — any guesses?

If you said that you couldn’t make out Cecile’s face well enough to pick her out of a crowd — or, more to the point, up at the airport to get her to her book signing on time — award yourself a medal. The author is easily recognizable in a good author photo, so avoid shots from thirty feet away. Cecile would be much better off with this bio, even at the expense of a little textual rearrangement to make it fit;

Ste. Cecile author bio2

The different photo shape is fine here — what’s important in this context is that the picture is recognizably Cecile. Why? Not only will this help her future agent pick her out of a police line-up recognize her when they meet at writers’ conferences, but Cecile’s future publishers are going to want to see what she looks like; photogenic authors are only slightly more common than telegenic ones.

So how do you slap that image onto your bio? The same way I did to produce these examples — and the only way, if you intend to e-mail your bio without first running the hard copy through a scanner. Get a friend with a digital camera take a picture that you like, save it to your hard disk, then use copy and paste the image into your author bio document.

If this sounds like far, far too close an intimacy with technology for you, take the photo to a copy center and ask the nice folks behind the counter to arrange a color copy so that the picture and the text are on the same page, so you may pop it into your query or submission packet. For a small fee, they will probably be delighted to produce a stack of snail mail-able hard copies for you.

I can tell you from experience, though: do NOT wait until you need an author photo to have your picture taken. Many, many aspiring writers hold off, assuming (usually wrongly) that their future publishing houses will take care of — and pay for — this detail for them.

These well-meaning souls almost invariably end up unhappy with the author photos on their respective dust jackets. Or with snapshots taken from thirty feet away. In any case, the results seldom make anyone concerned, even the author, squeal with delight.

Why, the camera-shy gasp? Well, it often takes many tries to obtain a photograph that you like enough to want to see mass-produced — or one that will look good in the school photo-size viable for most book jackets. It’s a bit easier now than it was prior to digital photography, of course; now, even an amateur can afford to take 500 snapshots in an endeavor to find the perfect pose.

Yet when dear self is making the decision — and when a poor choice is going to haunt one for the rest of one’s literary life, smirking back at one from jackets, websites, the publishers’ catalogue, and, if you’re lucky, next to you at a packed signing in a major bookstore — believe me, dear self is going to want some time to equivocate.

Seriously, published authors wrestle with this one all the time.

That’s one reason that you don’t always recognize your favorite authors at book signings, incidentally; established authors’ photos are often a decade or more out of date. It’s not merely out of vanity, in order to appear more youthful to their readers (although I could name some names here), but because the photo-selecting process can be tedious and expensive.

Another excellent reason not to leave the construction of your author bio to the last minute, eh?

I’ve been sensing some tentative hand-raising for several paragraphs now. “Um, Anne,” some of you pipe up, “could you explain a bit more about why the reasoning about the publisher’s taking care of the photo is wrong? I always thought they just kept a bunch of professional photographers on staff to handle this sort of thing.”

Um, no. Posed, professional studio-taken photographs used to be more common on book jackets than they are today, but those photos were not in-house. At best, a publisher in the bad old days might cough up the dosh to have a pro snap some pictures, which made perfect sense: since this photo is usually also reproduced in the publisher’s catalogue, too, they were the clear beneficiaries.

But in recent years, that practice has become rare, especially for first-time authors. So guess who usually ends up paying for the professional photos you DO see?

Uh-huh.

I speak with aspiring writers all the time who are shocked — shocked! — to learn that the author is responsible for obtaining the photograph that graces the dust jacket. Now, the author’s photo is often posted on his website as well, but chances are that that the publisher is still not going to pay anyone to take a picture of you until you are very well established indeed.

Yes, you’re right: this is yet another expense that the publishing world has shifted onto writers. Sorry. But if you get your talented friends snapping now, you might just end up with a stellar photo you love at a fraction of the cost of a professional shoot by the time you need it.

I just mention.

All of this, of course, begs the question: even that it can be expensive in terms of both time and money to come up with a photo to accompany your author bio, is it really worth your while to use format #2?

As is so often the case with strategic decisions, be they literary, military, or just plain office politics, the answer is: it depends.

If you happen to be outstandingly attractive, yes, it is pretty much always going to be worth your while, and not just because Millicent is shallow. (She isn’t, typically.) These days, the marketing departments at publishing houses actually do want to know if an author is photogenic — and telegenic — if a book is expected to be a big seller.

If you tend to find potential agents and editors by accosting them at conferences and/or classes, it is worth your while to shell out for the small additional expense of producing an author bio with a photo of you on it to stuff into your post-conference submission packets. The reason for this is simple: it makes it easier for agents and editors to remember having spoken to you.

Not in a “My, but that’s an attractive writer!” sort of way, but in a “Hey, I have a distinct recollection of having had a rather pleasant conversation a month ago with that person” manner.

PLEASE do not take the fact that a nudge to the memory is sometimes necessary as a reflection upon either your book’s market chances, the quality of your writing, or your inherent memorability as a human being. As I mentioned earlier in this series, the average agent speaks to somewhere between 50 and 200 eager writers at a conference. The chances of his remembering your name in retrospect are rather low, even if you and your book are genuinely scintillating.

This can be true, perversely, even if the agent in question appeared to be foaming at the mouth with greed when you pitched your project. Post-pitch enthusiasm has a nasty habit of fading on the way back to NYC; it must have something to do with the coffee served on the flight back.

Again, sorry. Let’s get back to practicalities.

It is less important to look pretty in your author photo than to look interesting, generally speaking — and here, the standard posed, gently-smiling-under-indirect-light professional shot may actually work against you. So unless your book’s subject matter is very serious indeed, try not to make your bio picture look like a standard, posed publicity shot.

Why? For the same reason that when you flip back through your yearbook, half of the senior pictures seem more or less interchangeable: just looking nice tends not to be memorable.

You may laugh, but it is amazing how many author photos look like senior class pictures, devoid of personality. Try to not to look as though you were voted Most Likely to Write a Book.

But unless you are writing something pretty sizzling, you might not want to look as though you were voted Most Likely to Grace a Street Corner, either, if you catch my drift. Glamour shots became kind of popular in the mid-1990s, especially for female authors, but at this point, lenses that seem to have been bedewed with Vaseline make a picture seem dated.

And yes, Virginia, you SHOULD worry about what your author photo says about you — and not just because you don’t want your dear old white-headed mother to pick up your novel years from now in Barnes & Noble, clutch her chest, and keel over, crying over your boudoir shot, “I can’t believe my baby let someone PHOTOGRAPH her like that!”

The author photo is another opportunity to express your personality — which, lest we forget, is part of what you are selling when you pitch a book, like it or not, especially if you are marketing a memoir.

Here’s a radical idea, evidently endorsed by Saint Cecile: why not strive to make the tone of the picture match the tone of the book, or have the environment echo the subject matter? You might want to surround yourself with objects associated with your book’s topic for the photo, but avoid making the picture too busy. You want the viewer to focus on your charming face, after all.

One of the best author photos I ever saw was of an arson investigator. Far from being airbrushed and neat, his face was barely visible: he was covered in soot, crouched in front of the ashes of a burned-down building out of which he had apparently recently crawled. Did it make him look attractive? No, unless the observer happened to be turned on by smoke stains. Did I believe instantly and absolutely that he knew his subject upside-down and backwards? You bet.

I know that pulling this all together seems daunting, but trust me, the more successful you become, the more you will bless my name for urging you to put together a killer bio, with or without photo, in advance. Once you start getting published, even articles in relatively small venues or on websites, people in the industry will start asking for your author bio and photo.

At that point, when editors are clamoring to hear your — yes, YOUR — magical words, I can absolutely guarantee that the last thing you will want to be doing is sitting hunched over your keyboard, trying to summarize your entire life in 250 words.

Okay, not the very last thing: the very last thing you will want to be doing is scrambling through your bottom desk drawer, searching for a picture of yourself that would not make you cringe ten years hence.

Now that I’ve thoroughly terrified you, I shall sign off for the day. Next time, I shall tie up a few last loose ends regarding author bios, author photos, and their production. In the meantime, keep up the good work!

Posted on - No Comments on The art of self-portriature

The art of self-portriature

Anne Mini multiplied

Yes, that’s yours truly, apparently wielding a wee supernova. I prefer to think the repeated iterations of the image are not a mirror effect, but glimpses of future images of me on the covers of literary magazines. (Oh, as if you wouldn’t frame them for your mother.)

But enough about me. Let’s talk about you. Specifically, let’s talk about how you’re going to portray yourself in your author bio.

Saw that one coming, didn’t you? I expect so: for the last — yow, has it been a month already? — I’ve been concentrating upon query packets, submission packets, and the things that go in them. Not that I’m recommending that any of you just go cramming any of the items we’ve been discussing into the envelope, of course; as always, the guiding principle of querying and submission remains give them precisely what they ask to see.

No more, no less — and this applies equally well to query packets as submissions, by the way. If an agency’s submission guidelines say to query with a synopsis, the first five pages, and an author bio, that’s precisely what the savvy querier’s envelope should contain, along with a SASE. (If you don’t know what any of these things are, please consult the archive list at right.) By the same token, if an agent responds to a query with a request for the first 50 pages, the submission packet should contain a cover letter (don’t worry; we’re getting to that), the title page, 50 pages of text, and a SASE large and stamp-heavy enough to get the whole shebang back to you.

That’s it. No home-baked cookies, even if you’re marketing a cookbook; no synopses for the other five manuscripts in your desk drawer, and certainly no page 51. Remember, part of what you’re demonstrating in a query or submission packet is that you’re both capable of and willing to follow directions to the letter.

Which is why what I’m about to say may surprise you: I always advise aspiring writers to include an author bio with requested pages. I’m not talking about that 5-page writing sample some agents ask to see, naturally, but even if it’s as little as 50 pages or a chapter, consider tucking your bio at the bottom of the stack.

Why? Well, when an agent circulates a novel to editors, it’s generally with an author bio as the bottom page in the stack; it’s also commonly the last page of a book proposal. So including it in a full manuscript submission tends to come across as professional, rather than trying to slip additional information in under the wire.

But if some additional information might slip under the wire this way, is that such a bad thing?

Before those of you who currently have requested materials floating around agencies or small publishing houses begin to panic, I hasten to add: including an author bio is not required. Unless, of course, the agent or editor in question has asked to see one.

Increasingly, they are asking, even at the querying stage — which is why, in case you’ve been wondering for the duration of the last few paragraphs, why I am writing about it now, within the context of our ongoing examination of query packets and the things that go in them. Unlike just a few years ago, agents now frequently request author bios with submissions, especially for nonfiction, agents will often want to know up front who this writer is, what s/he does for a living, and what else s/he’s writing.

Stop hyperventilating — you can do this.

Soothingly, author bios are one of the few marketing materials in the writer’s promotional kit that tends not change much throughout the agent-finding-through-publication process. Nor, even more comforting, have the basics of writing one changed much in the last 30 years.

Refreshing, huh?

Don’t go sinking into that lavender-scented bath too quickly, though, because one thing about the author bio HAS changed in recent years: the author is now expected to write it, and increasingly early in the publication process.

How early, you ask? Um, do you have time to start work on yours right now?

Don’t look so shocked — although agents and editors are asking for author bios earlier in the process than in days of yore, it’s hardly a surprise that you’d have to come up with one, is it? Any of you who has ever read a hardcover book with a dust jacket must have at least suspected that your bio was somehow relevant to the process, right?

I sense some glancing at the clock out there, don’t I? “But Anne,” those of you on your way out the door to mail requested materials whimper, “I’m aware that I’m going to need to construct one sometime, but need it be NOW? Wouldn’t it make more sense to wait until someone actually asks to see it?”

Well, to be quite honest with you, you could. But as I mentioned last time, writing an eye-catching author bio isn’t easy; just as it’s much less stress-inducing for an aspiring writer to cobble together a synopsis almost anytime other than immediately after an agent or editor has asked her to produce one, tossing together an author bio when you’re frantically trying to proofread your novel at 3 AM and figure out how much postage to slap on your SASE for its safe return is quite a bit more challenging than, say, devoting a free afternoon to the task three months before you’re planning to query at all.

I just mention. The results also tend to be — if not better, than at least of a quality that would not make the writer cringe should a shortened version ever turn up on a dust jacket.

Seventeen dozen hands just shot up in the air. “Shortened version?” the confused shout in unison. “Wait, isn’t the author bio identical to that 50-word paragraph I’ve been seeing for years inside the back flap of book covers, a belief apparently corroborated by your crack above about how we all should have expected to have to write one eventually?”

Touché on that last point, and it’s a good question in general: many, if not most, aspiring writers simply assume that what they see in print is precisely what the publishing industry expects to receive. But just as a professionally-formatted manuscript does not resemble a published book in many respects — and if that’s news to you, PLEASE take a gander at the HOW TO FORMAT A MANUSCRIPT and/or STANDARD FORMAT ILLUSTRATED categories on the archive list at right before you even consider querying or submitting your work — the kind of author bio the pros have in mind differs fairly significantly from the kind found on dust jackets.

For one thing, it’s longer. Usually in the neighborhood of 250 words — or, to put it in visual terms, a single double-spaced page or just over half a single-spaced page with an author photo at the top. (Don’t worry: I’ll be going over your formatting choices in exhaustive detail soon, I promise.)

Think of it as the 1-page synopsis of your writing life.

“Um, Anne?” the time-pressed pipe up again. “That sounds as though you’re about to ask me to rattle off my selling points as an author, and as we discussed at some length not so long ago, I don’t feel that my writing credentials are all that impressive. Besides, it’s awfully difficult many of us to carve out time in our schedules to write, much less to market our work to agents. I’m in the middle of my tenth revision of Chapter 3, and I’m trying to get a dozen queries in the mail before Thanksgiving. I also have a life. May I be excused, please, from dropping all that in order to sit down and compose something I only MIGHT need if one of those agents asks to see the book?”

Well, first off, clock-watchers, congratulations for having the foresight to send off a flotilla of queries well before the onset of the holiday season. As long-term readers of this blog are already aware (I hope, given how frequently I mention it), the publishing industry is notorious for slowing W-A-Y down between Thanksgiving and the end of the year.

Best to get your query letters in before the proverbial Christmas rush, I always say. Because, really, if you don’t, you’re probably going to want to hold off on sending the next batch until after the Martin Luther King, Jr., holiday.

Yes, in response to all of those shouted mental questions from those of you who do not happen to be U.S. citizens: I do mean after January 20th. 2009.

Why wait so long, you howl? Several reasons. First, as we discussed before, during, and after the traditional mid-August-through-Labor-Day publishing vacation period, Millicent’s desk is going to be piled pretty high with envelopes when she returns after her winter holidays. Place yourself in her snow boots for a moment: if you were the one going through all of that backlog of unopened queries, would you be more eager to reject any given one, or less?

I’m going to leave the answer to that between you and your conscience.

Second, in the US, agencies are required by law to produce tax documents for their clients by the end of January, documenting the royalties of the previous year. Yes, everyone knows it’s coming, but common sense will tell you that the vast majority of the inmates of agencies were English majors. Have you ever watched an English major try to pull together his tax information?

‘Nuff said, I think.

Third — and to my mind, the best reason by far — do you REALLY want your query (or submission) to get lost amongst similar documents from every unpublished writer in North America who made the not-uncommon New Year’s resolution, “By gum, I’m going to send out 20 queries a month, beginning January 1!”

Fortunately for Millicent’s sanity, the average New Year’s resolution lasts a grand total of three weeks — which, this coming January, lands quite nicely near Inauguration Day.

All that being said (and I had a surprising amount to say on the subject, didn’t I, considering that it could have been summarized quite adequately as, “Start getting those queries out now!”), I would encourage all of you who are at the querying stage of your careers to set aside anywhere from a few hours to a couple of days to sit down and hammer out a great author bio for yourself.

Ideally, sometime really, really soon. Again, how does now sound?

Why I am I pressing you on this? For very, very practical reasons: often, the request for a bio comes when your mind is on other things, like doing a lightning-fast revision on your book proposal so you can send it to that nice editor who listened so attentively to your pitch at a conference or just before you start dancing around your living room in your underwear because your before-bed e-mail check revealed a response to a query.

Agents and editors tend to toss it out casually, as if it’s an afterthought: “Oh, and send me a bio.” The informality of the request can be a bit misleading, however: your one-page author bio is actually a very important tool in your marketing kit.

Yeah, I know: over the years (and definitely over this last summer, when I devoted a whole lot of our time together to querying, pitching, and submission issues), I have told you that many, many things were important tools in your marketing kit. Your synopsis, for instance. Your query letter. Your pitch. Your first 50 pages. Your first page.

And you know something? I wasn’t lying to you any of those times. They’re all important.

So just how important is the author bio, you ask? Well, it’s not unheard-of for editors, in particular, to decide to pass on the book they’re being offered, but ask the agent to see other work by the author, if the bio is intriguing enough.

Yes, really: it’s happened more than once. Heck, it’s happened to me more than once.

Admittedly, I come from a pretty wacky background (detailed in my bio, if you’re interested), but I think a general axiom may be derived from the fact that attracting interest in this manner has happened to any writer, ever: it is not a tremendously good idea just to throw a few autobiographical paragraphs together in the last few minutes before a requested manuscript, proposal, or synopsis heads out the door.

Which is, as I hinted gently, precisely what most aspiring writers do. In the extra minute and a half they have left between dashing off a 20-minute synopsis and when the post office door locks for the night.

Big, big mistake: if the bio reads as dull, disorganized, or unprofessional, agents and editors may leap to the unwarranted conclusion that the writer is also dull, disorganized, and/or unprofessional. After all, they are likely to reason, the author’s life is the material that he should know best; if he can’t write about that well, how can he write well about anything else?

I know; wacky. But remember, these folks usually don’t know the writers who submit: Millicent and her ilk have to draw conclusions based upon the evidence on paper in front of them.

A good bio is especially important if you write any flavor of nonfiction, because the bio is where you establish your platform in its most tightly-summarized form. All of you nonfiction writers out there know what a platform is, don’t you? You should: it is practically the first thing any agent or editor will ask you when you pitch a NF book. Your platform is the background that renders you — yes, YOU — the best person on earth to write the book you are pitching. This background can include, but is not limited to, educational credentials, relevant work experience, awards, and significant research time.

You know, the stuff we discussed at length both when you were crafting your pitch back in the summer and again in September, when you were thinking about the biographical paragraph of your query letter. For a NF writer, the author bio is a compressed résumé, with a twist: unlike the cold, linear presentation of the résumé format, the author bio must also demonstrate that the author can put together an array of facts in a readable, compelling fashion.

Actually, the same holds true for a novelist’s author bio — and lest any of you fiction writers out there be tempted to cling to the old-fashioned notion that you’re exempt from this daunting challenge, think again. “A bio?” novelists say nervously when agents and editors toss out the seemingly casual request. “You mean that thing on the back cover? Won’t my publisher’s marketing department write that for me?”

In a word, no. They might punch it up a little down the line, but in the manuscript-marketing stages, you’re on your own.

That tendency to assume that someone else will take care of the bio is practically universal amongst writers — until they have been through the book publication process. Unfortunately, despite the ubiquity of this misconception, hemming and/or hawing about the production of one’s bio is NOT the way to win friends and influence people in an agency.

Or a publishing house, for that matter. You think the marketing department isn’t eager to get to work reorganizing your bio?

So if you take nothing else from today’s post, absorb this enduring truth and clutch it to your respective bosoms forevermore: whenever you are asked to provide extra material whilst marketing your work, train yourself not to equivocate.

Instead, learn to chirp happily, like the can-do sort of person you are: “A bio? You bet!”

Yes, even if the agent or editor in question has just asked you to produce some marketing data that strikes you as irrelevant or downright stupid. Even if what you’re being asked for will require you to take a week off work to deliver. Even in you have to dash to the nearest dictionary the second your meeting with an agent or editor is over to find out what you’ve just promised to send within a week IS.

Or, perhaps more sensibly, drop me an e-mail and inquire. That’s what Author! Author! is here for, you know: to help writers get their work successfully out the door.

Why is appearing eager to comply and competent so important, I hear you ask? Because professionalism is one of the few selling points a writer CAN’T list in an author bio — and to most people in positions to bring your work to publication, it’s regarded as a sure indicator of how much extra time they will have to spend holding a new author’s hand on the way to publication, explaining how the industry works.

How much extra time will they want to spend on you and your book, I hear you ask, over and above the time required to sell it? (My readers are so smart; I can always rely on them to ask the perfect questions at the perfect times.) It varies from agent to agent, of course, but I believe I can give you a general ballpark estimate without going too far out on a limb: none.

Yes, I know — all the agency guides will tell the previously unpublished writer to seek out agencies with track records of taking on inexperienced writers. It’s good advice, but not because such agencies are habitually eager to expend their resources teaching newbies the ropes.

It’s good advice because such agencies have demonstrated that they are braver than many others: they are willing to take a chance on a new writer from time to time, provided that writer’s professionalism positively oozes off the page and from her manner.

I’ll bet you a nickel that the writers these agencies have signed did not respond evasively when asked for their bios.

Professionalism, as I believe I have pointed out several hundred times before in this forum, is demonstrated in many ways. Via manuscripts that conform to standard format, for instance, or knowing not to call an agency unless there’s some question of requested materials actually having been lost. It is also, unfortunately for those new to the game, demonstrated through familiarity with the basic terms and expectations of the industry.

This is what is known colloquially as a Catch-22: you get into the biz by showing that you know how people in the biz act — which you learn by being in the biz.

So, as you have probably already figured out by now, “Bio? What’s that?” is not the most advisable response to an agent or editor’s request for one. Nor is hesitating, or saying that you’ll need some time to write one. (You’re perfectly free to take time to write one, of course; just don’t say so up front.)

Why is even hesitation problematic, I hear you ask? (Another terrific question; you really are on the ball today.)

Well, let me put it this way: have you ever walked into a deli on the isle of Manhattan unsure of what kind of sandwich you want to get? When you took the requisite few seconds to collect your thoughts on the crucial subjects of onions and mayo, did the guy behind the counter wait politely for you to state your well-considered preferences?

Or did he roll his eyes and move on to the next customer? And did that next customer ruminate at length on the competing joys of ham on rye and pastrami on pumpernickel, soliciting the opinions of other customers with the open-mindedness of Socrates conducting a symposium, or did he just shout over your shoulder, “Reuben with a dill pickle!” with the ultra-imperative diction of an emergency room surgeon calling for a scalpel to perform a tracheotomy with seconds to spare before the patient sustains permanent brain damage from lack of oxygen?

If you frequent the same delis I do when I’m in town, the answers in both cases are emphatically the latter. Perhaps with some profanity thrown in for local color.

NYC-based agents and editors eat in those delis, my friends. They go there to RELAX.

This regional tendency to mistake thoughtful consideration or momentary hesitation, for malingering or even slow-wittedness often comes as an unpleasant shock to those of us who are West Coast bred and born, I must admit. Here in the Pacific Northwest, we like to encourage meditation in daily life; there are retail emporia in the greater Seattle metropolitan area where the Buddha himself could happily hold a full-time job with no significant loss of contemplative time.

Even in retail. “I’m here if you need anything,” the Buddha would say, melting into the background to think. “Just let me know if you have questions about those socks. There’s no rush.”

This is why, in case you have been wondering, NYC-based agents and editors sometimes treat those of us out here like flakes. In certain minds, we’re all wandering around stoned in bellbottoms, offering flowers to strangers at airports, reusing and recycling paper, and spreading pinko propaganda like, “Have a nice day.”

That is, when we’re not writing our books in moss-covered lean-tos, surrounded by yeti in Birkenstocks. (Oh, you laugh, but I’m not entirely sure that my agent understands that I’m not composing my current novel in a yurt by light provided by a squirrel-run generator.)

My point is, it would behoove you to have an author bio already written by the time you are asked for it, so you will not hesitate for even one Buddha-like, yeti-consulting moment when the crucial request comes. And make mine tempeh, avocado, and sprouts on sourdough, please, with a side of smoked salmon for my yeti friend here.

We’ve got some author bios to write. Abundant practicalities to come, of course, and as always, keep up the good work!

Posted on - No Comments on How to write a really good synopsis, part XVI: what’s black and white and read all over?

How to write a really good synopsis, part XVI: what’s black and white and read all over?

skunk on a rampageglasses on newspaperold-fashioned police car

Answer: not a synopsis, necessarily. It’s only read sometimes.

That double-take you just did was well-justified. “You drive me to distraction, Anne,” many synopsizers cry, rending their garments. “Here we have been spending weeks on perfecting the darned thing, and now you’re raising the possibility that no one will read it? Just what kind of sick torture-fest are you running here?”

Now, now, I didn’t suggest that synopses are never read. Once you’re signed with an agent, s/he will undoubtedly read your synopsis of your next book.

Before that point, however, it’s a bit hit-and-miss. Although agents routinely ask submitters to send along a synopsis with requested manuscript pages, and agency guidelines frequently call for one to be tucked into a query packet, it’s seldom the first thing read. And if Millicent the agency screener has already decided yea or nay on a book project, why should she invest another minute or two in reading the attached synopsis?

You were doing further damage to your garments by the end of that last paragraph, weren’t you? “But Anne,” some of you protest through gritted teeth, “you just said yourself that they ask us to send the wretched things; it’s not as though any sane person would sit around tossing off synopses for pleasure. Why would they request a synopsis if they don’t intend to read it?”

Ah, but they do — at least, they intend to read some of them.

Allow me to explain before you rip that nice shirt any further. Let’s take the synopsis tucked into the query packet first. As most of us in the Author! Author! community know to our sorrow, it’s Millicent’s job to make up her mind pretty quickly about queries. As in under 30 seconds a piece.

Before you get your hackles up about all of your hard work on your query receiving that little scrutiny, do the math. If the average agency receives somewhere between 800 and 1500 queries per week — or more, if it has a compelling website featuring an easy-to-fill-out submission form that allows a querier to bypass the tedium of writing a query letter — and each takes 30 seconds to open and read, that’s between 6.5 and 12.5 hours of agency time just to read them. And that’s not counting all of the additional hours to read requested materials.

If that doesn’t seem like a huge time investment to you, consider this: agencies do not make any money off reading queries at all; they make money by selling the work of their already-signed clients. Oh, they might see some cash from taking on any writer in today’s query pile, but that’s going to take time.

And that, in case any of you have been wondering, is why many agencies do not accept queries at all. Instead of investing in at least a half-time employee to screen queries, they obtain new clients through recommendations from current clients, or by blandishing authors unhappy with their agents into switching.

Back to Millicent’s comparatively writer-friendly agency. Let’s say that the agency in question calls for a 1-page synopsis to be included in every query packet. If she read all of them in their entirety, even assuming that each took her only an additional minute, that would raise the agency’s investment in query processing to 20 to 37.5 hours per week.

Or, to put it another way, a half- or full-time employee. Given the additional cost, what do you think the probability is that a newly-trained Millicent will be directed to give every query synopsis submitted a thorough once-over?

Uh-huh. Depressing, but logistically necessary, I’m afraid.

So how will she decide which to read and which to skip? The ones that are not professionally formatted would be the obvious ones to pass by, as would those whose query letters prompted a rejection. If Millie’s already decided to give the project a pass, she doesn’t need to spend any more time on the query packet, right?

By the same token, she doesn’t have a tremendous amount of incentive to take the time to peruse the synopses accompanying queries that immediately caught her interest. If she already knows that she wants to see the manuscript, why spend the extra minute on the synopsis?

So which ones virtually always get read? The ones where she’s on the fence about requesting pages — which means that the synopsis is a very, very important writing sample.

Not clear on why? Okay, here are two different 1-page synopses — and continuing my trend of summarizing works in the public domain, I’ve tackled ROMEO AND JULIET. Again, if you are having trouble reading any of these examples, try double-clicking on the image and either enlarging it in a new window or downloading it to your desktop. (Also again: if I find out that anyone is lifting any part of what follows and turning it in to a freshman English teacher, noggins will be rapped mercilessly.)

Wiggle your tootsies into Millicent’s moccasins, and tell me which is more likely to induce her to tumble down on the by gum, I’d like to see this manuscript side of the fence, and which would send her reaching for the stack of form-letter rejections:

Romeo and Juliet synopsis

Or:

Bad R + J synopsis

Both summarize the plot in a single page, but there’s really no contest here, is there? (If there was any hesitation at all about your shout of “YES!” or if you’re perplexed about why the bad example does not have indented paragraphs and the good example does, please rush with all possible dispatch to the SYNOPSIS ILLUSTRATED and HOW TO FORMAT A MANUSCRIPT categories on the archive list at the bottom right-hand side of this page. Millicent probably would not read even a line of this one.)

I’m going to level with you here: on any given day, a Millicent working at an agency that expects synopses to be included in a query packet would see many, many more of the second type than the first. It makes her job significantly easier and speedier, of course, because she barely would have to glance at the second in order to decide to reject it. Yet setting aside the obvious formatting and presentation problems — everyone caught the lack of slug line, block-justified paragraphs, and insane typeface choice, right?— what else would strike Millicent as less professional about the second example if she did go ahead and read it?

How about the fact that it’s terribly vague? Compared with the first example, it’s stuffed to the gills with generalities — and that makes this story downright hard to follow. The first example contains summary statements, but because they are grounded in specifics, Millicent will be able to follow what is going on with ease,

Also, who are the characters here? This guy is not an adequate character-identifying phrase. Where does this story take place? What century is it? Why are these people using poison and daggers instead of guns?

And so forth. My point is, Millicent’s assumption that the unprofessional formatting was representative of the polish of the synopsis in general would have been accurate in this instance. Just something to ponder the next time you find yourself resenting how quickly the average query packet gets screened.

Another factor that Millie is going to work into her yea-or-nay decision on the query packet is whether the manuscript in question seems to be a good fit for her agency. The descriptive paragraph in the query letter may not have given her a clear enough sense of what the book is about. And frankly, if the query letter did not include the book category — and a good 90% do not, despite my years of griping here on the subject — she may need to read the synopsis to figure out what kind of book it is.

Which provides me with a perfectly glorious segue into demonstrating a couple of matters I touched upon briefly earlier in this series. As I devoutly hope those of you who have been paying close attention recall,

(a) regardless of the tense of the manuscript, the synopsis should be in the present tense, and

(b) even if the manuscript is written in the first person, the synopsis should be written in the third person, UNLESS

(c) the manuscript being synopsized is a memoir, in which case the synopsis should be written in the past tense and the first person.

Everyone clear on that? I see most of you nodding, but so that the notion that one or two of you might find this somewhat convoluted rule a trifle confusing won’t keep me up fretting in the dead of night, I’ve come up with a couple of concrete examples. First, let’s take a gander at a synopsis for one of the best-selling memoirs of the 20th century:

Kon-Tiki synopsis

It only makes sense for the author (well, not the author — me, but play along with my conceit here) to synopsize his work in these terms, right? He’s describing something that happened to him, a story that only he could tell. In fact, a large part of his platform is that only he and five other people could possibly give a first-person account of this remarkable voyage.

As an interesting contrast, let’s now look at the synopsis for a novel that’s written as though it were a memoir: in the first person and as if the author were actually the titular woman’s nephew.

Auntie Mame synopsis

See how the use of the proper tense and voice for a fiction synopsis renders it instantly plain that this book is a novel, not a memoir? If the query letter fell into the oh-so-common traps of not mentioning whether the book is fiction or nonfiction (you’d be astonished at how common that is) or mentioning up front that it’s based on real events, Millicent could know right away from the synopsis into which book category it should fall.

Everyone with me so far? This is counter-intuitive stuff.

Oh, and in answer to what a panicked few observant souls out there just thought very loudly: yes, the slug line in that last example was entirely in capital letters; some writers prefer to do it that way. Use either that looks best to you, but be consistent between the synopsis and the manuscript.

Speaking of manuscripts, while the query synopsis is intended to prompt Millicent to ask to see the manuscript, a synopsis tucked into a submission packet of requested materials serves a slightly different purpose — or rather, a couple of different purposes, potentially. Which of those purposes is operative determines how likely the synopsis is to get read.

Again, the crucial factor here is saving time. If a synopsis accompanies a partial manuscript, Millicent will seldom read it before scanning the requested pages of the book. Why? Well, if the opening pages don’t grab her, she’s going to reject the submission, right? So why would she invest several minutes in perusing a synopsis for a manuscript she’s already decided to reject?

By the same token, it’s not necessarily in her interest to read it if she likes the partial manuscript. Oh, she might be curious about what happens next, but isn’t far and away the best way to find out to request the rest of the manuscript?

Generally speaking, the shorter the number of requested pages — and this applies equally well to query packets for agencies that ask for a writing sample up front, by the way — the more likely Millicent is to read the submission synopsis.

Do I sense some head-scratching out there? “But Anne, a lot of agents ask for a synopsis even when they request the entire manuscript. But by the logic above, why would Millicent bother to read the synopsis when she has the whole shebang in front of her?”

Good question, head-scratchers: often, she won’t. But her boss might want to take a gander at it before reading the manuscript herself, and she certainly would want to have that synopsis on hand when she picks up the phone or sits down and writes an e-mail to an editor about your work.

Who’d have thought that something so annoying could be so beneficial down the line? Polishing your synopsis is not only good short-term marketing strategy, but an excellent long-term investment in your writing career.

You are in this for the long haul, aren’t you? This isn’t the only book you’re ever planning to write, is it?

Kudos to you for knuckling down and learning this challenging-but-essential writerly skill. When you’re effortlessly tossing off the synopsis for your eighth book while your agent eagerly waits for it, you’ll be awfully glad you took the time now.

Speaking of things you might want to get a head start upon, next week, I shall be guiding all of you through the mysteries of the author bio. Increasingly, agencies are requesting these in submission packets, and even in query packets — and even if the agent of your dreams doesn’t ask you for yours until your manuscript is ready to head out the door to editors, you’ll be much, much happier if you don’t try to crank it out at the last minute. Like a well-crafted synopsis, it benefits from advance thought.

My, I have high expectations for you, don’t I? The agent you deserve will as well. Take it as a compliment to your talent — and the seriousness with which you have chosen to develop it.

Keep up the good work!

Posted on - 3 Comments on How to write a really good synopsis, part X: the seductive power of the well-constructed synopsis. (Or several.)

How to write a really good synopsis, part X: the seductive power of the well-constructed synopsis. (Or several.)

Yesterday, in the midst of a discussion about how to banish the appearance of annoyance about having to summarize your beautifully complex plotline or subtly nuanced argument in just a few pages from your synopsis — because nothing, but nothing, frames writerly resentment about practicalities better than a synopsis, unless it’s a query letter or pitch — I suggested working out your (quite possibly completely legitimate) aggressions in other, more constructive manners.

Like screaming at your imaginary friend or jousting with the end of your couch. Try christening a particularly unattractive throw pillow Millicent and giving it to your favorite dog to worry; pull up a chair, grab some popcorn, and enjoy the show.

I don’t mean any of this humorously. (Okay, so I don’t mean it only humorously.) For years, I’ve been giving writers published and unpublished alike those old-fashioned Bozo Bop Bags — inflatable plastic with a weight in the bottom so every time you hit it, it bounces up again — as birthday and congratulations-on-landing-an-agent presents. Everyone laughs at first, but most of my recipients do report that they end up using them, possibly because it’s a whole lot more comforting to imagine Millicent looking like this:

Bozo Bop Bag

Than like this:

Harpy

My point is, the agent-seeking process and road to publication is genuinely frustrating, even for the lucky few for whom it is speedy. Don’t keep it inside, festering in your guts: do something constructive with it.

At least don’t do anything self-destructive with it. And for heaven’s sake, don’t loose it on an agent or editor until after you’ve signed a contract with ’em.

Ideally, not even then. (And if you don’t understand why, please see my recent post on the self-defeating nature of most writerly resentment aimed at the folks on the business side of the industry.)

Instead, show that you are professional enough to approach the synopsis as a marketing necessity it is — and that you understand agents’ and editors’ time constraints by getting to your point as rapidly as possible.

Here’s a novel thought on how to do that: what if you crafted the first paragraph of your synopsis as carefully as the first paragraph of your book?

Not merely by including a hook, that much-recommended-by-English-comp-teachers-everywhere grabber of an initial sentence intended to suck the reader directly into the story of a novel or memoir, but by presenting a vivid impression of your fascinating protagonist in a situation rife with conflict, bolstered by juicy and unusual details that appeal to one or more of the reader’s visceral senses?

Or, for a nonfiction book that isn’t a memoir, how about opening with a blazingly interesting anecdote that illustrates the vital impact of your subject matter upon real life, told in similarly rich detail?

It’s just a suggestion. I can tell you from long experience, though, that it’s just as effective a way to grab Millicent’s attention in a synopsis as it is to wow a contest judge in an entry. Acting fast, literarily speaking, is great strategy when dealing with super-fast readers.

Speed of probable reading should never be far from a savvy synopsis-writer’s mind. Why? Well, as we discussed yesterday, agents do NOT ask writers for synopses because they are too lazy to read entire books or because they cherish a secret antipathy for literature: they ask for synopses because they receive so many submissions that, even with the best of wills, they could never possibly read them all.

Sorry. If I ran the universe, not only would manuscripts be judged purely upon the quality of their writing by book-loving souls who would read every submission in full, but there would be free merry-go-rounds in every schoolyard, college tuition would cost nothing, lions and tigers would want nothing more than to cuddle up to humans and purr — and writers and editors with my years of experience would not allow themselves to be cajoled into pulling all-nighters in order to comply with suddenly-moved deadlines and the brand-new demands of someone who has had three months to give feedback, but didn’t actually get around to it until three and a half days before he wanted the revised pages.

However, as even the most cursory glance at my schedule for the last week would tell you, I apparently do not run the universe. Unfortunate for all concerned, I think.

Let me approach this diamond-hard truth from a slightly different angle, because understanding this complex phenomenon is vitally important to a writer’s mental health and happiness during the querying and submission stages: in order to get picked up, a submission not only needs to strike an agent (and, at a big agency, her screeners) as both wonderful and marketable — it needs to do so QUICKLY.

Why, I hear you shout in the general direction of the heavens? Long-time readers, chant it with me now: the sheer volume of manuscripts from which they have to select the handful they will represent. As a direct result of the imperative to narrow down the competition as early in the game as possible, most submissions are — are those of you new to this blog sitting down? — rejected on the first page, most query letters within the first paragraph, and most synopses within the first two.

The synopsis, then, is one of your few chances to make your work jump up and down and scream: “Me! Me! I’m the one out of 10,000 that you actually want to read, the one written by an author who is willing to work with you, instead of sulking over the way the industry runs!”

Mind you, I’m not saying that you SHOULDN’T sulk: actually, it would be merely Pollyannaish NOT to do that from time to time. Vent as often as you please.

But it simply is not prudent to vent anywhere near an agent or editor whom you want to take on your work — and certainly not in the tone of the synopsis. The synopsis’ tone should match the book’s, and unless you happen to be writing about deeply resentful characters, it’s just not appropriate to sound clipped and disgruntled.

Actually, you might want to avoid it even if your characters are deeply resentful, because Millicent and her cronies see so many synopses written in that particular tone. Cleaving to it, even if it’s genuinely representative of the book’s voice, may well render it harder for your submission to get noticed as unique.

It’s human nature, I’m afraid, for past experience to color one’s perception of the new. In Millicent’s case, the foibles of last 150 synopses she’s read — or 1500, or 15,000 — will almost certainly affect her assessment of the next one she reads.

I believe the colloquial term for this sort of reaction is knee-jerk.

Again, I’m sorry to have to report just how easy it is for a synopsis to trigger the rejection response. As I believe I have mentioned before, I don’t run the universe; I only write about it.

Because it is safe to assume that Millicent’s super-itchy finger will be on the rejection button for the entire time she’s reading your synopsis — perhaps even literally on the rejection button, if you have submitted it via e-mail; as I’ve mentioned often before, it’s significantly easier and faster to reject an e-mailed submission or query — you’re not only going to want to grab her attention quickly. You’re also going to want to make sure that the synopsis you send her serves precisely the purpose you wish.

Is this a good time to suggest that a synopsis that a writer might choose to send with a query letter actually serves a slightly different purpose than one that an agent asks one to send along with the first 50 pages or the entire manuscript?

Yes, Virginia: I am about to suggest that you might want to come up with different versions to suit the different occasions, and not merely, as I intimated earlier in this series, to meet various length restrictions.

Take some nice, deep breaths, and that dizzy feeling will pass in a few seconds. While you’re regaining your bearings, I’m going to try to make the differences as clear as humanly possible.

The Query Synopsis
Naturally, any synopsis is going to summarize the book’s contents, but the synopsis accompanying a query packet has to meet a few specialized criteria in order to be successful. If a query letter is a verbal hallway pitch, the synopsis destined to be tucked into a query envelope is the surrogate for the book itself, enabling you to lay out the plot at greater length than a paragraph in a query letter permits.

The primary purpose of a query synopsis, then, is to prompt the agent or editor to ask to see the first 50 pages — or, if you’re lucky, the entire manuscript, right?

Let me repeat that, because it’s important: the SOLE purpose of the query synopsis is to garner a request for pages, not to cause the agency screener to set it down with a sigh and say, “What a beautiful story. Now I don’t need to read the book.”

Remember how during the summer, I talked at length about how landing an agent and/or finding a publisher is about convincing them to fall in love? If the query letter is the personal ad, the query synopsis is the coffee date.

But let’s not kid ourselves here: its goal is seduction.

Which is why you’re going to want to include all of those juicy, original details early on — as with any good seduction, you’re going to want to make a great first impression that conveys an intriguing promise of untold glories to come. Make it clear what is fresh and different about this book from anything else they’re likely to read this year — or this decade, for that matter.

How are you going to pull that off? For starters: make the book sound well-rounded and satisfying, providing enough detail to pique Millicent’s interest, but not so much that the screener begins to wonder if you’ve sent the synopsis or the first few pages of the book. When in doubt, stick to the strongest dramatic arc or argument in the book.

In other words, tell a good story, but don’t get bogged down in the details. For heaven’s sake, though, don’t be a tease; PLEASE don’t make the very common mistake of not explaining how the plot is resolved.

Yes, yes, I know — I brought this up earlier in this series, but leaving out the ending is such a common rookie synopsizer mistake that it bears revisiting. A synopsis is the place to show off what a clever plotter or argument-monger you are, not to tease with vague hint about what might happen.

To put it even more bluntly: this is not the time to conceal your favorite plot twist, as a delightful surprise for when the agent requests the entire book. Revealing it now will SUBSTANTIALLY increase the probability that the rest of the book will get read, in fact.

Why? Well, agents and editors tend not to be very fond of guessing games — or, as Millicent likes to call them, “those damned writer tricks that waste my time.”

So ending your synopsis on a cliffhanger on the theory that they will be DYING to read the rest of the book to find out how it all ends seldom works. Remember, agency screeners are suspicious people: if you don’t show how the plot works itself to a conclusion, they may well conclude that you just haven’t written the ending yet.

And what’s Millicent likely to do if she even flirts with that conclusion, campers? That’s right: next!

Realistically, there tends to be a fairly large time gap between when an agent or screener reads a query synopsis and when our Millicent can expect to be holding the manuscript in her hot little hands to find out what’s going to happen next. It’s not a profession that attracts the type of person who automatically skips to the last page of a murder mystery to find out who dunnit, after all.

Even if it did, trust me, anyone who is going to be reading a synopsis in an agency is going to be aware of the probable time lag before the suspense can possibly be relieved. If she scans the mail eagerly every day and pounces upon the submission the instant it appears, it’s still bound to be at least a few weeks.

Tell me, cliffhanger-lovers: when’s the last time that you set a book down at an exciting point, walked away for a month, then came back to it? I thought so.

The Submission Synopsis
Within your submission packet, a requested synopsis serves quite a different function from the query synopsis, which (as I mentioned above) is expected to summarize the entire book. In a packet of requested materials, though, the synopsis has a different goal: to convince the agent or editor that the rest of the book is every bit as interesting and action-packed as your first 50 pp.

From the requesting agent’s point of view, a submission synopsis is the substitute for the rest of the book. Therefore, from the writer’s point of view, the submission synopsis is a marketing tool, intended to get the agent or editor to ask to see the rest of the book.

Repeat that last paragraph like a mantra while you are constructing your synopsis. Or while you’re punching out your Bozo.

Before any super-literal reader reaches for a hatchet and chops every bit of premise from his synopsis, let me caution against going too wild with the cuts — it would be a mistake, obviously, not to mention anything that happens in the first 50 pages at all. Since the agent already has your partial in hand, however, your submission query can gloss over the premise much more quickly than in a query synopsis.

If you’re thinking, “My, but something about this rings half a dozen bells in the back of my weary head,” give yourself a gold star: I discussed this strategy in a post last week, in talking about clever ways to chop lines and paragraphs off a too-long synopsis. As I mentioned then, the vast majority of synopses spend FAR too much page space establishing the premise; move along.

I hear some of you out there grumbling. “But Anne,” you cry, “isn’t it the job of the first 50 pp. to inspire such interest in the reader that she wants — nay, longs — to read the rest of the book?”

In a word, yes, but not alone.

In several words: usually, agents (and their screeners; remember, even if an agent asks you to send pages, she is usually not the first person in the building to read them, even if she REALLY liked you in a pitch meeting) will read the requested chapter(s) first, to see if they like the authorial voice, THEN turn to the synopsis.

Thus, it is relatively safe to assume that Millicent doesn’t need you to spend a page of the synopsis setting up the premise and introducing the protagonist. Remember, her eyes, like most agents’ and editors’, have been trained to spot and regard repetition as one of the seven deadly sins.

The others, in case you’re interested, are Boring, Incorrectly Formatted, Rude Approach, Confusing, Been Done, and Vague.

The submission synopsis is where you demonstrate to their hyper-critical eyes that you are not merely a writer who can hold them in thrall for a few isolated pages: you have the vision and tenacity to take the compelling characters you have begun to reveal in your first chapter through an interesting story to a satisfying conclusion.

The synopsis, in short, is where you show that you can plot out a BOOK.

For this reason, it is imperative that your synopsis makes it very, very clear how the first 50 pp. you are submitting fits into the overall arc of the book, regardless of whether you are submitting fiction or nonfiction. But don’t forget to make the rest of the book sound interesting, too.

If your head is whirling from all of this, or if it’s starting to sound as though your synopsis will need to be longer than the book in order to achieve its goals, don’t worry. On Monday — or after I’ve caught up on my sleep, whichever comes first — I shall cover some tips on how to avoid the most common synopsis bugbears, as well as how to slim it down if it becomes overlong.

That’s right, gang: it’s time for another of my trademark troubleshooting checklists. You know you love ‘em, even though they madden you. Keep up the good work!

Posted on - No Comments on Writers’ Conferences 101, part VIII: but what happens if they LIKE my pitch?

Writers’ Conferences 101, part VIII: but what happens if they LIKE my pitch?

massive-kite

Had I mentioned lately that I’m proud of you, readers?

Seriously, I am, especially those of you who have mustered up the courage to pitch, query, and/or submit recently. It takes genuine bravery to put yourself and your work out there; I don’t think the writing community gives aspiring writers enough credit for that.

You’ve chosen a hard path, after all, and are approaching it rationally; it would be easier, let’s face it, just to sit around dreaming about how nice it would be to be a published author. But few of the authors whose books currently grace the shelves got them there by dreaming alone — most put in years, if not decades, perfecting their craft and learning how to market their work.

As you continue to do, I hope. So I’ll say it again: I’m proud of you.

In an effort to become even prouder of those of you who do not have easy access to face-to-face pitching opportunities and — dare I say it? — the vast majority of you who do not have the resources readily available to attend a first-rate writers’ conference, I am going to show you how to apply those lessons we learned in constructing a pitch to crafting a pleasing query letter. I hope you’ll pardon me, though, if I put that worthy topic on hold for a day to go over how to put together a submission packet.

I know, I know: I’ve been lavishing a lot of attention on pitching lately, and I freely admit that the timing on this week’s series is all about trying to help those pitching this conference season. However, since all of you, I hope, will be facing the joyous-but-stressful prospect of responding to a request for pages at some point, whether you get there by querying or pitching, I feel justified in dealing with this all-important topic now.

Another reason to leap right into submission packets: for those of you who aren’t already aware of it, much of the NYC-based publishing industry goes on vacation between mid-August and Labor Day — and yes, that includes the staff of the average agency. So if you’re pitching or querying this summer (or already have), you’re better off waiting until after Labor Day.

Actually, as I mentioned a couple of weeks ago, you might want to hold off for a week of so after that. Why? Well, do the math: if the average agency receives somewhere in the neighborhood of 800-1200 queries per week, and most of the staff has been out of the office for a good three weeks, how many square inches of Millicent the agency screener’s desk are going to visible on the morning after Labor Day?

Got that answer firmly in mind? Okay, if you were Millicent and had to plow through all of those stacks of extra letters (and virtual stacks of e-mails) before you could even begin the current week’s avalanche, would you (a) sit down to read in a joyous, lighthearted mood, refreshed from your time away, or (b) be looking even more fiercely than usual for the most miniscule excuse to reject the query or submission in front of you, simply to have one less piece of paper on your desk?

Give her a week or so to get that urge out of her system. Trust me on this one.

So if you haven’t had the opportunity to read your pages for submission IN HARD COPY, IN ITS ENTIRETY, and OUT LOUD, might want to take advantage of the last few days of the annual August break to do that. Ditto if you have yet to get good feedback from first readers outside of your circle of family and close friends (who tend to have a hard time giving unbiased feedback, no matter how gifted they are as readers; for more on the hows and whys of selecting good first readers, please see the GETTING GOOD FEEDBACK category at right).

Even as I was typing those last two paragraphs, however, I could see that mad light in some recent pitchers’ eyes. It happens in the wake of every large writers’ conference in North America: scads and scads of aspiring writers suddenly become speed-obsessed, determined not to sleep, eat, or take your multivitamins until they get those requested materials out the door.

Last week, I brought up several reasons that an aspiring writer might not want to give in to that common urge…but wait; what is that strange whirling object floating in the air before you? You are getting sleepy, I tell you. Very, very sleepy…

Did it work? Have those of you who harbor the belief that you absolutely must submit before the requesting agent forgets on which side you part your hair abruptly woken up, exclaiming, “Wait a minute — that agent heard dozens of pitches at the conference, and she appeared to be taking fairly thorough notes. Would it not thus make significantly more sense to invest a couple of weeks in polishing and revision, since the request for materials is a one-shot opportunity? Might I not, for instance, indulge in another round of spell-checking?”

I thought not. Worth a try, though, because the single best piece of advice those of you who have pitched or queried successfully recently could get right now is RELAX.

Actually, it’s some of the best advice you could take at any point of the marketing process: you are relaxing, I tell you, RELAXING in the face of your upcoming pitching appointment…your only goal is to get these people to ask to see your work…you are buttonholing agents in at conference events and successfully giving your hallway pitch…you are calmly going through your 2-minute pitch to an agent who is delighted to hear it…your only goal is to get these people to ask to see your work, and you are thrilled when they do…

Did it work that time?

No? Well, for the sake of argument, let’s assume for the moment that the mantras I’ve been chanting at you for the last few weeks have worked, and an agent or editor has asked to see the first chapter, the first 50 pages, or even the entirety of your manuscript.

What do you do next?

In the first place, you should send your submissions simultaneously to everyone who asked for them.

Stop looking at me with those eyes of glowing reproach; it honestly is in your best interest to have more than one agent interested in your work. Yet most successful pitchers do not think of the luxury of being able to choose between offers (awfully nice, as I can tell you from experience), or the advantage of being able to mention in their cover letters to each that others are also considering the pages (nothing adds to a manuscript’s attractiveness like the news that other agents also believe it is marketable), or even the undeniable strategic pluses of being in a position to e-mail a reading agent the news that another agent has already made an offer (you wouldn’t believe how much that little bulletin can speed up the reading process).

What do they do instead? Typically, pick the agent they liked best personally (almost invariably the one who was nicest during the pitch meeting) and submit the requested pages to her only. Then they sit around and wait for her to get back to them before submitting or querying anybody else.

This strategy made a little more sense back when turnaround times were shorter — and a lot more sense back in the days when agents always sent a rejection letter. Now, a writer playing favorites might not hear back on a submission for three or four months, if at all.

So why do so many pitchers maximize the probability of living in limbo for months on end by playing favorites, essentially granting the friendliest agent an exclusive he did not request? Perversely, it’s often because they believe that such an approach will save them time.

“If I already know I like Agent Q best,” they reason, “why should I go to the trouble of multiple submission?”

Because a writer’s time is valuable, that’s why. If you honestly feel that your manuscript is ready to market now, why waste months by submitting only one at a time, if you are dealing with agents who do not request exclusives? (A question even better worth asking if you are querying one by one, by the way. Unless an agency has a formal policy forbidding simultaneous queries — which only a tiny minority does — most agents just assume that a savvy writer is querying broadly.)

Another popular reason for embracing the wildly inefficient submit-wait-submit-wait strategy is the aftereffect of the phenomena we saw in action in last weekend’s little dramas: many, many pitchers mistake an agent’s professional friendliness for the beginning of a long-term friendship.

“But I promised Agent Y that I would send her my pages,” these starry-eyed souls protest. “She’ll be hurt if she finds out I also sent requested materials to Agent Z. I don’t want to mess up our relationship.”

I hate to burst anyone’s bubble, but if the only contact a pitcher had with an agent or editor was in a pitch meeting or hallway exchange, there isn’t a relationship yet. It was just a nice conversation about your work.

Treat it like a professional opportunity, not like a junior high school crush. Don’t sit by the phone, willing that agent to call.

Stop rolling your eyes at me, romantics. Your heart may tell you to give that dreamy agent who was so nice to you an unrequested exclusive, but believe me, your brain should be telling you to play the field.

Don’t tell me that love is blind. Wear your glasses, for heaven’s sake.

Second, you should send precisely what each agent asked you to send.

The first 50 means just that: the first 50 pages in standard format. Under no circumstances should you round up or down, even if pp. 49 or 51 is the last of the chapter.

Yes, even if that means stopping the submission in mid-sentence. (And if you aren’t absolutely positive that your manuscript IS in standard format or if you were not aware that manuscripts are NOT formatted like published books, please run, do not walk, to the FORMATTING MANUSCRIPTS category at right. Improperly-formatted manuscripts are like a vacation in an envelope to Millicent: the second her eyes light upon one, she knows that she may be excused from reading it. Coffee break!)

Why follow the rules to the letter? Because part of what you’re demonstrating with the submission packet is that you are a writer who can follow directions — a rarer bird than you might think. Many, if not most aspiring writers believe, wrongly, that if their writing is good enough, no other considerations matter.

Here I go, bursting pretty bubbles again: poppycock. If an aspiring writer demonstrates at the submission stage that he isn’t very good at following directions, can you blame an agent for concluding that that he might later ignore prevailing formatting expectations when they were preparing to submit to an editor, or that he would kick and scream about incorporating editorial suggestions?

That, in short, he would be a pain to represent, and that he might be better off signing another writer?

Believe me, an agent who decides to sign a writer will be issuing a LOT of directions between that initial handshake and sending out that book or proposal to editors. A writer who cannot follow basic packaging directions (such as “Send me the first 50 pages, please.”) is inherently more time-consuming to represent. Thus, tractability and attention to detail are rather desirable attributes in a potential client who might reasonably be expected to meet sudden deadlines or make surprise revisions down the line.

Which first impression would you rather your submission convey?

Remember what I was saying over the weekend about the desirability of impressing the agent of your dreams with how easy you would be to work with down the line? Well, this is your chance to prove it: no slipping in an extra five pages because there’s nifty writing in it, no adding a videotape of you accepting the Congressional Medal of Honor, no cookies or crisp $20 bills as bribes.

Need I say that I know writers who have done all these things, and now know better?

If you’re asked for a specific number of pages, don’t count the title page as one of them or number it — but no matter how long an excerpt you have been asked to send, DO include a title page. (If you don’t know how to format a professional title page, or even that there is a professional format for one, please wend your way to the YOUR TITLE PAGE category at right.)

If asked for a synopsis, send one; do not enclose one otherwise. Ditto for an author bio (don’t worry; I’ll be talking about how to build one soon; if you’re in a hurry, check out the AUTHOR BIO category on the list at right), table of contents (unless you’ve been asked to submit a book proposal), illustrations, letters of recommendation from your favorite writing teacher, and/or the aforementioned cookies.

Just send what you’ve been asked to send: no more, no less.

With two exceptions: unless an agency SPECIFICALLY states otherwise, you should include a SASE, industry-speak for a stamped (not metered), self-addressed envelope for the manuscript’s safe return, and you should include a cover letter.

Why the cover letter? Well, in the first place, render it as easy as humanly possible to contact you — the last thing you want is to make it hard for them to ask for more pages, right? But also, you should do it for the same good, practical reason that I’m going to advise you to write

(Conference name) — REQUESTED MATERIALS

in 3-inch letters on the outside of the envelope: so your work doesn’t end up languishing in the slush pile of unsolicited manuscripts (which are, incidentally, almost invariably rejected).

Why mark up the outside of your pretty envelope? Well, agents and editors hear a LOT of pitches in the course of the average conference; no matter how terrific your book is, it’s just not reasonable to expect them to remember yours weeks after the fact (which it almost certainly will be, by the time they get around to reading it) simply by its title and your name.

Thus, it is in your best interest to remind them that they did, indeed, ask to see your manuscript.

Be subtle about the reminder — no need to state outright that you are worried that they’ve confused you with the other 150 people they met that day — but it is a good idea to provide some context. Simply inform the agent or editor him/her where you met and that s/he asked to see what you’re sending. As in,

Dear Mr. White,

I very much enjoyed our meeting at the recent Conference X. Thank you for requesting my fantasy novel, WHAT I DID TO SAVE THE PLANET.

I enclose a SASE for your convenience, and look forward to hearing from you soon. I may be reached at the address and phone number below, or via email at…

Regards,

A. Writer

That’s it. No need to recap your plot or re-pitch your concept. Simple, clean, businesslike.

But do NOT, I beg you, present it in block-indented business format, as the rigors of blog format have forced me to do above — indent your paragraphs.

Why? Long-time members of the Author! Author! community, chant it with me now: many folks in the industry regard business format as only marginally literate, at best.

Don’t stand there, arguing that since this is a business transaction, business format is appropriate. Trust me, they don’t care what you do in the multi-million dollar factory you run: indent those paragraphs whenever you are dealing with anyone in publishing.

Oh, and if other agents or editors requested pages, mention that others are also looking at it. No need to be specific. This is considered good manners, and often gets your submission read a bit faster.

The other reason that mentioning where you met is a good idea is — and I tremble to tell you this, but it does happen — there are some unscrupulous souls who, aware that pitch fatigue may well cause memory blurring, send submissions that they CLAIM are requested, but in fact were not.

“Oh, like he’s going to remember ANY pitcher’s name,” these ruthless climbers scoff, stuffing first chapters into the envelopes of everyone who attended a particular conference.

Such scoffers occasionally receive a comeuppance redolent with poetic justice: VERY frequently, the roster of agents and editors scheduled to attend a particular conference changes at the last minute. How well received do you think a, “I enjoyed our conversation at last weekend’s Conference That Shall Not Be Named,” letter goes over with an agent who missed a plane and didn’t show up at that particular conference?

Tee hee. Serves the sender right.

Most importantly for the sake of your blood pressure, though, bear in mind that you do NOT need to drop everything and mail off requested materials within hours of a conference’s end. The standard writers’ conference wisdom advises getting it out within three weeks of the conference, but actually, that’s not necessary.

Especially this time of year.

And no, an agent or editor’s perceived friendliness during the pitching session should NOT be regarded as a legitimate reason to rush a submission out the door willy-nilly. Out come the hymnals again: a nice conversation with an agent or editor at a conference is just a nice conversation at a conference, not a blood pact.

Nothing has yet been promised — and it can’t have been. As I have mentioned several dozen times throughout my recent Pitching 101 series, no agent is going to sign you on a pitch alone; no matter how good your book concept is, they are going to want to see actual pages before committing.

Why? I refer you to that crusty old industry truism: “It all depends upon the writing.”

By the same token, you are not bound to honor the request for materials instantaneously. And no, the fact that you said you would send it the moment you got home from the conference does NOT mean that you should send it off without proofing and performing any necessary revisions; unless they asked for an exclusive, they do not expect you to send it within a day or two, or to overnight it.

Besides, it is very much to your advantage that they see your work at its absolute best, after all, not as our work tends to be before a hard-copy proofing.

Long-time readers, chant it with me now: take the time to read EVERY page you intend to submit to ANYONE in the industry in hard copy, out loud, every time.

There is no better way to weed out the mistakes that will strike you a week later as boneheaded (for real-life samples of these, see the archived Let’s Talk About This on the subject), and the extra couple of weeks fixing any problems might take will not harm your chances one iota.

I know that I have been asking you to trust me quite a bit throughout this post, but please do it one more time: agents and editors meet too many writers at conferences to sit around thinking, “Darn it, where is that Jane Doe’s manuscript? I asked for it two weeks ago! Well, I guess I’m just going to reject it now, sight unseen.”

A common writers’ negative fantasy, but it just doesn’t happen. These people are simply too busy for that. If you wait 6 months to send it, they may wonder a little, but 6 days or 6 weeks? Please.

So unless you already have the manuscript in apple-pie order (which includes having read it — take a deep breath now, so you can say it along with me — in its ENTIRETY, IN HARD COPY, and ALOUD), it’s worth your while to take the time for a final polish.

You want your book to be pretty for its big date, right?

And yes, Virginia, I do in fact plan to go over how to pull together a submission packet that just bellows, “This writer has done her homework! How refreshing!” However, I had promised some weeks ago to take all of you on a breathless little joyride through the ins and outs of producing a stellar query letter before the end of Labor Day week, so I shall be devoting the rest of this week to that. I shall return to submission packets immediately thereafter, though.

Hmm, what could a writer with a request for materials burning a hole in her computer do in the meantime? You are relaxing about getting those requested materials out the door, I tell you…relaxing…

Keep up the good work!

Posted on - 1 Comment on Writers’ conferences 101, part VII: telling the difference between a kind soul, a helping hand, and a career-long commitment

Writers’ conferences 101, part VII: telling the difference between a kind soul, a helping hand, and a career-long commitment

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No, it’s not time to start humming that march from Lohengrin. Today, we’re going to be talking not about a semi-permanent commitment between two consenting adults for mutual benefit — which the writer-agent relationship is, ideally; contracts between agents and writers who happen to be minors can be a trifle more complicated — but about instances where aspiring writers THINK an agent has committed to something she hasn’t.

Yes, it happens all the time.

But I’m getting ahead of myself. For the enlightenment of those of you tuning in late in this series, I should explain that since most of the faux pas writers tend to make at conferences are simple matters of not being aware of the unwritten rules of the industry, this weekend I have been taking rounding off my Pitching 101 series by offering a few concrete examples of common pitching faux pas.

Admittedly, these little homilies may be a touch on the depressing side, since my fictional exemplars do EVERYTHING wrong, but hey, better them than you, right?

Today’s first melodrama concerns that ubiquitous conference misapprehension: not being versed enough in the ways of publishing folk to tell the difference between a nice conversation at a conference, an offer of help, and the beginning of a beautiful friendship. Sometimes, they can look awfully similar. But as the international relations folks say, where you stand depends on where you sit.

Yesterday, as part of my ongoing series on how to recognize and avoid common faux pas writers make in their initial encounters with agents, I introduced exemplar Lorenzo, an intrepid soul who believed that arguing with the agent who rejected him would cause her to change her mind and take him on as a client. Instead, he merely impressed her as an ill-mannered boor and unprofessional writer who could not deal with rejection well.

Um, bad idea.

In an industry where even ultimately very successful books are often rejected dozens of times before being picked up by an editor or publishing house, that latter quality is NOT one any agent is likely to be eager to embrace in a client. Because, contrary to common expectation amongst the pre-agented, those of us lucky enough to have signed with someone terrific tend to spend a LOT of time gnawing on our nails, waiting for the phone to ring.

(Yes, it IS a lot like dating in high school. Sorry to be the one to break that to you.)

A writer does not necessarily need to go over the top to bug an agent with over-persistence. Sometimes, the trick is knowing when to stop following up. Take, for example, the case of Mina:

Pesky persistence scenario 1: After several years of unsuccessful querying, Mina goes to her first writers’ conference. There, her learning curve is sharp: much to her astonishment, she learns that the ostensibly tried-and-true querying and submission techniques she had been using are seriously out of date; as a result, her submissions may not even have been read for more than a paragraph or two before being rejected.

“What?!?” she scrawls all over the conference program. “Why didn’t anyone mention this possibility before? I had thought that they were reading every syllable twice before rejecting me!

Like many writers when first faced with an accurate realization of just how hard it is to land an agent, Mina reacts with depression. Fortunately, she has made friends with a couple of more experienced writers at the conference, one of whom introduces her over drinks to Simon & Schuster editor Maxine.

After having spent many, many years trolling for clients at conferences, Maxine instantly recognizes the source of Mina’s despair, and takes the time to speak to her encouragingly. At the end of their chat, seeing that Mina is still a little blue, Maxine hands her a card and tells her to go ahead and send the first chapter of her novel.

For the rest of the conference, Mina chatters excitedly about her new friend Maxine. (To Lorenzo, as it happens, but he is too busy boasting about his new BFF Loretta to hear her.) Since they clicked so well, Mina reasons, there doesn’t seem to be all that much point in pitching to anyone else.

But hey, she paid for those appointments, so she goes ahead and pitches to a couple of agents and an editor. Two of the three ask for pages.

Mina is feeling terrific about herself and her work — but as soon as the conference is over, when she sits down again to pull together her post-pitching packets, her former depression returns, even more strongly. Why even try, she wonders, when she now knows that it’s so easy to get rejected?

So she seeks out the help that worked before: she sends a friendly, chatty e-mail to her new buddy. Maxine never replies. Wondering what went wrong, Mina tries again — and again, no response.

Mina is shattered, deciding that since Maxine’s friendliness had obviously been a sham, she must also have been utterly insincere in her request for pages. But wait – since Maxine was so much nicer than everybody else, and she turned out not to want the pages, doesn’t that mean that the other agents and editors who requested submissions wanted it even less? Why bother?

Having talked herself out of the possibility of ever succeeding, Mina ultimately never sends out any packets at all.

Okay, where did Mina do wrong?

She made that oh-so-common conference mistake: like Lauren and Lorenzo, she did not understand that a nice conversation at a conference is just a nice conversation at a conference, not necessarily the beginning of a lifelong friendship. Heck, given the current volatility of the literary market, having been someone’s client for several years does not necessarily guarantee a lifetime bond.

Nor was a lack of effusiveness an indication that the other agents were not going to read her work carefully – the behavior of one person, however well connected in the industry, is just the behavior of one person.

Yet, like about 40% of writers asked at conferences to submit materials, Mina managed to convince herself that she shouldn’t bother to place her ego on the line further. It was easier to decide instead that all of these people were too mean, too self-centered, too hostile to writers, etc.

Yes, you read that correctly: almost half of requested materials are never submitted. You might well wonder why someone would go to all the trouble of pitching and/or querying and THEN give up, but anteing up is genuinely scary. It doesn’t take much imagination to figure out that it’s probably going to be quite a bit more painful to have a manuscript rejected than a query or pitch.

So why, the Minas of the world conclude, take the risk? Especially when people at that conference were so mean, hostile, self-centered…

You know the words to the tune by now, don’t you?

Do I see a few hands raised out there? “But Anne,” some sharp-eyed readers point out, “this train of thought (which is a common one, unfortunately) followed Maxine’s non-response, rather than prompted it. So what was Mina’s INITIAL mistake?”

Good question. Anyone out there want to take a guess?

If you shouted out that it was not knowing Simon & Schuster’s policy on picking up unagented authors, give yourself partial marks: being aware of that would have helped her here. But Mina’s primary mistake was not so much a professional lapse in judgment as an interpersonal one: she mistook someone in the industry’s being nice to her as an invitation to take advantage of similar kindness in the future.

This, I assure you, happens ALL the time, not only to agents and editors, but to anyone who speaks at conferences, teaches writing classes, publishes a book, or even – I must say it — writes a reasonably informative blog.

Doubt this? Okay, the next time you’re at a conference, wander into the bar that’s never more than 100 yards away, stand on a chair, and offer to buy a drink for anyone in the industry who will tell you about the time that some aspiring writer mistook friendliness for a commitment. You may well go bankrupt before you run out of takers.

The sad part is, from the writer’s perspective, it almost always begins fairly innocuously: after an initial contact, a writer will e-mail or call with a question. Then e-mail or call again — and again, and again, until soon, it starts to look to the industry professional as though the writer is inventing excuses for contact, for precisely the same reason Mina did: to try to evoke a human response from an industry that from the outside appears monolithic, cold, and hostile to new writers.

That’s nonsense, of course: the industry’s not monolithic; it’s polychromatically cold and hostile.

From the encroaching writer’s perspective, though, the progression of contact doesn’t look out of line at all. Mina merely thinks that she has a friend on the inside who can help her retain hope; most of the time, writers who e-mail or call speakers at conferences have legitimate questions.

But it’s a slippery slope: there’s a big difference between calling on a resource person who is happy to help out with the occasional quick question, starting to regard that person as one’s FIRST stop for any publishing-related question — and e-mailing four times a day simply because one enjoys having contact with someone in the industry.

All of the above are real examples, by the way, and all have happened many times to every conference speaker I know.

By all means, seek expert advice, but tread lightly: remember, by definition, people involved in the publishing industry are trying to make a living at it — and as my agent keeps hinting, no one has ever made a living dispensing free advice.

Except Dear Abby.

“Wait just a minute!” a protesting cry emerges from cyberspace. “Maxine gave Mina her card! Why would she do that, if not to encourage future contact?”

For precisely the reason Maxine said: so Mina could send the first chapter to her.

While handing over a card may well have seemed like the heavens opening and St. Peter reaching out his staff to a writer who has been buffeted for a long time by rejection, it was actually a fairly low-commitment (and certainly low-effort) thing for Maxine to do. Simon & Schuster, like all of the major US publishers, has an absolute policy against picking up unagented writers: even if Maxine fell in love with Mina’s work at the first paragraph, the best assistance she could have offered would be a recommendation to an agent, not a publication contract.

In that case, what was so wrong with Mina dropping a friendly line?

Well, as I hope any long-time reader of this blog now parrots in her sleep, there is NOTHING that people in the publishing industry hate more than having a nanosecond of their time wasted. There’s a pretty good reason for that: this business runs on deadlines. Since any reasonably successful agent is constantly juggling not only her own deadlines, but those of her entire client list as well, the chances that an unsolicited call or e-mail is going to catch her when she is busy are very high indeed.

Perhaps it’s unfair, but the vast majority of agents expect every writer who approaches them to be aware of that. Any aspiring writer who has taken the time to learn how the business works — an absolute prerequisite for being an agent’s dream client, right? — would know that acquiring new clients is only a small part of what an agent does for a living; it’s not as though a new client will bring income to the agency right away, after all. (If you don’t understand why, you might want to take a pick at the TIME BETWEEN SUBMISSION AND PUBLICATION category at right.) In order to stay in business, an agent has to sell the manuscripts her already-signed clients give her.

Since all too many aspiring writers seem unaware of these facts, approaching agents as though responding to queries, pitches, and submissions were their ONLY jobs — hands up, everyone who has ever met a submitter who acts surprised that a requesting agent didn’t drop everything in order to read requested pages the day they arrived at the agency — lack of courtesy about taking up an agent’s time is widely regarded as symptoms of unprofessionalism in a writer. So are extraneous e-mails, letters (beyond queries, cover letters for requested materials, and perhaps a simple thank-you note), and virtually any phone call that is not initiated by the agent.

Yes, even if it’s just to ask a question. Agents are pretty tenacious of their time.

That can be confusing to writers new to the game; a neophyte, by definition, is going to have a lot of questions to ask, after all. That’s fine, if they’re intelligent, thoughtful questions.

But the next time you’re at a conference, ask any agent you happen to meet for a definition of their nightmare client, and I can assure you that it will include a shuddering reference to someone who contacts them so often that they can’t get on with their work.

So was it unfair for Maxine to assume that Mina is one of these fearsome types based upon a single chatty e-mail? Probably. But Mina made one other mistake: she sent the e-mail INSTEAD of mailing (or e-mailing) the chapter Maxine requested.

Even if she requested it only to be nice (as seems probable here), a professional request is a professional request; by not complying with it, Mina announced to Maxine as effectively as if she had used it as the subject line of her e-mail that she’s not industry-savvy enough to be likely to break into the industry very soon. So, professionally speaking, Maxine would lose nothing by brushing her off.

Beggars, the old adage goes, can’t be choosers, and aspiring writers, as we all know to our cost, cannot set the terms of engagement with prospective agents. Sometimes, perhaps even most of the time, these terms are unfair; certainly, agents have set the rules to their own advantage.

Which means, perversely, that there is a fail-safe fallback rule governing your interactions with them: let the agent determine the level of intimacy between you.

Within reason, of course. Obviously, it makes sense for you to take the initiative to pitch and query your work; equally obviously, it is to your advantage to send out your work promptly after it is requested.

Perhaps less obviously, it behooves you to follow up if an agent has sat on a project of yours too long without responding.

Beyond that, however, let the agent set the pace of your progressing relationship. Save the chatty e-mails for after she has started to send them to you; call only after she has established that she welcomes your calls. And keep the contact professionally courteous until you have solid, ongoing evidence that your agent regards you as a friend as well.

Trust me on this one: agents are not typically shy people; habitual reticence would be a serious professional impediment. If an agent has decided to make you a lifelong friend, she’s going to let you know about it.

I’m sensing quite a bit of disgruntlement out there. “Okay, Anne,” some readers who aren’t entirely happy in retrospect about their last conferences after having read the last couple of days’ worth of posts, “it’s helpful to know what NOT to do — although it would have been nice to hear about some of this before I attended a conference. How about telling us what would be an appropriate response to a successful pitch meeting?’

I’ll do better than that, less-than-content conference attendees. I’ll run you through a quick series of dos and don’ts. (And for those whose schedules don’t coincide well with the timing of my various series: you can usually find quite a few posts on the topics relevant to most major stages of the writer’s life on the category list on the lower right-hand side of this page. 24 hours per day, 7 days per week. How’s that for anticipating your needs?)

This may be old hat to some of you, especially those of you who have been hanging around Author! Author! for a while, but this is precisely the sort of wisdom that tends to be passed only by word of mouth amongst writers. Take good notes — and if any of this doesn’t make sense to you, please ask questions.

DO write REQUESTED MATERIALS — (CONFERENCE NAME) in big, thick pen strokes on the outside of the envelope. As you probably know, agents and editors receive literally hundreds of missives from aspiring writers per week. If they asked for your work, it belongs in a different pile from the five hundred unsolicited manuscripts and query letters.

DON’T write REQUESTED MATERIALS if they did not actually request your work. Instead, write the conference’s name with the same big, fat pen on the outside of the envelope, so they know you’ve been professional enough to attend a conference and have heard them speak.

DO write (CONFERENCE NAME) – FINALIST/PLACE WINNER (CATEGORY) on the outside of the envelope if you did get honored in the contest. When I won my first major contest, both the fiction winner and I (the NF winner) did this in 2004, and every single agent thanked us for it. It kept our work from getting lost in the piles on their desks.

DON’T send more material than the agent/editor asked to see. (A big pet peeve for a lot of ‘em.) This is not like a college application, where sending brownies, an accompanying video, or a purple envelope will get you noticed amongst the multitudes: to agents and editors, wacky tends to equal unprofessional, which is the last label you want affixed to your work. And don’t spend the money to overnight it; it will not get your work read any faster.

DO send a polite cover letter with your submission. It’s a good chance to show that you have appropriate boundaries, and that you are professionally seasoned enough to realize that even a very enthusiastic conversation at a conference does not mean you’ve established an intimate personal relationship with an agent or editor.

DON’T quote other people’s opinions about your work in the query letter, unless those people happen to be well-known writers. If David Sedaris has said in writing that you’re the funniest writer since, well, him, feel free to mention that, but if your best friend from work called your novel “the funniest book since CATCH-22,” trust me, it will not impress the agent.

DO mention in the FIRST LINE of your cover letter either (a) that the agent/editor asked to see your work (adding a thank-you here is a nice touch) or (b) that you heard the agent/editor speak at the conference (mention it by name). Again, this helps separate your work from the unsolicited stuff.

DON’T assume that the agent will recall the conversation you had with her about your work. Remember, they meet scores of writers; you may not spring to mind immediately. If you had met 500 people who all wanted you to read their work over the course of three days, names and titles might start to blur for you, too.

DO mention in your cover letter if the agent/editor asked for an exclusive look at your work. If an agent or editor asked for an exclusive, politely set a time limit, say, three weeks or a month. Don’t worry that setting limits will offend them: this is a standard, professional thing to do. That way, if you haven’t heard back by your stated deadline, you can perfectly legitimately send out simultaneous submissions.

DON’T give any agent or editor an exclusive if they didn’t ask for it — and DON’T feel that you have to limit yourself to querying only one agent at a time. I’ve heard rumors at every conference that I have ever attended that agents always get angry about multiple submissions, but truthfully, I’ve only ever heard ONE story about an agent’s throwing a tantrum about it – and that only because she hadn’t realized she was competing with another agent for this particular book.

Your time is valuable. Check a reliable agents’ guide to make sure that none of the folks you are dealing with demand exclusives (it’s actually pretty rare), and if not, go ahead and send out your work to as many agents and editors who asked to see it.

DO consider querying agents and editors with whom you did not have a meeting at the conference — and tell them that you heard them speak. (Mention it by name, either in the first paragraph of your query or the subject line of a query e-mail.) Just because you couldn’t get an appointment with the perfect person at the conference doesn’t mean that the writing gods have decreed that s/he should never see your work.

DON’T call to make sure they got your work. This is another common agenting pet peeve: writers who do it tend to get labeled as difficult almost immediately, whereas you want to impress everyone at the agency as a clean-cut, hard-working kid ready to hit the big time.

If you are very nervous about your work going astray, send your submission with delivery confirmation or enclosed a stamped, self-addressed postcard that they can mail when they receive your package. Don’t telephone.

DO send an appropriate SASE for the return of your manuscript – with stamps, not metered postage. I always like to include an additional business-size envelope as well, so they can request further pages with ease. Again, you’re trying to demonstrate that you are going to be a breeze to work with if they sign you.

DON’T just ask them to recycle the manuscript if they don’t want it. There are many NYC offices where this will seem like a bizarre request, bordering on Druidism. Include the SASE unless the agency specifically says on its website that it will not return manuscripts.

DO make sure that your manuscript is in standard format: at least 1-inch margins, double-spaced, every page numbered, everything in the same 12-point typeface. (Most writing professionals use Times, Times New Roman, or Courier; screenwriters use exclusively Courier. And yes, there ARE agents and editors who will not read non-standard typefaces. Don’t tempt them to toss your work aside.)

If you are submitting a nonfiction book proposal, send it in a nice black or dark blue file folder –this is not the time to bring out your hot pink polka-dotted stationary and tuck it into a folder that looks like something out of Jerry Garcia’s wardrobe. Think of it like a job interview: a black or blue suit is not going to offend anyone; make your work look as professional as you are.

DON’T forget to spell-check AND proofread in hard copy, not only the manuscript, but also your cover letter for the submission. Computerized spelling and grammar checkers are notoriously unreliable, so do double-check. When in doubt, have a writing buddy or a professional proof it all for you.

DO give them time to read your work – and use that time to get your next flight of queries ready, not in calling them every day.

DON’T panic if you don’t hear back right away, especially if you sent out your work in late July or August. A HUGE percentage of the publishing industry goes on vacation between August 1 and Labor Day, so the few who stick around are overworked. Cut them some slack, and be patient.

DO remember to be pleased that a real, live agent or editor liked your pitch well enough to ask for your work! Well done!

DON’T be too upset if your dream agent or editor turns out not to be interested in your project, and don’t write that person off permanently; s/he may be wild about your next. Keep your work moving, rather than letting it sit in a drawer. Yes, it’s hard emotional work to keep sending out queries, but you can’t get discovered if you don’t try.

DO take seriously any thoughtful feedback you receive. As you may already know, boilerplate rejection letters are now the norm. If an agent or editor has taken the time to hand-write a note on a form letter or to write you a personalized rejection, you should take this as a positive sign – they don’t do that for everybody. Treasure your rave rejections, and learn from them.

Puzzled by the speed of this overview? Don’t worry — I’m going to be talking in greater depth next time about how to handle a “Yes, please do send pages” response to your pitch or query.

In the week to come, I’m going to be talking about the ins and outs of query letters, to get everyone ready to send ‘em out just after Labor Day; shortly thereafter, I had planned on covering the basics of submission packets before wending my way back to the large pile of craft questions that have piled up over the course of the summer.

In short, it’s going to be a busy few weeks here at Author! Author! Keep up the good work!

Posted on - No Comments on Pitching 101, part XXV and Writers’ Conferences 101, part V: surviving a conference with your sanity — and energy — in one piece, or, if a stone can smile, so can you

Pitching 101, part XXV and Writers’ Conferences 101, part V: surviving a conference with your sanity — and energy — in one piece, or, if a stone can smile, so can you

That’s an actual stone in my yard, believe it or not, one that apparently went out of its way to anthropomorphize itself for my illustrative pleasure. If rocks can be that friendly and helpful, it gives me great hope for human beings.

Which is my subtle way of leading into asking: after these last few weeks of posts, have you start to have dreams about pitching? If they’re not nightmares, and you’re scheduled to pitch at a conference anytime soon, you’re either a paragon of mental health, a born salesperson, or simply haven’t been paying very close attention. Either that, or I’ve seriously underemphasized the potential pitfalls.

For the next couple of days, I’m going to assume that you either ARE waking up in the night screaming or that I haven’t yet explained this adequately. So fasten your seatbelts — I’m going to be taking you on a guided tour of false expectations, avoidable missteps, and just plain disasters.

Hey, forewarned is forearmed. Or at least less surprised.

One of the fears first-time pitchers often harbor is inadvertently making a poor impression upon an agent or editor, thereby nullifying their chances of being able to wow ‘em with a pitch. I wish I could say that this is an unfounded fear, but actually, it’s pretty reasonable: one doesn’t have to spend much time hanging around that bar that’s never more than 100 yards from any writers’ conference in North America to hear a few horror stories about jaw-droppingly rude writers.

Before anybody out there begins to panic, let me hasten to add that jaw-droppingly is the operative term here. These anecdotes are almost invariably about genuinely outrageous approach attempts — and not just because “You’re not going to believe this, but a pitcher just forgot to tell me whether is book is fiction or nonfiction” isn’t nearly as likely to garner sympathy from fellow bar denizens as “This insane writer just grabbed my arm as I was rushing into the bathroom and refused to stop talking for 20 minutes.”

For one thing, the former is too common a phenomenon to excite much of a response from other agents. Unfortunately, though, the latter happens often enough that some agents turn against hallway pitching for life.

However — and this is a BIG however — the aspiring writers who sit around and fret about being the objects of such anecdotes are virtually never the folks who ought to be worrying about it, in my experience. These are not the kind of faux pas that your garden-variety well-mannered person is likely to commit, if you catch my drift.

The result: polite people end up tiptoeing around conferences, terrified of doing the wrong thing, while the rude stomp around like the football star at the homecoming dance.

Case in point: technologically-savvy reader wrote in to ask if it was considered appropriate to take notes on a laptop or Blackberry during conference seminars. It’s still not very common — surprising, given how computer-bound most of us are these days — but yes, it is acceptable, under two conditions.

First, if you do not sit in a very prominent space in the audience — and not solely because of the tap-tap-tap sound you’ll be making. Believe it or not, it’s actually rather demoralizing for a lecturer to look out at a sea of faces that are all staring at their laps: are these people bored out of their minds, the worried speaker wonders, or just taking notes very intensely?

Don’t believe me? The next time you attend a class of any sort, keep your eyes on the teacher’s face, rather than on your notes, your Blackberry, or that Octavia Butler novel you’ve hidden in your lap because you can’t believe that your boss is making you sit through a talk on the importance of conserving paper clips for the third time this year.

I guarantee that within two minutes, the teacher will be addressing half of her comments directly to you; consistent, animated-faced attention is THAT unusual in a lecture environment. The bigger the class, the more quickly she will focus upon the one audience member who is visibly interested in what she is saying.

In the university department where I used to teach, active listening was so rare that occasionally, one or another of my colleagues would get so carried away with appreciation that he would marry a particularly attentive student. One trembles to think what these men would have done had they been gripping enough lecturers to animate an entire room.

Back to the Blackberry issue. It’s also considered, well, considerate to ask the speaker before the class if it is all right to use any electronic device during the seminar, be it computer or recording device.

Why? Think about it: if your head happens to be apparently focused upon your screen, how is the speaker to know that you’re not just checking your e-mail?

Enough about the presenters’ problems; let’s move on to yours. Do be aware that attending a conference, particularly your first, can be a bit overwhelming. You’re going to want to pace yourself.

“But Anne!” I hear conference brochure-clutching writers out there crying, “The schedule is jam-packed with offerings, many of which overlap temporally! I don’t want to miss a thing!”

Yes, it’s tempting to take every single class and listen to every speaker, but frankly, you’re going to be a better pitcher if you allow yourself to take occasional breaks. Cut yourself some slack; don’t book yourself for the entire time.

Why? Well, let me ask you this: would you rather be babbling incoherently during the last seminar of the weekend, or raising your hand to ask a coherent question?

Before you answer that, let me add: since most attendees’ brains are mush by the end of the conference, it’s generally easier to get close to an agent or editor who teaches a class on the final day. Fewer lines, less competition.

Do make a point of doing something other than lingering in the conference center. Go walk around the block. Sit in the sun. Grab a cup of coffee with that fabulous SF writer you just met. Hang out in the bar that’s never more than 100 yards from any writers’ conference; that tends to be where the already-agented and already-published hang out, anyway.

Skipping the occasional seminar is NOT being lax about pursuing professional opportunities: it is smart strategy, to make sure you’re fresh for your pitches. If you can’t tear yourself away, take a few moments to close your eyes and take a few deep breaths, to reset your internal pace from PANIC! to I’m-Doing-Fine.

I know that I sound like an over-eager Lamaze coach on this point, but I can’t overemphasize the importance of reminding yourself to keep taking deep breaths throughout the conference. A particularly good time for one is immediately after you sit down in front of an agent or editor.

Trust me: your brain could use the oxygen right around then, and it will help you calm down so you can make your most effective pitch.

And at the risk of sounding like the proverbial broken record, please, please, PLEASE don’t expect a conference miracle. Writing almost never sells on pitches alone. You are not going to really know what an agent thinks about your work until she has read some of it.

Translation: it’s almost unheard-of for an agent to sign up a client during a conference. (And no, I have no idea why so many conference-organizers blithely hand out feedback forms asking if you found an agent at the event. Even the most successful conference pitchers generally don’t receive an offer for weeks.)

Remember, your goal here is NOT to be discovered on the spot, but to get the industry pro in front of you to ask to read your writing. Period.

Yes, I know: I’ve said this before. And I’m going to keep saying it as long as there are aspiring writers out there who walk into pitch meetings expecting to hear the agent cry, “My God, that’s the best premise since OLIVER TWIST. Here’s a representation contract — and look, here’s my favorite editor now. Let’s see if he’s interested.”

Then, of course, the editor falls equally in love with it, offers an advance large enough to cover New Hampshire in $20 bills, and the book is out by Christmas. As an Oprah’s Book Club selection, naturally.

Long-time readers, chant along with me now: this is not how the publishing industry works.

The point of pitching is to skip the querying stage and pass directly to the submission stage. So being asked to send pages is a terrific outcome for this situation, not a distant second place to an imaginary reality.

Admittedly, though, that is SO easy to forget in the throes of a pitch meeting. Almost as easy as forgetting that a request to submit is not a promise to represent or publish.

To reiterate: whatever an agent or editor says to you in a conference situation is just a conversation at a conference, not the Sermon on the Mount or testimony in front of a Congressional committee. Everything is provisional until some paper has changed hands.

This is equally true, incidentally, whether your conference experience includes an agent who actually starts drooling visibly with greed while you were pitching or an editor in a terrible mood who raves for 15 minutes about how the public isn’t buying books anymore. Until you sign a mutually-binding contract, no promises — or condemnation, for that matter — should be inferred or believed absolutely.

Try to maintain perspective.

Admittedly, perspective is genuinely hard to achieve when a real, live agent says, “Sure, send me the first chapter,” especially if you’ve been shopping the book around for eons. But it IS vital to keep in the back of your mind that eliciting this statement is not the end of your job as a marketer, because regardless of how much any given agent or editor says she loves your pitch, she’s not going to make an actual decision until she’s read at least part of it.

So even if you are over the moon about positive response from the agent of your dreams, please, I beg you, DON’T STOP PITCHING IN THE HALLWAYS. Try to generate as many requests to see your work as you can.

I’m serious about this. No matter who says yes to you first, you will be much, much happier two months from now if you have a longer requested submissions list. Ultimately, going to a conference to pitch only twice, when there are 20 agents in the building, is just not efficient.

Also, it is VERY much in your interest to send out submissions to several agents at once, rather than one at a time. If several asked, thank your lucky stars and mail those manuscripts to all of them at the same time.

I heard that gasp, but no, there is absolutely nothing unethical about this, unless (a) one of the agencies has a policy precluding multiple submissions (rare) or (b) you promised one agent an exclusive. (I would EMPHATICALLY discourage you from granting (b), by the way — and if you don’t know why, please see the EXCLUSIVES TO AGENTS category at right before you even CONSIDER pitching at a conference.)

Just mention in your cover letter to each that other agents are also reading it; trust me, that’s not going to annoy anyone. That old saw about agents’ getting insulted if you don’t submit one at a time is absolutely untrue; unless an agent ASKS for an exclusive look at your work, it’s neither expected nor in your interest to act as if s/he has.

So there.

Back to why you should keep on pitching in those hallways: it tends to be a trifle easier to get to yes than in a formal pitch. Counter-intuitive, isn’t it? Yet in many ways, casual pitches are easier.

Why? For one simple reason: time. In a hallway pitch, agents will often automatically tell you to submit the first chapter, in order to be able to keep on walking down the hall, finish loading salad onto their plates, or be able to move on to the next person in line after the agents’ forum.

If the agent handles your type of work, the premise is interesting, and you are polite, they will usually hand you their business cards and say, “Send me the first 50 pages.”

Okay, pop quiz to see who has been paying attention to this series so far: after the agent says this, do you:

(a) regard it as an invitation to talk about your work at greater length?

(b) say, “Gee, you’re a lot nicer than Agent X. He turned me down flat,” and go on to give details about how mean he was?

(c) launch into a ten-minute diatribe about the two years you’ve spent querying this particular project?

(d) thank her profusely and vanish in a puff of smoke so you may both pitch again and read the requested pages IN THEIR ENTIRETY, IN HARD COPY, and OUT LOUD before you submit them?

If you said anything but (d), go back and reread the Pitching 101 series — and the entirety of the INDUSTRY ETIQUETTE category at right as well. You need to learn what’s considered polite in the industry, pronto.

In a face-to-face pitch in a formal meeting, agents tend to be more selective than in a hallway pitch. (I know; counterintuitive, isn’t it?) Again, the reason is time. In a ten-minute meeting, there is actual leisure to consider what you are saying, to weigh the book’s merits — in short, enough time to save themselves time down the line by rejecting your book now.

Why might this seem desirable to them? Well, think about it: if you send it to them at their request, someone in their office is ethically required to spend time reading it, right? By rejecting it on the pitch alone, they’ve just saved Millicent the screener 5 or 10 minutes.

Also, sitting down in front of an agent or editor, looking her in the eye, and beginning to talk about your book can be quite a bit more intimidating than giving a hallway pitch — it helps to be aware of that in advance, I find. In a perverse way, a formal pitch can be significantly harder to give successfully than a hallway one.

So get out there and pitch, pitch, pitch! Think of it this way: every time you buttonhole an agent and say those magic first hundred words is one less query letter you’re going to need to send out.

Still hanging in there? Still breathing at least once an hour? Good; I’ll move on.

As a veteran of many, many writers’ conferences all over the country, I can tell you from experience that they can be very, very tiring. Especially if it’s your first conference. Just sitting under fluorescent lights in an air-conditioned room for that many hours would tend to leech the life force out of you all by itself, but here, you will be surrounded by a whole lot of very stressed people while you are trying to learn as much as you possibly can.

As you may have noticed, most of my advice on how to cope with all of this ambient stress gracefully is pretty much what your mother probably said to you when you went to your first party: be polite; be nice to yourself and others; watch your caffeine and alcohol intake, and make sure to drink enough water throughout the day. Eat occasionally.

And you’re not wearing THAT, are you?

Oops, slipped too far into Mom mode. Actually, on the only occasion when my mother actually made that comment upon something I was wearing, she had made the frock in question. For my senior prom, she cranked out a backless little number in midnight-blue Chinese silk that she liked to call my “Carole Lombard dress,” for an occasion where practically every other girl was going to be wearing something demure and flouncy by Laura Ashley.

It was, to put it mildly, not what anyone expected the valedictorian to wear she hastened to alter it. Even with the alterations, most of the male teachers followed me around all night long. The last time I bumped into my old chorus teacher, he spontaneously recalled the dress. “A shame that you didn’t dress like that all the time,” he said wistfully.

Oh, what a great dress that was. Oh, how inappropriate it would have been for a writers’ conference — or really, for any occasion that did not involve going out for a big night on the town in 1939. But then, so would those prissy Laura Ashley frocks.

Which brings me back to my point (thank goodness).

I wrote on what you should and shouldn’t wear to a conference at some length in an earlier post, but if you find yourself in perplexity when you are standing in front of your closet, remember this solid rule that will help you wherever you go within the publishing industry: unless you will be attending a black-tie affair, you are almost always safe with what would be appropriate to wear to your first big public reading of your work.

And don’t those of you who have been hanging around the industry for a while wish someone had shared THAT little tidbit with you sooner?

To repeat a bit more motherly advice: do remember to eat something within an hour or two of your pitch meeting. I know that you may feel too nervous to eat. but believe me, if you were going to pick an hour of your life for feeling light-headed, this is not a wise choice. If you are giving a hallway pitch, or standing waiting to go into a meeting, make sure not to lock your knees, so you do not faint. (I’ve seen it happen, believe it or not.)

And practice, practice, practice before you go into your meetings; this is the single best thing you can do in advance to preserve yourself from being overwhelmed. As I pointed out yesterday, you will also be surrounded by hundreds of other writers. Introduce yourself, and practice pitching to them.

Better still, find people who share your interests and get to know them. Share a cookie; talk about your work with someone who will understand. Because, really, is your life, is any writer’s life, already filled with too many people who get what we do? You will be an infinitely happier camper in the long run if you have friends who can understand your successes and sympathize with your setbacks as only another writer can.

I know this from experience, naturally. The first thing I said to many of my dearest friends in the world was, “So, what do you write?”

To which the savvy conference-goer replies — chant it with me now, everyone — the magic first hundred words.

In fact, the first people I told about my first book deal — after my SO and my mother, of course — were people I had met in precisely this manner. Why call them before my college roommate? Because ordinary people, the kind who don’t spend all of their spare time creating new realities out of whole cloth, honestly, truly, sincerely, often have difficulty understanding the pressures and timelines that rule writers’ lives.

Case in point: the FIRST words by mother-in-law uttered after hearing that my book had sold: “What do you mean, it’s not coming out for another couple of years? Why the delay?”

This kind of response is, unfortunately, common. I don’t think any writer ever gets used to seeing her non-writer friends’ faces fall upon being told that the book won’t be coming out for a year, at least, after the sale that’s just happened, or that signing with an agent does not automatically equal a publication contract, or that not every book is headed for the bestseller list.

Thought I got off track from the question of how to keep from getting stressed out, didn’t you? Actually, I didn’t: finding buddies to go through the conference process with you can help you feel grounded throughout.

Not only are these new buddies great potential first readers for your manuscripts, future writing group members, and people to invite to book readings, they’re also folks to pass notes to during talks. (Minor disobedience is a terrific way to blow off steam, I find.) You can hear about the high points of classes you don’t attend from them afterward.

And who wouldn’t rather walk into a room with 300 strangers and one keynote speaker with a newfound chum than alone?

Making friends within the hectic conference environment will help you retain a sense of being a valuable, interesting individual far better than keeping to yourself, and the long-term benefits are endless.

To paraphrase Goethe, it is not the formal structures that make the world fell warm and friendly; friends make the earth feel like an inhabited garden.

So please, for your own sake: make some friends at the conference, so you will have someone to pick up the phone and call when the agent of your dreams falls in love with your first chapter and asks to see the entire book! And get to enjoy the vicarious thrill when your writing friends leap their hurdles, too.

This can be a very lonely business; I can tell you from experience, nothing brightens your day like opening your e-mail when you’re really discouraged to find a message from a friend who’s just sold a book or landed an agent.

Well, okay, I’ll admit it: getting a call from your agent telling you that YOU’ve just sold a book is rather more of a day-brightener. As is the call saying, “I love your work, and I want to represent you.”

But the other is still awfully darned good. Start laying the groundwork for it now.

One more little thing that will help keep you from stressing out too much: while it’s always nice if you can be so comfortable with your pitch that you can give it from memory, it’s probably fair to assume that you’re going to be a LITTLE bit nervous during your meetings.

So do yourself a favor — write it all down; give yourself permission to read it when the time comes, if you feel that will help you. Really, it’s considered perfectly acceptable, and it will keep you from forgetting key points.

I would advise writing on the top of the paper, in great big letters: BREATHE!

Do remember to pat yourself on the back occasionally, too, for being brave enough to put yourself on the line for your work. As with querying and submitting, it requires genuine guts to submit your ideas to the pros; I don’t think writers get enough credit for that.

In that spirit, I’m going to confess: I have one other conference-going ritual, something I do just before I walk into any convention center, anywhere, anytime, either to teach or to pitch. It’s not as nice or as public-spirited as the other techniques I have described, but I find it is terrific for the mental health. I go away by myself somewhere and play at top volume Joe Jackson’s song Hit Single and Jill Sobule’s (I Don’t Want to Get) Bitter.

The former, a charming story about dumbing down a song so it will stand a better chance of making it big on the pop charts, includes the PERFECT lyric to hum walking into a pitch meeting:

And when I think of all the years of finding out
What I already knew
Now I spread myself around
And you can have 3 minutes, too.

If that doesn’t summarize the difference between pitching your work verbally and being judged on the quality of the writing itself, I should like to know what does. (Sorry, Joe: I would have preferred to link above to your site, but your site mysteriously doesn’t include lyrics.)

The latter, a song about complaining, concludes with a pretty good mantra for any conference-goer:

So I’ll smile with the rest, wishing everyone the best
And know the one who made it made it because she was actually pretty good.
‘Cause I don’t want to get bitter.
I don’t want to turn cruel.

I hum that one a LOT during conferences, I’ll admit. Helpful, I find, when a bestselling author whose agent is her college roommate’s cousin tells a roomful of people who have been querying for the past five years that good writing always finds a home.

Perhaps, but certainly not easily.

What you’re trying to do certainly is not easy, or fun, but you can do it. You’re your book’s best advocate. And remember, all you’re trying to do is to get these nice people to take a look at your writing. No more, no less.

It’s a perfectly reasonable request, and you’re going to be terrific at making it, because you’ve been sensible and brave enough to face your fears and prepare like a professional.

Take a deep breath on me, everyone, and keep up the good work!

Posted on - No Comments on How to format a book manuscript properly, part XI: if everyone else jumped off the Golden Gate Bridge…or a brick cathedral…

How to format a book manuscript properly, part XI: if everyone else jumped off the Golden Gate Bridge…or a brick cathedral…

gargoyle-at-albi

Perhaps I am cathedral-ignorant, but I hadn’t previously been aware that anyone had ever saw fit to build cathedrals out of red brick; even the gargoyle seems a bit dubious about it, doesn’t it? Speaking as someone who grew up in earthquake country, where bricks tend to become either projectiles or integral components of piles of rubble when one least expects it, my first instinct when I see a brick structure this large is to cover the back of my neck with my clasped hands and crawl under the nearest desk, as I was taught in elementary school earthquake drills.

This particular structure is indeed large: in fact, according to the copious signage at this particular cathedral at Albi, it’s the largest brick church in the world. Which actually isn’t all that surprising when you consider that the rest of the town looks like this:

pont-vieux-at-albi

Oh, you thought I had been traipsing around Cathar country and you weren’t going to be seeing some pictures of very old architecture? Don’t you remember how many sea-and-sand photos graced the blog after my retreat last fall to the Oregon coast? You might want to brace yourself for a few months of flying buttresses, stained glass, and Gothic shadows, my friends.

Speaking of hedging one’s bets (which is, as I understand it, largely the point of a flying buttress), one doesn’t like to tempt the easily-affronted gods by predicting TOO far into the future, but I believe I can state with assurance that I SHALL polish off this series on standard format early next week, or at any rate quite soon (see earlier comment about god-tempting).

Since we are so very close to the finish line (and since we have a protective gargoyle watching over this post), I’m going to take a bit of a risk and revisit what seems to be a perennial controversy amongst aspiring writers: whether to place a chapter title (or just “Chapter One”) on the first line of a page or on the line just above where the text starts.

Don’t laugh, those of you who are new to this particular debate: this one has generated quite a body count over the years. Former comrades in arms, veterans of the writing trenches, have ceased speaking altogether over this particular debate; even judges within the same literary contest have been known to differ sharply on the subject.

Which is a trifle puzzling to those of us who deal with professional manuscripts for a living, because there actually isn’t a debate on our end. The answer here is really as simple as the title belongs in one place if the manuscript is a book, and another if it’s a short story or article.

Why, then, the rampant confusion? I shall let you see for yourselves. To place the possibilities before you in all of their lush magnificence, should the first page of a book chapter look like this:

Or like this?

Now, I could just tell you what to do here, because, to be blunt about it, the first version is in standard format; the second is not. Which renders it a perfect case study to test whether you’ve been paying attention throughout this series: given that the difference is a relatively small one that’s not particularly reflective of the quality of the writing involved, why might a professional reader like Millicent the agency screener prefer the first?

Chant it with me now, dutiful followers of this series: BECAUSE IT LOOKS RIGHT TO THEM.

Oh, how tempting it is to leave it at that…but truth does compel me to tell you (and if not truth, those pesky mercurial gods I was talking about earlier), Millicents, the agents who employ them, and contest judges see far, far more examples of version #2 than #1. Many, many times more. So much so that — brace yourselves, because I haven’t said this very often throughout this series — at this point in publishing history, you could get away with either.

I know — it sort of creeps me out to hear myself saying such a thing, too.

That being said, I would be reluctant to buy into the astonishingly pervasive theory that if masses and masses of people do something, it automatically becomes correct. As anyone who screens manuscripts for a living could tell you, a much higher percentage of them are incorrectly formatted than presented properly.

And really, as everyone’s mother was wont to say (at least on the West Coast, the land of earthquakes), if everyone else jumped off the Golden Gate Bridge, would you, too?

I was delighted to discover when I moved to the East Coast for college that the moms out there were prone to asking the same question with reference to the Empire State Building. There must be something about that particular period of architecture (the GGB was built in 1933-37, the ESB in 1930-31) that promotes suicidal ideas.

Speaking of body counts.

The weird thing about this particular formatting oddity is how often the incorrect version appears in otherwise perfectly presented manuscripts. That fact sets Millicent’s little head in a spin. As, I must admit, it does mine, as well as the brainpan of virtually every other professional reader I know.

Why is it so very puzzling to us, you ask? Because at least in my case — and I don’t THINK I’m revealing a trade secret here — I have literally never seen an agent submit a manuscript to a publishing house with format #2. Heck, I have literally never even heard of an agent, editor, or anyone else in the publishing industry’s ASKING for a chapter heading to be moved from the top of the page to just above the text.

And that strikes me as odd, because as I’ve heard some pretty strange requests from agents and editors in my time, believe me; I’m not easily shocked anymore. But to hear a pro insist upon placing the chapter heading where you have to skip down a third of a page to read it…well, that would have me reaching for my smelling salts.

(Do they even make smelling salts anymore? And if everyone else jumped off the Golden Gate Bridge clutching them, would I?)

Clearly, somebody out there is preaching the place-it-just-above-the-text gospel, because agents, editors, and contest judges are simply inundated with examples of this formatting anomaly. We see bushels of ‘em. Hordes of aspiring writers are apparently absolutely convinced that the sky will fall in if that chapter heading is located anywhere but immediately above the text. And sometimes, when those die-hard advocates become contest judges, they even dock correctly-formatted first pages for having the title in the right place.

In fact, many aspiring writers are SO convinced of the rightness of the drooping title heading that it’s not all that uncommon for an editor to find that after she has left a couple of subtle hints like this that the writer should change the formatting…

…the subsequent drafts remain unchanged. The writer will have simply ignored the advice.

(Off the record: editors HATE it when their advice is ignored. So do agents. Contest judges probably wouldn’t be all that fond of it, either, but blind submissions mean that in order to get dunned for brushing off a judge’s feedback, a writer would have to submit the same chapter two years running to the same contest, have the entry land in the same judge’s pile — in itself rather rare — AND the judge would have to remember having given that feedback. Oh, and for the entrant to hear about it, the contest would have to be one of the few that gives editorial feedback.)

The up v. down debate may seem like a rather silly controversy — after all, in the cosmic scheme of things, why should it matter if the white space is above or below the title? — but sheer repetition and writerly tenacity in clinging to version #2 have turned it from a difference of opinion into a vitriol-stained professional reader pet peeve. (See earlier comment about how we tend to react to our advice being ignored; it isn’t pretty.)

Which, unfortunately, tends to mean that in discussions of the issue at conferences degenerate into writing-teacher-says-X, editor-at-Random-House-says-Y: lots of passion demonstrated, but very little rationale produced, beyond each side’s insisting that the other’s way just looks wrong.

However, there is a pretty good reason that moving the chapter heading information to just above the text looks wrong to someone who edits book manuscripts for a living: it’s a formatting tidbit borrowed from short stories, whose first pages are supposedto look quite, quite different from those belonging to book manuscripts or proposals. Take a gander:

As you may see for yourself, for a short story like this one, there’s a mighty fine reason to list the title just above the text: a heck of a lot of information has to come first on the page, because short stories, unlike book manuscripts, are not submitted with a title page.

But that would not be proper in a book-length manuscript, would it? Let’s see what Noël’s editor might have said upon viewing this as the first page of a book:

Ouch. (That last bit would have been funnier if the entire page were readable, by the way, but my camera batteries were running low. Sorry about that.) But as Millicent and that angry mob of pitchfork-wielding ignored editors would be only too happy to tell you, short stories don’t HAVE chapters, so who on earth are they to be telling those of us in the book world how to format our manuscripts?

Stick with version #1.

Which is not to say, of course, that this particular small deviation will automatically and invariably result in instantaneous rejection. It won’t, even in the latté-stained hands of the most format-sensitive Millicent. (See, she spilled coffee on her hands after she took a sip while it was still too hot — and if you didn’t get that joke, you probably haven’t been reading this blog for very long.) If a submission is beautifully written AND technically correct in every other respect, she might only shake her head over the location of the chapter heading, making a mental note to tell you to change it between when her boss, the agent, signs the writer and when they will be submitting the manuscript to editors at publishing houses.

But if you don’t mind my saying so, that’s a mighty hefty set of ifs.

While I’ve got the camera all warmed up, this would probably be a good time to illustrate another ubiquitous agent and editor pet peeve, the bound manuscript — and you’re going to want to pay close attention here, as this one IS almost universally an automatic-rejection offense.

Manuscripts, and I don’t care who hears me say it, should not be bound in any way. There’s an exceedingly simple reason for this: binding renders it impossible (or at least a major pain in the fingertips) to pull out a chapter, stuff it in one’s bag, and read it on the subway.

Hey, paper is heavy. Would YOU want to lug home ten manuscripts every night on the off chance you’ll read them?

As with other ploys to make a manuscript appear identical to a published book, binding the loose pages of a manuscript for submission will NOT win you friends in the publishing world. Not only does this not look right (I spared you the chanting this time), but it seems so wrong that Millicent will be positively flabbergasted to see a submitter to do it.

She might, for instance, forget that her latte is still too hot to drink, take a sip, and scald her tongue. It’s been known to happen.

Seriously, the unbound manuscript is one of those rules so engrained in the professional reader’s mind that it seldom even occurs to authors, agents, or editors to mention it as a no-no at writers’ conferences. Heck, I’m not sure that I’ve mentioned it once within the first two years I was writing this blog — and by anyone’s standards, I’m unusually communicative about how manuscripts should be presented.

Talk about it all day, I will.

So I’m going to repeat myself, because you’re not going to hear this very often: by definition, book manuscripts should NEVER be bound in any way. Not staples, not spiral binding, not perfect binding. If you take nothing else away from this series, binding-lovers, I implore you to remember this.

Why? Well, in practice, I’m sorry to report, a bound manuscript will seldom survive long enough in the screening process for the chapter-separation dilemma to arise, because — and it pains me to be the one to break this to those of you who’ve been submitting bound manuscripts, but if I don’t tell you, who will? — those pretty covers tend never to be opened at all.

Did you just exclaim, “Ye gods, WHY?” again? I can’t say as I blame you, but try for a moment to envision what a bound manuscript might look like from Millicent’s perspective.

To ramp up your stress levels to the proper level to understand her, envision a desk simply smothered with an immense pile of submissions to screen before going home for the day. Envision further that it’s already 6:30 PM, and eyeballs already dry as dust from a long, hard day of rejecting query letters.

Just lost your sympathy, didn’t she? Try, try again to place yourself in her proverbial moccasins.

Picturing the pile of envelopes clearly again? Okay, now slit open an envelope that reads REQUESTED MATERIALS on the outside. (You DO know that you should ALWAYS scrawl that in two-inch letters in the lower left-hand corner of a submission envelope, don’t you, so your requested materials don’t get buried in the slush pile?)

If you’re Millicent — and right now, you are, singed tongue and all — you fully expect to see something like this lurking between the cover letter and the SASE tucked underneath:

But in the case of the bound manuscript, you would instead encounter something like this:

Kind of hard to miss the difference, isn’t it? Unfortunately, 999 times out of 1000, the next sound a bystander would hear would be all of that nice, expensive binding grating against the inside of the SASE, just before Millicent tucks a photocopied form rejection letter on top of it.

Honestly, it’s not that she is too lazy to flip open the cover; she just doesn’t see why she should. Her logic may not seen particularly open-minded, from a writerly perspective, but it’s a fairly common argument throughout the industry: if this submitter does not know this very basic rule of manuscripts, how likely is he to know the rules of standard format?

And if he does not know either, how likely is he to be producing polished prose? If he hasn’t taken the time to polish his prose, is this manuscript really finished? And if it isn’t finished, why should I (you’re still Millicent, remember?) bother to invest my time in reading it before it is?

I know, I know — this logic often does not hold water when it comes down to an individual case; despite my best efforts over the last few years, there are plenty of good writers out there who happen to be clueless about the rules of standard format.

But even if they all jumped off the Golden Gate Bridge, you shouldn’t.

Here’s why: from Millicent’s perspective, the fact that good writers aren’t necessarily born aware of the norms of the industry matters less than we writers would like — because, as unpleasant as it is for aspiring writers to realize, her agency is going to see enough technically perfect submissions this week to afford to be able to leap to unwarranted conclusions about this one.

The moral: don’t waste your money on binding.

Seem arbitrary? From a professional reader’s point of view, it isn’t — the enforcement of standard formatting isn’t actually any more complicated than the simple axiom that any game has rules, and you will play better if you take the time to learn them.

Think about it: if you saw a batter smack a baseball, then dash for third base instead of first on his way around the diamond, would you expect his home run to count? Would an archer who hit the bulls-eye in her neighbor’s target instead of her own win the grand prize? If you refused to pay the rent on Park Place because you didn’t like the color on the board, would you win the Monopoly game?

I can go on like this for days, you know. Please say that you are getting the parallels, so I may move on.

Submitting art to the marketplace has rules, too, and while your fourth-grade P.E. teacher probably did not impart them to you (as, if I ran the universe, s/he would have), you’re still going to be a whole lot better at playing the game if you embrace those rules, rather than fight them.

You’ll also, in the long run, enjoy playing the game more. I know that it may not seem that way the first time one is struggling to change an already-written manuscript into standard format, but trust me, it will be much more fun when you finish your next manuscript and realize that there’s nothing that needs to be changed.

Let all of those other folks jump off the Golden Gate Bridge without you, I say. Remember, you’re playing this game by choice: you could, after all, make your own rules and publish your book yourself. If you want to play with the big kids, you’re going to need to abide by their rules.

And if you’re not absolutely positive that you have been abiding by them, why not submit an entry to the First Periodic Author! Author! Awards for Expressive Excellence, deadline May 18? Since only entries in standard format will be considered for awards, I have it on pretty good authority that entrants whose formatting is problematic will be informed of the fact by the judges.

Yes, really.

I’ll wrap up this series on Monday, I promise –although there’s another terrific reader question that I want to make sure to address before I do — but first, I’ve got a tremendous treat in store for you in Friday’s post, a guest blog by a memoirist I think you’re going to enjoy being able to say in future years that you read him way back when. Fair warning, however: his subject matter is most emphatically not for the faint of heart.

No, I’m not going to give you any more hints. You’ll just have to tune in tomorrow and see for yourself.

Keep up the good work!

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How to format a book manuscript properly, part IX: ladies and gentlemen, I am delighted to present a brand-new chapter, brought to you in part by readers’ excellent questions

purple-tulipspurple-tulips

One of the bizarre side effects of this year’s unusually cold winter in Seattle is that the bulbs that usually come up in mid-March suddenly popped up a couple of weeks ago, along with all of the ones that were supposed to be blooming now. I’m hoping that it’s a good omen for the economy, especially the part of it that affects how many books publishers decide it’s prudent to acquire in the near future and thus how many new clients agents see fit to take on.

See why I was so adamant in the recent HOW DO MANUSCRIPTS GET PUBLISHED, ANYWAY? series (conveniently gathered under that very name on the category list on the lower right-hand side of this page) that aspiring writers be aware of how the publishing industry actually works? It’s cyclical; it’s harder to break into the biz at some points than others. If a writer believes — as so many seem to do — that the only issue determining whether an agent chooses to represent a particular manuscript, or whether a publishing house elects to publish it is the quality of the writing, frustration is practically inevitable. The response is different for every writer, of course, but let’s just say that it’s pretty easy for someone querying and submitting like crazy during a period like this that his writing just isn’t very good.

Which is sad if the actual culprit is the economy, right?

All of which is to say: this is a tremendous time to hunker down and revise. Or to write something new — when your first book lands an agent, I can guarantee that you will be astonished at just how short a time passes before she’s bugging you for your next work. Or even to add some ECQLC to your writing résumé — that’s eye-catching query letter candy, for those of you new to this blog — by entering the running for First Periodic Author! Author! Awards for Expressive Excellence.

Oh, you thought I was going to allow a day to pass without plugging it? When the deadline is as close as midnight on May 18?

Since the rules specify that only entries submitted in standard format can win some pretty fabulous prizes, let’s move swiftly to cover the last few rules of standard format left in this series. Before you start dancing in the streets accordingly, I want to make sure that I’ve covered the basics clearly enough so that you can all spot correct and incorrect format in the wild, outside of this laboratory environment. Before I institute a pop quiz, I want to go over how to format the opening to a new chapter, whether or not it’s also the first page of your manuscript.

To get the discussion ball rolling, let’s take a gander at a properly-formatted chapter opening. Here is the first page of Chapter Six of my memoir:

Every chapter of a manuscript should begin like this: on a fresh page, 12 single lines (or 6 double-spaced) from the top. (For those of you who do not know how to insert a hard page break into a Word document, it’s located under the INSERT menu. Select BREAK, then PAGE BREAK.)

Notice how both the chapter number and the chapter title appear, centered, within these parameters. If there were no chapter title in this instance, the first page of Chapter 6 would look like this:

Since sharp-eyed reader Allison asked so very nicely, here’s what it would look like if Chapter 6 were the beginning of Part II of the book (it isn’t, but we aim to please here at Author! Author!):

And since inveterate question-asker Ken inquired about how one might identify a narrator-du-chapter in a multiple POV novel, let’s pretend this is fiction (which it isn’t) and place the narrator’s name in the traditional spot:

a-memoir-title-with-narrator-name

That’s the way one might do it in a manuscript like Barbara Kingsolver’s THE POISONWOOD BIBLE, where the narrator changes with the chapter. If there were also a chapter title (perhaps not advisable in this case, as there’s already significant information at the top of that page for the reader to absorb), it would go between the chapter heading and the narrator identifier. (I would show you an example of that, but it’s late, I’m tired, and I’m positive that you can extrapolate.)

Thinking that there must be an easier way to format the first page of a chapter than to memorize the way it should look and reproduce it from scratch each time? You’re not alone, if so; even seasoned authors worry that someday they will forget to hit return one of the necessary times, so that Chapter 5 will begin ten lines from the top, while Chapter 1-4 and 6 on will begin twelve lines down.

Why, curious reader David asked not all that long ago about how to get that formatting to stick, so to speak: “The chapter line will appear at the top of each page,” quoth he, “so I leave five doublespaced blank lines so the first paragraph starts six lines down? Is there something I can do in Microsoft Word so it will stay that way?”

Standard format templates do exist, of course, but frankly, Word is already equipped with two perfectly dandy features for reproducing formatting exactly in more than one place in a document: COPY and PASTE.

Or, to put it another way, the easiest way I know to make sure each chapter opening is identical is to create your own template. Copy from “Chapter One” down through the first line of text, then paste it on the first page of chapter 2, 3, etc. Once the format is in place, it’s a snap to fill in the information appropriate to the new chapter.

Does that make sense to everyone? Excellent.

Now I want to talk a bit about pagination — don’t groan; it’s an important issue. Let’s take another gander at our first example:

This time, I would like you to notice that in each of these examples, the only reference to the author’s name or the title should appear in the slug line, located in the upper left-hand margin. This is as proper on page 139 of a book manuscript as on page one. While you’re going around noticing things, notice that the page number belongs within the slug line, rather than anywhere else on the page.

The slug line confuses a lot of aspiring writers; until you have seen piles and piles of professional manuscripts, it looks kind of funny. And when you’ve been told over and over again that a manuscript should have a 1-inch margin on all sides, it can seem counterintuitive to add a line of text, even such a short one, IN that margin.

But I assure you, it’s always been done that way. And why? Followers of this series, chant it with me now: BECAUSE IT LOOKS RIGHT.

Yes, that logic IS tautological, now that you mention it. If you have a problem with that, I would suggest taking it up with the powers that rule the universe. As I believe the fact that my memoir has been in the hands of a reputable publisher for years and still has yet to be released (due to lawsuit threats concerning who owns my memories, believe it or not) makes abundantly clear, I apparently do not rule the universe.

If I did, Microsoft Word would be set up to create documents in standard format automatically, Word for Mac and Word for Windows would be set up so those using one could easily give formatting advice to those using the other, air pollution would be merely a thing of distant memory, and ice cream cones would be free on Fridays.

As none of these things seems to be true, let’s get back to business: how does one create that pesky slug line, anyway?

Back in the days when typewriters roamed the earth, it was perfectly easy to add a slug line to every page: all a writer had to do was insert it a half-inch down from the top of the page, left-justified, floating within the 1-inch-deep top margin. For word-processed documents, it’s a trifle more complicated.

The slug line still belongs in the same place, .5 inches from the top of the paper, but instead of laboriously typing it on each page individually as writers did in the bad old days, one simply inserts it in the header. In most versions of Word (I can’t speak for all of them), the header may be found under the VIEW menu.

Before the Luddites out there trot out their usual grumble about tracking down the bells and whistles in Word, think about this: placing the slug line in the header (located in Word under the VIEW menu) also enables the writer to take advantage of one of the true boons of the advent of word processing, pages that number themselves. Every so often, I will receive a manuscript where the author has, with obviously monumental effort, typed a slug line onto the first line of TEXT of each page, so it looks like this:

See how pulling the slug line down into the text messes with the spacing of the page? An entire line of text is sacrificed to it — and let me tell you, that line is not going to go quietly.

Why not? Well, what’s going to happen if new writing is inserted on a page formatted this way? That’s right: the author is going to have to go back and move each and every one of those slug lines to match the NEW pagination.

I’d show you a picture of this, but it’s just too ugly to contemplate. Trust me, it would be a heck of a lot of work, and writers who do it are likely to end up beating their heads against their studio walls.

But wait a minute — I promised you a pop quiz, didn’t I? Okay, try this on for size: see any other problems with this last example?

How about the fact that the slug line includes the word PAGE? Shouldn’t be there; just the numbers will suffice.

Did I just hear some huffs of indignation out there? “But Anne,” I hear the formatting-ambitious cry, “it looks kind of nifty to include PAGE before the page number, isn’t it? If it’s just a matter of personal style, who could possibly be hurt by including it, if I like the way it looks?”

Well, you, for starters. And why? (Chanters, ready your lungs.) BECAUSE IT JUST WOULD NOT LOOK RIGHT TO A PROFESSIONAL READER.

I’m quite serious about this; I’ve seen screeners get quite indignant about this one. “Does this writer think I’m STUPID?” Millicent is prone to huff. (Don’t bother to answer that question; it’s rhetorical.) “Does she think I DON’T know that the numeral that appears on every page refers to the number of pages? Does she think I’m going to go nuts and suddenly decide that it is a statistic, or part of the title?”

Don’t bait her; the lady has a hard life. Do it the approved way.

Okay, did you spot any other problems? What about the fact that the first paragraph of the chapter is not indented, and the first character is in a different typeface?

The odd typeface for the first letter, in imitation of the illuminated texts hand-written by monks in the Middle Ages, doesn’t turn up all that often in manuscripts other than fantasy and YA, for one simple reason: books in that category are more likely to feature this it’s-a-new-chapter signal than others. But once again, what an editor may decide, rightly or wrongly, is appropriate for a published book has no bearing upon what Millicent expects to see in a manuscript.

Save the manuscript illumination s for someone who will appreciate it. Hop in your time machine and track down a medieval monk to admire your handiwork, if you like, but in this timeframe, keep the entire manuscript in the same typeface and size.

The non-indented first paragraph of a chapter is fairly common in mystery submissions, I have noticed, and starting to become more prevalent in other kinds of fiction as well of late. (For an interesting discussion about why, please see the comments on this post and this one..) In fact, I’ve been told by many mystery writers — and rather tersely, too — that this is an homage to the great early writers in the genre, an echo of their style, so who is yours truly to try to talk them out of that gesture of respect?

Well, someone familiar with what Millicent expects to see on a page — as well as someone who is aware that almost without exception, in Edgar Allan Poe’s time all the way down to our own, the EDITOR has determined the formatting that appeared on any given printed page, not the author.

To professional eyes, especially peevish ones like Millicent’s, a manuscript that implicitly appropriates this sort of decision as authorial might as well be the first step to the writer’s marching into Random House, yanking off a well-worn riding glove, and striking the editor-in-chief with it. It’s just not a good idea for someone brand-new to the biz to do.

Yes, you read that correctly: it’s sometimes seen as a challenge to editorial authority. And while we could speculate for the next week about the level of insecurity that would prompt regarding a minor formatting choice as a harbinger of incipient insurrection, is the manuscript of your first book REALLY the right place to engender that discussion?

Exactly. Save the formatting suggestions for a long, intimate discussion over coffee with your editor AFTER he acquires the book. You’ll probably lose any disagreement on the subject, but at least you will have made your preferences known.

Until that happy, caffeine-enhanced day, just accept that the industry prefers to see every paragraph in a manuscript indented the regulation five spaces. It just looks right that way.

While we’re at it, how about the bolded chapter number and title? Nothing in a manuscript should be in boldface. Nothing, I tell you. Uh-uh. Not ever.

Well, there is an exception, a single one, but I’ll be getting to that tomorrow. And I have seen authors get away with the title itself on the tile page, but frankly, I wouldn’t chance it on a first book.

Nor should anything be underlined — not even names of books or song titles. Instead, they should be italicized, as should words in foreign tongues that are not proper nouns.

I heard that gigantic intake of breath out there from those of you who remember constructing manuscripts on typewriters: yes, Virginia, back in the day, underlining WAS the norm, for the simple reason that most typewriters did not have italic keys.

If you consult an older list of formatting restrictions or one intended solely for short story formatting — both of which seem to be circulating at an unprecedented rate on the web of late, pretty much always billed as universally-applicable rules for any type of writing, anywhere, anyhow, a phenomenon which simply does not exist — you might conceivably be told that publications, song titles, and/or foreign words (sacre bleu!) should be underlined. But trust me on this one: any agent is going to tell you to get rid of the underlining, pronto.

And why? All together now: because IT JUST DOESN’T LOOK RIGHT THAT WAY.

All right, campers, do you feel ready to fly solo? Here are two pages of text, studded with standard format violations for your ferreting-out pleasure. (I wrote these pages, too, in case anyone is thinking about suing me over it. Hey, stranger things have happened. To my memoir, even.)

How did you do? Are those problems just leaping off the page at you now? To reward you for so much hard work, here are a couple of correctly-formatted pages, to soothe your tired eyes:

Whenever you start finding yourself chafing at the rules of standard format, come back and take a side-by-side gander at these last sets of examples — because, I assure you, after a professional reader like Millicent has been at it even a fairly short time, every time she sees the bad example, mentally, she’s picturing the good example right next to it.

And you know what? Manuscripts that look right get taken more seriously than those that don’t. And regardless of how you may feel about Millicent’s literary tastes, isn’t a serious read from her what you want for your book?

We’re in the home stretch of going over the formatting rules, everyone. Hang in there, and as always, keep up the good work!

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How to format a book manuscript properly, part VIII: yet another cosmic mystery solved — sort of

I hope that those of you who were alarmed by the lost Ms on my keyboard at the end of last Friday’s post will be delighted to see them fully functional today. Unfortunately, that doesn’t mean that my laptop survived its brush with a fellow airline passenger’s spilled drink — he said it was club soda, but my keyboard still smells strongly of gin; perhaps that explains the wedge of lime he sent flying into my lap –entirely unscathed, alas. My poor baby is going to have to go into the shop.

What it does mean is that compulsive worriers like yours truly are right to hang onto the paraphernalia of long-retired computers. Turns out that my old Mac’s keyboard plugs right into the M-less laptop, and on we go. Hurrah!

In a not entirely unrelated note, when’s the last time you backed up your writing files? Naturally, I wish your computer well in its travels, but somehow, I suspect that the clumsy gin-swiller next to me is not the only threat to the health and welfare of all the laptops traveling around out there.

Better safe than sorry, I always say. (As proof of that: for those of you who don’t know what your backing-up options are, you’ll find a slew o’ advice on the subject under the BACK-UP COPIES category on the archive list at right.)

Back to business, Ms and all. The lovely lady above is Nike, the winged goddess of victory, bringing a laurel wreath for reader ACD, who will be famed in song and story forevermore for the comment she posted on an earlier formatting blog. Why? Because she, clever soul, wrote in with a method for using Word’s Find and Replace feature to change single spaces between sentences into double spaces within sentences.

Actually, ACD was kind enough to share this information quite some time ago, but if that’s not a piece of generosity worthy of a laurel leaf or two in perpetuity, I should like to know what is.

If ACD’s contribution to human knowledge isn’t enough to meet whatever standard you may be cherishing for what constitutes a reason to initiate dancing in the streets, long-time reader Chris gone far above and beyond the call of duty and written an entire blog post on the subject.

Retrospective and perpetual thanks to Chris, ACD, and everyone who participated in the genuinely useful discussions on the subject here and here. Laurel leaves all around!

For the last couple of weeks, I have been running through the strictures of standard manuscript format and some common deviations from it, to demonstrate just how clearly our old pal, Millicent the agency screener, discerns the differences between a professionally-formatted manuscript and, well, everything else. At the end of a long day’s reading, they definitely jump out at her, and with good reason: once a professional reader gets used to seeing the similarities that pretty much all professional manuscripts share, submissions formatted in other ways might as well have UNPROFESSIONAL stamped on them in bright red ink.

And while Millicent may strive valiantly NOT to allow that impression to color her reading of the submission itself, it’s just not a good idea to assume that it won’t. She’s only human, after all.

It’s an even worse idea to assume a charitable reading for a contest entry, by the way. If anything, contest judges tend to be even more sensitive to the beauty of standard format than Millicent, for the simple reason that they’ve usually been reading a whole lot longer.

The agency gig may well be Millie’s first job out of college, but the judge handed your entry may well have just retired from a long and fruitful career teaching English composition. Her fingers positively ache for the red pen of correction.

This is not accidental — most well-respected contests require some professional credentials from their judges, either as writers, editors, or teachers. Which means, in practice, that judges have often been writing in standard format themselves for years or bludgeoning other writers into compliance with its requirements. Translation: other kinds of formatting won’t look right to them, either.

By now, you’re probably having a similar reaction, aren’t you?

Don’t think you’re developing professional eyes? Or don’t want to believe you could conceivably share any traits with Millicent? Let’s test the proposition by trying a little Aphra Behn on for size.

If you don’t know her work, you should, at least historically: as far as we know, she was the first woman paid for writing in English — which, as Virginia Woolf pointed out, means that every female writer who earns so much as a sou from it now should be laying wreaths on her grave in gratitude.

She’s also hilarious.) Here is a page from THE FAIR JILT (1688):

You clever souls could tell instantly that there was something wrong here, couldn’t you, and not just because Miranda’s trying to seduce her priest? (For convent, read monastery.) Set aside her practically Dickensian affection for semicolons for the moment — which would tend to turn off a modern Millicent pretty quickly — and try to tote up in your mind all of the deviations from standard format.

To refresh your memory and gladden your now-sharpened eyes, here’s what it should have looked like in standard format:

Let’s take the problems on the first version from the top of the page: the incorrect version does not have a proper slug line. (For those of you who aren’t already aware of it, a slug line is AUTHOR’S LAST NAME/TITLE/PAGE #, repeated in the header of every page of the text; it’s how professional manuscripts are numbered.)

Seeing this lone page out of context, it’s quite obvious why a slug line is a dandy idea, isn’t it? Without it, how would it be even remotely possible to return this wandering page back into the manuscript from whence it came.

“Who wrote this?” Millicent cries in ire, glaring around her cubicle at the 47 manuscripts lying there. “This stray piece of paper could be from any of these!”

At least Ms. Behn thought to number the pages of Example #1 — but did you catch the problem with how she did it? The page number is in the bottom right-hand margin, rather than in the slug line, where it belongs.

Did you catch any other problems that might register on Millicent’s umbrage meter??

What about the 10-point type, which will strain Millicent’s already overworked eyes? Or the Ariel typeface? There is nothing inherently wrong with either, but when she’s used to see practically every manuscript that heads out of the agency to publishing houses in 12-point Times New Roman, it (chant it with me here) just doesn’t look right.

Anything else? What about that right margin? Mighty straight, isn’t it? That look proper to you?

What’s going on here is called block-justification, and it’s another problem that can be laid squarely at the feet of those who insist that a manuscript and a published book should be identical. The text in many published books, and certainly in many magazines and newspapers, is spaced so that each line begins at exactly the same distance from the left-hand edge of the page and ends (unless it’s the last line of a paragraph) at exactly the same distance from the right-hand edge of the page.

Which, to let you in on why this type of neatness bugs professional readers, renders skimming quite a bit more difficult.

Why? Well, as you may see for yourself, block formatting provides fewer landmarks, as it were; to the glancing eye, practically every line of narrative text resembles every other. To those of us used to the ragged right margins and even letter spacing of standard format, it’s actually kind of hard to read.

So there’s quite a bit in Example #1 that’s distracting from the actual writing, isn’t there? Doesn’t help sell the text, does it?

Okay, all of these rhetorical questions in a row are beginning to make me dizzy, so I’m going to wind down for the day. But before I do, let’s take one more look at Example #2, the one Millicent and a contest judge would like:

Now, let’s take a gander at the same page in — ugh — business format:

Startlingly different, isn’t it, considering that I made only two formatting changes? Did you catch them on your skim through?

All I did was I eliminate the indentations at the beginning of each paragraph and skipped a line between paragraphs to produce the norm for business correspondence, as well as for most of the text currently posted on the Internet.

Including this blog, unfortunately. As a professional writer and reader of manuscripts, it drives me NUTS that my blogging program won’t allow me to indent paragraphs.

Why? Because it just doesn’t look right. So much so that in a contest entry, as in a submission, business formatting is often grounds all by itself for knocking a manuscript out of finalist consideration.

Finding yourself asking why again? Well, technically, indented paragraphs are grammatically requisite, so to a judge, non-indented paragraphs may well seem as great a violation of everything we hold dear as frequent misspellings or use of the wrong form of there, their, and they’re.

Fortunately for judges and Millicents who care deeply about the health of the language, errors seldom come singly in entries and submissions. Like spelling errors, formatting mistakes are apparently social: they like to travel in packs, roving all over a manuscript like Visigoths sacking Rome.

Nike was apparently out of town that day. Visiting the ancient Greeks, perhaps.

As a result of this phenomenon, a manuscript that contains errors within the first few lines (or on the first page) is easy for a professional reader to dismiss; statistically speaking, it’s a pretty good bet that if Millicent kept reading after a technically flawed opening, she would find more causes for — you guessed it — umbrage.

Given how many submissions she has to screen between now and lunch, do you think she is going to (a) press on in the hope that the first error was a fluke, or (b) leap to the (perhaps unwarranted) assumption that there is more of the same to come and reject it right away?

I leave that one to your fine critical faculties to answer. Let’s just say that her umbrage-taking threshold tends to be on the low side.

Why am I bringing this up in the middle of a discussion of the perils of business format, you ask? Because — are you sitting down, dislikers of indentation? — one hears rumors that there are Millicents out there (and agents, editors, and contest judges as well) who will leap directly from noticing a lack of indentation and unwarranted spaces between paragraphs to our friend, option (b): if the submitter is not aware of how to format a paragraph of English prose properly, she reasons, aren’t there inevitably more snafus to come?

Not every Millicent — or agent, judge, etc. — will have this knee-jerk reaction, of course. But do you really want to take the chance that she’s not going to seize the opportunity to save herself a little time?

The specter of illiteracy is not the only reason using business format is likely to cost you, either. To a professional reader, the differences between the last two examples would be more than visually jarring — they’d be downright confusing. In standard format, the only reason for a skipped line between paragraphs would be a section break, so Millicent would be expecting the second paragraph to be about something new.

Okay, so a misconception like that might distract her attention for only few consecutive seconds, but let’s not kid ourselves: your garden-variety Millicent is spending less than a minute on most of the submissions she rejects — it’s actually not all that uncommon for her not to make into the second or third paragraph before reaching for the SASE and a copy of that annoying form rejection letter.

Take a moment for the implications of that to sink in fully. Don’t worry; I’ll wait.

While those of you new to the speed with which rejection typically occurs are already in shock, let me add for the sake of anyone who doesn’t already know: those who regard business format as a symptom of creeping illiteracy — hey, I just report the news; I don’t dictate it — are likely to frown upon it just as much in a query letter or synopsis as in a manuscript submission.

Time loss is not the only reason she might take umbrage at momentary confusion. Let me let you in on a little secret: professional readers, especially those who inhabit agencies and publishing houses, tend not to be overly fond of having their mental image of the story they are reading at the moment jarred.

How do I know this? Well, for one thing, they commonly refer to it as being tricked. As in, “I hate being tricked by a first paragraph that is about someone other than the protagonist.”

There’s a practical basis to this dislike, of course, but it’s kind of complicated. I wrote a couple of fairly extensive posts on the subject a while back (here’s a link to the first, and here’s a link to the second, in case you’re interested), but I’ll run over the thumbnail version now.

Is everybody comfortably seated? My thumbnails are a tad long. (Just try to get THAT image out of your head anytime soon.)

To get through all of those manuscripts she’s assigned to screen each week, Millicent has to read quite quickly, right? If she doesn’t, she’ll get buried in paper, as basically, she’s got to make it through WAR AND PEACE several times over in a week.

That’s a whole lot of material to remember, by anyone’s standards — and remembering actually is important here. If she decides to allow a manuscript to make it to the next level of consideration, she is going to need to be able to tell her boss what the book is about: who the protagonist is, what the conflict is, why that conflict is important enough to the protagonist for the reader to be drawn into it, and so forth.

In essence, she’s going to need to be able to pitch it to the higher-ups at the agency, just as the agent is going to have to do in order to sell the book to an editor, and an editor is going to have to do in order to convince HIS higher-ups that the publishing house should acquire the book.

And, often, as first-round contest judges will need to do on an evaluation form in order to pass an entry onto the next round.

Okay, brace yourself, because explaining what comes next involves delving into one of the great cosmic mysteries that has long perplexed aspiring writers the world over. It’s not for the faint of heart.

Remember earlier in thus series, when I mentioned that agents and editors don’t read like other people? Well, one of the primary differences is that from line one of page one, they’re already imagining how they’re going to pitch this book. So if paragraph 2 or 3 (or page 2 or 3) suddenly informs them that their mental patter has been about the wrong character, they feel as if they’ve been backing the wrong horse.

And while there may have been any number of perfectly reasonable narrative reasons for the text to concentrate upon an alternate character for the opening, unless the writing AND the story have already really wowed Millicent, her resentment about being trickedwrong about the identity of the protagonist is often sufficient to make her reach for that SASE and form letter.

Feel free to go scream into the nearest pillow over that last piece of convoluted logic; you don’t want to keep that kind of existential cri de coeur pent up inside. I’ll wait until it’s out of your system.

Feel better? Good.

Before you go rushing off to see if your opening paragraphs might possibly be open to an interpretation of trickery — because, for instance, you might have taken the bold authorial step of noticing that there is more than one human being in the world, and reported a piece of action accordingly — let’s return to the formatting issue that prompted my little segue into the psychology of resentment. Can we extrapolate any practical lesson about business format from it?

You bet your boots we can: it’s not a good idea to give the impression of a section break where there isn’t one. And when producing pages for people who read all day, you might want to stick to the rules governing written English and indent your paragraphs.

Still a bit confused? Don’t worry: the show-and-tell is far from over. Hang in there for the rest of this series, and keep up the good work!

PS: Hey, I know a great way to distract yourself from confusion and potentially rack up some pretty great ECQLC (eye-catching query letter candy) at the same time) — why not work on your entry to the First Periodic Author! Author! Awards for Expressive Excellence? The deadline is midnight on May 18; don’t say I didn’t warn you.